HomeMy WebLinkAbout2001 S DSS - Contract Renewal between Orange County and the Center for Employment TrainingZ -,5 -- o/�
COUNTY OF ORANGE
DEPARTMENT OF SOCIAL SERVICES
TRAINING CONTRACT WITH CENTER FOR EMPLOYMENT TRAINING
This contract is entered into by the Orange County Department of Social Services (hereinafter referred to as the
Department) and Center for Employment Training (CET), Inc. (hereinafter referred to as the Provider), or the
purchase of specific activities as described therein. This contract is subject to the provisions of all applicable
Federal, State, County laws, regulations, policies and standards. This contract shall consist of this document and
any specified attachments in Section XVIII on page 6.
SECTION I: Effective Period
This agreement shall be in effect from July 1, 2001 through June 30, 2002 .
SECTION II: Responsibilities
A. The Department will:
1. Refer Work First participants to the Provider for enrollment and reimburse the Provider for activities
provided as described in this contract and: and
2. Provide consultation and technical assistance to the Provider as needed: and
3. Provide transportation, child care, and case management services to Work First participants; and
4. Accept fiscal responsibility for deviation from the terms of this contract as a result of acts of the
Department or any of its officers, employees, agents or representatives, and
B. The Provider will:
1. Provide activities, as specified in this contract; and
2. Assume responsibility for all associated cost in the event the Provider has to relocate; and
3. Submit programmatic reports as requested by the Department and assist the Department in meeting all
reporting requirements to State and other agencies; and
4. Accept fiscal responsibility for deviations from the terms of this contract as a result of acts of the Provider
or any of its officers, employees, agents or representatives; and
5. Maintain fiscal books, record, documents and other evidence which reflect all direct and indirect costs
expended under this contract; and
6. Comply with all laws, regulations policies and standards applicable to the program under contract; and
7. The Provider will not encourage and/or assist any Work First trainee to obtain any educational loans; and
8. Furnish worker's compensation, liability insurance, and other insurance as may be required to protect the
Provider and the Department against claims which may arise from the Provider's performance; and
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9. Obtain the approval from the Department, through the submission of a course curriculum and
labor market survey information, prior to implementing any training course other than, Automated
General and Medical Office Skills, Electronics Technology, Medical Insurance Billing, and
Shipping and Receiving/Warehouse.
10. Agree to participate in program, fiscal and administrative monitoring or audits, making records and staff
time available to Federal, State and county staff, and
11. Comply with Tiles VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation
Act of 1973 and the Americans with Disabilities Act of 1990 and all requirements imposed by Federal
regulations, rules and guidelines issued pursuant to these Titles of both personnel employed and clients
served; and
12. Maintain client records which date and document, in accordance with established policy, the service
delivered to the individual, a valid authorization for service, program records documents and other
evidence which reflects program operations; and
13. Restrict the use or disclosure of information obtained in connection with the administration of
North Carolina's programs for the provision of services concerning applicants for and recipients of those
services to purpose directly connected with the administration of the service program; and
14. Furnish information to the Department, as requested, to support the performance of activities pursuant to
this contract and the full cost of activities; and submit changes, as needed or required, in the contract or
any materials included in this contract or approved supporting information for review and approval by the
Department; and
15. Take the necessary steps for corrective action, as negotiated within a corrective action plan, for
Any items found to be out of compliance with Federal, State, and County laws, regulations, standards
and /or terms of this contract; and
16. Maintain and administer in accordance with sound business practice, program for the maintenance,
repair protection and preservation for property purchased under the terms of this contact and keep
a current, complete inventory of all equipment so purchased; and
17. Notify the Department representative within three work days of any trainees attendance or
performance problems, and of any trainee expressing a desire to withdraw from the training
program, and of trainees that enter employment.
18. Place in employment 70% of the Work First trainees who complete the program, and place 70% of
those employed in a training related job utilizing their skills acquired in their course of study (i.e.,
skills areas in which enrolled) at CET.
SECTION III: Access to Records
All fiscal and program records are to be retained for three years after final payment or until all audits
continued beyond this period are completed. In the event the Provider dissolves or otherwise goes out of
existence; records produce under this contract will be turned over to the Department. These records shall be
subject at all reasonable times to inspection, review or audit by duly authorized County, State and Federal
officials.
SECTION IV: Liabilities and Legal Obligations
The Provider an the Department shall be liable for the act of omissions of their respective employees in the
performance or service covered under the terms of this contract to the extent permitted by applicable law.
