HomeMy WebLinkAboutMinutes - 20051115APPROVED 1/24/2006
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
November 15, 2005
7:30 p.m.
The Orange County Board of Commissioners met in regular session on Tuesday, November 15,
2005 at 7:30 p.m. at the Southern Human Services Center, in Chapel Hill, North Carolina.
COUNTY COMMISSIONERS PRESENT: Chair Moses Carey, and Commissioners
Valerie P. Foushee, Alice M. Gordon, Stephen Halkiotis, and Barry Jacobs
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: Geoffrey Gledhill
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County
Managers Rod Visser and Gwen Harvey and Clerk to the Board Donna S. Baker (All other staff
members will be identified appropriately below)
NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT
AGENDA FILE IN THE CLERK'S OFFICE.
1. Additions or Changes to the Agenda
Chair Carey asked the Board to consider one change. Item 9-e is time sensitive and he
asked that it be moved up to item 9-a-2. The Board agreed.
PUBLIC CHARGE
The Chair dispensed with the reading of fhe public charge.
2. Public Comments
a. Matters not on the Printed Agenda
James Johnson is a commercial developer from High Point, North Carolina. He said that
he wrote a contract on a property adjacent to the Orange County Speedway in September.
Before he wrote the contract, he spoke with the Planning staff about the possibilities involved in
this and he was given a head's up that this area was residential in nature and he was given four
options. He said that Mr. Agee has opened the Orange County Speedway and they are buying
the property next door, which is 80+ acres and they would like to open the go-cart track and air
motocross track, which would be in keeping with what was already there. He said that it just
makes sense and the property is not residential in nature. He was told that the land use plan
was on the way, but he thinks this will take too long. He wants to modify the land use plan that
is already in effect so that they can do this non-conforming use and a rezoning. He has
contacted about 15-20 landowners in the area, and they are in agreement. He asked the
County Commissioners to modify the existing land use plan and get a rezoning that would allow
this activity to take place. He has seen this done in other nearby counties. He wrote this
contract in September, but he started working with Orange County in June. He has a 90-day
due diligence, which expires on December Stn
Chair Carey said that, if he understands what he wants them to da, it would still take
longer than when the due diligence expires. He said that the County Commissioners would take
this under advisement.
b. Matters on the Printed Agenda
(These matters were considered when the Board addressed that item on the agenda
below.}
3. Board Comments
Commissioner Jacobs distributed a document that was handed out at the Economic
Development Commission meeting. This was the Economic Development Director's report and
it also includes a summary of employment in Orange County. From 2000-2005, there was a
steady decline in private industry and a steady increase in government. He said that there was
some concern about this with the EDC.
Commissioner Jacobs said that there was another meeting of the Small Business
Workgroup and they talked about the property in the northeast corner of Orange County and the
possibility of bringing different zoning arrangements to public hearing as early as February.
Commissioner Jacobs made reference to the rose-colored sheet at their places, which
includes the draft minutes of the meeting on November 14t" with representatives of the Town of
Hillsborough, Orange-Alamance Water, Piedmont Minerals, and the Eno River Association. He
and Chair Carey attended this meeting. A number of things were discussed, such as the short-
term situation regarding the drought and how it had adversely affected the Eno River. He said
that the Town of Hillsborough has been releasing water from its West Fork reservoir and has
instituted voluntary conservation measures. The Town of Hillsborough is still being forthcoming
with maintaining in-stream flow and the Eno River Association volunteered to help staff try and
slow down the beavers so that the water can resume flowing. Lake Orange has been going
dawn one inch a day. They asked staff to come back with a revised view of who is taking out
water and what the allocations are. There is more work to do with the capacity use agreement.
Commissioner Jacobs said that he and Chair Carey attended another school
collaboration meeting last week and they agreed as a group that the next two meetings would
be devoted to school construction standards. They hope to have something to present to the
three boards at the next joint meeting.
Commissioner Jacobs said that the lime green sheet at their places is the Human
Relations Commission information. They have done some polling on social justice issues and
haw people want their tax money spent.
Commissioner Jacobs said that Environment and Resource Conservation Director Dave
Stancil wanted to bring them up to date on news from the Clean Water Management Trust
Fund. Dave Stancil said that this fund application for Enrvin Trace was awarded in the amount
of $1,112,00 and the funds will go towards the purchase of the property formerly known as
Erwin Trace being acquired by Chapel Hill, Orange County, Durham County, the City of
Durham, Triangle Land Conservancy, and a neighborhood organization. They do not have the
final details yet but they should be able to pursue the acquisition of the Penny property at
$1,000/acre.
Commissioner Jacobs said that he attended an annual meeting at Duke Forest and next
year is the 75t" anniversary. He would like to work with them on some events to celebrate this.
Commissioner Jacobs said that he attended the Walk for Education in Hillsborough and
it went through downtown Hillsborough and there was a good turnout.
Commissioner Jacobs said that he went to the library today and someone has stripped
the paint there and there was paint dust in the lobby. He would like to get the entrance to the
library painted before December 1 st and the annual book sale. John Link said that he learned of
the refuse yesterday and he directed staff to address this as scan as possible.
Commissioner Halkiotis said that he met with John Link, Commissioner Jacobs, and
Craig Benedict and he brought up an issue about the truck stop in Hillsborough and that there
are two signs. One sign has something about pre-leasing spaces and Craig Benedict was not
aware of the signs and these people have not gone through a formal process with the Planning
Department. Craig Benedict is supposed to look into this. There was another report of a
subdivision getting ready to sell houses that have not even been approved. He said that this is
getting out of control and he asked what the County could legally da. He asked that the Board
ask the Manager and County Attorney to meet with Craig Benedict and do what they have to do
and report to the licensing people in Raleigh that these people are not acting in an ethical and
professional manner.
Commissioner Halkiotis made reference to a letter from the Sheriff on August 29t" about
a raid at the Buckhorn flea market and that they had found numerous violations. In the last
paragraph, the Sheriff said that it would be most beneficial for Orange County to implement a
privilege tax for each table on the lot. A tax of $2 per table would net the County over $1,000
each day. He would like to know how many Sheriff's Deputies they are using to patrol the lots
and he would like to ask the Manager and County Attorney to look into this privilege tax.
Chair Carey said that after they had received this memo, he spoke to the County
Attorney and learned that they will need special permission for this privilege tax. He said that he
asked the County Attorney to look into this and incorporate it into the next legislative agenda.
Commissioner Halkiotis said that the Sheriff has always been very conservative and he
always stretches his resources. The County needs to be able to offset the costs of patrolling
this flea market on the weekends.
Chair Carey said that it is legally the responsibility of the State to da this, but he does not
want to count on the State to do it.
