HomeMy WebLinkAbout2012-302 EDC Arts - Orange County Artists Guild Spring 2012 Grassroots Arts Awards $1,500 ORANGE COUNTY ARTS COMMISSION z m
ORANGE c o v m T y ARTS Spring,2012 GRANT AGREEMENT log
COMMISSION
THIS AGREEMENT, entered into this 19th day of July, 2012, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Orange County Artists Guild("Grant Recipient").
WHEREAS,the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred dollars
($1,500) have been awarded by the Arts Commission to the Grant Recipient for the
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
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Revised May 2012
A. Implementation. The Project implementation shall take place between July 1,
2012 and June 30, 2013. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C. Non—assignme . The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on or before Friday, July 5, 2013 . The Final Report shall be in the format
required by the North Carolina Arts Council. Failure to submit the Final Report
or late submission of the Final Report, for any reason, shall be grounds for denial
and/or cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Pam. The Arts Commission shall release the grant funds in the amount of
$1,500 to the Grant Recipient.
6. Publicity
A. Acknowledgement. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
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Revised May 2012
i. County Funds Only. "This program is supported by the Orange
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with funds from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display ExploreChapelHiIURTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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Revised May 2012
• (iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
�I k4 4---- -712-1, f Z
Orange County Artists Guild Date
For and on half o Ora a County Government cy
Frank W. on, o onager Date
For and on behalf of Orange County Arts Commission/approved as to technical content
OA
S Z_
Steve Brantley, conomic Dev pment Director D to
Approved as to form and legal sufficiency
ette M.Moore, Staff Attorney Date
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Revised May 2012
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This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control A/�cf t /�,
"�w ,(/ . /O 6 /Z
Clarence G. Grier,Administrative and Financial Services Date
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Revised May 2012
Arts Program Grant - Spring
2012- 13 Application Form
ORANGE COUNTY ARTS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served—impact for geographic& traditionally under-served populations.
• Feasibility of proposed activity &effectiveness in fulfilling applicant's mission.
• Cooperation between organizations and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Emerging organizations are encouraged to apply.
1 Applicant Information
Applicant Name-Orange County Artists Guild
Mailing Address - P.O. Box 216 Carrboro, NC 27510
Daytime Phone-919-619-6651 Fax Number-None
Email Address -skbeeman c@ gmail.com_ Web Site-www.orangecountyartistsguild.com
Project Director-Rose Warner Title-OCAG Planning Committee Chairperson
DUNS Number-830748591
2 Project Director Information
Project Director Home Address- 1006 Camden Lane, Chapel Hill, NC 27516
Daytime Phone-919-932-6010 Evening Phone-919-932-6010
Email Address weaverrose@bellsouth.net
3 Grant Request Summary
Arts Program Grant Request - $1, 500
Total Cash Match- $1,500
Total Organizational Budget 2010-2011 $32,224.00 Past Year
2011-2012 $33,762.00 Current Year
2012-2013 $30,000.00 Projected for Next Year
Summary Statement for Proposed Uses of Arts Program Grant
The Guild's premier event is the Orange County Studio tour held the first two weekends of November.
The 2012 Open Studio tour anticipates it will feature approximately70 artist who will open their studios to
the public.
Advertising and publicizing the tour with professionally designed brochures is one of the guild's most
effective yet most costly enterprises. The guild relies heavily on its members to serve on committees to
set up and run the tour and is asking a grant to hire a professional artist to work with us to develop and
design the tour brochure.
Questions? Call us at(919) 968-2091 • Deliver Application to: 501 West Franklin Street, Chapel Hill, NC
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Narrative Page
Orange County Artists Guild
Grant Proposal to the Orange County Arts Commission
May 2012
Organizational Profile
The Orange County Artists Guild (OCAG) is a non-profit organization of artists promoting
artists,which seeks to increase the quality,visibility and recognition of Orange County art. The
Guild also works to familiarize the community with the rich culture of art that exists in Orange
County.
OCAG was established in 2001 with the support of the Orange County Arts Commission's
(OCAC)Arts Incubation Program. With this three-year award,the Guild has become an
independent entity,with 501(C) (3)status from the IRS and is operated by members who
volunteer their time and expertise. Members elected to the Board of Directors manage OCAG.
Guild activities and events are organized and run by the membership. The Guild has no paid
staff. There are currently 128 members in the guild with approximately 70 members opening
their studios to the public each year.