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The Provider is and shall be deemed to be an independent contractor in the performance of this contract and
agrees to indemnity and save harmless the Department against any claims of third parties arising out of any
act of omission of the Provider, its agents employees and subcontractors in the performance of this contract.
SECTION V: Subcontracting
The Provider shall not subcontract any of the work contemplated under this contract without obtaining
PRIOR WRITTEN APPROVAL from the Department. Any approved subcontract shall to all conditions of
this contract. The Provider shall be responsible for the performance of any subcontractor.
SECTION VI: Right to Data
The Department may duplicate, use and disclose all data delivered under this contract. The Provider may
copyright data generated as a result of the contract, however, this data shall not be marked for profit by the
Provider. Additionally, the Provider grants to the Department a royalty fee, non - exclusive, irrevocable
license to publish, translate, reproduce, deliver, perform and dispose of all data now or hereafter covered by
such copyright. With respect to data not originated in the performance of this contract, the above license shall
be only to the extent that the Provider has the right to grant such license without becoming liable to pay
compensation to others because contract shall acknowledge the support provided by the Department.
SECITON VII: Determination of Participant Eligibility
The Department has the responsibility of intake, initial determination and redetermination of eligibility for
service(s), in accordance with Federal, State, and County regulations. It is the responsibility of the
Department to notify the provider of the eligibility status of each individual for the service(s), the period of
time for which service(s) are authorized, and any changes in the eligibility status. This is done thur the use of
Form DSS -1360 (Rev.4 /94) for Work First Program participants.
The Provider may not be reimbursed under this contract for clients who were served in the absence of a valid
DSS -1360 (Rev. 4/94) or for any period of time not covered by an authorized DSS -1360 (Rev.4 /94)
SECTION VIII: Conflict of Interest
The Provider expressly status that he presently has no interest and shall not acquire any interest, direct or
indirect, which would conflict, in any manner or degree with the performance of service required to be
performed under this contract. The Provider further agrees to notify the Department in writing of any
instance that might have the appearance of a conflict of interest. Upon execution of this contract and prior to
disbursement of funds, the Provider shall submit to the Department a notarized copy of the Provider's policy
addressing conflict of interest in accordance with the North Carolina law.
SECTION IX: Treatment of Assets
Treatment of assets acquired under this contract shall be subject to the following.
A. Ownership of property purchased by the Provider under the terms of this contract for which
reimbursement by the Department is based upon the actual purchase cost of the property shall
immediately vest with the Department upon such reimbursement.
B. The Department shall have no claim to property purchased by the Provider under the terms of this
Contract for which reimbursement by the Department is based upon on approved depreciation schedule or
use allowance. Interest charges on rented/leased equipment are not reimbursable.
SECTION X: Administrator for the Contract
The persons named below shall be administrators for the respective parties and shall be the person to whom
notices provided for in this Contract shall be given and to whom matters relating to administration or
interpretation of this Contract shall be addressed. Either party may change its administrator or his address or
his telephone number by written notice to the other party.
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For the Department:
Martin Whitt, Acting Director
Orange County Department of Social Services
P. O. Box 8181
Hillsborough, NC 27278'
(919) 732 -8181
For the Provider:
Russell Tershy
Executive Director
701 Vine Street
San Jose, California 95110
(401) 287 -7924
SECTION XI: Fiscal Provisions
The Department will reimburse the Provider for services described in the contract document up to the
budgetary limits of the contract allotment from Work First funds allocated to the Department for purpose of
this contract. The maximum amount of reimbursement for the period of July 1, 2001 through June 30, 2002,
shall not exceed $60,000.
The Department will reimburse the Provider the total tuition amount as specified in Addendum One, less 90%
of any estimated Pell grant, for each trainee, based on course selection, at the time of enrollment. For
reimbursement, the Provider must submit on original and two copies of the DSS -1571, Part IV, by the tenth of
the month following the month of enrollment to the designed Contract Administrator. The Department will
reimburse the Provider monthly upon receipt of a complete and correctly filed report.
Tuition will reduced for trainees who exit the training early in accordance with the refund policy described in
the Provider's attached catalog.
The Provider will maintain an individual tuition record for each trainee and tuition will be reduced by ninety
percent (90 1/6) of any Pell Grant received by the Provider on behalf of the trainee. Ten Percent (10 1/o) of the
total of any Pell Grant received by the Provider will be disbursed to the trainee. The Provider will furnish the
Department with a list of any Pell Grant disbursements to trainees monthly as an attachment to the DSS -1571.
At the time of enrollment the Provider will execute a student agreement which indicates the portion of the Pell
Grant to be applied to the cost of tuition based on the Provider's initial determination of eligibility for a Pell
Grant.
