HomeMy WebLinkAbout2012-285 EDC-Arts Ephesus Road Elementary School PTA Spring 2012 Grassroots Arts Awards $1,000 g" .Zqc- , . t
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ORANGE COUNTY ARTS COMMISSION
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VRANG F. 14 r ART$ Spring,2012 GRANT AGREEMENT
COMMISSIGH 0 U n ti
THIS AGREEMENT, entered into this 19th day of July, 2012, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Ephesus Road Elementary School PTA("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand dollars ($1,000)
have been awarded by the Arts Commission to the Grant Recipient for the approved
Project. These funds must be matched at least dollar-for-dollar with cash from the Grant
Recipient's funds not derived from either Orange County appropriations or the North
Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
Revised May 2012
A. Implementation. The Project implementation shall take place between July 1,
2012 and June 30, 2013. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assi nment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on or before Friday, July 5, 2013 . The Final Report shall be in the format
required by the North Carolina Arts Council. Failure to submit the Final Report
or late submission of the Final Report, for any reason, shall be grounds for denial
and/or cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$1,000 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
2
Revised May 2012
i. County Funds Only. "This program is supported by the Orange
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with funds from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
3
Revised May 2012
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing-Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the rant Recipient
A/1 cs-u
Ephesus Road Elementary School PTA
Date
For and on behalf of Ora ge County Government
Frank W. Clifton,C��"�4anager Date
For and on behalf of Orange County Arts Commission lapproved as to technical content
-2-3,0 —/ -z-
Steve Brantley, Economic D pment Director Date
Approved as to form and legal sufficiency
4
R Zed May 2012
Annette M. Moore, Staff Attorney Date
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Controlj�Act
yLl - -d� Z-
Clarence G. Grier,Administrative and Financial Services Date
5
Revised May 2012
jj,�
(919) 968-2011 - 501 West Franklin Street, Chapel Hill, NC 27516
www.artsorange.org
CC,;
ORANGE COUNTY ARTS
COMMISSION
ORANGE COUNTY ARTS Arts in Education Grant - Spring
COMMISSION 2012- 13 Application Form
Orange County Arts Commission
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served-impact for geographic&traditionally under-served populations.
• Feasibility of proposed activity &effectiveness in providing high-impact arts experiences in schools.
• Cooperation between schools and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Integration of arts program into grade-level appropriate curriculum.
I Applicant Information
Applicant Name Ephesus Elementary School Parent Teacher Association
Mailing Address 1495 Ephesus Church Road, Chapel Hill NC, 27517
Daytime Phone 919-929-8715 Fax Number 919-969-2366
Email Address ephesuspta(a)yahoo.com Web Site www.chccs.k12.nc_us/ephesus
Project Director Nicole Kushner - Title cultural enrichment committee chairman
DUNS Number
2 Project Director Information
Project Director Home Address 120 Sierra Drive, Chapel Hill, NC, 27514
Daytime Phone 919-929-9432 Evening Phone:.9_1 9-593-8428
Email Address niknevandkids(a-vahoo.com
3 Grant Request Summary
Arts Program Grant Request $1000.00
Total Cash Match k 16-15. 0o
Total Organizational Budget 2010-2011 $3600.00
(PTSA/Cultural Enrichment 2011-2012 $3000.00
Committee/Arts Program) 2012-2013 $2000.00
Summary Statement for Proposed Uses of Arts in Education Grant This grant will partially fund
artists' fees for a February 2013 performance by Donna Washington and an April 2013 performance by
Ballet Folklorico Mexico,
Questions? Call us at(919) 968-2011 • Deliver Application to.- 501 West Franklin Street, Chapel Hill, NC
2012-13 Arts in Education Application — Page Two
f
EPHESUS ELEMENTARY SCHOOL
SPRING 2012 ARTS IN EDUCATION GRANT APPLICATION NARRATIVE
SCHOOL PROFILE
During the 2011-2012 calendar year, Ephesus Road Elementary School enrolled 435 students. Roughly
40%of the Ephesus population, consisting of students between kindergarten and grade 5, receive free
or reduced lunch and breakfast. The diversity is great:the student breakdown is approximately 47%
Caucasian, 28%African American, 16% Hispanic and 9%Asian (many Burmese and Karen). English is a
second language for roughly 17%of the students. Ephesus Elementary was named a School of
Distinction with High Growth for the 2010-2011 school year, meaning that between 80 and 90%of the
students taking the End of Grade tests were judged to be proficient at grade level. Adequate Yearly
Progress was achieved as defined under the No Child Left Behind Act.
SCHOOL'S ARTS PROGRAMS
Currently all students in kindergarten to grade 5 receive once weekly instruction in Art and Music in
accordance with the North Carolina Standard Course of Study for elementary school students. Nara
Strickland is the full-time art teacher and Patricia Penrose-Thompson is the full-time music teacher.
