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Home My WebLink About2012-335 Arts - Hillsborough Arts Council #1,500 4' J1 0 ORANGE COUNTY ARTS COMMISSION 014ANOE county ARTS Spring,2012 GRANT AGREEMENT 0 COMMISS10H n THIS AGREEMENT, entered into this 19th day of July, 2012, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Hillsborough Arts Council ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, an agency of the Department of Cultural Resources and the National Endowment for the Arts. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the Spring Arts Grant through the procedures duty adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: I. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred dollars ($1,500) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. These funds must be matched at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient I Revised May 2012 A. Implementation. The Project implementation shall take place between July 1, 2012 and June 30, 2013. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein,the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose of implementing the Project and Project related expenses. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on or before Friday, July 5, 2013 . The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $1,500 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission using the Arts Commission logo and if State funds are received to the North Carolina Grassroots Program in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. When no printed information is used, verbal credit shall be given. In addition, all print and promotional material must include the following credit line(check all that apply): 2 Revised May 2012 i. County Funds Only. "This program is supported by the Orange County Arts Commission. " ii. x North Carolina Arts Council Funding. "This program is supported by the Orange County Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, a state agency. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChapelHillARTS.com website and display ExploreChapelHillARTS.com publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred) to their main webpage. The Grant Recipient shall contact the Orange County Arts Commission for replacement ExploreChapelHillARTS.com publicity materials. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below(hereinafter referred to as "default"), the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised May 2012 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governing Law. This Agreement shall be interpreted in accordance with the laws of the State of North Carolina and the Orange County. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient ............ s Hill bo ou its CouncilD ` 2 For and on behalf Oran a County Government Frank W. Clifton, County anager Date For and on behalf of Orange County Arts Commission/approved as to technical content _ `� >S 7�t�—Steve Brantley,Economic Develop nt Director ate Ap v d form and legal sufficiency ,k"_N Annette M. Aoore, Staff Attorney Dat 4 Revised May 2012 This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act (jp-t-. )a Jut-, Z Clarence G. Grier,Administrative and Financial Services Date S Revised May 2012 �X h/-k) 1-4- Arts Program Grant Spring G#; 2012-13 Application Form ORANGE COUNTY ARTS Orange County Arts Commission COMMISSION Promoting the artistic and cultural development of Orange County, North Carolina Evaluation Criteria • Artistic merit of program. 0 Populations served—impact for geographic&traditionally under-served populations. • Feasibility of proposed activity&effectiveness in fulfilling applicants mission. • Cooperation between organizations and artists. • Evidence of feasibility of program, community support, and responsiveness to community needs. • Emerging organizations are encouraged to apply. I Applicant Information Applicant Name Hillsborough Arts Council Mailing Address 220-B South Churton Street, Hillsborough NC 27278 Daytime Phone 919-643-2500 — Fax Number Email Address Tinka0hillsboroughartscaounci.org Web Site www.hillsboroughartscouncil.o[g Project Director Tinka Jordy_ Title Co-Chair DUNS Number $ 2 Project Director Information Project Director Home Address 1902 Borland