County Attorney Geof Gledhill said that years ago the state tank counties out of the
privilege tax business. The County can do it through special legislation.
Commissioner Halkiotis reported that there was an excellent meeting with DOT officials
yesterday. He said that Doug Galyon from DOT cleared up a situation about putting in a
flashing light at the intersection of Palmer's Grove Church Road and US 70A. There have been
many accidents at this intersection.
Commissioner Halkiotis said that he is going to ask the Clerk to make a copy of a packet
of material. He wants to set up a field trip to Wilson Technical Community College. The
President, Dr. Rusty Stephens, is into green building and they are going to build probably the
most green and energy efficient building on a community college in the state. Dr. Stephens has
welcomed the County Commissioners to come down and Commissioner Halkiotis will
coordinate the field trip.
Commissioner Jacobs agreed with this and said that the Durham Tech trustees should
be invited to come also.
Commissioner Foushee said that she had the opportunity to attend the dedication of a
house under construction in Northside community. She pointed out that the construction of this
house is a result of a collaborative effort with Orange Community Housing and Land Trust,
EmPOWERment, and Habitat for Humanity. She commended these groups for breaking down
barriers and increasing the stock of affordable homes in Orange County. She would like to
commend the Chapel Hill Planning Department, the Chapel Hill Police Department, and
members from the Kenan-Flagler Business School who assisted with this.
Commissioner Gordon said that at their last Transportation Advisory Committee meeting
with the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization, they did get word
that Secretary Tippett of DOT did approve projects in their 2006-2012 TIP, minus three projects.
They expect that the region will ga back into air quality conformity. Also, the group adopted the
regional priority list for 2007-2013.
Commissioner Gordon said that she and Commissioner Halkiotis met with Pam Jones
and with one of the architects for the Southern Orange Senior Center regarding value
engineering and this will be packaged together for the County Commissioners to see.
Commissioner Gordon pointed out item 6-d {pink sheet), which is a resolution calling far
new federal priorities.
Chair Carey said that the County Commissioners would be receiving tomorrow some
additional information on the status related to the mental health reform. There does not seem to
be any changing of the course from the State at this time. On the local level, the OPC LME is
proceeding as if they are going to have to become a part of another organization for the
services that have to be consolidated. It will be very difficult to do it in the timeframe.
Chair Carey congratulated the winners in the recent elections.
4. County Manager's Report
NONE
5. Items for Decision--Consent Agenda
A motion was made by Commissioner Halkiotis, seconded by Commissioner Foushee to
approve those items on the consent agenda as stated below:
a. Minutes
The Board approved the minutes for the August 24t" and 31 ~ Public Hearings, the
September 13t" Joint Work Session with the DS5 Board, and the September 26t" Joint Work
Session with the School Boards as submitted by the Clerk to the Baard.
b. Appointments
(1) Nursing Home Community Advisory Committee -Reappointments
The Board reappointed Florence Soltys and Sue Waters to the Nursing Home
Community Advisory Committee to first full terms.
(2) Transfer of Development Rights Taskforce -New Appointments
The Board appointed Councilman Bill Strom as the Town of Chapel Hill representative
and Alderman Alex Zaffron as the Town of Carrboro representative to the Transfer of
Development Rights Taskforce.
c. Motor Vehicle Property Tax ReleaselRefunds
The Board adopted a refund resolution, which is incorporated by reference, related to 85
requests for motor vehicle property tax releases or refunds.
d. Property Tax Refunds
The Board adopted a refund resolution, which is incorporated by reference, to three (3)
requests for property tax refunds.
e. Resolution Giving Notice of Adjustment in Salary for the Sheriff and Resister
of Deeds Positions
The Board approved a resolution, as stated below, giving notice of adjustment in salary
for the Sheriff and Register of Deeds positions.
Resolution Giving Notice to All Candidates far the Register of Deeds and Sheriff
Positions in Orange County
The Orange County Board of Commissioners, as authorized by North Carolina General Statutes
153A-92, has set the starting salaries for the Sheriff and Register of Deeds positions as
provided below. This will affect the individuals elected to these offices when they take office.
All other compensation elements including expense allowances are as set forth in the Orange
County Personnel Ordinance.
- The starting salary for the Sheriff's position will be the minimum of Salary
Grade 3 of the Orange County Classification and Pay Plan. The minimum of
Salary Grade 31 is $73,947.
- The starting salary for the Register of Deed's position will be the minimum of
Salary Grade 29 of the Orange County Classification and Pay Plan. The
minimum of Salary Grade 29 is $66.992.
This resolution will not be altered or amended until after the persons elected Sheriff and
Register of Deeds in the 2006 election for those positions take office. Thereafter, the Board of
Commissioners may adjust the starting salary of the candidate elected considering the years of
service and performance in related experience of the person elected.
For further information contact:
Elaine Holmes
Orange County Personnel Director
208 South Cameron Street
Hillsborough, NC 27278
Telephone: (919) 245-2552
f. Impact Fee Reimbursement
The Board approved the impact fee reimbursement request from Habitat for Humanity of
Orange County, NC, Inc. for $23,628 for six (6) new homes.
,c,L. Housing Rehabilitation Contract Awards
The Board awarded one contract for the County CDBG Scattered Site Housing
Rehabilitation Program to William Lang Construction Co. far $41,950 for 124 Merritt Mill Road,
Chapel Hill.
h. Contract Approval: CourierlMail Services through Orange Enterprises
This item was removed and placed at the end of the consent agenda far separate
consideration.
i. Lease Renewal: 501 W. Franklin Street, Suite #105
The Board approved a lease renewal with Terradotta.com, as software consulting firm,
for space at 501 W. Franklin Street commencing on December 3, 2005 through December 2,
2006 far a monthly fee of $725 and authorized the Chair to sign.
L Property Acauisition: Eubanks Road
The Board approved the purchase of approximately 6.23 acres on Eubanks Road for
use by the Solid Waste Department for a sum of $125,000 and authorized the Manager, County
Attorney, Finance Director, and Purchasing Director to execute paperwork incidental to the
closing.
k. Second Reading: Ordinance Granting Franchise to Time Warner
EntertainmentlAdvance-Newhouse Partnership, to Own, Operate, and Maintain
Cable System in Unincorporated Orange County
This item was removed and placed at the end of the consent agenda far separate
consideration.
