HomeMy WebLinkAboutORD-2001-014 Budget Amendment #11ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 15, 2001
SUBJECT: Budget Amendment #11
DEPARTMENT: Budget
ATTACHMENT(S):
Attachment 1: Budget as Amended
Spreadsheet
Attachment 2: Smart Start Grant Project
Ordinance
Attachment 3: Lands Legacy Capital
Project Ordinance
Action Agenda
Item No.
PUBLIC HEARING: (YIN) No
INFORMATION CONTACT:
Donna Dean 245 -2151
TELEPHONE NUMBERS:
Hillsborough
732 -8181
Chapel Hill
968 -4501
Durham
688 -7331
Mebane
336- 227 -2031
PURPOSE: To approve budget ordinance amendments and capital and grant project
ordinances for fiscal year 2000 -01.
BACKGROUND:
1. Health Department
The Health Department has received notification from the N.C. Department of Health and
Human Services of additional allocation of funds for the following programs. No additional
County funds are required for the receipt of these funds. (see column #1, Attachment 1)
• Food and Lodging State Grant — Funds totaling $3,999 provide additional training
funds for Environmental Health staff members.
• Health Promotion — Additional funds totaling $5,000 to offset costs of translating and
printing the departmental brochure, 'Women's Health Passport" in Spanish.
• TB /Epidemiology State funds — Additional $2,826 to purchase equipment. The
equipment, including nebulizers to assist patients with respiratory problems and a lap top
computer, will enable field staff to access patient information when in the field or after
hours.
• Smart Start Dental Project — Additional
educational supplies used in association
care children. (see Attachment 2)
State funds totaling $5,000 to offset costs of
with "Tooth Time Kits" provided to area day
• Healthy Carolinians —Receipt of State grant funds totaling $10,000 to offset a portion of
the permanent staff in the Healthy Carolinians program. These funds bring the current
budget for this project to $31,597.
2
2. Lands Legacy Capital Project Ordinance
At its May 1, 2001 meeting, the Board of County Commissioners approved the purchase of
two pieces of property located on Eubanks Road in Chapel Hill. The total cost of the
properties is $4,615,000 including estimated closing costs. Various funding sources will
fund the purchases.
The amount of funds remaining in the School /Park Reserve Fund following this purchase is
$1,128,000. The Lands Legacy Capital Project Ordinance (Attachment 3) reflects the land
purchases. Column #2 of Attachment 1 of this abstract reflects the budget amendment that
transfers the funds from the School /Park Reserve to the Lands Legacy Capital Project
Ordinance.
3. Non - Departmental
• This budget amendment appropriates fund balance for work that the Board has
authorized for legal, technical and scientific work related to the County's intervention in
the proposed Carolina Power & Light (CP &L) nuclear fuel rod storage expansion. An
appropriation of $164,000 is required to cover the costs associated with this action. (See
column #3, Attachment 1)
• At the May 1, 2001 Board meeting, Habitat for Humanity requested that the
Commissioners assist the agency in meeting the County's subdivision requirements as
they relate to,Phase I of the proposed. Richmond Hills subdivision. This subdivision will
provide affordable housing in Efland. Most of the subdivision requirements require
particular written agreements between parties and recording of deeds and plats and do
not involve financial obligations on the part of Habitat. There is one component of the
regulations that requires requesting agencies to post security related to construction of
certain infrastructure such as water and sewer systems, storm drainage, site preparation,
etc. This amount is based on a certain percentage of estimated construction costs. For
Habitat, this amount equates to approximately $500,000. In order to move the affordable
housing project along, the Board agreed to assist the agency in meeting the
requirements. The Board further agreed that under no circumstances will Habitat be
allowed to expend the money appropriated. Orange County alone will direct
expenditures, if any, from this appropriation. This budget. amendment appropriates
$500,000 of County fund balance to provide the financial backing requirement. (See
column #4, Attachment 1)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
Bolin Creek
Hunter
(Cate)
Funding Source
Property
Property
Total
School /Park Reserve
Fund
$1,065,000
- $800,000
$1,865,000
1997 Bond Funds
$0
$2,700,000
$2,700,000
Subdivision Payment -in-
Lieu
$0
$50,0001
$50,000
Total Cost
$1,065,000
$3,550,0001
$4,615,000
The amount of funds remaining in the School /Park Reserve Fund following this purchase is
$1,128,000. The Lands Legacy Capital Project Ordinance (Attachment 3) reflects the land
purchases. Column #2 of Attachment 1 of this abstract reflects the budget amendment that
transfers the funds from the School /Park Reserve to the Lands Legacy Capital Project
Ordinance.
