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Home My WebLink AboutAgenda - 08-21-2012 - 7c 001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 21, 2012 Action Agenda Item No. 7-c SUBJECT: Southern Orange County Government Services CampusMaster PlanUpdate, BOCC Recommendation of Concept Master Plan DEPARTMENT:Manager’s Office, Asset PUBLIC HEARING: (Y/N)No Management Services ATTACHMENT(S):INFORMATION CONTACT: 1)Master Planning PrinciplesFrank Clifton, 919-245-2306 2)Context and Background InformationGwen Harvey, 919-245-2307 3)Concept Master PlanAlternativesand Michael Talbert, 919-235-2308 ComparisonJeff Thompson, 919-245-2658 PURPOSE: To receivean update on the status of the Southern OrangeCounty Government Services Campus master planning process; To providefeedback to staff on the merits of its two prepared concept master plan designalternatives; To consider recommending a single concept master planfor staff to 1) take to a Public Information Session on September 4, and 2) develop into a final plan to be presented to the Board forapproval in October of 2012. BACKGROUND: In 1992 the County purchased 34.1acres at 2500 Homestead Road on which to develop a County campus for service offerings in southern Orange County for the foreseeable future. To date, two buildings have been built on the site: the Southern Human Services Center and the Seymour Senior Center. The site also supports Project HomeStart on northwest sector of the property. The Board of Commissioners approved a conceptual site master plan in 2006 and included funding for a formal master plan of the Campus in the current year Capital Investment Plan (CIP). On May 15, 2012the Board of County Commissioners approved a Professional Services Agreement with Clarion Associates of Chapel Hill (“Clarion”) to develop the formal master plan andSpecial Use Permit Modification for the Southern OrangeCampus. The overall intent of the master plan and the subsequentSpecial Use Permit modification with the Town of Chapel Hill is to secure the most comprehensive and flexible set of development rights for a significant period of time into the future to serve Orange County’s needs. The objective is to prepare an application to submit to the Townto secure this comprehensive set of development rights for a 25 year period. The plan will outline development areas and specific design guidelines for County planning and construction for both building expansion and new building construction. 002 The Clarion team has worked closely with County staff and a comprehensive set of stakeholder groups in moving the project forward. The team’s design effort is grounded in both the BOCC- adopted planning principles and the Chapel Hill 2020 plan as noted in Attachment 1,and the team continues to meet with these various stakeholders of the project, including County Departments, Advisory Boards, Utilities, and other regulatory officials. The team has also assembled contextual, background, and technical informationrelevant to the project in the form of meeting presentation slides as noted in Attachment 2.A current survey has been prepared to validate many of the design opportunities and constraints. This survey also includes significant tree specimens on the site. The project outcomes have been based on this principled framework andthe extensive primary feedback from the stakeholders as well as the technical information available on the site. Based upon the feedback from the Board, the team will alsoconduct two public information sessions on September 4, 2012 to provide information onthe status of this project. The following table highlights key milestones for the project: TASKPROPOSED END BY BEGINNING DATE DATE Concept master plan presentation to the BOCC8/21/128/21/12 Public information sessions to provide information on the status of the 9/4/129/4/12 project Project overview presented to the Town Board of Chapel Hill9/12/129/12/12 Final master plandrafting9/13/1210/15/12 Final master Plan approval by BOCC10/16/1210/16/12 Chapel Hill Special Use Permit Modification Process11/1/1212/31/13 (est.) Members of the Clarion team will make a formal presentation on the progress of the project to the Board and will be available to answer questions and respond toBoard discussion. FINANCIAL IMPACT: There is no financial impact associated with receiving the update and providing feedback to staff and Clarion. RECOMMENDATION(S): The Manager recommends the Board: receive the update on the status of the Southern Orange County Government Services Campus master planning process; provide feedback to staff on the merits of its alternative concept master plan designs; and recommend a single concept master plan for staffto 1) take to a Public Information Session on September 4,and 2) develop into a final plan to be presented to the Board for approval in October of 2012. 