HomeMy WebLinkAbout2012-282 EDC -Arts Chapel Hill Carrboro Public School Foundation for Spring 2012 Grassroots Arts Awards $1,240 GO)f
ORANGE COUNTY ARTS COMMISSION z
ORANGE G O U W r Y ARTS Spring, 2012 GRANT AGREEMENT \
COMMISSION O �
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THIS AGREEMENT, entered into this 19th day of July, 2012, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Chapel Hill Carrboro Public School Foundation("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand two hundred forty
dollars ($1,240) have been awarded by the Arts Commission to the Grant Recipient for
the approved Project. These funds must be matched at least dollar-for-dollar with cash
from the Grant Recipient's funds not derived from either Orange County appropriations
or the North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
1
Revised May 2012
A. Implementation. The Project implementation shall take place between July 1,
2012 and June 30, 2013. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein,the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertaining
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on or before Friday, July 5, 2013 . The Final Report shall be in the format
required by the North Carolina Arts Council. Failure to submit the Final Report
or late submission of the Final Report, for any reason, shall be grounds for denial
and/or cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$1,240 to the Grant Recipient.
6. Publicity
A. Acknowled eg_ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases,
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
2
Revised May 2012
i. County Funds Only. "This program is supported by the Orange
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with funds from the Grassroots Program of
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHi]IARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County Arts
Commission for replacement ExploreChapelHillARTS.com publicity materials.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
3
Revised May 2412
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations,or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Ap-reement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Goveming-Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalfof the Grant Recipient
IF RIF
Date ChqpVff!il17Ca rirboro Public School Foundation
For and on unty Government
Frank W. d'ifton, County Vanager Date
For and on behalf of Orange County Arts Commission lapproved as to technical content
Steve Brantley,Economic 1)61�nent Director Date
Approved as tofior d legal sufficiency
is
Revised May 2012
Annette M. Moore, Staff Attorney Date
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act
Y��� A )� 71JqI2-
Clarence G. Grier,Administrative and Financial Services Date
S
Revised May 2012
Arts Program Grant Spring
2012-13 Application Form
Gr;
ORANGE COUNTY ARTS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
Evaluation Criteria
• Artistic merit of program.
• Populations served—impact for geographic &traditionally under-served populations.
• Feasibility of proposed activity&effectiveness in fulfilling applicant's mission.
• Cooperation between organizations and artists.
• Evidence of feasibility of program, community support, and responsiveness to community needs.
• Emerging organizations are encouraged to apply.
I Applicant Information
Applicant Name Chapel Hill-Carrboro Public School Foundation
Mailing Address PO Box 877, Carrboro, NC 27510
Daytime Phone 919-968-8819 Fax Number 919-968-7884
Email Address khokeAchccs.k12.nc.us Web Site www.publicschoolfoundation.org
Project Director Kim Hoke Title Exec. Dir,
DUNS Number
2 Project Director Information
Project Director Home Address 100 Ironwood Place, Chapel Hill, NC 27514
Daytime Phone 919-968-8819 Evening Phone 919-971-6959
Email Address khoke(cD-chccs.kl2.nc.us
3 Grant Request Summary
Arts Program Grant Request $1240
Total Cash Match $1240
Total Organizational Budget 2010-2011 $211,911 Past Year
2011-2012 $209,500 Current Year
2012-2013 $213,000 Projected for Next Year
Summary Statement for Proposed Uses of Arts Program Grant The-grant will help fund the"Spoken
Word Poetry Project"at Phoenix Academy, the alternative high school for Chapel Hill-Carrboro City
Schools and the"Joy of Playinq Guitar" proiect at Carrboro Elementary. The"Spoken Word Poetry
Project"will be conducted within the school day for students at Phoenix as a part of their arts and English
curriculum with the Sacrificial Poets or-ganization, and the guitar project will be implemented at Carrboro
Elementary for low income students who do not have the opportunity to engage•in cultural arts activities
outside of the school day. The teacher will provide 8-week after-school small group lessons throughout
the year The project will fund the purchase of 6 acoustic 3/4 size guitars for the students and cases to
protect them.
Organization Profile: Mission and History
The Chapel Hill-Carrboro Public School Foundation is an independent,nonprofit organization
whose mission is to create opportunities for students and teachers in every school in the district. We
believe that:
• Every child deserves the best possible education.
Excellent teachers ignite learning.
• High quality public education is fundamental to a vibrant community.
In order to accomplish that mission,we do the following:
• Fund promising, innovative educational practices.
• Partner with the community to raise funds that support students and teachers.
• Foster opportunities for feedback with teachers and parents.
• Manage funds responsibly with the highest degree of ethical standards.
Established in 1984,the Foundation is overseen by a volunteer Board of Directors made up of district
parents,former educators, local business owners, community leaders,and others with a keen interest in
education. Contributions to the Chapel Hill-Carrboro Public School Foundation are tax-deductible.
Current Programs and Services
For a few facts and figures, in the 2010-11 school year,the Foundation awarded:
• 33 grants to teachers and/or schools for innovative projects with students that served about
6,000 students,
• 14 higher education scholarships; and 34 scholarships benefiting 297 students for tutoring or
enrichment after-school or in the summer, and
• 34 teaching or staff awards for outstanding contributions to education.
To learn more about the Foundation,visit wir w.]ublicschoolfoundation.or#,.
Collaboration and Partnerships
The Foundation encourages collaboration with a number of community-based organizations and
reflects those partnerships in grant programs and on grant applications so that staff and parents can see the
other organizations who are involved in supporting their work and see evidence of extensive
collaboration. These partnerships include other nonprofit organizations and as well as businesses where
needs have been identified and solutions mesh. These include the Orange County Arts Commission,the
Chapel Hill Historical Society, The Chapel Hill Restaurant Group,and the East Chapel Hill Rotary Club
and others.
Additionally,the Foundation serves as the fiscal agent for the following school and community-
based programs:
- Blue Ribbon Mentor Advocates,matching adult mentors with at-risk kids to ensure scholastic and
personal growth and success
- Advancement Via Individual Determination or AVID, a college preparatory program for students
who are considered"in the middle"academically. Many are first-generation college-
bound students.
- Arts in Action at Frank Porter Graham Elementary School
- East Chapel Hill High Football
- Technology education at McDougle Middle and assorted other programs.