3. Non - Departmental
• This budget amendment appropriates fund balance for work that the Board has
authorized for legal, technical and scientific work related to the County's intervention in
the proposed Carolina Power & Light (CP &L) nuclear fuel rod storage expansion. An
appropriation of $164,000 is required to cover the costs associated with this action. (See
column #3, Attachment 1)
• At the May 1, 2001 Board meeting, Habitat for Humanity requested that the
Commissioners assist the agency in meeting the County's subdivision requirements as
they relate to,Phase I of the proposed. Richmond Hills subdivision. This subdivision will
provide affordable housing in Efland. Most of the subdivision requirements require
particular written agreements between parties and recording of deeds and plats and do
not involve financial obligations on the part of Habitat. There is one component of the
regulations that requires requesting agencies to post security related to construction of
certain infrastructure such as water and sewer systems, storm drainage, site preparation,
etc. This amount is based on a certain percentage of estimated construction costs. For
Habitat, this amount equates to approximately $500,000. In order to move the affordable
housing project along, the Board agreed to assist the agency in meeting the
requirements. The Board further agreed that under no circumstances will Habitat be
allowed to expend the money appropriated. Orange County alone will direct
expenditures, if any, from this appropriation. This budget. amendment appropriates
$500,000 of County fund balance to provide the financial backing requirement. (See
column #4, Attachment 1)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendments and the capital and grant project
ordinances.
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Budget Amendment #11, Attachment 2 05/15/01
Smart Start Program 5
Grant Project Ordinance
Be it ordained bythe Orange CountyBoard of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the
General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments
of Social Services, Health, Library and Cooperative Extension by the State of North
Carolina and the Orange CountyPartnership for Young Children (OCPYQ.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue $1,633,422
Total Health related Smart Start Revenue $-636,300
Total Library related Smart Start Revenue $33,173
Total Cooperative Extension related Smart Start Revenue $97.72 7
Total Smart Start Revenue $2,400,622
Section 4. The following prior years' grant funds have lapsed:
Total Expired DSS related Smart Start $1,388,762
Total Expired Health related Smart Start $326,858
Total Expired Librayrelated Smart Start $10,721
Total Expired Cooperative Extension related Smart Start $97,72 7
Total Expired Smart Start Grant Funds $1,824,068
Section 5. The following amounts remain appropriated for this project:
Human Serdm - DSS $244,660
Human Serzices Health - $309,442
Human Serures - L ibrary $22,452
Total Unexpired Smart Start Funding $576,554
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds maybe advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made - available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services Day Care Subsidyprogram as
authorized bythe Orange CountyBoard of County Commissioners on January 18, 1994.
.85 full time equivalent positions in the Health Department as authorized bythe Orange County
Board of County Commissioners on December 5, 1994.
1.0 full time equivalent positions in the Health Department Community Awareness Project as
authorized bythe Orange CountyBoard of County Commissioners on September 7, 1999.
Budget Amendment #11, Attachment 2 05/15/01
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start 6
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2001. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes previous SrmrtStart NymnGrairPmject Odiwnan
Adopted this 15'b day of May 2001.