Each year,the Ephesus' PTA promotes the cultural arts by sponsoring in-school performances by
different artists chosen by the PTA cultural enrichment committee. These performers have been vetted
by the Arts Center in Carrboro. The purpose is to enrich the arts'teaching at the school by exposing the
children to various art forms and artists of differing backgrounds and points of view. During the 2011-
2012 year,the committee sponsored Doug Berkey's"Gems:The World's Wisdom Stories": storytelling
using masks, mime, and puppetry;and David Gonzalez' "Tales from the Latino World" an entertaining
storyteller with rich tales from the Spanish-speaking world. Previous performers have included the
percussive dancing of the Cane Creek Cloggers; Kunikq Yamamoto, a Japanese storyteller; and Marsh
Madness a musical performance about coastal ecology by Roger Day.
For the first time, Ephesus participated in the PTA Reflections contest with the theme "Diversity Is...."
Forty-six students submitted entries in categories as diverse as fine arts, photography, literature and
music. Three student's pieces were chosen to compete at the district level and fifth grade student, Ian
Aquino won first place in the district and state for his fine arts piece entitled "Community Stew". His
piece has now gone on to compete at the national level.
This year,the graduating fifth graders will also be doing a dance workshop taught by Ronald West from
"i am Black Irish", a Raieigh-based dance troop. The dance they learn will be performed at their
graduation ceremony on June 8t
Ephesus Elementary PTA also funds and organizes the International Festival, one of the most popular
events of the school year. Students in each grade spend several weeks learning about the geography,
traditions, culture, arts and people of a different country and then put together a display. Students
have a "passport"that gets stamped with each country they"visit" as they learn from the other grades'
displays. That evening the parents are invited to see the displays as the students dance, perform and
sing songs from the countries they have studied. A potluck dinner featuring international cuisine is
served for ail to enjoy.
PROPOSED USES OF GRANTS FUNDS
The Ephesus PTA Cultural Enrichment Committee proposes to use the grant to partially fund the artist's
fees for two performances during the 2012-2013 school year:
Ballet Folklorico Mexico:
Founded in 1972,the Ballet Folkorico Mexico has been recognized as one of the most exciting groups
presenting authentic regional dances of Mexico. The group of 5 performers will present information in
English and Spanish about the region's culture,folklore, rituals and costuming. The show is interactive
as students and teachers are brought onstage to learn a dance.
16%of Ephesus students identify themselves as Latino and 17%speak English as a second language.
While our English as a Second Language program focuses on increasing English proficiency, students are
encouraged to continue to honor and celebrate their language and culture at home and at school. This
program will provide an in-school opportunity for Latino English Language Learners to experience a
bilingual performance celebrating their language and heritage, and for the rest of the student
popplation to develop an appreciation of their classmates' culture.
Donna Washington:Storyteller
Donna Washington is a vibrant dynamic storyteller that presents a wide range of tales from different
cultures. Performing for over 20 years, Ms.Washington uses her incredible vocal pyrotechnics, dramatic
facial expressions and dynamic personality to share her stories focusing on African and African-American
folktoles.
The Ephesus student population is racially and culturally diverse. Roughly 28%of the student
popplation is African-American and this program will allow all students to learn about the cultures and
traditions during February: African-American History Month.
All performances will take place in the school gymnasium during the school day. Due to space
considerations and developmental differences, each artist or group will perform two different shows.
The first show will cater to the younger children (kindergarten to second grade) while the second show
will be more appropriate for older students(grades 3-5). The racial composition of the audience will be
47%White, 28% Black, 16% Hispanic and 9%Asian. Study guides will be distributed to all teachers to
extend learning opportunities and incorporate the performances into the curricuium.
r �1I
ORANGE COUNTY ARTS
COMMISSION
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
Expenses Requested Cash Match
A Personnel
Administrative staff
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts _$2675.00_ _$1000.00_ _$1675.00_
Other contracts:
C Space Rental
D Travel
E Marketing
F Remaining Project Expenses
G Total Cash Expenses _$2675.00_ _ _$1000.00_ + _$1675.00_
Project Income Cash Income
A Admissions
B Contracted Services Revenue
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support
Other private support
E Government Support
Federal
State/regional (not including this request)
Local(not including this request)
F Applicant Cash _$1675.00_
G Grant Amount Requested _$1000.00_
in ithis application
H Total Cash Income _$2675.00_
(must equal Total Cash Expenses,
Item G above)
2012-13 Arts in Education Application — Page Four
V
Signatures
Signature of Project Director DIte
Nicole Kushner
Typed or Printed Name — Project Director
Signature of Autho zi g Official Data
Eric Dingfelder, PTA President
Typed or Printed Name—Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
Glossary of Budget Terms
RESUME OF KEY ARTISTS
2012-2013
DONNA WASHINGTON: storyteller
Dates: February 2013
Price: approx. $450-$550/show based on#of shows and interest
Target Audience: all grades(prefers divided into following groupings: K-2na, 3ra-5a', 6th solo, 7`h-
8th 9th-loth' 11`h-12th She'll do a middle school show of 6`h-8`h if she has to, but it's not preferred.)