I. Approval of County Capital Project Ordinances
This item was removed and placed at the end of the consent agenda far separate
consideration.
m. Budget Amendment #5
The Board approved budget ordinance and grant project ordinance amendments for
fiscal year 2005-06 far Department of Social Services, Commissioner Contingency, Solid Waste
Enterprise Fund, and Criminal Justice Partnership Program.
n. School Sales Tax Reimbursements
The Board directed County staff and attorneys to coordinate with school staffs and
attorneys to explore options for developing appropriate interlocal agreements and other
documents that will result in the savings of sales tax reimbursements, as outlined by bond
counsel.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA:
h. Contract Approval: Courier/Mail Services through Orange Enterprises
The Board considered approving a contract with Orange Enterprises for courier and mail
processing services effective December 1, 2005 through June 30, 2008, contingent upon staff
and County Attorney review and authorizing the Chair to sign.
Commissioner Jacobs highlighted that this item proposes approving a contract,
contingent upon staff and attorney review for courier mail processing services with Orange
Enterprises. The County Commissioners have talked about trying to work with Orange
Enterprises. He said that this is cost effective and efficient. He thanked the staff far working on
this.
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to
approve a contract with Orange Enterprises for courier and mail processing services effective
December 1, 2005 through June 30, 2008, contingent upon staff and County Attorney review
and authorize the Chair to sign.
VOTE: UNANIMOUS
k. Second Reading: Ordinance Granting Franchise to Time Warner
EntertainmentlAdvance-Newhouse Partnership, to Own, Operate, and Maintain Cable
System in Unincorporated Orange County
The Board considered approving the second reading of a cable franchise renewal
ordinance {agreement) with Time Warner EntertainmentlAdvance-Newhouse Partnership
{TWC}, as recommended by the Orange County Cable Advisory Committee and authorizing the
Chair to sign.
Commissioner Jacobs thanked Andy Sachs from the Dispute Settlement Center and his
work on solving this seemingly insolvable problem.
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to
approve the second reading of a cable franchise renewal ordinance {agreement) with Time
Warner Entertainment/Advance-Newhouse Partnership {TWC), as recommended by the Orange
County Cable Advisory Committee and authorize the Chair to sign.
VOTE: UNANIMOUS
I. Approval of County Capital Protect Ordinances
The Board considered approving County capital project ordinances for fiscal year 2005-
06.
Commissioner Gordon asked if Twin Creeks needed to be listed on this and Budget
Director Donna Dean said that the Board approved the capital project ordinance for this an June
7t" which took it through the front fiscal year. It is still an active project.
A motion was made by Commissioner Gordon, seconded by Commissioner Foushee to
approve the County capital project ordinances for fiscal year 2005-06.
VOTE: UNANIMOUS
6. Resolutions or Proclamations
a. Proposed Resolution To Name the New Southern Orange Senior Center For
Robert and Pearl Seymour
The Baard considered a resolution to name the New Southern Orange Senior Center for
Robert and Pearl Seymour.
Commissioner Jacobs pointed out that the light green sheet is a revision to the proposed
name that was sent to him by Jerry Passmore, Director of Department on Aging. The sheet
suggests the name "Robert and Pearl Seymour Center far Longevity and Well-Being."
Chair Carey said that he encourages the Board to consider this strongly because of the
exemplary service that they have both provided to the County in working to ensure that seniors
have a place to go.
Commissioner Halkiotis said that this is an appropriate thing to do. The Seymour's have
worked tirelessly far seniors in Orange County.
Commissioner Halkiotis asked Jerry Passmore haw many senior centers in the state
were called "Centers for Longevity and Well-Being." Jerry Passmore said that this would be a
first and that the focus is more on what are they trying to do with older citizens instead of
focusing on seniors. The intent is indicated with the new proposed name.
Commissioner Halkiotis said that the people that are going to use the center should
choose the name.
Jerry Passmore said that they have done a poll of the seniors about the name, and they
liked the name "Center for Longevity and Well-Being." He would be more than happy to do
another poll and let them decide.
Chair Carey said that most of the people he has heard from want it to be called the
Robert and Pearl Seymour Center.
Commissioner Gordon said that she liked what Chair Carey said for its simplicity.
A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to
approve a resolution to name the New Southern Orange Senior Center for Robert and Pearl
Seymour by calling it the "Robert and Pearl Seymour Center," with further investigation into
what, if anything, might be added to this name.
RESOLUTION TO NAME THE NEW SOUTHERN ORANGE SENIOR CENTER
FOR ROBERT AND PEARL SEYMOUR
WHEREAS, Robert Seymour has been a guiding force in the inception, planning, and design of
the new senior center since the project first began almost 20 years ago; and
WHEREAS, leaders of both the Orange County Advisory Board on Aging and the Friends of the
Chapel Hill Senior Center recognize and acknowledge Reverend Seymour and his
wife Pearl for devoting years to serving the needs of seniors and volunteering their
skills and expertise for the people of Orange County; and
WHEREAS, the Baard of Directors of the Friends of The Chapel Hill Senior Center voted
unanimously to request the name of the new senior facility located on Homestead
Road to be named the "Robert and Pearl Seymour Senior Center"; and
WHEREAS, members of the Orange County community strongly believe the Seymours are
deserving of this honor through their proven commitment and dedication to the
growing population of mature citizens; and
NOW, THEREFORE, be it resolved that the Orange County Board of Commissioners do hereby
acknowledge the years of hard work and dedication provided to the senior
community of Orange County by the Seymours and do hereby name the new
senior facilities in southern Orange County the "Robert and Pearl Seymour
Center".
This the 151" day of November 2QQ5.
Commissioner Jacobs said that Jerry Passmore should go ahead with polling the
seniors.
VOTE: UNANIMOUS
Commissioner Jacobs said to ask the Manager and Purchasing and Central Services
Director Pam Jones to update the public on the senior centers.
Commissioner Jacobs said that they discussed at the meeting with DOT yesterday about
the seniors' recommendations regarding pedestrian access across the road to Homestead Park,
and DOT has approved this pedestrian crosswalk. DOT also said that they would be paying for
the crosswalk with Moving Ahead money.
Pam Jones said that there are two things holding them up now with breaking ground on
the senior center. One is the zoning compliance permit with the Town of Chapel Hill and the
other is finalizing value-engineering issues and hopefully within a month they will break ground.
Commissioner Halkiotis painted out that the budget was trimmed down $433,000 with
the value-engineering piece.
b. Resolutions Requesting the Towns of Carrboro and Hillsborough to Partner
50150 with the Hyconeechee Regional Library System and County for the
Development of Free-Standing Branch Libraries in Their Downtowns
The Board considered adopting resolutions proposing that the Towns of Carrboro and
Hillsborough partner with the County financially in order to secure development of free-standing
branch libraries in their downtown areas.
Library Director Brenda Stephens pointed out the two resolutions, which propose a
5Q/5Q cost share with both towns.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to
approve resolutions proposing that the Towns of Carrboro and Hillsborough partner with the
County financially in order to secure development of free-standing branch libraries in their
downtown areas.