003 ATTACHMENT 1 MASTER PLANNING PRINCIPLES FOC2030CP: ROM RANGE OUNTY OMPREHENSIVE LAN BOCC Planning Principles Efficient and Fiscally Responsible Public Facilities Sustainable Growth and Development Energy Efficiency, Reduced Consumption, Air Quality Protection Natural Area Resource Preservation Preservation of Rural Land Pattern Water Resources Preservation Promotion of Economic Prosperity and Diversity Preservation of Community Character Key Land Use Goals Coordinating new development with public service capacity Development that supports non-auto modes of travel Patterns of development that mix uses, limit sprawl, and protect Promoting clustered, walkable developments Supporting green design of public facilities Land uses that protect natural and cultural resources FCH2020CP: ROM HAPEL ILL OMPREHENSIVE LAN Plan Ideas Relevant To This Site: Vibrant center of culture, academia, diversity, and ideas Compact community; population growth expected Promote environmentally-friendly modes of transportation Focus on green infrastructure , emphasis on connections Focus on hubs of activity, with multiple destinations Support and encourage community engagement Be clear about preservation areas and development zones Tree canopy, greenways, and open space Allocation of scarce public resources This site in one of six 00 Context Attachment 2 and Background Southern Orange Campus Master Plan Background Information and Draft Concept Plans August 21,2012 Orange County Board of County Commissioners i Presentation Objectives • Project Fundamentals • Background and Existing Information for Site • Concept Plan Options • BOCC Discussion and Direction z Project Fundamentals: Purpose • Develop and Adopt Master Plan —Supportive of County government services • In Southern Orange County •Centralized,convenient,accessible,co-located —Phased Plan —Design Guidelines • Obtain Development Approval from TOCH —Special Use Permit Modification 3 Context Attachment 2 and Background Project Fundamentals: Schedule Tonight: Presentation of Project,Principles,Options September 4: Public Information Meeting September 12: Chapel Hill Town Council Meeting(Introduction/Briefing) October 16: BOCC meeting,approval of Master Plan October,2012:Start Chapel Hill Process-Concept Plan Review Application November,2013:Target for approval of Special Use Permit-Modification a IBackground and Existing Information for Site: Area Map .o.o..n.,.,o...,f.�..R• li i fSG:K1k o f 1 o I h Background and Existing Information for Site: Regulatory History of Site • 1992: County Purchased Site • Consolidation of human services in southern Orange County • 1994:Special Use Permit(SUP)Approved by Chapel Hill • Orange County Southern Human Services Center • 1995:SUP Modification Approved by Chapel Hill • Project Homestart facility • 2005:SUP Modification Approved by Chapel Hill • Robert and Pearl Seymour Senior Center • 2007:County Adoption of Concept Plan • For Internal Staff Working Purposes I'll• Several assessments:cultural,archaeological,environmental s 0 . Context Attachment 2 and Background OWHE%�OF%,GE CAMPUS 50-year Development Plan Carolina North Plan Background and Existing Information for Site: Site Conditions and Constraints tii s I 1 N � Background and Existing Information for Site: Carolina North f' y A. a Concept Plan Options: Key Factors to Consider in Concept Plan General Polity Objectives Site Design Objectives Maximize Buildable Area Within Polity Context Maximize Floor Area for Flexibility Provide for Undisturbed Areas Use of Existing Stormwater Ponds Minimize Infrastructure Cost Minimize Impact to Hardwoods in Southwest Corner Minimize Need for Future Land Acquisition Minimize Operational Costs Potential for Accommodating CouM�/s Future Needs e Context Attachment 2 and Background -CONCEPT SITE OPTION A AND B SHOWA TAN-COLORED A EA NOTED AS THE'VE VELOPM ENT AREA" -THE DEVELOP ME NT AREA IS WHERE THE FOLLOWING WILL BE LOCATED: BUILDING /PAR ING LANDSCAPING HE Key Definitions for Concept Plan • What"Development Area" means-A place for: —Buildings —Parking —Landscaping,Open Space —Roads,Paths —Infrastructure(e.g.,stormwater facilities) • What"Undisturbed Area" means: —No land disturbance,protected during/after construction io Definition of Development Area C RE UTIL TY CONNECTIONS AND ITY STORMr�TER FACILITIES AS REQUIRED BY FINAL DESIGN Thi.lid Option A e w f ' 0 : Context Attachment 2 and Background Option B k—. r, i Alilr,.z I_. i t w I g I N I Evaluation Concept Plan Variable Concept Plan A 0 Concept Plan B 220,000 sf 310,000 sf quisillon Mullipl.buildings on-Ilpl. C--d,..nIr.k.d buildings Distinguishing Characteristics Common to Both Development Area Undisturbed Area Ponds Relocated Infrastructure Cost Impact Hardwoods in Southwest Corner Future Land Acquisition Operational Costs Potential for Accommodating County's Future Needs Chapel Hill Process • Concept Plan Application • Community Design Commission Review • Town Council Review • SUP-Modification Application • Staff Review,Advisory Board Review • Town Council Public Hearing,Subsequent Action • Estimated Time