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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 13, 2012
Action Agenda
Item No. 1,z
SUBJECT: County Update Pre-K Enrollment Impact on the Schools Adequate Public
Facilities Ordinance
DEPARTMENT: Manager, Finance and PUBLIC HEARING: (Y/N) N�
Administrative Services, Planning
ATTACHMENT(S): INFORMATION CONTACT:
Frank W. Clifton, Jr., County Manager,
1. Department of Public 919-245-2300
Instruction/SAPFO/Pre-K Analysis Clarence Grier, Assistant County
(Statistics from Annual Report 2012) Manager-CFO, f=inance and
Administrative Services, 919-245-2453
Craig Benedict, Planning Director,
919-245-2592
PURPOSE: To discuss the effects of Pre-K enrollment as it relates to the Schools Adequate
Public Facilities Ordinance (SAPFO).
BACKGROUND: The SAPFO Memorandum of Understanding (MOU) and model ordinance
was approved in July 2003. This is an agreement between Orange County and Boards of
Education with implementation coordination with other local governments. The ordinance
includes aspects of measuring capacity and membership, methodologies for school
membership projections, capital improvement planning and an implementation program known
as the Certification of Adequate Public Schools (CAPS).
The attached analysis and table is a summary of some of the implications of gauging Pre-K
enrollment within the SAPFO construct. Staff will be available to answer questions at the
meeting.
FINANCIAL IMPACT: If Pre-K enrollment projections were equated to a new elementary
school, which is approximately 585 students, a 300 capacity capital need (see Attachment 1 for
CHCCS) would be approximately $12 million and a 210 capacity capital need (see Attachment
1 for OCS) would be approximately $8.25 million.
RECOMMENDATION(S): The Manager recommends the Boards receive and discuss this
information.
Attachment 1 2
DPI/SAPFO/PRE-K ANALYSIS
(Statistics from Annual Report 2012)
ORANGE COUNTY SCHOOLS:
The DPI capacity of the Orange County Schools (OCS) elementary level
(7 scr ools) is 3,694
The SAPFO capacity (105%) is 3,879
The 2011-12 enrollment is 3,348
Available SAPFO capacity 531
(Hypothetical) 7 schools with 2 Pre-K with 15 studerts each 210
Remaining Capacity with Pre-K enrollment 321
CHAPEL HILL/CARRBORO CITY SCHOOLS:
The DPI capacity of the Chapel Hill/Carrboro City Schools (CHCCS)
elementary level (10 schools) is 5,244
The SAPFO capacity (105%) is 5,506
The 2011-12 enrollment is 5,464
Available SAPFO ---apacity 42
(Hypothetical) 10 schools with 2 Pre-K with 15 students each 300
Remaining capacity if possible Pre-K enrollment was included over SAPFO
-apacity (-258)
Attachment 1 3
DPI/SAPFO/PRE-K ANALYSIS
COMMENTS-
The SAPFO capacity thresholds are based on an aggregate of all schools within a
certain level such as seven (7) elementary schools in Orange County Schools (OCS)
and ten (10) elementary in Chapel Hill/Carrboro City Schools (CHCCS). The school
level capacity represents 105% of the school rated DPI capacity and this percentage
was adopted as part of the School Adequate Public Facilities Ordinance (SAPFO) and
Memorandum of Understanding (MOU). Capacity is further defined to note what should
be counted or not, such in the case of mobile classrooms.
Orange County and the Boards of Education have made a change to the individual
ratings of each elementary school in the past due to state class size suggestions. Since
SAPFO is a relatively independent good faith agreement between local governments
and Boards of Education, the parties can set unique capacity standards since the
ordinance and process is used as a bellwether for capital improvement planning.
The effect of adding Pre-K capacity and decreasing K-5 capacity would also affect the
Orange County/Boards of Education school construction standards, which attempt to
develop schools with certain rated capacity.