RESOLUTION CALLING UPON THE TOWN OF CARRBORO
TO PARTNER FIFTYlFIFTY FINANCIALLY WITH THE HYCONEECHEE REIGONAL
LIBRARY SYSTEM AND COUNTY
IN THE DEVELOPMENT OF AFREE-STANDING BRANCH LIBRARY
IN ITS DOWNTOWN AREA
WHEREAS, the Board of Commissioners of Orange County, North Carolina is dedicated to
providing comprehensive library services to all County residents, in both urban and rural areas;
and
WHEREAS, Orange County recognizes and values the opportunity to collaborate with the Town
of Carrbora toward the development of branch library services as desired within its corporate
limits to enhance the library facilities, services and opportunities available in Carrboro; and
WHEREAS, the Town of Carrbora along with the County recognizes the vital rate that libraries
play in the lives of our residents and our communities, providing resources far lifelong learning,
an outlet for recreational reading, a bridge across the digital divide, a slate of cultural programs
for all ages, and a community center for all to use; and
WHEREAS, the Library Services Task Farce, with the active participation of Carrboro elected
officials, recommended the siting of a branch library in downtown Carrbora where it would be
accessible to transit and other amenities;
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of Orange County,
North Carolina, does hereby call upon the Town of Carrboro to affirm its commitment to a free-
standing branch library in its midst by agreeing to establish a 50150 financial partnership with
the County to provide the capital funding far the implementation of this important public purpose.
This is the 15t" day of November, 2005.
RESOLUTION CALLING UPON THE TOWN OF HILLSBOROUGH
TO PARTNER FIFTYIFIFTY FINANCIALLY WITH THE HYCONEECHEE REGIONAL
LIBRARY SYSTEM AND COUNTY IN THE DEVELOPMENT OF AFREE-STANDING
BRANCH LIBRARY
IN ITS DOWNTOWN AREA
WHEREAS, the Board of Commissioners of Orange County, North Carolina is dedicated to
providing comprehensive library services to all County residents, in both urban and rural areas;
and
WHEREAS, Orange County recognizes and values the opportunity to collaborate with the Tawn
of Hillsborough toward the development of branch library services as desired within its corporate
limits to augment the services and opportunities available at the central library in Hillsborough;
and
WHEREAS, the Town of Hillsborough along with the County recognizes the vital role that
libraries play in the lives of our residents and our communities, providing resources far lifelong
learning, an outlet for recreational reading, a bridge across the digital divide, a slate of cultural
programs for all ages, and a community center for all to use;
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of Orange County,
North Carolina does hereby call upon the Tawn of Hillsborough to affirm its commitment to a
free-standing branch library in its midst by agreeing to establish a 50150 financial partnership
with the County to provide the capital funding far the implementation of this important public
purpose.
This is the 15t" day of November, 2005.
VOTE: UNANIMOUS
c. Resolution to Coordinate with NCDOT to Provide Comments an Develapment-
Related Transportation Proposals Located Along Orange County's Western
Border
The Board considered a resolution expressing intent and interest in coordinating with the
North Carolina Department of Transportation (NCDOT) to provide comments on development
related transportation proposals located in Alamance County along Orange County's western
border.
Planning Director Craig Benedict said that this is a resolution to assist in the
coordination with DOT. The resolution would further the intent far Orange County to address
transportation issues along the western border with roadways that may be constructed based on
new development in Alamance County and sometimes in the City of Mebane. This resolution
would formalize the relationship with DOT in regards to these projects.
Commissioner Gordon asked if the partners in Alamance County were in agreement with
this. Craig Benedict said that they have improved communication with Alamance County and
the City of Mebane about these issues. This is another tool in improving the communication.
Both entities will also get a copy of this resolution. Orange County is partnering with DOT on
this.
Commissioner Gordon asked if it was important that Alamance County know about this
and gets a copy of this. John Link said he would call the Manager in Mebane since it is the area
that they are most interested in. He said that the present process has DOT meeting with the
Mebane Manager and Planning Director on an as-needed basis, and this will make sure that
Orange County is in the pipeline.
Commissioner Gordon asked far more clarification on this process. Commissioner
Jacobs said that they talked with Mike Mills yesterday and he was going to call the Manager of
Mebane to ask if a Planning representative from Orange County could attend one of these
technical review committee meetings in Mebane so that DOT would not have to go to the
meetings. DOT will act as an intermediary to make sure that Orange County is represented.
He asked the Manager to call the Alamance County Manager also and let them know the intent
that Orange County would just like to get a place at the table.
Commissioner Halkiotis said that Commissioner Jacobs noted at the DOT meeting
yesterday that there was a request from the OCS Board to have a meeting with Mebane elected
officials because some of these developments are in Orange County and this will affect the
school system.
Chair Carey said that it was clear at the collaboration meeting last week that OCS was
concerned about this growth.
Commissioner Gordon suggested a change in language in the resolution from "efficient
transportation planning" to "transportation, facilities, infrastructure, and public services."
A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to
approve a resolution expressing intent and interest in coordinating with the North Carolina
Department of Transportation (NCDOT) to provide comments on development related
transportation proposals located in Alamance County along Orange County's western border,
with the amendments.
A RESOLUTION OF INTENT AND INTEREST TO REVIEW AND COMMENT ON
DEVELOPMENT-RELATED TRANSPORTATION PROPOSALS ALONG ORANGE
COUNTY'S WESTERN BORDER THROUGH THE NCDOT
WHEREAS, transportation planning is a regional planning effort that does not limit itself
to finite geographic boundaries; and
WHEREAS, the NCDOT District Office reviews development proposals within different
jurisdictions, whether county ar municipal, to assess transportation system impacts; and
WHEREAS, the coordination and communication among various local governments can
assist the NCDOT with their assessment of a development proposal based on the local
government's knowledge of existing and future land use, long-range transportation plans,
including public transportation plans, and other development proposals that may be in the
process; and
WHEREAS, NC legislation does not require specific courtesy review of development
proposals between proximate local governments to share and comment on potential impacts,
solutions and suggested traffic improvements; and
WHEREAS, NC legislation has given authority to municipal governments to plan,
through zoning and subdivision regulations, within an Extra-Territorial Jurisdiction without
formally coordinating with county government, even though such plans have potential impacts to
many county public services (e.g. Sheriff's office, schools, public transportation, senior citizen
and other social and health services}, whether prior to annexation or after annexation; and
WHEREAS, NCDOT can be the conduit to ensure that all affected local governments
have important input into the development review process with respect to transportation
impacts, no matter which jurisdiction, through an open development review process; and
WHEREAS, the development review process can be conducted in a timely manner to
promote well-planned and orderly economic and housing development; and
WHEREAS, this suggested planning process can lead to less cost to the State through
better planning, dedication or reservation of necessary right-of-ways, developer improvements
and contributions; and
WHEREAS, NCDOT and Orange County have coordinated on many existing and future
transportation plans and improvements that have led to an improvement of the health, safety
and welfare of local and regional citizens and businesses;
NOW THEREFORE BE IT RESOLVED that the Orange County Board of County
Commissioners, to further the goal of coordinated and efficient transportation, facilities,
infrastructure, and public services planning, respectfully requests that the NCDOT District Office
include and offer County administration and planning staff the opportunity to review and
comment on major development proposals within Alamance County and/or the City of Mebane
that will impact Orange County infrastructure and public services.
