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HomeMy WebLinkAboutMinutes - 20051109APPROVED 3121!2006 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS WORK SESSION November 9, 2005 7:30 p.m. The Orange County Board of Commissioners met far a Work Session on Wednesday, November 9, 2005 at 7:30 p.m. at the Government Services Center in Hillsborough, NC. COUNTY COMMISSIONERS PRESENT: Chair Moses Carey and Commissioners Valerie Foushee, Alice M. Gordon, Stephen H. Halkiotis and Barry Jacobs COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEY PRESENT: Geoff Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Managers Rod Visser and Gwen Harvey and Clerk to the Board Donna S. Baker (all other staff members will be identified appropriately below} AdditionslChanges to the Agenda: Chair Carey reviewed information at their places and said that the lime green hand out is suggested revisions from Commissioner Jacobs to Item 4, the Policy for Naming County Buildings. The pink handout is a news article referencing volunteer fire departments from Commissioner Jacobs. He said that there was one additional item at their places, which is in reference to the Gravelly Hill Middle School, and West Ten Soccer Park electric service that needed to be brought to the Commissioners' attention as an update this evening. Gravelly Hill Middle School and West Ten Soccer Park Electric Service John Link said that for more than a month the County and OCS have been trying to get electric service to the new middle school and they learned last week that the DOT rights-of-way would not be workable. A group of stakeholders met together, which included Commissioners Halkiatis and Jacobs, OCS Superintendent Carraway, school representatives, Duke Power representatives, and a number of staff and he feels that they have arrived at a win-win situation. As will be done with Twin Creeks, the County and the school system will share in the cost of the infrastructure and this will have a much lower impact an the environment. The cost is now half of what was originally thought. He made reference to page two of the abstract, which outline the benefits of this option. Planning Director Craig Benedict referred to a map of the new middle school and soccer site. Duke Power has an existing transmission line that runs through the site. The site that they were hoping for was along I-85 and down to the soccer center park with overhead, and then underground into the site. There were problems with DOT rights-of-ways. The new route is parallel with an overhead line in part of the easement where there are overhead transmission lines now, then they go underground on school property, and go underground into the site. There is $20,000+ of conduit that goes through the middle of the site that will service the future concession area. It continues underground all the way out to West Ten Road, servicing the lift station, which will service a large portion of the economic development district. It then pops up to a pole and goes overhead to connect to existing Duke Power lines (single-phased). He said that DOT, Duke Power, and the school board are satisfied with this route. John Link recognized George McFarley from the OCS. Commissioner Gordon asked if this was similar to what was proposed earlier and it was answered yes, but Jahn Link said that the cost has been lowered by half now. He said that when they originally called the stakeholders together, the senior engineers with DOT were in the Gulf. When they returned, the presentation was revised based an the engineers' input. Craig Benedict said that there were going to be underground conduits, and they think that they can pop up and extend existing utilities, which cut $25,000-$30,000. Jahn Link said that the County will contribute $60,000 for underground service and will come from earned interest from the capital fund and the school system will pay $60,000. George McFarley said that they expect this price to go down further because they see one segment of overhead coming from the weigh station. A motion was made by Commissioner Halkiatis, seconded by Commissioner Jacobs to approve the proposed western route for electrical service at a cast to the County not to exceed $60,000 and to approve the Gravelly Hill Middle School Capital Project Ordinance. VOTE: UNANIMOUS 1. Emergency Management Matters Rod Visser referred to the three major topics that they would like to update the Commissioners an this evening. The first item is the Fire and Rescue Service Study. They will then give an update on the Communications Interoperability /Homeland Security Grant funding as it relates with participation in the VIPER program and as it relates to planned replacement of consoles. He said that they have secured grant funding and with matching funds from the County of 25°~, it will cover the casts of replacement of the old consoles. Lastly, they will review the Quick Reference Card, which is to help citizens become aware of steps for sheltering during emergencies. Emergency Management Director Jack Ball said that they discussed earlier the capabilities and future needs of EMS and the Board authorized an independent study to assist in determining where to go in the future. In developing the study, they identified several members from the community fire and rescue organizations, along with staff to serve as the work group to develop the scope of service. They met last month and refined the study that was sent out. The changes are in italics. The study was presented