RD Hillsborough NC,27278 Daytime Phone 919 757 2181 — Evening Phone Email Address tinka Ohillsboroughartscouncii.org 3 Grant Request Summary Arts Program Grant Request 1,500.00 Total Cash Match 8,010-00 Total Organizational Budget 2010-2011 $ 167,83 7.96 Past Year 2011-2012 _155,186.27 Current Year 2012-2013 89,696 Projected for Next Year Summary Statement for Proposed Uses of Arts Program Grant This grant will partially fund the Handmade Parade,which provides a public series of giant puppet-making, costumes,music and movement workshops,culminating in an annual parade. Organizational Profile—a brief overview of your organization's mission and history. The Hillsborough Arts Council supports the arts and enhances the Hillsborough and Orange County communities through education and by organizing events that feature regional artists for the enjoyment and education of the general public. For over twenty years, Hillsborough Arts Council volunteers have been serving the arts and cultural needs of the community through a diversity of initiatives and services that fulfill the Arts Council's mission to"enrich...our community through the arts."The Hillsborough Arts Council is a 50 1(c)(3) non-profit organization. Current Programs and Services—a brief list. HAC programs provide residents and visitors alike a wide variety of opportunities for enjoying the arts. All events are open to the public and many are free of charge. The events that are not free are often offered at a low cost relative to comparable programs. Many of the programs on this list are popular recurring events that have generated regional publicity and drawn large crowds to Historic Downtown Hillsborough. • Hillsborough Last Fridays o Music, crafts, performers, film and visual art on the Last Friday of every month (April—September) • Hillsborough Handmade Parade o A series of music and puppet making workshops, culminating in a walking theatrical performance parade • Parlor Concerts o Classical,jazz and folk set in historic homes in Hillsborough • Traditional Music Series o Folk, gospel, Cajun, Celtic, Latin and contemporary music performances • Creative Expression o Middle and high school students are matched with local artist mentors • Art Space Planning o Working with the community to envision potential art spaces in town • Hillsborough Downtown Arts and Craft Show o A juried art and crafts show held on the lawn of the Visitors Center each spring • Hillsborough Arts Council Gallery o Monthly exhibits featuring artists from throughout the region • Creative Writing Workshops o Providing the opportunity to study with published authors • Visual Arts and Creativity Workshops o A series of workshops with professional artists for all skill levels • Hillsborough Jazz Festival o Bringing outdoor jazz performances to Hillsborough annually This grant will partially fund the Handmade Parade, which provides a public series of giant puppet-making,costumes,music and movement workshops,culminating in an annual parade. The Handmade Parade is an annual community event held the third Saturday in October.in Hillsborough. This year it will be Oct 20 . The event will commence in the afternoon and continue till dusk. The theme of the fourth year's parade will be The Waters of the Eno. The theme is meant to foster awareness of our natural resources and to celebrate them. With its headwaters in Orange County,the Eno River is an important part of our community. This year the sub theme is Characters and Creatures of the Eno. It will be fun and educational to delve into past historical characters of the area. Prior to the October event,there will be a series of public workshops, and parade artists will assist participants in creating their own masks, costumes and giant moving puppets. Workshops will be designed to include all ages and local ethnicities. They will also include music, and movement with an emphasis on stilt walking and street theater. We are continuing to hire other artists throughout the area to teach workshops and to perform. One of the first workshops is specifically designed as a free "leadership class". This is for community,church,business and school leaders, some of who will be invited and others who will sign up when they hear about the