VOTE: UNANIMOUS
Resolution Calling for New Federal PrioritiesThe Board considered a resolution to
petition the President of the United States and Congress to develop new federal priorities and
approve the draft letter far the Chair to sign.
Commissioner Gordon reminded the Board of Commissioners that they have at their
places the resolution that she submitted to the Chair and Vice Chair far placement on the
agenda. This is the same resolution submitted by citizens and passed by the Town of Chapel
Hill. The version in the agenda packet is the one that was amended by the Chair and Vice
Chair.
PUBLIC COMMENT:
Mark Marcoplos said that he and Dan Coleman wrote this resolution and took it to the
Chapel Hill Town Council on October 24th and they passed it, as did the Carrboro Board of
Aldermen. He thinks that there is a growing realization that we are going way off course with
our federal policies: tragic war in Iraq, education and health needs going unmet at the local
level, environmental needs going unmet at the local level, etc. He said that the local
governments are being robbed by federal policies and it has gone too far. He read the
resolution.
ORANGE COUNTY BOARD OF COMMISSIONERS
RESOLUTION CALLING FOR NEW FEDERAL PRIORITIES
WHEREAS, federal administration priorities and policies have led to de facto unfunded
mandates on local governments, such as:
• Demands for increased testing without sufficient funding for public education, and
• Failed energy policies that increase dependence on costly non-renewable fuels,
and
• Health care policy that favors pharmaceutical and insurance industries at the
expense of employers and citizens, and
• Environmental policies that worsen air pollution and drive up health care costs,
and
• Lax enforcement of job safety regulations resulting in productivity losses and
increasing health costs, and
• Mismanagement of homeland security that places increased burdens on local
governments for disaster planning and relief, and
• Failure to enforce worker rights laws and establish a meaningful minimum wage,
resulting in increased poverty and demand for increased access to local health
and human services, and
• Gutting of federal programs far low-income families that has created increased
local burdens for housing and other services, and
• The promotion and subsidy of large-scale agribusiness corporations which
contribute to the crippling of local farm economies which have traditionally been
the foundation of healthy rural life, the source far local food, and are minimally
oil-dependent; and
WHEREAS, the war in Iraq is siphoning billions of dollars from the US economy and straining
the fiscal health of our federal, state, and local governments; and
WHEREAS, no-bid contracts to major corporations for reconstruction in the southeast United
States and Iraq undermine the trust of citizens in the integrity of government; and
NOW, THEREFORE, be it resolved that the Qrange County Board of Commissioners hereby
petition the Bush Administration and Congress to end the war in Iraq, re-establish
a progressive tax code, end favoritism toward corporate interests, develop
responsible policies focused on renewable energy, and commit to priorities that
reflect the common good.
This the 15th day of November 2005.
Chair Carey said that there were two versions of the resolution. The one in the agenda
packet is the one that deletes the bullets in the first "Whereas" statement. The other one,
submitted by Commissioner Gordon, includes the bulleted statements.
Commissioner Jacobs said that the lavender sheet is an updated letter and deals
specifically with the proposed cuts that will be 3% of the federal budget, almost all at the
expense of human services. He said in agenda review the Chair and Vice Chair tried to pair
their letter to the two Senators and Congressmen with a slightly abbreviated resolution.
Commissioner Jacobs also questioned whether we need to pass the same resolution as Chapel
Hill and Carrboro.
Commissioner Gordon said that she would like to underscore that the reason the Board
of County Commissioners is getting involved in this at a local level is because it is affecting us
negatively locally.
A motion was made by Commissioner Gardon, seconded by Commissioner Halkiotis to
approve the resolution with the bullets (as stated an the salmon sheet) and also to pass the
letter (lavender sheet} as a companion piece to the Bush Administration.
VOTE: UNANIMOUS
7. Special Presentations
2004-2005 Comprehensive Annual Financial Report (CAFR1The Board received the
Comprehensive Annual Financial Report (CAFR) and Single Audit Report far the fiscal year
ending June 30, 2005.
Jahn Link commended Finance Director Ken Chavious and staff for doing an excellent
job with working with the auditing firm, Cherry Bekaert & Holland.
Ken Chavious said that he is presenting them with the CAFR and this presentation is
required to satisfy statutory regulations. The staff was very pleased with the outcome of the
audit.
ORANGE COUNTY
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
JUNE 30, 2005
Board of County Commissioners
November 15, 2005
FISCAL HIGHLIGHTS
• General Fund Activity
• Fund Balance Position
• Debt Position
• Solid Waste Landfill Fund
• Single Audit and Grants
• Audit Results
• Future Financial Challenges
GENERAL FUND REVENUES
AND TRANSFERS
• REVENUES AND TRANSFERS TOTAL
$136.3 MILLION
• INCREASE OF 7.4% OVER 2004
• LEADING SOURCES OF REVENUE
Property Taxes &5.3 %
Sales Taxes 14.5
Intergovernmental 11.5
Charges for Services 6, 0
• INVESTMENT EARNINGS ON THE RISE
PROPERTY TAXES
• ASSESSED VALUE $10.1 BILLION 2005
• INCREASE OF 4% OVER 2004
• 98,8% OF GROSS LEVY COLLECTED
• REMAINS ONE OF 7HE STATE'S BEST
(Statewide Average Rate 96.75%)
GENERAL FUND EXPENDITURES
AND TRANSFERS
• EXPENDITURES AND TRANSFERS TOTALED $136.1M1LL10N
• INCREASE OF 5.3% OVER 2004
• LEADING EXPENDITURES INCLUDE
EDUCATION 48.4%
HUMAN SERVICES 23.1
PUBLI C SAFETY 9.8
$65.9 MILLION GENERAL FUND DOLLARS FOR EDUCATION
48.4°I° of Expenditures
• Gurrent Expense $48.9 million
• Capital $ 4.4 million
• Debt Service $12.6 million
• Number 1 in the State According to Most Recent Public School Forum Report
FUND BALANCE POSITION
• $13.5 Million Undesignated as of 6/30/2005.
• 9.9% of 2005 Expenditures,
• Exceeds LGC 8% Recommended Minimum
• Increase in Undesignated fund balance of $2.6 Million.