to the Chief's Council last week and was well received. The next step is to work with the Purchasing Department to develop requests for proposals and requests for qualifications. Commissioner Foushee made reference to page 5, the first paragraph, relating to opportunities to implement some cost saving measures. She asked if there was any progress. Jack Ball said that this would be part of the study recommendations. They discussed jointly purchasing equipment. There has been some progress in that they went out last month to test all ladders in the community. John Link said that currently every fire district makes purchases on their own and may or may not consult with Jack Ball. These recommendations are to look at a standard for equipment in order to save money. Chair Carey asked about the timing far completion of the study and Jack Ball said that the request will go out for a minimum of 30 days, and when they sign a contract with a consultant, they will have 90 days to report back. He hopes to get it done before the next budget cycle. Rod Visser said that they hope to have the selection of the consultant to come back at the January meeting, and then they could have results from the study back by April. Commissioner Halkiotis made reference to the rescue squad on Churton Street and said that it is in pretty bad shape. He thinks that the program is strapped financially. He hopes that part of this plan is to study the issue of rescue squad services and how the County can help them. He asked how much the County was giving them and it was answered $2,200 a month to offset expenses for utilities, etc. Commissioner Halkiotis said that he and Chair Carey did a walk through at the rescue squad and they have aging equipment and he is concerned about the expensive pieces of equipment that fire departments and rescue squads have. He wants to make sure that purchasing decisions are being made in an appropriate manner. He would suggest having someone like Mr. Segal to come in and look at these departments. He asked what they were looking for in a consultant and Jack Ball said that they would like to insure that a consultant had a background in fire and rescue services. Usually a team will come along with the consultant that has expertise in this area. Chair Carey said that they should not assume that because an expert writes a report that everyone will agree on it. He wants to look at coming to some degree of consensus when the information is brought back. Commissioner Jacobs said that he went to the recent Chief's Council meeting and they let him talk about this issue and there were a number of questions. He said that although same people were skeptical, they saw some advantages such as the opportunity to have some of their firefighters be covered by County insurance, and the opportunity to have someone work as part of the Fire Marshall staff who could help them get their IPO ratings down. He thinks that it can be pursued in a way that is mutually beneficial. He would hope that the County's liaison to the Chief's Council is included with the consultant process. He would like to look at the passibility of having audits for the departments every few years. Chair Carey agreed that all of these issues need to be discussed, and to have recommendations come back in tiers. Commissioner Gordon asked if there was a written plan for either a natural disaster or terrorist attack. She said that everyone assumes that there is a plan, but she does not know the details of the disaster procedures, including evacuation procedures. Rod Visser said that there is a plan but there are updates that Emergency Management Specialist Eric Griffin will be working on in the next 6-$ months. He said that there was a study 3-4 years ago with several counties, including Orange County, and it pointed aut that there would be problems with evacuation procedures. Jack Ball said that at their Triangle J meeting, his counterparts from Durham and VIlake Counties spoke about a joint evacuation plan. There have also been some new federal requirements and they will be working on this. Eric Griffin said that they have met with their partners such as Red Cross and County departments, and they want this plan to be realistic and implemented in a timely manner. They will also have a regional approach. They are laoking at non-traditional methods of evacuation such as a train system. The school systems are very heavily involved and willing to participate. They are also looking at Chapel Hill Transit, Orange Public Transportation, and taxis and private buses in the County. Commissioner Gordon asked if they were prepared to do something in the short term if something were to happen before the plan is finished. Jack Ball said that the multi-hazard plan is on the EMS website. Eric Griffin said that part of the plan is to get communication devices to the County Commissioners. Jack Ball said that the short-term plan is to provide the County Commissioners with one of the spare radio devices to provide an alternate means of communication. John Link suggested doing this next month since it is winter. Commissioner Gordon made reference to the evacuation procedures and said that Progress Energy might be asked to put more money in to help with this. She understands that they are not putting in as much money as they should. She asked that the staff research this. She would like the staff to do something concrete in the short term. Commissioner Halkiotis said that he would not want a crash course during an