workshop's educational and creative opportunities for their constituencies. They then will return to their groups and teach them how to make masks, puppets or floats for the parade. A goal of this approach is to ensure that the parade includes participation by diverse and minority populations in Hillsborough and surrounding areas of Orange County. We will also be coordinating with after schools programs, summer camps and schools. In past years,this coordination has been working with the Eno River Association's summer camp to involve the children in making puppets for this parade. Group and family sub- themes will be encouraged, for example, six people creating a 12-foot-long snake. Children and parents will be encouraged to create together. The purpose of this outreach event is to foster community involvement in the arts through participation in every aspect. The informal atmosphere and hands-on character of the experience allows members of the community to work directly with creative people while gaining confidence in their own abilities. We are very pleased with the enormous response we had to our previous years workshops and final parade. There is a natural exchange across cultures in this artistic process. Parading their artistic creations in and around the Hillsborough town center before an appreciative audience links the people of Orange County to the act of creativity in the most rewarding and public way possible. Financial Information Please provide a projected budget for your proposed project utilizing the format below. Project Expenses Cash Grant Amount + Applicant Expenses Requested Cash Match A Personnel Administrative staff 500 Artistic staff Technical/Production staff B Outside Fees and Services Artistic contracts Other contracts: 3810 C Space Rental 1500 D Travel E Marketing _2500 F Remaining Project Expenses supplies _.1200 G Total Cash Expenses 9510 = 1500 8010 Project Income Cash Income A Admissions B Contracted Services Revenue --500- C Other Revenue(specify) D Private Support Corporate support Foundation support Other private support 2650_ E Government Support Federal State/regional(not including this request) Local(not including this request) 4500 F Applicant Cash __wo_ G Grant Amount Requested 1500- in this application H Total Cash Income (must equal Total Cash Expenses, Item G above) Y 2012-13 Arts Program Application — Page Four G ORANGE COUNTY ARTS COMMISSION Signatures Sig ture roject nte A, `M JqR 0 Typed.or Printed Name– oject Director 2 /b Si ature of Authorizing Official Date John Delconte, Vice Chair Typed or Printed Name–Authorizing Official INCOMPLETE APPLICATIONS WILL NOT BE FUNDED 4 Hillsborough Arts Council Board of Directors April 2012 HACBoard@aooalegroups.com Deborah Bird Bird 108(c-Dgmail.corn 919-316-0475 Jim Campbell 1101 Eno Street Hillsborough, NC 27278 919-824-3635 las rt�ays hilisboroughartscouncii.org Gail Cooley, Co-Chair 424 Stone Currie Dr Hillsborough, NC 27278 919-969-8478 QhcgoleyO)msn.com John Delconte, Vice-Chair 127 West Union Street Hillsborough, NC 27278 919-630-4478 smallwan deragmail.com Adam God 4328 Eno Cemetary Rd Cedar Grove, NC 27231 919-942-3183 adamgoriAgmaii.com Marion Jackson 407 Gentry Lane Hillsborough, NC 27278 294-8308 marioniacksonclarkAyahoo.com Tinka Jordy, Co-Chair 1902 Borland Rd Hillsborough, NC 27278 919-968-2115 tinka @hillsboroughartscouncil.org Pip Merrick 215 S Hillsborough Ave Hillsborough, NC 27278 919-732-3182 pippamerrick yahoo.com Maxine Mitz Pottier, Treasurer 409 N Wake St Hillsborough, NC 27278 603-433-1839 maxinepottier(Dya.hoo.com Renee Price PO Box 1486 Hillsborough, NC 27278 919-593-1904 reneeUrice201 00-amaif.com Marie Smith, Secretary 2605 Borland Rd Hillsborough, NC 27278 942-6410 mariesmith6a,qmaif.com Neil Stutzer 2704 Sweet Gum Drive Hillsborough, NC 27278 919-241-3433 neitandbarbaraAnc.rr.com Thomas Watson 4519 Orange Grove Road Hillsborough, NC 27278 919-732-2471 thorn aswatson30Qy@_hoocom Bill Whitmore 125 West Queen St Hillsborough NC 27278 919-593-0865 wmwhitmoreftmail-com Hillsborough Arts Council Projected 2011-2012 Budget Program Income Expense FREE SPIRIT equipment(scanner and FREEDOM Individual donations 1700.00 video) 700.00 Fundraising 1200 Advertising and promotions 1,000.00 Tourism Board 