FUND BALANCE INCREASE
ACTIONS IMPACTING FUND BALANCE
• NO APPROPRIATION FOR 2005-2006 BUDGET
• REVERSION OF UNALLOGATED RESOURCES
• EARLIER YEAR END EXPENDITURE CUT OFF
• AGGRESSIVE PURSUIT OFACCTS RECEIVABLE
DEBT POSITION
• OUTSTANDING DEBT ~ 6/30/05 $152.5 MlLL10N.
• DEBT EVIDENCED BY
BONDS $125.8 MILLION
ALTERNAT/VE $ 26.7 MILLION
DEBT ISSUED 2004-2005
• $25.1 IVIILLIC)N ISSUED
» SCHOOLS $ 7.6
» PARKS $10.3
» SENIOR CENTER $ , 5
» HOUSING $ 1,3
» SEWER $ 1, 2
» COUNTY BUILDING $ 4.2
• $2.5 MILLION EQUIPMENT FINANCED
• BOND RATINGS MAINTAINED
AAA Fl TCH, AA+ S&P, Aa 1 MOODY'S
• $35 MILLION UNISSUED BONDS REMAINING AT 6130/05
DEBT POLICY PARAMETERS
• Debt Will Not Exceed 3% of Assessed Value
~ Actual Debt = 1.5% of Assessed Value
• Debt Service Paymenfs Will Not Exceed 15% of Operating Expenses
- Actual Pymts =13% of Operating Expenses
DEBT SUBSEQUENT YEAR
• ISSUED $29.2 OF THE $35 MILLION REMAINING BONDS AUG 05
{INCLUDED $25.7 MILLION FOR SCHOOLS AND $3.5 MILLION FOR SENIOR CENTERS)
• REFUNDED $29.4 MILLION OF 2000 BONDS
(ACHIEVED SAVINGS OF $1.5 MILLION, $905 THOUSAND ANNUALLY)
• BOND RATINGS MAINTAINED
(AAA FITCH, AA+ S&P, Aa2 MOODY'S)
• SPORTSPLEXPRIVATE PLACEMENT $6 MILLION
• COPS ISSUE PLANNED FOR SPRING 2006
(Projects include Schools, Senior Centers, Conservation Easements and refinancing of
SportsPlex)
• $5.8 MILLION 2009 BONDS UNISSUED
Solid Waste Enterprise Fund
• TOTAL REVENUES OF $7.9 MILL/ON
• OPERATING EXPENDITURES OF$6.0 MILLION
• $9.9 MILLION INCREASE IN RESERVES
• $929 THOUSAND APPROPRIATED FOR 2005-2006
• $2.9 M/LLION RESERVES AT YEAR END
• NEW 3 R FEE GENERA TED $2.5 MILLION
SINGLE AUDIT AND GRANTS
• $93 MILLION GRANT FUNDS MANAGED
• DSS FUNDS $82.9 MILLION
$ 9.4 MILLION RECEIVED BY COUNTY
$72.7 MILLION DIRECT VENDOR PAYMENTS
• HOUSING AND CD FUNDS $4.9 MILLION
• SINGLE AUDIT COVERS BOTH FINANCIAL AND PROGRAM COMPLIANCE
• 5 CONSECUTIVE YEARS WITH NO GRANT RELATED FINDINGS OR QUESTIONED
COSTS
POSITIVE AUDIT RESULTS
• Successful audit process
• Continued Implementation of New GASB Requirements
• Auditors Performed SAS 99 Fraud Review
• Sound Financial Policies and Procedures
• Adequate Internal Control Structure
• No Findings. Reportable Conditions or Exceptions
• "Unqualified Opinion" (GOOD)
FUTURE FINANCIAL CONSIDERATIONS
• Start up Costs for New Schools
• Start up, Operating and Other Costs for Parks
• Impacts Associated with County Space Study
• Impacts Associated with Schaal Equity funding
• Debt Issuance Plans
• Maintain/Improve Fund Balance Position
John Link pointed out on pages 10-13 the compliance audit and that these are
remarkable achievements on the part of Social Services, Health, and Housing to process all the
applications and deliver appropriate services. He commended those directors and their staffs.
Chris Phillips, Senior Manager of Cherry Bekaert & Holland, said that their audit started
in July. He listed what they did during the audit process. He said that this is their second year
under the new accounting standard and their fifth year with the County. They introduced new
staff this year to the audit in order to have a fresh approach. He said that the Finance
Department has a high degree of integrity. He thanked the Board of County Commissioners
and the Finance Department.
Commissioner Halkiotis asked what this audit cost and Ken Chavious said $71,000,
which includes the single audit, some of which is refunded by DSS.
Commissioner Halkiotis asked if Ken Chavious took competitive bids and Ken Chavious
said every three to five years.
Commissioner Halkiotis asked Ken Chavious what it cost to do an audit when he
started in 1978 and Ken Chavious said about $10,x00.
The County Commissioners commended the staff on the audit.
8. Public Hearings-NONE
9. Items for Decision--Regular Agenda
a. Next Steps on Draft MapslPlans Related to Possible District Elections for the
Board of Commissioners
The Board continued with the next steps in the Board's review of the draft maps/plans
and other associated materials related to possible District Elections for the Board of
Commissioners; considered any decisions as the Board deems appropriate; and provided
comments, questions, and any further direction to staff.
PUBLIC COMMENT:
Mark Marcoplos said that he has followed this issue for many years and in 1993 the
County had a committee to look at this issue, and the members of the committee did not think
there was a problem with representation. The committee proceeded to do its work, and the
people on the committee changed their minds after talking to residents. They realized that there
was a need for more democracy and fair representation in Orange County. One of their
recommendations was cumulative voting. He said that cumulative voting is used around the
country and has been instituted to address fair racial representation. He said that it would work
here as well far those concerned. In this process, district lines would not have to be redrawn.
He urged the County Commissioners to consider cumulative voting.
Dolly Hunter is from the rural part of the County. She said that she is going to pretend
that the 1,200 people that signed the petition about district voting are here and answer this as
she thinks they would. She posed the following questions: Do you think that any of the
proposals would really give rural voters avoice - a seat on the Board of County
Commissioners? No. Do you think the best way to ensure representation of the rural vote is to
vote by districts for its district representative in the primaries and general election? Yes. Do
you think whomever is elected to represent the rural district should awe their election to the rural
voters, not to the Chapel Hill-Carrboro voters? Do you think that the meeting place for the final
approval for district voting of such great effect to the rural voters should be in Hillsborough, not
Chapel Hill? She said that our State representatives are elected by districts and not by
statewide voting. She thinks it is entirely appropriate to have rural district representatives
elected by rural districts and not countywide. She said that the final decision for this plan is not
needed to be definite until next year, sa she is asking for more time to analyze these choices.