incident. He said that his wife suggested having a dial out system, just like the school systems, to alert people of an emergency. There needs to be an alert system. Jack Ball said that there are technologies available, but it is a budgetary concern. He will add it to the budget. Commissioner Halkiotis said that he would like a demo of this technology before the budget season. Jack Ball said that they have been working collaboratively with municipal partners and they are learning other avenues of making notifications. Commissioner Jacobs made reference to the quick reference card and that the two locations for shelters are listed but there are no phone numbers listed. Jack Ball said that they would use the schools' phone numbers. If someone needed to contact the shelter, they would contact EMS at 968-2050. Commissioner Jacobs said that with Hurricane Katrina, they needed a coordinated effort or number to find people. Also, under pets, he thinks it says that anyone is welcome to bring a pet, but that Animal Services will take care of it. He suggested a rewording as follows: "Pets are welcome, but Animal Services will be on hand to board and take care of them." He also suggested distributing this information in the same format that was used to distribute the school district tax information. He also suggested putting it in all of the tax bills every year and sending it to the schools for the children to take home. Commissioner Halkiotis said that they need to explore telephone book uses and include a number in those. Any other way to get the information out other than the mail will be good. Chair Carey suggested going with option one and supplementing it with free options for distribution. Eric Griffin said that they did receive samples of a magnet style that incorporates Commissioner Halkiotis' suggestion. This would be option 2. Commissioner Halkiotis suggested getting these printing services locally. Rod Visser made reference to the grants and said that part of the reason far the success they have had with increasing their communications abilities has been the regional approach that Wake, Durham, Orange, and other surrounding counties have taken to apply jointly for grant funding. The next round of Homeland Security grant funding is coming up, and there will be mare information about this soon. Commissioner Foushee asked how many of the municipalities within the County have compatibility with the VIPER system and Jack Ball said that they all would eventually. He said that Chapel Hill Fire is ordering some radios and additional radios are coming. The volunteer fire departments have been writing grants to get more radios. The staff is also working on grants to provide as many 800 megahertz radios as passible. They will need to discuss how best to distribute the radios based on need, budgetary concerns, and local service to be provided. Commissioner Foushee asked how long they would have to run a dual radio system and Jack Ball said far at least another 22 months and they would probably run VHF indefinitely. Chair Carey asked how much grant money have they received and Eric Griffin said that they have received approximately $4 million so far. Commissioner Jacobs said that he does not support buying the magnets for the reference cards. He would rather save $12,000. Jahn Link said that they would pursue option one for the reference card distribution. Jack Ball said that they would be seeking other avenues such as trying to get some Orange County businesses to help sponsor these cards. 2. Solid Waste Matters Rod Visser said that an initiative came up in August and they were approached by Alamance County officials to look, conceptually, if Orange County would have any interest with Alamance County receiving Orange County's waste. The second item is the Highway 57 solid waste convenience center and that the lease will expire on April 1, 2006. They are exploring options for this. They are certainly working hard on a fallback option. Thirdly, the staff will give an update on the SWAB and the three-year update to the ten-year solid waste management plan that is due to the State in June 2006. Solid Waster Director Gayle Wilson said that there was a meeting in August in Graham, with Alamance County officials and Chair Carey, John Link, and himself attending. The purpose of the meeting was that they were asked by Alamance County if Orange County would be interested in delivering its waste to Alamance County if Alamance County would be willing to receive it. There was no promise from Alamance County to take the waste if Orange County said yes, but only an inquiry if Orange County would be interested. An analysis was performed and the Engineering Consultant looked at it also. The memorandum attached to the report provides an overview of the options. The prerequisites to transferring waste out of County are: • development of a transfer station • procurement of the out of county disposal site • procurement of hauling services (contractor in-house) The consultant concluded that Orange County should proceed with the original plan to develop a transfer station when the landfill reaches capacity because of the modest landfill space savings to be achieved, coupled with the additional expense and effort. The staff analysis looked at four options: • Transferring waste to Alamance as soon as passible, prior to our landfill reaching capacity • Transferring waste to Alamance in 2010, when the landfill reaches capacity and after they have developed their permanent