Foundation's Arts Programs
The Foundation had a designated fund for the arts that was created as a memorial for a principal who
passed away, Herb Allred. When that fund was advertised to teachers for arts projects,the foundation
received a number of arts proposals. We continue to seek arts and art-related projects and believe that the
cultural arts are an integral part of the education of each student. Furthermore, many students can be
turned on to learning through experiences in the arts.
1
Proposed Uses of Grant Funds—description including location,date,artists involved.
Include information concerning whether you have undertaken similar activities in the past. Include
approximate number of audience per program; geography of audience; mix of race,
ethnicity,age,and gender. Discuss how arts program will be integrated into the curriculum.
The project will be undertaken at Phoenix Academy and Carrboro Elementary School during the 2012-13
school year and will include the English teacher, Rachael Kares, who has taught similar populations of
students in Asheville as well as Chapel Hill. The Sacrificial Poets are led by C.J. Suitt and Will
McInerney. For more information,go to: www.sacrificialpoets.com.
The Phoenix students include about 35 students in grades 9-12 and the Carrboro Elem. students are in
grades 3-5. The Phoenix population demographics include (77 percent)African-American students,(4
percent)Latino students, (8 percent)multi-racial students,(4 percent)American Indian students and(4
percent white students. In summary, 96 percent of the population is"minority."Approximately,47
percent of the students are female.
The Carrboro Elementary project leader will be Eileen Regan who has been a reading teacher for 21 years
and an accomplished musician for most of her life.The Carrboro Elementary students include Burmese
refugees,Latino and African-American students,particularly those who are low income and come from
single parent families.Carrboro Elem. has a total minority population of 49 percent but the population
served by this grant will be largely minority. A total of 66 percent of the Phoenix students and 35 percent
of Carrboro Elem.students qualify for free or reduced price meals.
These are the specific objectives for the project:
✓ Incorporate the community-based Sacrificial Poets into the arts at Phoenix Academy. The school
last year for the first time integrated the arts through a grant that provided puppetry,music and
poetry.
The project leader states: "Arts-based learning is an important aspect to any education; it offers
students the opportunity to think critically and analytically.Art-based learning also allows
students to be innovative and creative in their experiential process. The premise behind this
project is to bring community members into Phoenix to, acilitate workshops in arts education."
✓ Engage students in learning methods that are somewhat unconventional in teaching poetry as
"performance art."The project is expected to increase student interest and engagement in the
subject and will stimulate them to write about their experiences.
✓ Create opportunities for students to become leaders in the arts after the workshop series. Students
will share their experiences with their peers, siblings and families and neighbors."A number of
students aspire to become performance artists but have not had the opportunity to build upon this
interest,"
✓ The project will be evaluated using these measures:
• Pre-and post-exposure surveys to measure student engagement in the arts.
• Students will increase community involvement during and after the series
• 100 percent participation of the enrolled students.
2
• Students will increase community involvement during and after the series
• 100 percent participation of the enrolled students.
• Students will provide bodies of work they have created in the program.
✓ The grant will provide 15 sessions with the Sacrificial Poets at a cost of$100 per session.
✓ The Carrboro Elementary School project will teach groups of six students beginning guitar in an
after-school setting as an enrichment course.The teacher will volunteer to teach a series of eight-
week sessions.
✓ She states, "There are many children at this school who have musical talent and interests. I
would like to offer small group guitar lessons to the children who would not otherwise have
access to music outside of music class at school. Whenever I bring in my guitar or fiddle to play
for the kids at Carrboro, there are ALWAYS kids who ask me to teach them. Very often they are
the children who are not likely to have the opportunity for private music lessons.Reading and
singing lyrics are powerful ways to increase children's literacy. "
✓ Students who do not have the opportunity for private lessons will be invited to participate in
eight-week sessions after school. Each class will last for 40 minutes. Depending on interest,the
students could continue into the next session or a new group will form.
✓ The project leader will evaluate the project based on these questions:
• Did students attend regularly?
• Can students play 3-5 new chords at the end of the 8-week session?
• Can students play and sing 3 easy songs, either in a group or alone?
• Do students want to learn more about guitar and singing?
Budget
In order to accomplish these objectives,the costs are:
Phoenix Academy
15 Sessions with Sacrificial Poets at$100 per session(90 minute sessions): $1500
Phoenix Academy
Carrboro Elementary
Acoustic Child Guitar @3/4 size(6)at$125/guitar: $750
Guitar Case(6)@$30/case: $180
Tuners: 3 @ $16.50/tuner: $50
Subtotal: $980
Grand Total: $2480
Cash Match: The Foundation has committed$1,240 to the project.
3
G2012-13 Arts Program Application — Page Three
ORANGE COUNTY ARTS
COMMISSION
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash = Grant Amount + Applicant
Expenses Requested Cash Match
A Personnel
Administrative staff
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts(Sacrificial Poets) _$1500 $750 _$750
Other contracts:
C Space Rental
D Travel
E Marketing
F Remaining Project Expenses _$980 $490_ $490
G Total Cash Expenses _$2480 = $1240_ + _$1240
Project Income Cash Income
A Admissions
B Contracted Services Revenue
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support _$1240
Other private support
E Government Support
Federal
State/regional (not including this request)
Local(not including this request)
F Applicant Cash
G Grant Amount Requested _ $1240
in this application
H Total Cash Income _$2480
(must equal Total Cash Expenses,
Item G above)
2012-13 Arts Program Application — Page Four
ORANGE COUNTY ARTS
COMMISSION
Signatures
Signature of Project Director Date
t�i' rn �. d'14"
Typed or Printed Name— Project Director
1
Signature of Authorizing Official at
n o A—o n �S;
Typed or Printed Name —Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
Resume
Kim B. Hoke
Executive Director, Chapel Hill-Carrboro Public School Foundation
Grant Administrator
Mailing Address: PO Box 877, Carrboro,NC 27510
FAX: 968-7884
Telephone: 968-8819
Education
• Graduate Course work at UNC and Glassboro State University,NJ
• UNC at Chapel Hill, M.Ed.