Frame: January 2013-November 2013 • Individual Buildings Application • Subsequent to SUP-M Approval.Estimate 6-months for each. • May include most of site infrastructure with first building • Estimated Application Fees • September 12 Briefing to Town Council �s 0 • Context Attachment 2 and Background Discussion • Board Feedback on Plan Alternatives • Take to Public Information Meeting September 4 • Develop into Full Master Plan with Design Guidelines to Present October 16 �6 Southern Orange Campus Master Plan 010 ATTACHMENT 3 CONCEPT MASTER PLAN ALTERNATIVES AND COMPARISON Sheet#1: Principles and Variables to Consider in Preparing Concept Plan Sheet#2: Area Map with Existing Conditions Sheet#3: Draft Concept Plan—Option A Sheet#4: Draft Concept Plan—Option B Sheet#5: Comparison of Options to Principles Oil Sheet#1: Principles and Variables to Consider in Preparing Concept Plan Principles Concept Plan �Mllllllll Variable • Consider in Developing • - • Coordinate locations of development and public services • Support non-auto modes of travel General Policy • Protect rural lands, promote clustered,walkable developments Objectives • Efficient and fiscally responsible public facilities • Protect natural resources, promote sustainable development • Compact community, hubs of activity • Be clear about preservation areas and development areas • Promote green design of public facilities • Promote energy efficiency, reduced consumption of resources Site Design • Emphasis on connections Objectives • Attention to tree canopies,greenways,open space • Coordinate building locations and parking locations • Design road and pedestrian networks to achieve safety,connectivity • Develop a walkable campus of clustered County services OIL- • Focus development on most buildable areas of site • Maximize potential buildable areas while considering other objectives Buildable Area • Buildable Area=buildings, parking, landscaping, roads, paths,and open space in area to be developed • Maximize potential floor area available for public facilities,while considering other policy and site design objectives • Be clear about designating preservation areas • Minimize land disturbance in most sensitive areas of site • Take advantage of existing stormwater management facilities on the site if possible • Minimize infrastructure costs for ultimate site development,while considering other objectives • Avoid land disturbance in southwest corner of site if possible • Minimize need for future land acquisitions to provide needed services • Minimize costs of operating buildings and facilities Potential for • Maximize potential for and flexibility in accommodating Orange County's Accommodating needs for buildings to provide needed services County's Future Needs 40 �� } C >I t TO ROAD-' m ' I I SOUTHERN ORANGE �- CAMPUS I CHAPEL VIEW • _.' I I 33.24 ACRES I APARTMENTS CAROLINA NORTH GREENWAY CONNECTION TO HOMESTEAD ' t 'BROOKST .� � �••• (NO ROAD CONNECTIONS ARE PLANNED I APARTIGISI TO HOMESTEAD RD.OR CAMPUS SITE) , ' �.•.- t CAROLINA NORTH PROPERTY 1'" _`_ t_.. r• fir- _ ix r Ow 013 Sheet#3: Concept Plan: Option A r`ETpgCK BUFFER •,R [ INTER' COUN 1 PROJE OME STA ROBERT A PEARL SEYMOUR TE - r 3 STORMWATER AREA D c DEVELOPMENT ARE IMPROVED 85,000 SF rfn ROADWAY ALIGNMENT \ d ISTING DEVELOPMENT AREA ,T ONO 135.000 SF �. 40 S UTHERN HUMA m . HARDWOODS RVICES CERN� > •k' '� tN SOUTHEAST f� 1\ U Y CORNER i� \PROPOSED ADDITION TO _ EXISTING BUILDING IS ANTICIPATED. SIZE AND LOCATION TO BE ' a 30'SETBACK DET -s 014 Sheet#4: Concept Plan: Option B D'BETBAC BUFFER • INTER- 13 COUN N R PROJECT HOME START �f.. ROBERT A PEARL + SEYMOUR TE - i D VELOPME DEVELOPMENT AREA AREA 260.000 SF •000 SF S THERN HUMAN HARDWOODS S VICES CEN DEVELOPMENT IN SOUTHEAST AREA CORNER 80,000 SF PROP EO ADDITION TO I EXISTING BUILDING IS ANTICIPATED. SIZE AND LOOATION TO BE DETERMIND 30'SETBACK BUFFER: 015 Sheet#5: Comparison of Options Concept Plan Variable Concept Plan A Concept Plan B • Improved road alignment • Improved entrance intersection and Distinguishing Characteristics • Maintain existing internal circulation stormwater ponds • Largest area of development • Improved traffic circulation for vehicles and pedestrians • Proposed road along east side of site(dedicated right of way) • • • : . • Additions to existing buildings with associated parking • Maintain undisturbed southwest area • An additional 350,000 sf of floor area available per Town's ordinance - - • • - 220,000 sf 390,000 sf Undisturbed - 7 acres 10 acres Ponds R- • - • no yes Infrastructure Cost moderate high Impact Hardwoods in Southwest . no no Good potential for meeting future Highest potential for eliminating need for Future • Acquisition space needs on this site,without additional land acquisition future land acquisition Operational Costs Multiple buildings on multiple Co-located, centralized buildings sites increases operational costs potentially lowers operational costs • • )F ACEUMMUDW • high highest Needs