When it is determined that an estimated Pell Grant will not received or, if the grant amount is different than
the estimate, the Provider will invoice (or credit) the Department so that the tuition (including refunds for
early terminations) is not overpaid or underpaid. In no cse will cumulative net invoices exceed the grant
amount.
The Provider will notify the Department of any other grants that would offset tuition an proper accountability
will be documented on the monthly reimbursement request. No cost will be duplicated that is charged to any
U.S. Department of Labor technical assistance grant.
SECTION XII: Audit Requirements
This is not a financial assistance contract, therefore there are no audit requirements.
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SECTION XIII: Final Program Reporting Requirements
Within 30 days of completion of the contract, the provider will submit any required written reports to the
Department. These reports include, but are not limited to:
• CET Clients Referral Status Report
• CET Placement Report for FY -T -D
• DSS 1571 Monthly Report of Service Delivery
• Monthly Individual Enrollee Progress Report
• Annual Report on Placement, Type Placement, and Retention
SECTION XIV: Amending the Contract
This contract, in whole or in part, may be amended at any time by written statement: 3
A. By the Department in the event that revision is necessary to meet new or revised rules, regulations,
law, policies and standards as affected by this contract; or
B. By the Provider with the approval of the Department in the event that revision is necessary due to
alterations in the activities /service(s) described in the contract and CET Program Narrative; or
C. By mutual consent of both parties.
D. To extend the length of the contract up to two additional one year period.
SECTION XV: Termination
This contract, in whole or in part, may be canceled at any time:
A. By either party, with cause, upon at least thirty (30) days notice, in writing, and delivered by
registered mail with return receipt requested, or in person; or
B. By the Department in the event funds which have been allocated by the Division of Social Services
Are eliminated or reduce tot such an extent that, in the sole determination of the Department,
continuation of the obligations at the levels stated herein may not be maintained. The obligations of
each party shall be terminated, to the extent specified in the notice of termination, immediately upon
receipt of notice of termination from the Department; or
C. By the Department if the Provider: (1) is determined to be in violation of terms of this contract and /or
applicable Federal, State, and County laws, regulations and policy; and/or (2) fails to maintain
program certification or licensure; or
D. By mutual consent of both parties.
After receipt of a notice of termination, and except as otherwise directed by the Department, the Provider shall
cease work under the contract on the date, and to the extent specified, in the notice of termination. The
Department shall pay the Provider the agreed upon amount for the delivery of services under the terms of this
Contract up to the effective date of termination. Reimbursed shall not be made for property or supplies purchased
after the notice of termination is received except as approved by the department.
SECTION XVI: Waiver by the Department
Waiver by the Department of any default or breach in compliance with the terms of the contract by the Provider
shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of
the terms of this contract unless stated to be such in writing, signed by an authorized representative of the
Department and attached to the contract.
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SECTION XVII: Specified Attachments
1. Addendum One: Course Descriptiom
2. Addendum Two: CET Training Narrative
SECTION XVIII: Pre -Audit Statement and Signatures
This contract has been pre- audited in the manner required by the Local Government Budget and Fiscal Control
act.
Signature: Orange County Finance Officer
Date-
4z
Center for Employment Training, Inc.
Titl
Dat,
Orange County Department of Social Services
By: Al"47'\ ✓
Title: Acting Director
D� - - / -G/
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ITNESS
(SEAL)
WITNESS
Q
�(SEAL)
Chair, Social Services Board Date:
Chair, County Commissioners Date: ✓ w /
CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA ss.
On this t/ of
Personally appeared _
2001,before me, WILLIAM F.BRONNER Notary Public,
❑ personally known to me or ®-- proved to me on the basis of satisfactory evidence to be the
persons -whose name /& is/am- subscribed to the within instrument and acknowledged to me that
he/she /they executed the same in W&ber /their authorized capacity/ies, and that by his/her /their-
signature/s-on the instrument the person 4+-or the entity upon behalf of which the person acted,
executed the instrument.
WITNESS my hand and official seal.