transfer station • Follow original 2010 timeline of developing a transfer station and considering Alamance as a destination along with other available options • Negotiating for an equity arrangement between Orange County and Alamance County, if Alamance County disposal rates are not competitive with other options. This option could be pursued independent or in conjunction with other options. Gayle Wilson said that the key issue seems to be cost related. He said that transferring waste to Alamance County (or any other location} would entail considerable additional cost to the local solid waste system. He said that this was awell-discussed consequence of the decision of not pursuing a new landfill in Orange County back in the mid-1990's. The tipping fee is one component of the cost with hauling and disposal being the other two components. The cost of sending 50,000 tons of waste to Alamance County would be $2.4 million annually. In-house hauling to Alamance County could save additional funds. Either way, it is a significant additional expense. Gayle VIlilson said that pursuing some type of an equity arrangement could justify paying a higher fee, assuming they could obtain some type of local joint facility ownership or long-term commitment beneficial to Orange County. Staff believes that this should be pursued regardless of the undesirability of transferring waste in the short-term. He said that the suggestions are that Orange County proceeds to identify locations for a permanent transfer station and begin that development as soon as possible. The recommendations are as follows: 1. That Orange County identifies the location for a permanent transfer station and begins development as soon as passible. A temporary transfer station should not be considered. 2. That Orange County should not begin transferring waste until the permanent transfer station is completed. Note: Transfer station could be completed prior to 2010, thus allowing some capacity saving and delay of closure costs. 3. That when the transfer station is nearing completion, Orange County obtain hauling and disposal cost quotes through a competitive bidding process, inviting Alamance County to bid along with other disposal facilities that are interested in receiving Orange County waste. 4. That Orange County notify Alamance County that Orange County is not interested in ar prepared to deliver waste to Alamance County at this time or during the couple of years due to Orange County's lack of existing waste transfer capability. We should also declare that Alamance's tipping fee is not particularly competitive with other disposal options. 5. That Orange County express interest in examining equity interest options that may be mutually beneficial to bath Orange and Alamance and request a meeting to specifically discuss this matter. Chair Carey said that they need to verify with Alamance County that they understand what short term means to Orange County. Commissioner Jacobs said that he would like to clarify what is meant by equity. Commissioner Jacobs made reference to page 7 and the ten-year financial plan. This assumes that we will not have a landfill and that waste will be shipped somewhere out of the County. He said that this is not communicated in the memo. There will be millions of dollars incurred by shipping waste regardless. Commissioner Jacobs said that he hopes that when they talk about equity that part of what they talk about is buying a level of environmental protection for neighbors that would be considered essential in Orange County. If necessary, Orange County should pay for it. He thinks this should be part of the negotiating position. Commissioner Halkiatis made reference to page 7, the last bullet, "It is likely that numerous out of County waste disposal options are available that offer a lower disposal tipping fee than Alamance County's $36/ton." He wants to see these options. He thinks that Orange County has an attractive waste stream because of what is removed from it. Chair Carey said that he met with Alamance County officials and that aptian 1 is not something they can pursue. He said that one of the County Commissioners' responsibilities is to think long term. He said that they need to do everything they can to avoid having this come back in ten years and they also need to control costs. He thinks that option 2 and option 3 may cause problems. He said that they need to have discussions with Alamance County officials and if there is no congruence then they can look at other options. Commissioner Jacobs said that staff is recommending siting a permanent transfer station and he agreed and Chair Carey also agreed. Commissioner Jacobs said that they need to move toward having another capability. Before they talk to anyone, he thinks it would be good to see Durham's contract and a few of the other neighboring jurisdictions and what kind of deals they have worked out. Chair Carey said that they also need a set of principles to keep in mind when they have discussions with Alamance. He said that not all costs should be Orange County's with environmental protection. He would like to proceed with the transfer station. Commissioner Gordon would like to know the pros and cons of equity options. Gayle Wilson said that when they met with Alamance, someone suggested that there could be an equity arrangement where they could be part owners or have some other long-term benefit. Alamance County indicated that they would be willing to discuss this. This would entail either a joint ownership