HomeMy WebLinkAboutAgenda - 09-13-2012 - 4 •
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 13, 2012
Action Agenda
Item No. 4
SUBJECT: County Update-Overview of the County Capital Projects-Next Five Fiscal Years
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (YIN) No
• Services
ATTACHMENT(S): INFORMATION CONTACT:
1. Summary of County and Schools
• Capital Projects Frank Clifton, 919-245-2300
2. Summary of Emergency and Medical Clarence Grier, 919-245-2453
• Services Recommendations
3. County Debt Capacity Calculations
PURPOSE: To provide an overview of the County Capital Projects and the future operating and
debt capacity impacts of the County for the next five years.
BACKGROUND: At the August 28, 2012 County/Schools Collaboratior Work Group Meeting,
the Work Group requested that the County provide an update on the future capital needs of the
County over the next five years, and the potential impacts associated with those needs on future
• General Fund's operating budgets and debt capacity.
The County's FY2012-2017 Capital Investment Plan (CIP) included County and School related
capital projects that total $193.3 million over the next five years (See Attachment 1). The details
are included the County FY2012-2017 CIP.
• Recently, the interim Emergency Medical Services and 911 Communications Operations Study
made several operational and capital investment recommendations that were not included in the
County's FY2012-13 Annual Operating Budget or included in the FY2012-2017 CIP. These
recommended operational expenditures and capital investments in emergency medical services
and 911 communications total $7.5 million over the next five fiscal years, and $15.6 million over
the next ten fiscal years (See Attachment 2). Over the next five fiscal years, the recommended
additional emergency medical services and 911 communications capital projects, if approved
and implemented, would total $4.2 million and would increase the County's total capital
investment to $197.5 million over the next five fiscal years. The recommended operational
expenditures of the study total $3.3 million over the next five fiscal years (Attachment 2).
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Additionally, although not a capital project, the County's other post-employment benefit (OPEB)
liability increases approximately $4.5 million each year, and the County has recently started
addressing the funding of the total required contribution in order to address the concerns of the
Local Government Commission (LGC) and the debt issuance community (bond rating agencies,
lenders, and etc.). The outstanding liability currently is $62.8 million. It has been communicated
to the County's staff by the LGC and debt issuance community that the County's ability to issue
future debt and the ratings for any future debt could be affected by not fully funding the annual
contribution and addressing the liability. This would ultimately affect the number and size of the
future capital projects that the Board of County Commissioners could consider funding in future
years.
Finally, the County debt policy requires that the annual debt service payments be no more than
15% of the General Fund's expenditures each fiscal year. The recommended additional
emergency medical and 911 communications operating expenditures and the annual OPEB
contribution will put the County close to the debt service capacity beginning FY2016-17 (See
Attachment 3).
FINANCIAL IMPACT: There are not any current financial impacts in receiving this information.
All future financial impacts will incur only when actions to approve and fund the operational and
capital recommendations included in this abstract.
RECOMMENDATION(S): The Manager recommends that the Boards receive this information
and provide direction and feedback to staff.