Signature
WILLIAM F. BRONNER NOTARY
Notary Public in and for the State of California
Commission # 1197840 Expiration Nov 1, 2002
lneuoououom�nmoo�ouounna��
WILLIAM F. BRONNER
°: COMM. NO. 1197840
' NOTARY PUBLIC - CALIFORNIA ai
SANTA CLARA COUNTY
`� •owM ` COMM. EXPIRES NOV, 1, 2002
inteuunnseoeaeseoe rneeum�ueneenurn��
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Document Name Number of Pages __v Number of Signers —4
CENTER FOR ENIPLOYitiIENT TRAINING
RTP, NORTH CAROLINA
ADDENDUM . I
COURSE DESCRIPTION
ELECTRONIC TECHNOLOGY___
Trainees will be well versed in:
OSHA and electrical work safety
Electronic temtinolo,,y. symbols and calculations
Industrial assembly techniques and workmanship standards
Wiring and harnessing techniques
Soldering techniques
Component identification and marking
Use of tools and test equipment
Electrical and mechanical tests and measurements
Analog and digital circuit function testing
Limited analou and digital circuit analysis
Troublcshooting and corrective action
Test data compilation and process control
Prototype and Special product testing
2. SHIPPING AND RECEIVING �. NUTICAL INSURANCE BILLING
Trainees will be Nvell versed in: Trainees will be well versed in:
Workplace safety Medical Terminology
Warehouse operations and equipment Medical office administration
Receiving operations General office procedures
Shipping operations Medical forms
Methods of shipping Math Accounting;'Bookkeepin�(I
Inventory control Calculator Operations
Forklift operation and maintenance N/ledical insurance and forms
Data entry Medical coding
Completion of Bills of Lading Computerized billing
Medical records
4. AUTOMATED OFFICE SKILLS_
Trainees will be well versed in:
File management
Ten -key calculator operations
Word processing procedures
Basic spreadsheet operations
Data entry
Financial record keeping
Business e0nnmunication skills
Receptionist skills
General office procedures
Basic computer technology
Addendum ,Z
CENTER FOR EMPLOYMENT TRAINING
GENERAL TRAINING NARRATNE
PROGRAIM Si11yiMARY
The CET Training Design — Comprehensive, Integrated Training Accessible to All
Center for Employment Training {CET) is a private nonprofit corporation which operates one of the nation's
largest networks of community-based training schools. CET directly manages 23 training centers in California and
six centers in New York, Maryland, V rgima, Illinois, Nevada and Florida It also provides technical assistance to
other corporations which operate CET training centers. CET employs over 350 staff and manages the program
from its training and administration facility in San Jose. California_
Founded in 1967. CET was established to train those who are not well served by mainstream educational
institutions - people whose language, reading and math skills are so limited they can't get into or have dropped out
of public schools or who have left those schools without marketable si M&
In order to help these students overcome their multiple barriers, CET provides a comprehensive vocational
training program which integrates English language and basic skills instruction with and in the context of
vocational training.
Unlike almost all other public and private schools and training program operators, CET does not require basic
skalls entry prerequisites for its courses. Because each student's instructional plan is customized to correspond with
his or her needs and abilities. most students readily gain the skills needed to obtain a job in their chosen
occupational field. CST's program is a practical and effective model for training the labor force of the '90s.
PROGRAIV PLAN
The CET Training Design — Comprehensive, Integrated Training Accessible to All
CET designed its training program specifically to serve those who face multiple and severe barriers to gaining
self- sufficiency. Consequently, it offers a comprehensive set of services generally not found in a single employment
training program. In addition, it integrates services in such a way as to make training more efficient and effective.
Services include:
• Vocational Training
• Basic Skills Remediation
• English as a Second Language Instruction
• Vocational Guidance and Support Advising
• Pre - employment and Work �iamritY Training
• Support Services Referral and Advocacy
• Job Development
• Follow -up Services
Training Accessible to all — No Entry Prerequisites or Creaming
CET admits students without requiring that they meet prerequisites. It does not screen out applicants who are
weak in math reading or English — instead it tenches these skills along with a vocational skill. Everyone who
applies to CET and meets funding source guidelines can get in — even those who do not speak English or are
illiterate in their native language.
Individualized, Self -paced Instruction — Student -based Training
With a diverse student population, instruction must be individnaiized and progress must be Self paced. The
CET Svstem allows students who learn quickly to ma-, e rapidly through the course. Others with multiple barriers
have the time required to gain needed stills. No one is cast aside because he or she cannot keep up.
Open Entry and Open Est — Immediate and Intensive Training
With a variable course length, applicants may enroll and begin training at any time there is an opening. This
means that most applicants can begin training immediately after completing orientation and will train for thirty-
&c hours a week This intensive training is required for students to overcome the many basic skills and language
barriers as well as to learn vocational skalLs.
Competency -based Learning— Training for the Real World
CET designs curricula not only to meet the needs of individual students. but to meet the needs of furore
employers as welL Vocational training is designed to teach all the skills needed to function on an entry-level job.