Current Programs and Services
The Orange County Artists Guild (OCAG):
• Conducts the annual Orange County Open Studio Tour the first two weekends in
November
• Maintains a list of member artists and their studios in Orange County
• Provides a website to promote OCAG and members' artwork with contact information
for an artist liaison to respond to queries about the guild and its artists from members of
the public
• Maintains an organizational Facebook page publicizing members' events and recent
artwork in a regularly updated dynamic format
Maintains an organizational blog with articles written by members about artistic process
and inspiration,and maintains a publicly accessible calendar of members events
• Hosts quarterly meetings with educational speakers
• Coordinates forums and workshops for members on art related topics
• Coordinates self led artist interest and learning groups
• Hosts an annual information booth at Festifall with art demonstrations
Proposed Uses of Grant Funds
OCAG juries in high quality artists of all socioeconomic levels who reside in Orange County.
Individuals from diverse ethnic backgrounds are encouraged to apply for membership.
OCAG's goals are to bring more tourism to Orange County,to increase economic opportunities
to participating artists and to familiarize the community with local art by heightening the
visibility and awareness of the Studio Tour. The most effective way to meet these goals is to
have a professionally designed studio tour brochure with information about the tour and
participating artists. The grant money will be used to help cover the costs of hiring a
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Narrative Page
nrVh:osiooa| graphic artist, Leslie kuudiu to help the guild with the design and layout of the
brochure.
\9c have published tour brochures for m number ofyears. lo20l\ years vvu published and
distributed 251}OObrochures. ()CAG will print that many again in 2012. /ks iu tbepmo ,
members of the �ui/dvvi// v,mrktogether todioUibute the brochures in the Tdanedcarea and other
key locations throughout the state.
This is the 18" year of the tour with an average of 70 open studios in Orange County welcorning
over 6000 individuals and families of all ages and ethnic backgrounds. It is our goal to expand
this opportunity to a greater number of visitors this year.
2012-13 Arts Program Application — Page Three
GO;
ORANGE COUNTY ARTS
COMMISSION
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
A Personnel Expenses Requested Cash Match
Administrative staff
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts 3 a 6 a,S C 1 S O G, O a S '6
Other contracts:
C Space Rental
D Travel
E Marketing
F Remaining Project Expenses
G Total Cash Expenses ,� `a,�0 = 15-6,6-'00 + J '76
Project Income Cash Income
A Admissions
B Contracted Services Revenue
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support
Other private support
E Government Support
Federal
State/regional(not including this request)
Local(not including this request)
F Applicant Cash 1'' 10 a,$D
G Grant Amount Requested J S'O 0. 2-0
in this application
H Total Cash Income 3a SO
(must equal Total Cash Expenses,
Item G above)
t 1,
2012-13 Arts Program Application—Page Four
G
ORANGE COUNTY ARTS
COMMISSION
Signatures
e, -Q0 ) /D— —
Signature of Project Director Date
Rose Warner
Typed or Printed Name – Project Director
Signature of Authorizing Official Date
Sandra Beeman
Typed or Printed Name –Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
f
VI
LESLEY L . LANDIS
GrapIt is Designer
Summary of Experience
30 years experience in graphic design listening to clients to deliver layout,typography,and mechanical/electronic art
f'or i i ;d� I, Inr. -aerrer� . 1e, P and- ,1
i., .)-ins,. `n6 ne%v .s,si6n
a corporate. u :afn:na❑n:tte.::d s,1;rOC;... .Ak. .�..., posters, p^;g"postcards, ,.........
reports,in black-and-white to four-color process.Experience working within close budgetary and time constraints,
estimating costs and schedules,coordinating projects and doing follow-up quality control through printing and to
delivery.Good relationships with a variety of printers,photographers,writers and other supporting services.
Supporting Skills
Use of Apple computers for design;QuarkXPress,Adobe Illustrator,Adobe Photoshop,grayscale and
frill color image scanning.Solid knowledge of English language and usage;writing and editing skills where needed;
sophisticated typographic conventions for tight,literate publications.Excellent organizational skills;ability to
simplify complex projects.
Employment History
1998–Graphic Designer
Principal,Lesley Landis Designs, Durham&Pittsboro,NC
Creative,responsive,cost-conscious graphic design continues for clients such as Chatham County Arts Council,
Orange County Artists Guild,Carolina Wren Press,Chatham itlarketplace,Duke HorneCare&Hospice,Chatham
,Lulls Farmer's Market,the Duke University Office of Communications and Donor Relations,the James 1,I.Johnston
Center for Undergraduate Excellence and the Honors at UNC.