Show: storyteller with focus on African and African-American folktales
Curriculum Connections: Language Arts, Social Studies
Donna Washington is a very vibrant, dynamic storyteller who is based locally,but travels all
over. She presents shows that have a wide range of tales from different cultures. Donna bases her
performances on the audience and age group. Donna was booked in area schools through The
ArtsCenter in February 2009, and her shows were very popular and well-received.
Performing for over 20 years, Donna Washington uses her incredible vocal pyrotechnics,
dramatic facial expressions,and dynamic physicality to make her stories come to life.Using
cultures from all over the world,Donna presents a wide range of fairytales and folktales that
enthrall and delight audiences of all ages.For this show,Donna will share her art of storytelling
through a focus on African and African-American folktales.
wwwAlwstoryteller.com
BALLET FOLKLORICO MEXICO: dance, music, connects with Mexican cultural
traditions
Dates: April 2013 [or December????—would switch spots with Jabali African Acrobats] ***if
you choose this artist,please let me know if you have a strong preference regarding the time of
year***
Price: approx. $715-$850/show pending amount of interest and#of shows
Target Audience: all ages
Show: dynamic show featuring various styles of music and dance from different regions of
Mexico
Curriculum Connections: Social Studies,Music and Dance Education,Foreign Language Studies
Founded in 1972,the Ballet Folklorico Mexico has been recognized as one of the most exciting
groups presenting authentic regional dances of Mexico.With intriguing costumes and exceptional
dances,Ballet Folkloric Mexico is recognized throughout the U.S. and Mexico as one of the most
exciting groups presenting authentic regional dances of Mexico.Ballet Folklorico transcends
barriers of language and cultural influences,bringing new, enriching perspectives.
The company introduces audiences to fascinating folklore and magnificent ceremonial rituals
from regions of Veracruz and Tamaulipas, including traditions of the Aztecas,Michoacan and
many others. The performance showcases lavish,flamboyant costumes, some with colorful
flowing dresses and others that feature headdresses of pheasant tails that reach more than six feet
J
in length. Whether watching a never-seen-before ritual dance or the famous "Mexican Hat
Dance," audiences will get a real dance treat with Ballet Folklorico.
The show would feature approximately 5 performers(a mix of male &female)and would follow
a format that included narration in between dances, during which time they would talk about the
region(6-8 regions are covered in the show), culture, costuming, folklore, etc. being presented.
The narration can be done in English or bilingually in English and Spanish. The show is
interactive—e.g., they bring students/teachers on stage to learn a dance. They can do 3 shows/day.
As for Tech Needs—they would need a changing area adjacent to the performance space. They
are fine with whatever lighting. They would use school's sound system (they bring a CD and
mig disc).
l ttp://w-vvw.class-act.com/acts/BalletFollcloricoMexico/index2.asp
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BALLET FOLKLORICO MEXICO:
Website: www.class-act.corr acts Balletcoll<IoricoMexicc,'-,-n dex2.asp
DONNA WASHINGTON:
Email: QbotS @aol.com
Websjte: www.dlwstoryteller.com
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_21ESUS ROAD ART AND US Nff C S AF 11"-l'
ART INSTRUCTOR:
Nara Strickland
(919) 929-8715 extension 36266
nstriekland@chccs.k12.nc.us
MUSIC INSTRUCTOR:
Patricia Penrose-Thompson
(919) 929-8715 extension 36242
ppenrosethompson @chccs.kl2.nc.us
PATZJ_4,__ 7F ASSOCIAT ON BOA
2011-2012
President:
Eric Dingfelder
4100 Sweeten Creek
Chapel Hill, NC, 27514
919-395-1938
ephesuspta @yahoo.com
Vice-President Educational Events:
Debbie Bevin
1506 Murray Lane
Chapel Hill, NC, 27517
919-968-6791
debbiebevin�7ayahoo.carn
Vice-President Fundraising:
Rebecca Dingfelder
4100 Sweeten Creek
Chapel Hill, NC, 27514
919-395-1938
rdingfeider{�`xu yahoo.com
Vice-President Community Building:
Grace Kirchgessner
1199 Cypress Road
Chapel Hill, NC, 27517
919-942-7843
Grace.v.kirghgessner@gslk.cc�rrt
Treasurer:
Angela Taylor
919-869-791919-951-5538
S
Secretary:
Dawn Shofi
100 Deerwood Court
Chapel Hill, NC, 27517
919-240-5623
timanddawn nc.rr.corn
Cultural Enrichment Chariman:
Nicole Kushner
120 Sierra Drive
Chapel Hill, NC, 27514
niknevandkids2yahoo.com