or the slightly greater tipping fee could go toward future acquisition of a landfill or something to give Orange County long-term security. Commissioner Gordon said that it seems that Orange County really wants long-term security, and one way of getting this is the equity option. She agreed with developing principles before talking with Alamance County further. John Link recommended that there be immediate communication with Gayle Wilson and his counterpart that Orange County is still interested in looking at the alternatives with Alamance County, but that Orange County will have to do its own due diligence in lacking at other models and that Orange County will develop a transfer station. Chair Carey said that when he spoke with Alamance County officials, he told them the way they process decisions in Orange County is that they will not come back with a definitive statement but will discuss. He said that staff needs to bring back the principles and the documents as well as a timeline for moving forward with the transfer station. A motion was made by Commissioner Jacobs, seconded by Commissioner Foushee to adopt recommendations 1, 2, and 3: 1. That Orange County identifies the location far a permanent transfer station and begins development as soon as possible. A temporary transfer statian should not be considered; 2. That Orange County should not begin transferring waste until the permanent transfer station is completed; and 3. That when the transfer statian is nearing completion, Orange County obtain hauling and disposal cost quotes through a competitive bidding process, inviting Alamance County to bid along with other disposal facilities that are interested in receiving Orange County waste. Also, to direct the SWAB to develop proposed principles to and to get sample contracts with similar jurisdictions and to look at other equity arrangements. VOTE: UNANIMOUS Commissioner Jacobs said that he would like staff to come back with an option far curbside pickup for cardboard and mixed paper. He has heard that most people use the Highway 57 convenience center for things like cardboard and mixed paper. He would like to see a financial analysis of this. Commissioner Jacobs said that they need to get ahead of Senator Hoyle's legislation and make sure Orange County is in a legal position to not have to reimburse for private haulers. Gayle Wilson said that he sent Paul Meyer an email today asking him about the current status of this. Geof Gledhill said that what they can do relates to contracting with waste collectors. There is not anything Orange County can do policy-wise or ordinance-wise. Commissioner Jacobs asked about taking some things in-house before the General Assembly convenes. Geof Gledhill said that he does not think it is in the realm of passibility to move that quickly. Gayle Wilson said that Paul Meyer said that the only protection he was aware of was implementing a franchise system prior to the effective date of the legislation of the bill. Commissioner Jacobs asked them to work on this to make Orange County safe. Hwy 57 Solid Waste Convenience Center: Rod Visser distributed an aerial photo of a portion of the County's Public Works site. Their primary focus at the staff level has been making sure that there is a fallback for this center. There are a couple of possible footprints on the Public Works site. He said that they are looking at having a site in place in time far them to move from Highway 57. John Link said that if there were other County-owned property within this area, they would be looking at that. He is aware of talks between Orange County and Hillsborough about the Fairview plans for recreation and parks and both facilities. He wanted to make it clear that this site would be temporary, maybe a year or so. He said that Hillsborough might not be able to use this site for Public Works until two years or longer. He recommends the site on the left side of the road because of the terrain. Commissioner Halkiotis asked Environment and Resource Conservation Director Dave 5tancil how this would impact Fairview Park. Dave Stancil said that the property mentioned was a part of the Public Works land swap, but this would not impact the park since they would not need it far a couple of years. Commissioner Jacobs asked for a full map of the Public Works site. This will be provided. Craig Benedict explained the map of the Public Works site. Commissioner Jacobs said that they need to communicate with the Fairview community that the County is not bringing a solid waste operation, but that it is temporary. The Board agreed. John Link said that it would be good to come back and share with the Board and the citizens that there is a long-term issue of permanent siting of solid waste convenience centers in the northern part of the County. He said that they would communicate with Hillsborough and inform the citizens of Fairview exactly what is happening. Update on Solid Waste Management Plan: Rod Visser said that the County has been going through a process with municipal partners and the Solid Waste Advisory Board. The last update to the State was submitted in June 2004. As this was developed, the municipal partners raised some concerns about some things that they would like to see addressed in the next submittal. The Board developed and approved a process that involves an elected representative from each of the Towns to meet with the Solid Waste Advisory Board. Gayle Wilson gave an update on the work group: Update on Solid Waste Management