• UNC at Chapel Hill, BA in English Education
Professional Experience
• Executive Director, Chapel Hill-Carrboro Public School Foundation, April, 2006 -
present
• Asst. to the Supt., School-Community Relations, Supervisor, Community Schools
Program, VPE Program, Grant Writer, 21St Century Community Learning Centers,
Chapel Hill-Carrboro City Schools, July 1982—July, 2004
• Community Relations Director, Granville County Schools,NC, December 1972-
June, 1982
Civic Engagement
• Our Children's Place, State Nonprofit Org., Executive Committee, 2006-12
• St. Paul's Lutheran Church, Durham, Congregation President, 2005-06, Council,
2003-06, Committee Chair, 2007-2010
• Orange County Bond Committees, 1985 and 1995
• Staff Liaison, Chapel Hill-Carrboro Public School Foundation, 1984-2004
• Numerous school-related committees and commissions
• Granville County Interagency Council Chair, 1980
• Granville County Heart Association President, 1981
Awards and Publications
• Numerous NCAE Publication Awards, 1980-2004
• Articles in local media, Chapel Hill, Durham, Oxford, Creedmoor
• NC Voice,NC School Board Association Journal,
• Editor, Corridors, CHCCS Journal
• NC Heart Association Silver and Bronze Medallions
Rachael Kares
500A Davie Rd. Carrboro, NC 27510 (828)712-0295 rkares @chccs.k12.nc.us
OBJECTIVE: To develop growth as a teacher and professional in the Chapel Hill Carrboro City Schools by continuing
to work with the skilled members of CHCCS, community members,and groups affiliated with Phoenix Academy High
School
PROFILE: Dedicated educator with a reputation for implementing new ideas, eliciting quality work from students,and
unique ability to relate to a diverse group of students
EXPERIENCE:
2010-Present English Teacher
Phoenix Academy High School: Chapel Hill, NC
• Taught English ll, English III, English IV, English IV Honors,Creative Writing,and Read 180
• School Co-Chair for DELT(District Equity Leadership Team)
• Phoenix Academy Equity Meeting Faclitator
• Creator and director of the Phoenix Academy Arts Program
• Coordinator for Phoenix Academy community garden
• Grant recipient; Public Schools Foundation and CHCCS Sustainibility Commitee
2003-2010 Assistant Teacher,Summer Camp Facilitator,and Substitute Teacher
Asheville Montessori School: Asheville, NC
• Introduced new concepts to students with individualized lessons
• Assisted lead teacher in classroom tasks
• Created new and innovative ways to present material
• Worked with a team of teachers on collaborative lesson planning
2008-2009 Student Teacher
T.C. Roberson High School: Arden, NC
• Taught 10th grade World Literature(two standard, one honors)
• Developed thought out lesson plans for a diverse group of learners
• Guided students through reading and interpreting text with a focus on writing
• Integrated technology into the classroom
2007-2008 AVID Tutor
Asheville High School: Asheville, NC
• Lead tutoring sessions in English and Spanish
• Taught organization and management skills
EDUCATION:
2009 Bachelor of Arts University of North Carolina:Asheville, NC
Major: Literature with 9-12 Teaching Licensure
Graduated with Honors
2003 Associate of Arts Lorain County Community College: Elyria, OH
PRESENTATIONS AND AWARDS:
• 2009 and 2011 Grant Recipient(UNCA Undergraduate Research Program, Public Schools Foundation,
CHCCS Sustainability Committee)
• Presented at Public Schools Foundation Board Meeting-2012, UNCA Undergraduate Research Symposium-
2008, and The Big South Undergraduate Research Symposium-2009
• Nominated for the Promising New Teacher Award 2010-2011
COMMUNITY ACTIVITIES,SKILLS,AND INTERESTS:
• West African and Middle Eastern Dance
• Spoken-Word Poetry Workshops
• Garden ing/Permaculture/Sustai nab le Building
• Grant Writer
• Books to Prisons Literacy Volunteer
Resume
Eileen Regan
2506 Millwood Court
Chapel Hill, NC 27514
Carrboro Elementary School
400 Shelton Street
Carrboro, NC 27510
919-968-3652
eregan@chccs.k12.nc.us
Experience
Reading Teacher, Culbreth Middle School, 1991-1998
Reading Teacher, Carrboro Elementary School, 1998-
Description: I have been a reading teacher in CHCCS for 21 years. I spent the first
seven years teaching at Culbreth Middle School. I moved over to Carrboro
Elementary fourteen years ago in order to train as a Reading Recovery teacher
and help young kids learn to read BEFORE they fail. Reading Recovery provided
me with absolutely the best teacher training I have ever received. It has been a
great joy all these years to help young children become avid readers.
Musician, Fiddle and Guitar, 1998-
Description: Play for Parties, Dances and other events
I have been a musician most of my life, starting with singing in the church choir as
a child. My mother was the one who put a fiddle into my hands and it was love at
first sight. I've been playing it ever since and play both for the joy of it and for
parties and dances and other events. I have taken guitar lessons, and it has been
really fun and satisfying. I love to sing and play guitar and I also enjoy playing solo
guitar. Taking guitar lessons has also helped me remember what is it like to try to
learn, or do, something that is not easy yet. I think that is an excellent thing for
every teacher to experience and to remember.
CHAPEL HILL CARRBORO PUBLIC SCHOOL FOUNDATION
Unrestricted Fund Budget 2010/2011
2010-11 1 2010-11 Actual
Budget 6/30111 Notes:
REVENUE
Individual Contributions
Direct Mail/Other Indiv. 14,000 19,183 annual appeal=approx.$18m
Board Campaign 14,000 9,465
Other Individual 4,500 included in direct mail
Teacher's 1st-20%to unrestricted 11,000 11,978 estimate
SECC/TUW 3,500 5,373
Total Individual Contributions 1 47,0001 45,999
Corporate Contributions
Elmo's Tuesdays 1,000 654
Strowd Roses Admin 4,800 4,800
Other Corporate 2,500 1,570
Total Corporate Contributions 1 8,3001 7,024
Programs
Walk for Education
Corporate Sponsors&other income 50,000 54,443
Inflatables,race,raffle&t-shirts 14,000 15,946
School Raised Funds 80,000 88,894 includes corporate matching
Other Income 3,000 5,036 Fees assoc.w/major purchases for schools
Investment Income
Interest 9,614 9,847
7�iTkt[REVEKUi=ai ;; .; ; ;; [[[ [[€.:231
EXPENSES
Executive director,admin ass't&bookkeeping salaries
Salaries&Wages 69,534 69,646 plustravel
Bookkeeping 12,272 8,567
Contracted services 5,700 4,713 webpage development
Payroll Taxes 5,251 4,827
Payroll Expenses 893 284
TOTAL ADMINISTRATIVE PAY 93,-65-01-
3 650 88,037
Fundraising Expenses
Direct Mail 1,200
Walk for Education 30,000 30,976 .