Orange County
Summary to Total Capital Projects
For the Fiscal Years Ending June 30,
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FY2013 FY2014 FY2015 FY2016 FY2017 Total
County $ 6,666,950 $ 2,956,000 $ 11,546,000 $ 1 9,569,400 $ 39,322,000 $ 80,060,350
Article 46 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 12,500,000
Solid Waste 4,836,283 4,014,332 2,149,791 1,256,788 2,039,522 14,296,716
Sportsplex 660,000 505,000 1,175,000 1,150,000 200,000 3,690,000
Water & Sewer 4,274,750 1,600,000 4,350,000 1,000,000 168,000 11,392,750
Total County 18,937,983 11,575,332 21,720,791 25,476,188 44,229,522 121,939,816
Schools 26,546,199 5,102,072 15,333,783 19,076,344 5,274,769 71,333,167
Total 45,484,182 16,677,404 $ 37,054,574 $ 44,552,532 $ 49,504,291. $ 193,272,983
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APPROVED-Orange County Capital Investment Plan
Fiscal Years 2012-17
Current Year 1 Year 2 Year 3 Year 4 Year 6 Five Year 6
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2011-12 2012-13 2013-14 2014-15 2016-16 2016-17 Total Year 10
Appropriations
County Capital Projects 3,128,404 6,666,950 2,956,000 11,546,000 19,569,400 39,322,000 80,060,360 48,670,000
Special Revenue Fund(Article 46 Sales Tax)
Economic Development 312,500 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 6,250,000 6,250,000
Chapel Hill Carrboro City Schools 190,625 760,000 760,000 760,000 760,000 760,000 3,800,000 3,800,000
Orange County Schools 121,875 490,000 490,000 490,000 490,000 490,000 2,450,000 2,450,000
Proprietary Capital Projects (1)
Water&Sewer Utilities 5,114,101 4,274,750 . 1,600,000 4,350,000 1,000,000 166,000 11,392,750
Solid Waste 1,814,662 4,836,283 4,014,332 2,149,791 1,256,788 2,039,522 14,296,716 9,036,234
Sporisplex 563,500 660,000 505,000 1,175,000 1,150,000 200,000 3,690,000
Schools Capital Projects
Chapel Hill Carrboro City Schools 3,110,440 24,605,782 3,140,144 3,175,021 3,210,421 3,246,353 37,377,721 46,651,682
Orange County Schools 6,815,086 1,940,417 1,961,928 12,158,762 15,865,923 2,020,416 33,955,446 16,352,910
Total 21,191,193 45,484,182 16,677,404 37,054,674 44,552,632 49,504,291 193,272,983 133,210,826
Revenues/Funding Source
Available Project Balances 444,675 450,000 450,000
Transfer from Capital Reserve 284,894 50,000 50,000
Transfer from General Fund-County 448,349 500,000 975,000 1,116,000 1,296,000 850,000 4,736,000 4,600,000
Transfer from General Fund-W&S Ulllides 419,300 600,000 50,000 168,000 1,237,300
Transfer from General Fund-Schools 2,628,969 3,724,849 3,780,722 3,837,433 3,894,994 3,953,419 19,191,417 20,674,606
Transfer from other Capital Projects 587,026 623,000 623,000
County Capital Fund Balance 137,500
Visitors Bureau Fund Balance
Solid Waste Fund Balance 439,662 3,706,202 591,683 1,126,283 455,091 1,921,325 7,800,784 5,392,937
Sportsplex Fund Balance 583,500 660,000 505,000 225,000 150,000 200,000 1,740,000
Recycling-3R Fee 125,000 567,238 871,872 526,744 595,845 118,197 2,679,896 3,643,297
Lottery Proceeds 1,363,921 1,321,350 1,321,350 1,321,350 1,321,350 1,321,350 6,606,750 6,606,750
QSCBs 5,269,440 •
Register of Deeds Fees 150,000 75,000 75,000 80,000 80,000 80,000 390,000 400,000
9-1-1 Funds 100,000 100,000 100,000 260,000 100,000 660,000
Grants&Contributions 1,629,061 311,500 100,000 3,637,500 4,049,000 2,300,000
Article 46 Sales Tax Proceeds 625,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 12,500,000 12,500,000
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Current Year 1 Year 2 Year 3 Year 4 Year 6 Five Year 6
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2011-12 2012-13 2013-14 2014-15 2016-16 2016-17 Total Year 10
Financing:
Debt Financing-County Capital 1,216,000 4,557,450 1,806,000 10,150,000 14,296,900 38,292,000 69,102,350 41,470,000
Debt Financing-W$S Utilities 3,345,000 3,855,450 1,000,000 4,300,000 1,000,000 10,155,450
Debt Financing-Solid Waste 1,250,000 562,843 2,550,577 496,764 205,852 3,816,036
Debt Financing-Sportsplex 950,000 1,000,000 1,950,000
Debt Financing-Schools Capital 663,196 21,500,000 10,175,000 13,860,000 46,535,000 35,723,236
Total 21,191,193 45,484,182 16,677,404 37 064,574 44,652,532 49,504 291 193,272 983 133 210 826
<1)Orange County has established three Proprietary Funds used to account for services provided to customers.All three Funds are established as enterprise funds and fees
are imposed on customers to pay For the full cost of providing the services.The Water&Sewer Utilities Fund accounts for revenues and expenses related to the provision of
sewer service.The Solid Waste Fund accounts for the revenues and expenses related to the provision of solid waste disposal and recycling activities.The Sportsplex Fund
accounts for the revenues and expenses related to the services provided at the Triangle Sportsplex.All three funds are Included as supplemental Information and are not
funded by the General Fund.