Plan Work Group Work Group Meetings Held -Six April 7, 2005 September 14, May 12, 2005 June 15, 2005 2005 October 12, 2005 November 3, 2005 Very Goad Elected Official/Key Staff Participation; Commissioner Jacobs is County Rep. Minutes are provided to Commissioners' Jacobs and Halkiotis Meetings are arranged to maximize stakeholder attendance/input General Consensus - Keeping 61 % waste reduction goal - Plan should accommodate PAYT - Add more materials, especially mixed paper and cardboard - Examine collection and processing options - 61 % goal will be difficult to achieve and PAYT, additional regulatory measures, and focus on commercial sector will be necessary - Some type of materials processing will be required, irrespective of where/who Guidelines in assessing plan elements - Community Priorities - Ease of Collection/Citizen Participation - Cost of Recovery - Maximizing Diversion - Processing - Control by Local Governments Issues ExaminedlDiscussed - Local historytbackground of waste and recyclables collection/disposal/processing - Waste stream analysislcomposition - Residential curbside collection frequency and types of containers - Future role of convenience centers and drop-off sites - Dual stream vs. single stream curbside recyclables collectianlprocessing - Stakeholders interests/concerns - Garbage collection issues - Role of private waste haulers, compliance, and impact on reaching diversion goals - Town's commercial garbage collection issueslinterests and the Interlocal Agreement - Acknowledgement of need to focus on non-residential sector - What happens when landfill closes? - Curbside garbage collection in rural areasluniversal collection ProcesslNext Steps Draft PIanJOptions due to Work Group in February Financial Analysis due to Work Group in March Presentation of Work Group Suggested Plan (or Options) to Boards/Public in April • June 23, 2004 -Resolution adapted for last state plan update and pledges to reconsider the plan before the next update • February 8, 2005 -Joint BOCC/SWAB Work Session created Plan Work Group and presented processltimeline • March 24, 2005 -Appointed Commissioner Jacobs to the Plan Work Group • April 28, 2005 - AOG Meeting review and discussed Plan Work Group process/timeline Commissioner Jacobs said that there is a proposed tour of two MRF facilities in Charlotte and Greensboro. He said that it needs to be clear to other elected officials that Orange County is not interested in any facilities that do not pay a living wage. Commissioner Halkiotis said that in Greensboro they were exploiting people who were coming out of drug rehab programs, in Charlotte they were exploiting elderly Southeast Asian refugees, and in Georgia they were exploiting prisoners. Chair Carey said that this group needs to identify a set of principles and they need to know what the implications are of the things the Board is asking for. Geof Gledhill asked if the proposal was for a private sector MRF and Rod Visser said that the idea was give people an opportunity to visit and see how it works. Geof Gledhill said that if the County owned and operated it, they would not have these issues of exploiting people. Commissioner Gordon asked about the timeframe far the update and Gayle Wilson said that he hopes to be back in February with a framework of the plan to discuss with the work group. Then they will prepare a detailed financial analysis based an the agreed system, and once they have that system, they will come to the Board with the system. Once the final adjustments are made, the public will make comments and adopt a final plan in June. It may be in August. John Link said that the staff would respond through Commissioner Jacobs and the work group for information for the MRF. He said that the work group and the SWAB needs to understand the casts of reaching the 61 °~ solid waste reduction goal. His concern is that they will get to the budget season and someone will ask far pay as you throw and they are not any better prepared for it this year than last year. Staff may need to do a preliminary report of some sort. 3. Northern Park -Operations and Maintenance Costs and Project Timetable John Link said that they want to put forward reasonable costs to make the park a reality. The staff is not asking for approval, just a reaction from the Board. Recreation and Parks Director Lori Taft said that she and Dan Derby worked up an approach to operate this park and this is only for phase one of the park. They looked at national standards and they are trying to achieve something that Orange County citizens and others are comfortable with and proud of. They are looking far a safe and pretty park. This will not be atop-of-the-line park. She said that they are only planning now and she would like the Board's guidance. The suggestion is for three full-time staff and startup equipment. The athletic fields will not have irrigation or Bermuda grass, but it will take same work to get the fields playable. She made reference to page 4 and the projected operating costs. Commissioner Foushee asked if the proposed vehicle was an alternative fueled vehicle and Lori Taft said that she did not price one of those. Commissioner Halkiotis said that looking at an alternative fueled vehicle should be an expectation for all departments. Purchasing and Central Services Director Pam Jones said that they are looking at a policy that will define the use of the vehicle. Some uses may be good for alternative fuel and some may not. There will be a process of evaluating