Other 1,000 700 TCBY school disbursements july 2010
TOTAL FUNDRAISING EXPENSES 1 32,2001 31.6761
Other Support expenses
Accounting&Audit 5,800 6,000
Supplies 1,100 415
Postage&Shipping 400 1,004
Printing&Reproduction 250 286
Telephone 780 762
Board meeting Expenses 150 133
Conference and Meetings 500 0
Dues,Subscriptions,Books 600 324
PO Box&Postage Equipment Rental 110 110
Bank Service Charges 250 203
Other 4,500 6,747 Insur/merchant services fees
TOTAL OTHER SUPPORT EXPENSES 14,440 15,983
Program Support Expenses
Walk/Race Disbursement 71,500 75,102
Board-designated programs 125
TOTAL PROGRAM SUPPORT EXPENSES 1 71,6261 75,102
T4TAI:EXI?ENSES ; 211&1.5'.' '.:.::.21U: 99
Net Increase/Decrease 0 16,390
Chapel Hill-Carrboro Public School Foundation
July - April Actuals vs. 2011-2012 Annual Budget
Jul*11 -Apr 12 Budget $Over Budget %of Budget
Ordinary Income/Expense
Income
Contributions
Teachers First-Breakfast 0.00 10,000.00 -10,000.00 0.0%
Annual Appeal 17,050.93 16,000.00 1,050.93 106.57%
School Raised Funds 102,15334 76,000.00 26,153.74 134.41%
Board Contributions 9,605.46 10,000.00 -394,54 9&06%
Individual contributions 6,109.13 6,000.00 109.13 101.82%
Corporate&Foundation Support 80,028.69 62,000.00 18,028.69 129.08%
Total Contributions 214,947.95 180,000.00 34,947.95 119.42%
Programs/Events
Merchandise Sales 88175 1,500.00 -616.25 58.92%
Raffle Tickets 2,240M 2,000.00 240.00 112.0%
Climbing Wall/Inflatables 12,228.03 5,000.00 7,228.03 244.56%
SK for Fitness 5,090.001 6,000.00 -910.00 84.83%
Total Programs/Events 20,441.78 14,500.00 5,941.78 140.98%
Other Revenue
Fees 6,676.55 5,000.00 1,676.55 133.53%
Interest income 7,150.68 10,000.00 -2,849.32 71.51%
Net unrealized gain on investme -2,474.50 0.00 -2,474.50 100.0%
Total Other Revenue 11,35213 15,000.001 -3,64717 75,69%
Total Income 246,742.46 209,500.00� 37,242.46 117.78%
Gross profit 209,500.0 37,242.46 117.78%1
�Orofit
Page 1 of 2
Chapel Hill-Carrboro Public School Foundation
July - April Actuals vs. 2011-2012 Annual Budget
Jul'11 -Apr 12 Budget $Over Budget %of Budget
Expense
Payroll-Related Expenses
Salaries&wages 59,880.77 70,554.00 -10,673.23 84.87%
Payroll taxes 4,490.25 5,306.00 -815.75 84.63%
Total Payroll-Related Expenses 64,371.02 75,860.00 -11,488.98 84.86%
�T Contracted Services Expenses
Bookkeeping 6,288.75 11,250.00 -4,961.25 55.9%
Accounting and Audit fees 6,000.00 6,000.00 0.00 100.0%
Other contracted services 1,816.00 2,050.00 -234.00 88.59%
Total Contracted Services Expenses 14,104.75 19,300.00 -5,195.25 73.08%
I
Office Expenses
Office Supplies 564.71 900.00 -335.29 62.75%
Postage and shipping 1,588.93 1,000.00 588.93 158.89%
Printing and reproduction 685.21 300.00 385.21 228.4%
Telephone 753.12 800.00 -46.88 94.14%
Total Office Expenses 3,591.97 3,000.00 591.97 119.73%
Program Expense
School Disbursements 86,788.35 67,600.00 19,188.35 128.39%
Total Program Expense 86,788.35 67,600.00 19,188.35 128.39%
I
Fundraising
5K for Fitness 965.00
Walk For Education 37,207.30 35,000.00 2,207.30 106.31%
Total Fundraising 38,172.30 35,000.00 3,172.30 109.06%
Other Operating expenses
Merchant Fees 2,622.89 5,000.00 -2,377.11 52.46%
Advertising and promotions 0.00 100.00 -100.00 0.0%
Board/Meals Expenses 2.93 150.00 -147.07 1.95%
Dues,subscriptions and books 746.67 350.00 396.67 213.33%
PO Box&postage Equip Rental 110.00 110.00 0.00 100.0%
Insurance 315.00 500.00 -185.00 63.0%
Travel 601.95 1,200.00 -598.05 50.16%
Bank Service Charges 934.80 840.00 94.80 111.29%
Total Other Operating expenses 5,334.24 8,250.00 -2,915.76 64.66%
Non-operating expenses 230.53 490.00 -259.47 47.05%
Total Expense 212,593.16 209,500.00 3,093.16 101.48%
jNet Ordinary Income 34,149.30 0.00 34,149.30 100.0%
Net Income 34,149.30 0.00 34,149.30 100.0%
Page 2 of 2
Chapel Hill-Carrboro Public School Foundation
June - July Proposed Draft
2012-2013 Annual Bud et
Proposed Draft Budget
Ordinary Income/Expense
_Tncormne ��
!Contributions
Teachers First-Breakfast 12,000.00
Annual Appeal 17,500.00
School Raised Funds 76,000.00
Board Contributions 10,000.00
Individual contributions 6,000.00
Corporate&Foundation Support 62,000.00
Total Contributions 183,500.00
Programs/Events
Merchandise Sales 1,500.00
Raffle Tickets 2,000.00
Climbing Wall/Inflatables 5,000.00
5K for Fitness 6,000.00
Total Programs/Events 14,500.00
Other Revenue
Fees 5,000.00
Interest Income 10,000.00
Net unrealized gain on investme 0.00
Total Other Revenue 15,000.00
--Total Income 213,000.00