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Attachment 2
Comprehensive Assessment of Err ergency Medical Services 6
DRAFT REPORT and 911/Communications Center Operations Study
SECTION 6-IMPLEMENTATION SCHEDULE
YEAR 1-5
No. Recommendation Year 1 Year 2 Year 3 Year 4 Year 5 5-Year
Total
1 Adjust Medic 5&8 coverage $ - $ - $ - $ - $ - $ -
2 Add 9a-9p @12/7 ALS $ - $ 452,500 $ - $ - $ - $ 452,500
3a BLS for Non-Em transports @ 12/7 $ - $ - $ 405,000 $ - $ - $ 405,000
3b Staff BLS for NE transports @ 12/7 $ - $ - $ 205,876 $ - $ - $ 205,876
4 Assess FD-MFR/RT requirements $ 8,000 $ - $ - $ - $ - $ 8,000
Sa Implement FD/MFR initiative TBD $ - $ - $ - $ - $ -
Sb Add four(4)QRV's @ 12/7 $ - $ 704,650 $ - $ - $ - $ 704,650
6 Add six(6)ALS Ambulances @ 12/7 $ - $ - $ - $ 1,357,500 $ - $ 1,357,500
7 Hire Shift Supervisor;ALS @ 24/7 $ - $ - $ - $ 366,300 $ - $ 366,300
8 Space Needs Assessment $ 16,000 $ - $ - $ - $ - $ 16,000
9 Identify nine(9)base locations $ - $ - $ - $ - $ - $ -
10 Purchase sites/buildings $ - TBD TBD TBD TBD $ -
11 Design services-nine(9)bases $ - $ - $ - $ 540,000 $ - $ 540,000
12 Construction/Renovation-9 bases $ - $ - $ - $ - $ 2,688,000 $ 2,688,000
12 Hire Data System Manager $ 74,250 5 - $ - $ - $ - $ 74,250
14 Hire Training/QA Officer $ 72,800 $ - $ - $ - $ - $ 72,800
15 Hire T/QA Officer $ - $ - $ 72,800 $ - $ - $ 72,800
16 Schedule hiring/training for ne TC's $ - $ - $ - $ - $ - $ -
17 Hire 17 new Telecommunicators $ - $ 230,850 $ - $ 230,850 $ 461,700
18 AVL hardware-new vehicles $ - $ 40,000 $ 20,000 $ - $ 60,000
19 LE&FD Software Orientation $ - TBD $ - $ - $ - $ -
$ 171,050 $ 1,428,000 $ 683,676 $ 2,283,800 $ 2,918,850 $ 7,485,376
Capital/One-Time Cost $ 24,000 $ 488,400 $ - $ 993,600 $2,688,000 $4,194,000
Operating Cost $147,050 $ 939,600 $ 683,676 $1,290,200 $ 230,850 $3,291,376
Solutions for Local Government,Inc.