2100 Materials and supplies 1,500.00 OCAC 1500.00 Website management 750.00 Other Grants 2500.00 Printing and mounting 3,000.00 Visitors Bureau 1000.00 Operating expenses 600.00 Travel 300.00 Space Rental 650.00 Artists contracts(web design, branding) 1,500.00 Total Income 10000.00 Total Expenses 10,000.00 CREATIVE EXPRESSION Existing Funds $41.51 reception Expenses 120.00 HAC Funds $78.49 Total Income $120.00 Total Expense 120.00 CULTURAL COMMITTEE Beginning Balance 2,589.61 Feasibility Plan 1,500.00 Donations 50,000.00 Building uplift 55,000.00 consulting/professional fees 1,000.00 Cultural Committee-Other Grants 10,000.00 Expenses 5,396.01 62,896.01 Total Expenses 62896.01 CRAFTS FAIR vendor fees 1400 _printing si na a 275.00 sponsors 300 Postage 322.36 transfer tooperating budget 1,071.77 existing funds $580.00 music 600.00 fla s 10.87 $2,280.00 2,280.00 LAST FRIDAYS Existing funds 1,519.44 Total Performance Expenses 6,600.00 *transfer from Merchandising 790.44 Advertising/Printin /Re rod. 1,200.00 Permanent *Tourism 8,200.00 Equpment/Supplies 1,210.00 Town 2,700.00 Rented Equipment 0.00 OC Arts 1,500.00 Police 2,000.00 Sound/Technician 1,400.00 Winter Ticket Sales 600.00 Contract Labor 1,100.00 Sponsors 1,710.12 Stora a and others ace 0.00 administrative costs (10% of rants) 1,170.00 web and advertising 2,340.00 $17,020.0 total income 0 17,020.00 PARLOR CONCERTS Beginning Balance 1875.81 Performance Expenses— 1,800.00 Advertising Expenses 150.00 Donation -for wine 150.00 Printing and Reproduction 75.00 Ticket Sales 2250.00 Reception Expenses 350.00 transfer to operating budget 1,900.81 Total Income 4275.81 Total Expense 4,276.81 REGULATOR MUSIC SERIES Beginning Balance 1311.92 transfer expense 1,311.92 Ticket Sales $750.00 performance expense 750.00 Total $2,061.92 2,061.92 FUNDRAISER Beginning Balance $4,438.29 Transfer tooperating budget 6,568.45 CD 2130.16 $6,50*46 6.668.46 HILLSBOROUGH JAZZ FESTIVAL erformers 2,900.00._ Backline Equipment 300.00 Best Rental 125.00 producer outside contractors ticket sales (350@$10/) $3,650.00 hand labor 1,500.00 rants _ $1,500.00 stage 1,250.00 administrative costs (10% of sponsors $5,978.00 grants) - 150.00 enerator. 445.00 t shirt and poster sales(50 g @ 150 $750.00 Port-o-toilet 258.00 securitv 400.00 advertising 1,500.00.. t shirts posters 400.00 -Sound 1,000.00 Parking Fee. 1,000.00 Postage 50.00 Parking Fee 400.00 Supplies 200.00 $11,878.0 0 11,878.00 administrative costs (10% of Last Friday's Art Walk Participant Fees 360.00 grants) 350.00 OCAC Grant 1500.00 Marketing and Advertising 2,960.00 Tourism Grant 2000.00 Printing and Brochures 550.00 3860.00 3,860.00 Tourism 2000.00 HAC GaIllenf ocac grant 1500 Rent 6,000-00 administrative costs (10% of foundation grant 1500 grants) - 300.00 - gallery supplies ......... 1,500.00 Entry Fees 400.00 Sales Tax 1 150.001 Sales (30% commission) . 600.00 Marketin and Advertising. 1,650.00 Transfer from operating budget $6,000.00 Printing 400.00 $10,000.0 Total: 0 10,000.00 OPERATING BUDGET Existing Funds 46$6.85 Pay-pal 360.00 SHARED COSTS town grant 2210.30 Insurance 384.00 transfer to gallery 5,634.69 alliance fund 600.00 Office Expenses 1,128.49 Transfer Income from fundraiser 6568.45 Office Rent 3,600.00 Communications Phone/Web Rent Reimbursment 2700 service 1,369.73 Utilities Reimbursment $200.00 Reception Expenses 140.00 transfer from parlor concerts $1,900.81 advertising 1,071.77 transfer from arts and Printing &reproduction (HAC crafts $1,071.77 Brochures) 3,249.50 Bookkeeping 1,800.00 Accounting/First Corporate Filing 1,200.00 Total Income 19938.18 Total Expenses 19,938.18 MERCHANDISING(T- shirt) J Existing Funds -77.58 Cost 44.54 tAnticipated Income 122.12 Total income 44.54 1 Total Expenses 44.54 Concessions Beginning Balance 424336 1 Cost 4,111.36 Sales Tax Payable 132.00 Total Income 4243.36 Total Expenses 4,243.36 $155,186. 155,186.2 TOTALS 27 7 Artists Contact list Handmade Parade Angela Brown 9a9 928.3250 angela.deia.mallorca @gmail.com Mark Donley 919 602-2550 zzdesignz @gmail.com Tinka Jordy 919 757 2181 tinka.jordy@gmail.com Jennifer Miller 919 644 8637 jemiller@mindspring.com Jennifer Stansell 504 853 7879 sjlstansell @aol.com � ~/��• . w22. p , , ! �. . . . »� � m« � \ s ri 4 _ 4.4i a3