Gross Profit 213,000.00,
Page 1 of 2
Chapel Hill-Carrboro Public School Foundation
June - July Proposed Draft
2012-2013 Annual Bud et
Proposed Draft Budget
Expense
Payroll-Related Expenses
Salaries&wages 72,554.00
Payroll taxes 5,306.00
Total Payroll-Related Expenses 77,860.00
Contracted Services Expenses
Bookkeeping 11,250.00
Accounting and Audit fees 6,000.00
Other contracted services 2,050.00
Total Contracted Services Expenses 19,300.00
Office Expenses
Office Supplies 900.00
Postage and shipping 1,000.00
Printing and reproduction 300. 0
0
Telephone 800.00
Total Office Expenses 3,000.00
Program Expense
School Disbursements 68,100.00
Total Program Expense 68,100.00
Fundraising
5K for Fitness
Walk For Education 35,000.00
Total Fundraising 35,000.00
Other Operating expenses
Merchant Fees 5,000.00
Advertising and promotions 100.00
Board/Meals Expenses 150.00
Dues,subscriptions and books 350.00
PO Box&postage Equip Rental 110.00
Insurance 500.00
Travel 1,200.00
Bank Service Charges 840.00
Total Other Operating expenses 8,250.00
Non-operating expenses 490.00
Total Expense 212,000.00
Net Ordinary Income 1,000.00
Net Income 1,000.00
Page 2 of 2
Artist/Staff Roster with Position Titles
GRANT AND PSF STAFF
Rachael Kares,Teacher
Phoenix Academy
750 Merritt Mill Road
Chapel Hill,NC 27516
(919)957-8211,ext. 32313
Eileen Regan,Teacher and Musician
Carrboro Elementary School
400 Shelton Street
Carrboro,NC 27510
(919)968-3652
Kim Hoke,Foundation Executive Dir.
Residence: 100 Ironwood Place
Chapel Hill,NC 27514
email: psf@checs.kl2.nc.us
Office(919)968-8819
Fax-. (919)968-7884
Home: (919)489-3547
Cell: (919)971-6959
Nancy Lees,Foundation Asst.
email: nlees@chccs,.kl2.nc.us
Residence: 107 Cobblestone Drive
Carrboro,NC 27510
Phone: (h) (919)969-8318
Natalie Griffin, Contract Acct.
Office: (919)968-8819
Residence:
124 Murdock Road
Hillsborough,NC 27278
2011-12 Melissa Herzog(1/3) Ann Leibel(2/3)
CHC PUBLIC SCHOOL. 129 S.Estes Dr 125 Timberhill Place or
FOUNDATION Chapel Hill,NC 27514 316 Circle Park Place
BOARD OF DIRECTORS Cell:452-2782 Cell Chapel Hill,NC 27517
(REVISED JAN 2012) Office: 942-1487 Office Home: 933-0872
(TERM/YEAR) Vice president, Senior Relationship Office: 933-4676
Manager at Wells Fargo in Wealth annp_innovationmanagement.com
Mia Burroughs Management. Ann is an owner of innovation
110 Cedar Hills Drive Email: Management and a community
Chapel Hill,N.C.27514 melissa.herzog @wellsfargo.com volunteer.
(919)933-5391
mburrough_spchccs.kl2.nc.us David Huntoon(4/1) Diane (2/1)
Mia is chair of the Chapel Hill- 100 Europa Dr., Ste.445 Maggnolia nolia Court
Carrboro Board of Ed. Chapel Hill,NC 27517 Chapel Hill,NC 27514
Office: 968-4911 Home: 929-9176
Email: dleusky
Lyria Boast(2/1) Fax: 967-2813 g_mindspring com
403 Westwood Drive Email:David@chbcpas.com Diane is a retired teacher and school
Chapel Hill,NC 27516 David is a CPA and partner at and community volunteer.
Lyria is a school volunteer and Girl Coleman Huntoon&Brown PLLC
Scout leader of two troops. CPAs. Cynthia Liston
Home: 933-5675 402 Rossburn Way
Email: lyria@cribmail.com Betsy Polk Joseph(1/3) Chapel Hill,NC 27516
lyriaboast@gmail.com Email: Home:932-1562
Lyria is a school and community by @mulberrytreeconsulting.com Business:270-1688
volunteer. 509 Lonebrook Drive cynthialiston@nc.rr.com
CH 27516 Cynthia is a policy researcher and
Kyle Clements(1/2) Home: 932-9370 consultant.
108 Silver Glade Court Office: 593-3958
Chapel Hill,NC 27514 Betsy is Co-Owner of Mulberry Soyeon Nam(1/1)
Home: 767-1088 Tree Consulting. 300 Old Larkspur Way
Email:Kclements@nc.rr.com Chapel Hill,NC 27516
Kyle is Market President for Bank Jim Kitchen(1/2) Home:969-7571
of American and Senior Vice 109 New Castle Drive Cell: 908-295-0776
President,The CLB Group,Merrill Chapel Hill,NC 27517 Email:nsoyeonAyahoo.com
Lynch,Pierce,Fenner&Smith Home: 968-8578 Soyeon volunteers extensively in
Incorporated iim@ijmkitcben.org the schools.
Conrad
Margaret 3/3 Jim founded Spring BreakTravel
g ( ) and is president of Real Property Suki Newton,President(4/2)
405 Westwood Dr. Development. 405 Tramore Drive
Chapel Hill,NC 27516 Chapel Hill,NC 27516
Home: 929-5054 Home: 967-4148
Victoria(Vicky)Kline(1/1)
Email:maconrad@mac.com 3812 Sweeten Creek Road Email: SNewton405@aol.com
Margaret works with Triangle Land Chapel Hill,NC 27514 Suki is a former PTA President at
Conservancy. Home:493-7546 several schools and active
Cell:428-1807 community volunteer.