Curricula are designed around industry specified job tasks and. competency is measured based upon the
accomplishment of those tasks. As much as 70 °/v of a student's training is conducted using the machines or
pracses required on the job. In addition, training simulates actual work conditions — students punch a time
dodo report to a single supervisor ( instructor), and are expected to work productively for a fu11 day with the same
group of fellow workers (trainees). Developing proper work habits while in training is essential for graduates to
sun red on the job.
Integrated Instruction — No Fragmentation of Learning
Remedial instruction in basic skills and English language fluency is integrated with job - skills training —
promded concurrently and usually in the same classroom. To avoid fragmentation of learning, a student spends
most of his or her day in a single classroom where basic technical. and language skills are taught by a team of
instructors. Instructors teach basic and language skills in the contest of a given vocational skill and. to the extent
possible, when they are relevant to accomplishing a vocational task. In this way, basic skills are more readily
understood and applied. English language instruction emphasizes an immersion in the language in a workplace
setting. Primary instruction is provided in English and is reinforced only when necessary in the student's native
language. In every way possible. CET's classrooms replicate conditions found oa the job so that students gain
valuable Rrnk maturity skills while in training.
Market -Oriented — Focused on a Training related Job
Although trainees do get a Certificate of Completion. a graduate's first paycheck, not a piece of papet is his or
her real diploma CET aims instruction. counseling and support services at a single target — helping the student
get a permanent unsubsidized job. Professional job developers work with students and employers to identify
appropriate job opportunities and ensure a good match.
Support Guidance
Resolution of personal difficulties is as important as the acquisition of marketable skills in obtaining and
holding a job. Advising at CET takes place throughout the training process from intake to placement and follow -
up. Both vocational and personal guidance are an integral pan of the program. Technical instructors. because of
their daily contact with the trainees, have the primary n=xnsibility for providing continuing vocational and
personal guidance.
The support resource advisor provides assistance when the trainee has firmly, legal, or other personal
problems helping the trainee to secure from other agencies services to which they are entitled. When groups of
train= such as single parents, have common problems the support advisor helps to establish and facilitate support
groups.
Occupational Skills Training
CET's instructional program integrates activities to meet the unique needs of participants and to ensure that
they are fully prepared for a productive new job. The program is Vie, utilizing state of the art
educational methods, including:
o Modular curricula
o Competeng -based performance assessment
o Self -paced learning
o Job related pre - vocational basic skills remediation
o Vocational English as- a:-Second Language
o Vocational and personal counseling
o Instruction in job seeking skills
Training is open-entry and open -mot with a variable course length. It is individualized, self- paced. task -
orieated, and competency- based. Training facilities and teaching methodology simulate work conditions in order to
prepare trainees not only with the knowledge required for their chosen occupation, but also with the proper work
attitudes and behaviors. Punctuality, initiative and cooperation are emphasized
Over 60% of a participant's training is hand n, utilizing equipment similar to that which is in use by local
employers. An instructor to trainee ratio of approximately one instructor for Mee to twenty students allows for
individualized. personal attention. Only aft the participant has demonstrated competency in the particular unit of
study does he or she move on
While they are in training, students are covered by the attached Cigna accident insurance policy.
Job Development & Placement
CET employs full-time job developers who identify job openings and link CET trainees with emplovers. Job
developers work with trainees from the beginning of training to their completion and placement on a job. When a
trainee is determined to be "job ready" by the training team, he or she is referred to the job developer to begin the
job search process. Throughout their training, trainees attend job search workshops where they practice filling out
job applications, prepare a resume, identify job openings. and practice interviewing stalls. Job developers refer
participants to training related job openings and provide ongoing support and assistance in the job search prods.
Students do not leave training until they are actually placed in an unsubsidized job. At CET: Your diploma is a
job!
Follow -up Services
Follow -up contacts are made by the job developer or an alumni support counselor immediately upon placement
and thereai%r for the nest sbc months. Assistance is provided when a participant's problems are endangering job
stability. Alumni are eligible for re- employment assistance if they lose their job. This assistance is at no cost to the
finding agency or individual
STA i ENENT OF WORK
other Funding/Referral Sources
During the period of this contract, CET will give priority for training to DSS WorkFust participants and the
county DSS offices will make a good faith effort to refer sufficient clients to keep funded training positions filled
At the same time CET will continue to recruit and enroll participants from other fanding/referral sources in order
to ensure continued operation of the training center. These sources include local ]TPA programs individual
referrals of Vocational Rehabilitation clients. Telamon Earmworkers, and individual tuition paying students
utilizing federal financial aid.
Attachments
• North Carolina CET Catalog, July 1997 Edition