all vehicle purchases. Commissioner Jacobs said that it should be the default position to use an alternative fueled vehicle unless it can be justified otherwise. Commissioner Halkiotis said that he thought that a Bobcat was approved last year. The staff will check on this. Chair Carey asked how soon staff would be added and Lori Taft said that they talked about bringing on some staff as the park is under construction for oversight and additional supplemental work. Some staffing costs will be incurred next fiscal year. They would not have all operational and equipment casts next year, and she will provide a breakdown. Cammissioner Jacobs asked Dave Stancil about the timeframe for developing Fairview Park and Dave Stancil said that they hope to have a master plan completed by March or April next year, and their timetable would be similar to page 6. Commissioner Jacobs said that he would be more inclined to phase in staff at Northern Park rather than starting with full staff, and maybe a third person could start working part-time at Fairview Park as it is coming online. John Link said that they could share equipment between Northern and Fairview and Lori Taft said yes. Cammissioner Gordon asked about the implications for discussing the budget at this time. John Link said that this is only preliminary. Commissioner Halkiotis said that they need to start putting together a list of proposed budgetary issues coming up in the spring. 4. Proposed Revisions to the Policy for Naming of County-awned Buildings and Facilities Chair Carey said that the lime green sheet had Commissioner Jacobs' suggested revisions to the policy. Commissioner Gordon asked to include the Clerk in numbers 2 and 3. Also, in #4, "and the Administration's recommendation" will be deleted. Commissioner Halkiotis asked Cammissioner Jacobs to explain his revisions. Commissioner Jacobs said that Department on Aging Director Jerry Passmore suggested his revisions. At the Galleria, there is a meeting room that is dedicated to someone. There may be opportunities within a building to have a room named in someone's honor, etc. Commissioner Gordon suggested adding to #9, "subject to the approval of the Board of County Commissioners." Chair Carey said that all of this is subject to the approval of the Board of County Commissioners because the Manager will bring the recommendation back. Commissioner Gordon then suggested adding, "subject to the procedure outlined above." A motion was made by Commissioner Jacobs, seconded by Cammissioner Halkiotis to approve all suggested changes to the naming of the County buildings policy. VOTE: UNANIMOUS 5. 2046-2012 Metropolitan Transportation Improvement Program iMTIPII Update; 2007-2013 MTIP Development Update DEFERRED 6. Appointments a) Affordable Housing Advisory Board -One New Appointment A motion was made by Commissioner Foushee, seconded by Commissioner Gordon to appoint Alejandro Hansen to the Affordable Housing Advisory Board to a partial term expiring June 30, 2006. VOTE: UNANIMOUS b} Agricultural Preservation Board -One New Appointment A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to appoint Mari Trosclair to the Agricultural Preservation Board to a partial term expiring June 30, 2006. VOTE: UNANIMOUS c) Commission for the Environment -New Appointments Commissioner Gordon said that she had talked to Commission for the Environment Chair Mark Smith and he said that she could suggest moving him from the Air Quality seat into the Engineering seat. She also talked to Kenneth Meardon and he agreed to be moved from his At-Large seat into the Air Quality Seat. She said that only the labels of the positions would change, not the actual position. This would free an At- Large position. Also, Rebecca Vidra has resigned (an At- Large position). A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to nominate the individuals below with their new labels: Position # 1 Alice Lunsford {At-Large) Position #12-Mark Smith (Engineering) Position # #2 -Kenneth Meardon (Air Quality} Position # 14- William Kaiser (At-Large) Position # 15 Claire Williams {At-Large-Rebecca Vidra's old seat} VOTE: UNANIMOUS d} Commission for Women -New Appointments Commissioner Gordon suggested that since there was only one applicant for the Hillsborough Township positions, that the Board not do anything with Hillsborough Township position #2 at this time. Commissioner Gordon nominated Ashley Cannon and Evelyn Giddens far the Chapel Hill Township positions, LaTisha Watford far Hillsborough Township position #16, and Linda Key for the At-Large position. Commissioner Jacobs nominated Sally McKenzie far the At-Large position and Stephanie Chang and Evelyn Giddens far the Chapel Hill Township positions. Commissioner Foushee said that she would also would like Ms. Chang and Ms. Giddens for the Chapel Hill Townships positions. The Board appointed Stephanie Chang to position #4 (Chapel Hill Township} with an expiration date of June 30, 2006 and Evelyn Giddens to position #14 (Chapel Hill Township) with an expiration date of June 30, 2006. VOTE: UNANIMOUS The Board appointed LaTisha Watford to position #16 (Hillsborough Township} with an expiration date of June 30, 2008. VOTE: UNANIMOUS The Board appointed Linda Key to position #20 (At-Large) with an expiration date of June 30, 2006. VOTE: UNANIMOUS A motion was Jacobs to adjourn the VOTE: UNANIMOUS made by Commissioner Halkiotis, seconded by Commissioner meeting at 10:05 p.m. Moses Carey, Jr., Chair Donna S. Baker Clerk to the Board