Christine Cotton(1/2) vckline@nc.rr.com
100 Arbor Creek Court Vicky volunteers extensively with Laurie Norman(2/3)
Chapel Hill,NC 27516 the schools. 205 W.Poplar Avenue
Home: 929-3753 Carrboro,NC 27510
Cell: 812-3949 Lynn Lehmann,(3/2) Office: 843-6979
Email: cmcotton11@yahoo.com 8700 Drew Lane Home: 942-2746
Christine has worked as project Laurie_Norman@unc.edu
mans er/director in the Chapel Hill,NC 27516
g Home: 968-3925 Laurie is Director of Alumni
pharmaceutical and nonprofit sector Email: CharlieMax a,aol.com Relations,LTNC Sch.of Education.
and is an active community Lynn is the business manager for her
volunteer. husband's dental practice and a Sandy Padden,Treas.(2/1)
longtime community volunteer. 103 Oak Park Drive
Chapel Hill,NC 27517
Home: 942-7185
paddensandra@gmail.com 1
Sandy is an active school and Allison Worthy,Past Pres.(4/1) Tom Forcella
community volunteer. 517 Hooper Lane 750 S.Merritt Mill Road
Chapel Hill,NC 27514 Chapel Hill,NC 27516
Tammy Samuelson(1/1) Home: 969-7584 826 Perkins Dr
Email: adstcs(a-)att.net Fax: 969-7475 Chapel Hill,NC 27514
112 Orlando Place Email: allisonworthyggmail.com Cell: 860-391-3448
Chapel Hill,NC 27516 Allison is volunteer coordinator, Office: 967-8211
Home: 942-2313 SECU Family House,UNC Fax: 933-4560
Office: 960-0155 Hospitals. Email :tforcellagchccs.kl2.nc.us
Cell: 619-0675 Tom is Superintendent of CHCCS.
Tammy is a dentist with Ellis Stephanie Yost(5/1)
Family Dentistry. 7700 Amesbury Drive Stephanie P.Knott
Chapel Hill,NC 27514 District Liaison
Jim Sorgi(2/3) Home: 408-0531 Lincoln Center
103 Fieldstone Court Fax: 490-6827 Chapel Hill 27516
Chapel Hill,NC 27514 Email:yost@email.unc.edu Office: 919-967-8211 ext.227
Phone: 682-4814 Stephanie is a Nurse Consultant Fax: 919-933-4560
Home: 942-3039 with UNC Health Links. She also Email: sknott@chccs.kl2.nc.us
Email:Jim asorgiinsurance.com does Travel Nurse Consulting. Stephanie is Assistant to the
Jim owns Sor i Insurance Co. Superintendent for Community
g Abby Zarkin(1/3) Relations for CHCCS.
3705 Sweeten Creek Rd
Julie Strine (3/1) Chapel Hill,NC 27514
310 Hogan Woods Circle Home: 919-493-1535 PSF Staff
Chapel Hill,NC 27516 Cell: 919-475-6550 Kim Hoke,Exec.Dir.
Home: 969-9792 Work: 919-257-6281 100 Ironwood Place
Email: iulie.strinegg—mail.com home:abbyzarkin@gmail.com Chapel Hill,NC 27514
Julie is a community and parent Abby Zarkin is a Marketing Email: khokekchccs.kl2.nc.us
volunteer;past PTA Treasurer at Program Director for the Lenovo Office: 968-8819 Fax: 968-7884
McDougle Middle School. Group in Morrisville. Home: 489-3547
y Zeman (5/1
Nancy Cell: 971-6959
Annie Sullivan(2/1) )
203 Lake Manor Road 106 Quailview Drive Nancy Lees,Foundation Asst.
Chapel Hill,NC 27516 Chapel Hill,NC 27516 Email: nlees@chccs.kl2.nc.us
Phone:942-0727 Home: 967-2571 107 Cobblestone Drive
Email: alslaw @bellsouth.net Office: 336-376-1080 Chapel Hill,NC 27516
Annie is a legal consultant for Fax: 929-6057 Home: 360-4196
medical negligence cases and a Email:nwzeman(_cs.com
school volunteer. Nancy is a Regulatory Consultant Natalie Griffin,Contract Acct.
and Co-owner of Benjamin 124 Murdock Drive
Ashley Wilson,Vice President (2/2) Vineyards and Winery. Hillsborough,NC 27278
Office:968-8819
305 Madera Lane
Ex-Officio Members Cell:225-0265
Chapel Hill 27517 also non-voting)g) Email: grinatalienr,email.com
Phone: 968-3654
E: ashleyleflerwilson @gmail.com Roberta Barrett(1/2)
Ashley is a school and community 7008 Turkey Farm Road
volunteer and part-time producer of Chapel Hill,NC 27514
documentaries. Roberta is a HS PAR teacher
Office:
Ken Witt(2/2) Email:rbarre!(Q_chccs.k12.nc.us
104 Crane Meadow Place Roberta is a PAR supporting teacher
CH 27514 and teacher liaison for the
Home: 402-0349 Foundation.
Office: 402-4816
Email: kwitt@aicpa.org
Ken is Technical Manager of the
Business,Industry&Government
team of the American Institute of
Certified Public Accountants.
2
Chapel Hill-Carrboro Public School Foundation
Student Enrichment Grant Application
COVER PAGE
Please check special funds for which you wish to have this application considered.
Please request specific criteria for the Chapel Hill Historical Society and Kepner
Funds. More than one may be checked. Most projects also will be considered
automatically for Undesignated SEG Funds:
❑ Chapel Hill Historical Society* ($1500) ❑ GSK Fund for Math/Science/Literacy
❑ Elmo's Fund for Second Language/Multiculturalism ❑ Orange Co. Arts Commission
❑ Margaret Kepner Science/Technology Fund* ($1000) ❑ Other/Undesignated Funds
❑ The Chapel Hill Restaurant Group Fund for International Teacher Travel ($1000)
1. Contact Name/Title: Eileen Regan
2. School: Carrboro Elementary
3. Phone Number: (school) 968-3652 x35286 (home) 932-3718
4. Mailing Address: (school) 400 Shelton St Carrboro,NC 27510
(home) 2506 Millwood Ct Chapel Hill,NC 27514
5. Project Director: Eileen Regan
6. Project Name/Purpose: Joy of Playing Guitar
7. Does the project address one of the district's or school's goals? Our school and
district are invested in Equity. I want to provide children with a musical
opportunity they might not otherwise enjoy. We are also committed at Carboro to
implementing project based learning. Children learning to play the guitar willl learn
academic skills as well as musical ones, such as literacy and math.