Attachment 2
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Comprehensive Assessment of Emergency Medical Services
DRAFT REPORT and 911/Communications Center Operations Study
SECTION 6-IMPLEMENTATION SCHEDULE
YEAR 6-10
5-Year
No. Recommendation Year 6 Year 7 Year 8 Year 9 Year 10 Total
1 Adjust Medic 5&8 coverage $ - $ - $ - $ - $ - $
2 Add 9a-9p ti/12/7 ALS $ - $ - $ - $ - $ - $ i
3a BLS for Non-Ern transports @ 12/7 $ - $ - $ - $ - $ - $ -
31, Staff BLS for NE transports @ 12/7 $ - $ - $ - $ - $ - $ -
4 Assess FD-MFR/RT requirements $ - $ - $ - $ - $ - $ -
5a Implement FD/MFR Initiative $ - $ - $ - $ - $ - $ -
5b Add four(4)QRV's @ 12/7 $ - $ - $ - $ - $ - $ .
6 Add six(6)ALS Ambulances @ 12/7 $ - $ 1,357,500 $ - $ - $ 1,357,500
7 Hire Shift Supervisor;ALS @ 24/7 $ - $ - $ - $ - $ - $ -
8 Space Needs Assessment $ - $ - $ - $ - $ - $ -
9 Identify nine(9)base locations $ - $ - $ - $ - $ - $ -
10 Purchase sites/buildings $ - $ - $ - $ - $ - $ -
11 Design services-nine(9)bases $ 540,000 $ - $ - $ 540,000 $ - $ 1,080,000
12 Construction/Renovation $ - $ 2,688,000 $ - $ - $ 2,688,000 $ 5,376,000
12 Hire Data System Manager $ - $ - $ - $ - $ - $ -
14 Hire Training/QA Officer $ - $ - $ - $ - $ - $ -
15 Hire T/QA Officer $ - $ - $ - $ - $ - $ -
16 Schedule hiring/training for ne TC's $ - $ - $ - $ - $ - $ -
17 Hire 17 new Teiecommunicators $ 323,190 $ - $ - $ - $ 323,190
18 AVL hardware-new vehicles $ - $ - $ - $ - $ - $ -
19 LE&FD Software Orientation $ - $ - $ - $ - $ - $ -
$ 540,000 $ 3,011,190 $ 1,357,500 $ 540,000 $ 2,688,000 $ 8,136,690
Capital/One-Time Cost $540,000 $2,688,000 $ 685,200 $ 540,000 $2,688,000 $7,141,200
Operating Cost $ - $ 323,190 $ 672,300 $ - $ - $ 995,490
Solutions for Local Government,Inc
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Orange County Debt Capacity '
For the Fiscal Years
FY2012 -2013 FY2013-2014 FY2014-2015 FY2015-2016 FY2016-2017
Current and Previously Projected Budget $ 180,002,776 $ 181,802,804 $ 183,620,832 $ 186,375,144 $ 189,170,771
Emergency Services Workgroup Operating - 147,050 939,600 683,676 1,290,200
OPEB Additional Funding 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000
Total Estimated Future Budgets $ 183,002,776 $ 184,949,854 $ 187,560,432 $ 190,058,820 $ 193,460,971
Calculatetd Annual Debt Service($) Capacity
of the General Fund $ 27,450,416 $ 27,742,478 $ 28,134,065 $ 28,508,823 $ 29,019,146
Actual Future Debt Service $ 24,887,879 $ 26,107,262 $ 25,584,537 $ 26,653,704 $ 28,402,304
Annual Debt Service Debt Service as % of General Fund 13.60% 14.12% 13.64% 14.02% 14.68%
Available Annual Debt Service Capacity $ 2,562,537 $ 1,635,216 $ 2,549,528 $ 1,855,119 $ 616,842
Assupmtions:
$960,000 of annual debt service =$10,000,000 of debt issued at current interest rates for 15 years.
$800,000 of annual debt service= $10,000,000 of debt issued at current interest rates for 20 years. 0
Annual Debt service will be incurred the following year after debt issuance
Assume annual growth of 1%(FY2013 and FY2014), 1.5%(FY2015-2017) t I
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