Bill Ray is from the northern part of Orange County. He asked if the County
Commissioners have came up with a determination for how to operate in the district itself. Chair
Carey said that they would be making that decision tonight. Bill Ray said that he hopes they
came up with a plan that would be helpful to the rural people of Orange County.
Robert Nichols said that he remembers years ago hearing about the Boston Tea Party.
He asked the County Commissioners to keep in mind taxation without representation. He said
that they have not been getting representation in rural Orange County.
Chair Carey pointed out the decision points for the Board on page 3. He suggested
considering them in order.
Commissioner Halkiotis said that one of the telling components of the process is that
there has been a positive response on behalf of all members of the Board of County
Commissioners to citizen concerns. There could have been opportunities for a lot of selfish
statements that have not been made. He thinks everyone wants to make the process better,
more meaningful, and to have more opportunities for participation by more people. He said that
he is not prepared to vote tonight on this. He would like to propose a work session devoted to
discussing what they have heard from the public because they are moving too fast with this.
The Board has not had an opportunity to discuss this in a work session. He thinks this is the
most serious agenda item that he can remember in 20 years. He wants at least one work
session devoted to this issue only.
Commissioner Foushee agreed with Commissioner Halkiotis about scheduling a work
session for this issue. The Board has not had the opportunity to process the information it has
received. She said that she is for district representation, but she cannot say with certainty
which one of the proposals that she prefers. She does not think that any of them give the
residents what they are interested in.
Chair Carey said that he respectfully disagrees with his counterparts in that they have
heard a lot about this, and if they do not act on it tonight then they will not act on this until next
year. He thinks that this Board and he as its Chair committed that they would take an action an
this by the end of the year. He said that the Board could debate tonight and then act.
Commissioner Foushee agreed that they can take some action tonight, but to be careful
and to act on something on page three. She cautioned the Board to move slowly.
Commissioner Gordon said that there are two more regular meetings -December Stn
and 13th, and she thinks it is not outside of the realm of possibility to do it before the break. She
said that maybe it would be better to make further progress tonight and then have a work
session. She said that if they are making a decision between five or seven Commissioners,
then they need another proposal with seven Commissioners on the table. She thinks there is a
way to still get it done this year and make progress tonight.
Commissioner Jacobs said that he agrees with Commissioner Halkiotis and that the two
scheduled meetings are not the place to have this discussion, but that there should be a work
session. He thinks it is more important to do it right than to do it fast. He encouraged the
Commissioners and staff to come up with other proposals. He would also like responses from
the Board of Elections on the drawing of lines.
Chair Carey said that this conversation began in 1989 and resulted in a task force
making recommendations in 1993. He recognizes that his colleagues want to have more
deliberation, and he thinks that they most likely will not make a decision until next spring. He
thinks this would be disrespectful to the people that they promised they would make a decision.
A motion was made by Chair Carey, seconded by Commissioner Foushee that the
Board will pursue a district election system and have a referendum in the general election of
2006 on the map that the Board of County Commissioners adopt.
Commissioner Halkiotis said that Chair Carey is pushing a timeframe. He said that he
has no problem with supporting district representation. He will vote against this out of his
principles that he has not had an opportunity to discuss this with the Board publicly or privately.
He would appreciate the opportunity to discuss this in a scheduled work session.
Commissioner Jacobs agreed with Commissioner Halkiotis and Chair Carey and said
that this is a benign resolution and does not commit them to any particular approach and he will
support the motion.
VOTE: Ayes, 4; No, 1(Commissianer Halkiotis )
Chair Carey said that there would be a work session as soon as it can be arranged an
the forms and the maps.
e. Housing Bond Program
The Board considered awarding housing bond funds in the amount of $205,000 to
Habitat for Humanity to purchase land on Purefoy Drive in the Rogers Road community in
Chapel Hill and authorizing the Manager in consultation with the County Attorney to enter into a
Development Agreement detailing the conditions of the award.
Housing and Community Development Director Tara Fikes presented this item. She
said that they received an application from Habitat for land banking, which allows local
organizations to use band funds to purchase land that may become available to the community
to be developed as affordable housing in future years. There is a total of $612,500 available in
the land-banking fund. The proposed property is north of the Rusch Hollow subdivision that
Habitat currently has under construction and adjoins a 6.75-acre tract currently awned by
Habitat. The preliminary plans include the provision of public water and sewer by the Orange
Water and Sewer Authority by extension from the Rusch Hollow subdivision. This neighborhood
is in an area where the Town of Chapel Hill will be completing a small area plan. The project
review and selection committee held apre-application and apost-review conference with
Habitat and would like to award the $205,000 with two conditions: Habitat will engage the local
community during the development and planning phase; and that Habitat enter into a written
agreement with the seller that ensures that the current tenant of the mobile home is not
displaced by any future housing development on the site.
Commissioner Jacobs asked County Engineer Paul Thames about this project causing a
sewer and water line extension and Paul Thames pointed the area out on a map. He said that
the route was not inconsistent with what was approved as a line years ago.
Commissioner Jacobs asked about the area to the west of Rogers Road and if this is
what Carrboro annexed and Paul Thames said that he did not know what Carrboro has
annexed. It is in Carrboro's ETJ and city limits. Commissioner Jacobs said that if they annex,
then they are obligated by law to provide utilities.
Geof Gledhill said that they would not be obligated by law to provide utilities because
Carrboro does not provide utilities. Towns that do provide water and sewer are required to
provide public water and sewer to annexed areas.
Commissioner Jacobs asked Paul Thames if this would get water and sewer lines ready
to serve the Greene Tract and Paul Thames said yes.
Commissioner Jacobs said that it is important to Hate the impact that this will have on
the Rogers Road community in a positive way, and it will help to affect the community goal of
making it possible to have affordable housing and some kind of recreation in this portion of the
Greene Tract. He suggested when they finish this item, that staff revisit the issue of the solid
waste operations center that is proposed and see if it needs water and sewer, and if so, take it
through Rogers Road, which would serve that community.
A motion was made by Commissioner Jacabs, seconded by Commissioner Halkiotis to
approve awarding housing bond funds in the amount of $205,000 to Habitat for Humanity to
purchase land on Purefoy Drive in the Rogers Road community in Chapel Hill, authorize the
Manager in consultation with the County Attorney to enter into a Development Agreement
detailing the conditions of the award, and direct staff to revisit the solid waste operations center
needs of water and sewer and the possibility of taking the route up Rogers Road.
Commissioner Gordon said that this would go through rural buffer. She said that she
wants to approve the first part but there is a problem going through the rural buffer. She will
vote but she has not changed her position on the rural buffer. The motion is only for the issue
to be studied.