If so,which one?
8. Population Served (grade level/s, number of students): Grades 2-5, 6 students per
session
9. Curriculum area or disciplines the project covers: Music, Literacy,
Community building, Home/school connection, Joy!
10. Total cost of project: $ 975
11. Amount requested from Chapel Hill-Carrboro Public School Foundation: $
12. Will you accept partial funding?__yes_If not, please explain:
13. Minimum amount needed from the Foundation for the successful
implementation of the project: $ 975
14. Other sources of funding and amounts: none identified yet
15. Timetable for project: 2012-2013 school year
16. Have you received funding from the PSF within the past three years: No
Principal's or Supervisor's Signature/Date
PAGE I
PROJECT DESCRIPTION
If possible, answer the following in the spaces provided. Please use no
more than two pages for this section of the proposal.
1. Describe the project to be undertaken: I will teach beginning guitar
to groups of up to 6 children at a time. At Carrboro, we have clubs for
the upper grades. Guitar class could become one of the options students
have.
2. Describe the need the project will address: There are many children
at this school who have musical talent and interests. I would like to offer
small group guitar lessons to the children who would not otherwise have
access to music outside of music class at school. Whenever I bring in my
guitar or fiddle to play for the kids at Carrboro, there are ALWAYS
kids who ask me to teach them. Very often, they are the very children
who are not likely to have the opportunity for private music lessons.
Learning to play an instrument provides children with a community to
be part of.
I believe that reading and singing lyrics could be a powerful way to
spark children's interest in literacy.
Music has added immeasurably to my own life and I would like to share
this with students at Carrboro.
3. State your/your group's capability to undertake the project
(experience with similar programs or other grants, instructional
experience, etc.): I have been a reading specialist in this district for 21
years and a musician nearly all my life.
4. State the specific objectives you hope to accomplish. Use measurable
terms, such as the number of students benefiting from the project.
I will teach guitar to a group of 4-6 students one day after school for 8
week sessions throughout the school year. Each class will last for 40
minutes. Depending on interest, those students could continue to the
next session or a new group could form. If student interest warrants it,
and schedules allow, I will schedule a group during the school day as
well.
PAGE 2
5. Describe how you intend to evaluate the project. What questions will
you ask to determine the success or lack of progress of the project? To
whom will you ask these questions?
I will video the first and last class of each session.
Questions:
Did students attend regularly?
Can students play 3-5 new chords at the end of the 8 week session?
Can students play and sing 3 easy songs, either in a group or alone?
Do students want to learn more about guitar and singing songs?
6. List funds already committed for the project and the source of the
funds: No funds have been committed yet.
7. If the project will be ongoing, indicate how future funding will be
obtained: I will apply to the PTA fo r funds for replacement strings. If
more guitars are needed, I will apply to the Mockingbird grant.
8. How do you plan to share the project with other teachers of the same
grade level or other grade levels? The guitar students will have the
opportunity to perform for other children at school and for a PTA
meeting.
9. Provide an itemized budget (one page or less may be attached) for the
proposed project. (Please note: PSF generally does not fund teacher salaries or
food items):
Acoustic child guitar 3/4 size $125 x 6 $750
Guitar case $30 x 6 $180
Tuners $15x3 $45
Total: $975
(Please note: It is expected that you will provide a brief report on the results of the
project at its conclusion.)
Chapel Hill-Carrboro Public School Foundation
Student Enrichment Grant Application
COVER PAGE
Please check special funds for which you wish to have this application considered. Please
request specific criteria for the Chapel Hill Historical Society and Kepner Funds. More than
one may be checked. Most projects also will be considered automatically for
Undesignated SEG Funds:
✓ GSK Fund for Math/Science/Literacy
✓ Orange Co.Arts Commission
✓ Other/Undesignated Funds
1. Contact Name/Title: Rachael Kares/English Teacher
2. School: Phoenix Academy High School
3. Phone Number: (school) 919.918.2300
(home) 828.712.0295
4. Mailing Address: (school) 750 South Merritt Mill Rd. Chapel Hill, NC 2751
(home) 500A Davie Rd. Carrboro, NC 27510
5. Project Director: Rachael Kares
6. Project Name/Purpose:
Phoenix Academy Arts Program: Spoken-Word Poetry Project
The purpose of this project is to integrate an arts program at Phoenix Academy. Currently,
students have some access to arts-based learning through the 2011-2012 Arts Program funded
by the Student Enrichment Grant. Arts-based learning is an important aspect to any education; it
offers students the opportunity to think critically and analytically. Art-based learning also allows
students to be innovative and creative in their experiential process. The premise behind this
project is to bring community members into Phoenix to facilitate workshops in arts education. In
the 2011-2012 school year local groups such as the Sacrificial Poets, HoopDrum, and The
Paperhand Puppet Intervention have coordinated workshops with Phoenix Academy. The pilot
run of the Phoenix Academy Arts Program has been a major success and aims to continue its
growth in the following year. For the 2012-2013 school year, the Phoenix Academy Arts Program
would like to work directly with the Sacrificial Poets spoken-word poetry organization.
7. Does the project address one of the district's or school's goals? If so, which one?
District Goals
• Strengthen and institutionalize alternative pathways for high school students,
including (1) strengthening of career and thematic academies; (2) increasing the visibility
of the middle college option; (3) promoting Phoenix Academy High School; (4)
promoting and supporting on-line enrollment in high school and college level courses;
and (5) providing high quality standard, honors,Advanced Placement, and CTE courses.
• Improving minority student achievement
Phoenix Goals
• Offer opportunities for student enrichment
• Increase community engagement
• Develop thematic approach
8. Population Served (grade level/s, number of students):
"At-Risk" 9-12 high school students, 40-50 students
9. Curriculum area or disciplines the project covers:
The arts workshops will take place in the English classroom. Working closely with the Sacrificial
Poets, students at Phoenix Academy will continue their study of poetry as performance art.
Additionally, traditional concepts taught in the English classroom will be reinforced through the
workshop series. This project also aims to improve students' reading and writing skills.
Integrating the arts program will increase student interest and engagement, which in turn, will
encourage students to write about their experience.
