HomeMy WebLinkAboutAgenda - 08-21-2012 - 6a 001
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: August 21, 2012
Action Agenda
Item No. 6-a
SUBJECT: CDBG Program — Infrastructure Hook-up Program
DEPARTMENT: Housing, Human Rights, and PUBLIC HEARING: (Y/N) Yes
Community Development
ATTACHMENT(S): INFORMATION CONTACT:
Application Summary Tara L. Fikes, 245-2490
Certificate of Completion
PURPOSE: To conduct a public hearing to receive public comments prior to official close-out
of the County's FY 2010 Community Development (CDBG) Infrastructure Hook-up Program and
authorize execution of the Certificate of Completion by the Chair of the Board of County
Commissioners.
BACKGROUND: Orange County was awarded a $75,000 Community Development Block
(CDBG) Grant from the N.C. Department of Commerce for an Infrastructure Hook-up Program.
Funds from this grant were intended to be used to provide water and/or sewer connections for
nine (9) homes in the Rogers Road community.
All CDBG activities have now been completed with connections completed at seven homes.
(One home was already connected to water and the other home was damaged in a storm.) A
summary of the program beneficiaries is attached.
In order to complete the grant close-out process, the N.C. Department of Commerce requires
that a public hearing be held prior to the official closeout of the Infrastructure Hookup Program
to assess the performance of the County in administering the grant program. In addition, the
County is required to execute a Certificate of Completion form that is included with this abstract.
FINANCIAL IMPACT: This grant provided $75,000 in this community for the nine (9)
connections. However, only seven (7) connections were completed at a cost of $61,218.53,
thus the remaining $13,781.47 will be retained by the State Community Development Program.
RECOMMENDATION(S): The Manager recommends that the Board receive comments as
information and authorize execution of the Certificate of Completion by the Chair of the Board of
County Commissioners.
002
Orange County FY 2011
Infrastructure Hookup CDBG Program Summary
Street Address HH Occupant Income Category Households with Household Racial Water/Sewer Project
Dwelling Unit Size Tenure Special Needs Composition Costs($)
Own Rent <30 < 50 < 60 < 80 Eld Dsb Hml Lrg Oth An Bk As Hs Wt Oth
1 7718 Rogers Rd 3 x x x x x W $ 7,354.67
2 1706A Purefoy Rd 1 x x x x W $ 5,169.33
3 1712 Purefoy Rd. 3 x x x W/S $ 15,915.53
4 1715 Rusch Rd. 1 x x x x x S $ 8,668.00
5 1717 Rusch Rd. 1 x x x S $ 8,037.00
6 1709 Rusch Rd. 1 x x x x x S $ 8,037.00
7 8108 Rogers Rd. 2 x x x S $ 8,037.00
$ 61,218.53
August 2012
003
CERTIFICATE OF COMPLETION
1. Grantee: Orange County 2. Grant Number: 04-D-2085
3. Project Name: Infrastructure Hook-up Program 4. Project Number: C-1
5. Final Statement of Costs
� C � � • •� �
To Be Completed by Recipient �•
Paid Costs Unpaid Costs Total Costs Approved
Program Activity Categories (Col.b+c) Total Costs
(a) �) ��) (d) (e)
a. Acquisition $0.00 $0.00
b. Disposition $0.00 $0.00
c. Public facilities and improvements
(1) Seniorand handicapped centers $0.00 $0.00
(2) Parks,playgrounds and recreation facilities $0.00 $0.00
(3) Neighborhood facilities $0.00 $0.00
(4) Solid waste disposal facilities $0.00 $0.00
(5) Fire protection facilities and equipment $0.00 $0.00
(6) Parking facilities $0.00 $0.00
(7) Street improvements $0.00 $0.00
(8) Flood and drainage improvements $0.00 $0.00
(9) Pedestrian improvements $0.00 $0.00
(10) Otherpublicfacilities $0.00 $0.00
(11) Sewerimprovements $0.00 $0.00
(12) Waterimprovements $0.00 $0.00
d. Clearance activities $0.00 $0.00
e. Public services $0.00 $0.00
f. Relocation assistance $0.00 $0.00
g. Construction,rehab.and preservation activities
(1) Construction or rehab.of com.&indust.bldgs. $0.00 $0.00
(2) Rehabilitation of privately owned buildings $0.00 $0.00
(3) Rehabilitation of publicly owned buildings $0.00 $0.00
(4) Code enforcement $0.00 $0.00
(5) Historic preservation $0.00 $0.00
h. Development financing
(1) Working capital $0.00 $0.00
(2) Machinery and equipment $0.00 $0.00
i. Removal of architectural barriers $0.00 $0.00
j. Other activities $61,218.53 $61,218.53
k. Subtotal $61,218.53 $61,218.53
1. Planning $0.00 $0.00
m. Administration $0.00 $0.00
n. Total $61,218.53 $61,218.53
o. Less: Program Income Applied to Program Costs $0.00
p. Equal: Grant Amount Applied to Program Costs $61,218.53 $61,218.53
6. Computation of Grant Balance
ToBe � C-
Completed By � � • •� C
Description Recipient �•
(a) Amount Approved Amount
(b) (c)
(1) Grant Amount Applied To Program Costs(From Line p) $61,218.53
(2) Estimated Amount For Unsettled Third-Party Claims
(3) Subtotal $61,218.53
(4) Grant Amount Per Grant Agreement $ 75,000.00
(5) Unutilized Grant To Be Canceled(Line 4 Minus Line 3) $ 13,781.47
(6) Grant Funds Received $ 61,218.53
(7) Balance of Grant Payable(Line 3 Minus Line 6)*
* If Line 6 exceeds Line 3,enter the amount of the excess on Line 7 as a negative amount.This amount shall be repaid to DOC by
check,unless DOC has previously approved use of these funds.
004
7. Program Income
a) Amount of existing program income: $0.00
b) Amount of anticipated program income: $0.00
c) If program income exists or is anticipated,describe the proposed application(s):
8. Unpaid Costs and Unsettled Third Party Claims
Are there any unpaid costs or unsettled third party claims against the recipient's granY? Type "yes" or"no." No
If yes,in the box below describe the circumstances and amounts involved.
' � 1 � • �
Please note that all financial records,supporting documents and other records pertinent to the
� community development program must be retained for a minimum of five(5)years from the date of
this letter.
� This grant is closed pending receipt and approval of your final audit by Community Investment and
Assistance(CI).
(—� Town
L J City
� County
10. Certification of Recipient
It is hereby certi£ed that all activities undertaken by the Recipient with funds provided under the grant agreement identi£ed on
page 1 hereof,have,to the best of my knowledge,been carried out in accordance with the grant agreement;that proper provisions
have been made by the Recipient for the payment of all unpaid costs and unsettled third party claims identified on page 1 hereof;
that the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in
excess of the amount identified on Line 7 hereof;and that every other statement and amount set forth in this instrument is,to the
best of my knowledge,true and correct as of this date.
Date Typed Name and Title of RecipienYs Signature of Recipient's
Authorized Representative Authorized Representative
Bernadette Pelissier
ame
Chair,Board of Counry Commissioners �
Tite
1 � 1
This Certification of Completion is hereby approved. Therefore,I authorize cancellation of the unutilized contract commitment and
related funds reservation and obligation of $ ,less$ previously authorized for cancellation
(from Section 6,line 6,page 1).
Date Typed Name and Title of DOC Signature of DOC's
Authorized Representative Authorized Representative
Vickie L.Miller
Director �