Web site design wwutchathamarts.org,rvtvw.randy nller.com,rvnrnadeanjorrtmilake.org
1994-1998 Graphic Designer
Partner,9th Street Type&Design,Inc., Durham,NC
With two partners—another graphic designer and a typesetter/offset printer—continued to design solutions
for printing.Clients included many which followed from Duke as well as the UNC Friday Center for Continuing
Education,Triangle Hospice,the National Humanities Center,Domicile(Retail stores selling home furnishings
and home accessories),National Door Controls,Triangle Brass Band.
1989-1994 Graphic Designer
Duke University,Durham,NC
Creative Design&Publishing(also known as Graphic Arts Services,Printing Services)
Designed and produced of a wide range of printed pieces from flyers and business cards to brochures and
departmental periodicals for both the university and the medical center.Ongoing relationships with Duke
clients including the Annual Fund,the Comprehensive Cancer Center,Medical Center Public Relations,the
School of the Environment,Undergraduate Admissions,the Drama Department,the Institute of the Arts.
1987-1989 Graphic Designer;production Artist
Opus One, Raleigh,NC
Design of printed pieces included logos,corporate identification materials,print advertising,and brochures.
Annual report and other collateral materials for the North Carolina Children's Advocacy Center,Market
Solutions,Townridge Shopping Center,Stanor Mahogany Doors and Windows.
1983-1987 production Artist,Graphic Designer
Richards Design Group, Knoxville,TN
Design of printed pieces included logos,corporate identification materials,print advertising,and packaging and
point of purchase displays for Dalen Gardening Products,Crossville Ceramics,Magnavox Commercial Sales,
Copper Cellar and Calhoun's Restaurants.
Education
1975-1942 B.F.A.in COnLnlllnication Design,University of Tennessee,Knoxville,'FN
Further Information
For a meeting and to review work samples,please co:uact tine at(1i 19)949-5566.
919-9=19-5466 lei. 919-S45-2444 r,s Illgraphi.designC�-l;nraiLeum
21 Randolph Court Pittsboro,'vC 2'312
Key Project Artists and Administers Involved in Project
Artist to be hired:
Leslie Landis
21 Randolph court,Pi"sboro,NC 27312
919-949-5866
Artists and administrators who will be supervising the project:
Board Chair
Sandra Beeman
315 Annabelle LN,Chapel Hill,NC 27516
skbeernan(ftmail.corn
919-619-6651
Vice Chair for Tour Activities
Dale Morgan
12 Mt Bolus Road,Chapel Hill,NC 27516
dale@femcreekillustrations.com
919-929-8726
Treasurer
Linda Carmel
101 Huntington Chapel Hill,NC 27515
linda(Lblindacarmel.com
919-933-3010
Studio Tour Brochure Committee Chairperson
Warren Hicks
203 Burlage Circle,Chapel Hill, NC 27514
mail @)warrenhicks.com
919-967-3921
Staff Roster - N/A
OCAG has no staff.
2012 OCAG Board Members
Board Chair Junior Member at Large
Sandra Beeman Emily Lees
315 Annabelle LN,Chapel Hill,NC 27516 1516 Cumberland Rd,Chapel Hill,NC
skbeeman(iftmail.com 27514
919-619-6651 emilylees @bellsouth.net
919-960-3737
Vice Chair for Non-tour Activities
Peter Filene Junior Member at Large
215 Markham,Chapel Hill,NC 27514 Betsy Vaden
Filezie(@email.unc.edu 2006 Camden Lane,Chapel Hill,NC 27616
919-942-6525 evaden@1nc.rr.com
919-612-4767
Vice Chair for Tour Activities
Dale Morgan
12 Mt Bolus Road,Chapel Hill,NC 27516
dale(@femcreekillustrations.coin
919-929-8726
Treasurer
Linda Carmel