Chair Carey said that he supports looking into the study of Rogers Raad.
VOTE: UNANIMOUS
d. Durham Technical Community College: Sustainable Design Features in
New Building The Board discussed and provided direction to the Durham Technical
Community College (DTCC) officials and project designer regarding desired sustainable design
features for passible inclusion in the new campus building and direct staff to prepare a budget
amendment to support the expenditure for design fees.
Jahn Link said that they received correspondence from President of DTCC Dr. Phail
Wynn about costs to add sustainable features to DTCC, and the itemized estimated costs are
before the Board tonight. He said that they are only focusing on the building tonight and not the
site. The issues on the site will be coming back as soon as possible.
Commissioner Halkiotis said that there seems to be another land dispute in Waterstone.
He asked how they would stay abreast of these issues. He said that the developers have
changed and he does not know the expectations of them. He asked if the staff has met with the
new developers. He is not feeling good about this project and he wants to feel in the loop.
John Link asked Geof Gledhill about the agreements in place with Hillsborough and the
developers. Geof Gledhill said that Orange County does not have any agreements with
Hillsborough, but only with the developers. The agreement survived the transfer of developers
and they have to meet the requirements of the old developer. The contract the County has now
is double protection that the requirements of the contract are going to be met. The design
guidelines are the same.
Commissioner Jacobs said that his concerns are that he does not want to wait and he
would like a staff group made up of Orange County Planning staff, the architect, and DTCC staff
to let the Board of County Commissioners know every step. He has heard that the new
developers want to change the road that will have impacts on the access, etc. He does not
want to find out about these things too late. He wants to be in the loop.
John Link agreed with that idea and he looks to Craig Benedict as the focal person. He
said that he would be at every meeting they have and he will talk with the Town Manager
tomorrow. He has asked Craig Benedict to report to the Board by the end of the week.
Purchasing and Central Services Director Pam Jones said that on September 20th the
Board heard sustainable design elements from Ken Redfoot. The Board had asked far more
areas of study, including solar usage, public transportation, reduced parking, multi-story
buildings, and operable windows.
There are five sustainable design features up for approval tonight:
-aluminum light shelves
-domestic solar hat water heating baths
-photo-voltaic panels
-rainwater collection
-operable windows
Pam Jones said that operable windows will be an add alternate for the bid and would
have to be designed. She painted out pages three and four of the abstract, which includes cost
estimates and design costs. The Board needs to act on page four and page three can wait. The
design costs of all five of the elements is $18,800.
Commissioner Halkiotis asked if anyone has done a cost benefit analysis of the cost of
waterless urinals versus the cost of the rainwater collection systems. Pam Jones said that they
have not studied this but they can look at it.
Commissioner Gordon asked if they have done value engineering on this and Pam
Jones said that she does not think that they have done a value engineering exercise separate
from the design. She said that it is a Spartan budget for this size of a building and they have
value engineered into the building.
Commissioner Gordon said that when they add casts and design fees that it is
approaching $250,000 and she asked where they would get this extra money. She said that if
this is going to come from the budget of another County building, she would have further
questions about this..
Pam Jones said that she does not know where the money would come from, but once
the bids came back there would be a cost benefit analysis. The County is responsible for the
operations and maintenance on these buildings.
Commissioner Gordon asked about the rainwater collection item and said that this is the
most expensive item. She does not knave whether to proceed on this item tonight.
Chair Carey said that even if they decide they want to invest in the design fee, it does
not commit them to accept the bids. By that time, they will have additional information an the
cost benefit analysis. He wants to invest in the design fees in order to get the information about
how much it would really cost to do these things.
Commissioner Jacobs agreed with Chair Carey and said that he understands what
Commissioner Gordon is saying and it is early to commit to spending $250,000, but he thinks
that is what the design fees are about. He said that when DTCC opens in 2007-2008, they
would have more flexibility in their borrowing capacity under the policies. He said that it is
important to at least stand by their principles and get the information about the options to see
what is cost-effective.
A motion was made by Commissioner Jacobs, seconded by Commissioner Foushee to
approve directing staff to prepare a budget amendment to support the expenditure for design
fees, with the stipulation that the rainwater collection system investigation will include waterless
urinals and similar fixtures; and to direct staff to prepare a cost benefit analysis on the
maintenance over the lifetime of the building.
VOTE: UNANIMOUS
Commissioner Jacobs said that he and Chair Carey would be meeting with Garth Regan
from Senator Burr's office. He said that Senator Burr is particularly interested in alternative
energy issues and he would like to ask him for the extra $250,000 to address these energy
items. The Board agreed.
Commissioner Gordon pointed out that she is in support of having these features in the
buildings.
b. Draft Environmental Responsibility Goal
The Board was to receive the recommendation of the Commission far the Environment
on a draft Environmental Responsibility in County Government goal and consider adoption of
the goal.
DEFERRED
c. Draft Energv Conservation Policy and Report on Energv
Consumption/Performance Measures
The Board was to consider adoption of an Energy Conservation Policy covering Orange
County Government facilities and equipment, in follow up to the Board's Environmental
Responsibility goal and to receive a report on building energy use and possible energy
conservation performance measures.
DEFERRED
f. Appointments
All appointments were deferred.
a. Air Quality Advisory Committee -Initial Appointments
The board was to consider making appointments to the Air Quality Advisory Committee.
b. Carrboro NTA Advisory Board -One New Appointment
The Board was to consider making one new appointment to the Carrboro NTA Advisory
Board.
c. Central Orange Senior Center Design Committee -Appointments and Charge
The Board was to consider appointments to the Central Orange Senior Center Design
committee including its charge, timeline, and composition.
d. Hillsborough Strategic Growth Plan Consultant Selection Committee -
AppaintmentsThe Board was to consider appointments of a BOCC representative and
Orange County Planning Board member to the consultant selection committee for
Hillsborough Strategic Growth Plan.
10. Reports-NONE
11. Closed Session
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to
go into closed session at 10:30 p.m. for the purpose of:
"Ta discuss the County's position and to instruct the County Manager and County Attorney
on the negotiating position regarding the terms of a contract to purchase real property,"
NCGS ~ 143-31$.11(a)(5). (Property owner: Central Carolina Development Corporation;
parcel # 9875-07-0651 {33.58 acres) and parcel # 9875-07-5731 {1 acre)
VOTE: UNANIMOUS
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to
reconvene into regular session at 10:50 p.m.
VOTE: UNANIMOUS
12. Adjournment
A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to
adjourn the meeting at 10:50 p.m.
VOTE: UNANIMOUS
Moses Carey, Jr., Chair
Donna S. Baker
Clerk to the Board