10. Total cost of project: $1,000-1,500
11. Amount requested from Chapel Hill-Carrboro Public School Foundation: $1,500
12. Will you accept partial funding? Yes If not, please explain:
13. Minimum amount needed from the Foundation for the successful implementation of the
project: $1,000 for one series of arts workshops
14. Other sources of funding and amounts: The program is not receiving additional funding at
this time. The Phoenix Academy Arts Program remains dedicated to finding funds for these vital
workshops and experiences for our students.
15. Timetable for project: 2012-2013 school year with the intention of continuation
16. Have you received funding from the PSF within the past three years: Yes
If Yes, please list year, project and amount: 2011-2012 Phoenix Academy Arts Program,
$3,000
17. /
Principa Supervis ' Signat ate
(For projects to be implemented at an individual school, the principal's signature is required. For
projects districtwide, the signature of the author's supervisor or the program supervisor is
required.)
PAGE ONE
PROJECT DESCRIPTION
1. Describe the project to be undertaken:
The Phoenix Academy Arts Program offers students a number of opportunities:
✓ Students have the opportunity to work with members of their community.
To begin, many students at Phoenix Academy are in need of positive community role models.The
community members facilitating the workshop series engage the students with many positive
activities. In the past year, students have gained a sense of self-worth by working with
community members. The Sacrificial Poets currently facilitate after-school programs at Carrboro
High School and work with many of our students in the Boomerang Program at the YMCA. Their
organization would be a great addition to the school community at Phoenix Academy.
✓ Students will see and understand the importance of arts-based learning.
In addition to being active members of a community, students also see the importance of arts-
based learning.Arts programs help students to reach educational and social goals. Many of the
skills found in our Phoenix Academy Arts Program are transferable to the work-place or college
setting. Planning, self-assessment, goal-setting, and relationship building are skills that students
take away from the Phoenix Academy Arts Program.
✓ Students will have the opportunity to become leaders in the arts curriculum after
the workshops series.
After the workshop series, students have the opportunity to share with peers, siblings, and
neighbors. Many students end up embracing the arts after exposure. We have a number of
students that aspire to become performance artists but have not had the opportunity to build upon
this interest. Students at Phoenix enjoy engaging with activities such as spoken word poetry,
dance, and drama. I believe that many of our students will begin to integrate the arts-based
experience they gained at Phoenix into other areas of their lives.
2. Describe the need the project will address:
Students at Phoenix Academy have no access to arts programs during school hours. My goal
has been to integrate the arts workshops into the English curriculum. The spoken word
workshops offered by the Sacrificial Poets easily integrate into the Standard Course of Study and
the new Common Core Standards.
3. State yourlyour group's capability to undertake the project(experience with similar
programs or other grants, instructional experience, etc.):
During my student-teaching semester at UNC-Asheville, I implemented a number of strategies to
foster student communication, creativity, and community in the classroom while simultaneously
meeting requirements. My primary tool to this end was introducing students to spoken-word
poetry and facilitating an open forum where students could explore their voices and that of their
peers. This culminated in a grant for research into this method. The grant allowed me to work
with Graham Hackett, director of the Poetix Program and Asheville Area Arts Council.Additionally,
the Public Schools Foundation funded the Arts Program for its pilot run in 2011-2012. This grant
gave me the opportunity to work with Will Mcnerney and CJ Suitt of the Sacrificial Poets. The
students at Phoenix have a close relationship with the poets and the community they represent.
The program has been a success and would like to continue. I have also received a grant from
the Sustainability Committee for our school garden.
PAGE TWO
4. State the specific objectives you hope to accomplish. Use measurable terms, such as
the number of students benefiting from the project.
Objectives:
All students enrolled in English courses at Phoenix Academy will participate in the Arts Program in
the 2012-2013 school year. The goal of the Arts Program is to engage students in art-based
learning and alternative forms of education. This "alternative"form (arts education)will help
students develop the necessary skills needed in other areas of their studies at Phoenix.
Measurements:
• Pre and post surveys to measure student engagement in the arts program
• Students will increase in community involvement during and after the series
• 100% participation from Phoenix students enrolled in English
• Students will provide bodies of work they have created in the Arts Program
• Capstone Experience Evaluation
5. Describe how you intend to evaluate the project. What questions will you ask to
determine the success or lack of progress of the project? To whom will you ask these
questions?
Evaluation:
Capstone Experience Evaluation measures through defined criteria the competency level at
which students have mastered the knowledge, skills, and values that define the Arts Program.To
evaluate the level at which students have mastered one facet of this course, students will write a
reflection paper.Additionally, students will be expected to know and use poetic devices and
literary terms that apply to spoken word.
Questions for Arts Program director and workshop facilitators:
• Did all students participate in the Arts Program?
• Are students more involved in community projects?
- Were students able to make connections in English courses?
• Did students write capstone reflection paper?
• Do students have a deep understanding of poetic devices and literary terms?
6. List funds already committed for the project and the source of the funds:
No funds are committed at this time for the 2012-2013 school year. The last payments from the
2011-2012 grant will be allocated in artists in April.
7. If the project will be ongoing, indicate how future funding will be obtained:
Funding for the 2012-2013 school year will hopefully be provided through the SEG,with the
intention of future funding through grants and fund-raising.
PAGE THREE
8. How do you plan to share the project with other teachers of the same grade level or
other grade levels?
Other teachers at Phoenix will have the opportunity to see the Arts Program in each of their
students. Phoenix is a small school, and each teacher shares students. Teachers will have the
opportunity to have the workshop facilitated in their classroom upon request.
9. Provide an itemized budget(one page or less may be attached)for the proposed project.
(Please note: PSF generally does not fund teacher salaries or food items):
Sacrificial Poets
Use of Materials: Rental of media production (studio mics, professional recording devices, video-
editing, etc.)
Materials provided for students from Sacrificial Poets: (workbooks and CD production)
Workshop Facilitation:Workshops are $100 a session. A session is generally a 90 minute class
period, but the director has communicated that they can be flexible. The Arts-Program would like
to set the goal to have at least 15 sessions.
TOTAL: $1500
TOTAL AMOUNT NEEDED FOR CONTINUATION OF PHOENIX ACADEMY ARTS PROGRAM:
$1500