101 Huntington Chapel Hill,NC 27515
linclaCoflindacarmel.com
919-933-3010
Secretary
Alan Dehmer
1119 Old Greensboro RD,Chapel Hill,NC
27516
Woodsedge@bmindspring.com
919-929-7871
Artist Liason
Ellen Stark Hill
13 Clover Drive,Chapel Hill,NC 27517
Ellen(LbEllenHillPottery.com
919-942-7578
Member at Large for External Affairs
Rose Warner
1006 Camden Lane,Chapel Hill,NC 27516
kveaverrose@?bellsouth.net
919-932-6010
Member at Large for Internal Affairs
Lindesay Harkness
2122 N Lakeshore,Chapel Hill, NC 27514
lindesayhCuPmac.com
919-619-6294
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ORANGE COUNTY ARTISTS GUILD �
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PROJECTED BUDGET 2012
INCOME
Membership Fees $12.000
Tour Fees $18.000
TOTAL INCOME $3400
EXPENSES
Tour
Brochure $15.000
Advertising $7.580
K4ioo $2.000
Signs $500
Tour Total $25,000 $25,000
Misc
rent $300
Insurance $660
USPS $150
Other $300
Misc. Total $1,410
Website $3,500 $3,500
TOTAL EXPENSES $29,910
\�
ORANGE COUNTY ARTIST GUILD
YEAR END REPORT 2011 FINAL
INCOME
DUES 12,394
SELF GUIDED MAP 3375
TOUR FEES 17912
INTEREST 81
TOTAL INCOME 33762
EXPENSES
TOUR 23665
ADMINISTRATOR 4449
WEBSITE 3169
SELF GUIDED MAP 2499
MISC 1645
TOTAL EXPENSES 35427
-1665
CASH ON HAND AT YEAR END
CHECKING 1708.37
RBC 150 255.31
MONEY MARKET 15008.17
PAY PAL 71.15
TOTAL 17043
BEGINNING BALANCES 1/l/2011
CHECKING 4850.19
RBC 150 2055.31
PAYPAL 1380.98
CD 10267.52
18554
ORANGE COUNTY ARTISTS GUILD
FINANCIAL REPORT 2010
INCOME
Membership Fees 7751
Studio Tour Fees 17098
Arts on the Green 6275
Posters 1 100
TOTAL INCOME 32224
EXPENSES TOUR
Advertising 12009.14
Mailing 3869.35
Reception 323.25
Southern Season booth 17.15
Misc 337.59
Brochure Design 3375.00
Map Design 150.00
TOTAL 20081.48
ARTS ON THE GREEN
Mailing 2266.40
Misc 254.83
TOTAL 2521.23
OTHER
Bank Fees and check return 215.00
Binkley Baptist Church rental 300.00
Data Entry 100.00
Meeting Expenses 64.98
Insurance 660.00
USPS 77.92
Poster printing 1240.00
Misc and nametags 266.80
Website 2493.75
TOTAL MISC.EXPENSES 5418.75
TOTAL EXPENSES 28021.46
CASH ON HAND DECEMBER 2010
CHECKING 4850.19
RBC 150 2055.31
PAYPAL 1533.80
TOTAL 8439.30
CERTIFICATE OF DEPOSIT 10267.52
ORANGE COUNTY ARTISTS GUILD
FINANCIAL REPORT 2009
INCOME
Membership Fees $ 6,720.00
Studio Tour Fees 13,760.00
Poster Fees 1 ,120.00
Interest Income 81 .99
Tour Brochure Ads 750.00
TOTAL INCOME $ 22,431 .99
EXPENSES
Operating Expenses
Insurance $660.00
Rent 310.00
Postage/PO Box 95.96
Gifts 344.46
Name Tags 259.05
Copying 4.49
Bank Charges 10.00
Pay Pal Account 50.05
Registration Fee 15.00
Supplies 62.28
Total $ 1 ,81 1 .29
Technology Education
Project Instructor $560.00
Web Site $4,348.25
Festifall
Booth Rental $170.00
Posters 1 ,169.72
Total $1 ,339.72
Retreat
Rent $150.00
Food/Supplies 468.00
Consultant 1 ,000.00
w Total $1 ,618.00
Speakers' Series
Rent $58.00
Copying 4.48
Software 130.98
Projection Screen 79.99
Total $273.45
Studio Tour
Print/Radio/Web Ads $5,091 .00
Ad Design 431 .25
Publicity Expenses 176.91
Brochure Design 2,887.50
Brochure Printing 7,386.26
Brochure Postage 2,633.24
Brochure Mailing Service 1 ,061 .54
Signs 453.03
Exhibit Supplies 32.45
Reception Expenses .268.04
Gift Certificate 50.00
Total $20,471 .22
TOTAL EXPENSES $30,421 .93
CASH ON HAND DECEMBER 2009 $3,764.55
CERTIFICATE OF DEPOSIT $10,000.00
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