Budget Amendment #11, Attachment 3
Resource Lands Conservation (Lands Legacy) Project 7
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners. that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized is for the purchase of land for natural resource and farmland
preservation. Financing for the project includes proceeds from the County's portion of the
one -half cent sales taxes, a portion of property tax, and grants from the Clean Water
Management Trust.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this Droiect
Through FY
1999 -00
FY 2000 -01
Through FY
2000 -01
McGowan Creek Preserve (formerly known as Duke Forest
Intergovernmental
Clean Water Trust Grant
Total lntergovemmental
Transfers From Other Funds
$143,000 $0
$143,000 $0
$143,000
$143,000
Transfer from School/Park Capital Reserve
(accrued interest)
Transfer from General Fund (Property Tax)
$78 549 $0
$78,548 $0
$78,549
$78,548
Total Transfers From Other Funds
$157,097 $0
$157,097
Total McGowan Creek Preserve
$300,097 $0
$300,097
Little River Regional Park and Natural Area
Intergovernmental
Clean Water Management Trust
$0
$131,950
$131,950
Parks & Recreation Trust
$0
$87,500
$87,500
Triangle Land Conservancy & Eno River
Association
$0
-
$59,500
$59,500
Land and Water Conservation Fund
$0
$262,000
$262,000
Total Intergovernmental
$0
$540,950
$540,950
1997 Bond Funds
$0
$44,514
$44,514
Transfer from Subdivision Payment -in -Lieu Fund
$0
$44,514
$44,514
Total Little River Regional Park and Natural Area
$0
$629,978
$629,978
Eubanks Road Properties
1997 Bond Funds
$0
$2,700,000
$2,700,000
Transfer from School /Park Reserve Fund
$0
$1,865,000
$1,865,000
Transfer from Subdivision Payment -in -Lieu Fund
$0
$50,000
$50,000
Total Eubanks Road Properties
$0
$4,615,000
$4,615,000
Unallocated Funds
Transfers from Other Funds
Transfer from General Fund (Sales Tax)
$75,000
$100,000
$175,000
Transfer from General Fund (Property Tax)
$96,452
$100,000
$196,452
Total Unallocated Funds
$171,452
$200,000
$371,452
Total Project Revenues
$471,549
$5,444,978
$5,916,527
Resource Lands Conservation (Lands Legacy) Capital Project Ordinance, Page 2
N.
Section 4. The following amount is appropriated for this project:
Land/Building Unallocated
$171,452
$200,000
$371,452
McGowan Creek Preserve (formerly known as Duke Forest
Land Acquisition & Related Fees
$300,097
$0
$300,097
Design
$0
$0
$0
Construction
$0
$0
$0
Other
$0
$0
$0
Total McGowan Creek Preserve
$300,097
$0
$300,097
Little River Regional Park and Natural Area
Land Acquisition & Related Fees
(Orange Count s Share
$0
$367;978
$367,978
Park Design & Development
$0
$262,000
$262,000
Construction
$0
$0
$0.
Other
$0
$0
$0
Total Little River Regional Park and
Natural Area
$0
$629,978
$629,978
Eubanks Road Properties
Land Acquisition & Related Fees
$0
$4,615,000
$4,615,000
Park Design & Development
$0
$0
$0
Construction
$0
$0
$0
Other
$0
$0
$0
Total Eubanks Road Properties
$0
$4,615,000
$4,615,000
Total Costs
$471,5491
$5,444,978
$5,916,527
Section 5. This ordinance supersedes all previous Resource Lands Conservation (Lands Legacy)
Capital Project Ordinances for Orange County.
Section 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2001.
Adopted this 15th day of May 2001.
Fly
The Board held a public hearing on a resolution authorizing the installment purchase of
two tracts totaling 131 acres for addition to the Seven-Mile Creek Preserve. The total cost including
land and interest is $601,974.
David Stancil showed the location of these tracts of land on a map. He spoke about how
the area has served as a haven for wildlife for many years. This area has remained undeveloped and
has no intersecting roads. The idea of the Seven-Mile Creek Preserve was incorporated into the
Lands Legacy Program as a potential long-term haven for wildlife in Orange County. He presented an
addition to the contract and asked that it be included in the action. The plan is to retain the lands in a
natural state, with some nature trails, primitive camping, and picnic areas. The funding sources are
the Lands Legacy Fund and the Cheeks District Recreation and Open Space Payment-In-Lieu Fund.
There were no public comments.
A motion was made by Commissioner Carey, seconded by Commissioner Gordon to close
the public hearing.
VOTE: UNANIMOUS
A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to
approve and authorize the Chair to sign the resolution, which is incorporated herein by reference, to
approve the installment purchase of approximately 131 acres of land from Mayes' Hill, Ltd. as
described in the resolution.
VOTE: UNANIMOUS
A motion was made by Commissioner Carey, seconded by Commissioner Gordon to
exempt the property from the requirements of G. S. 143, Article 3D, as it pertains to the selection of
surveyors.
VOTE: UNANIMOUS
Commissioner Jacobs recognized the seller, Bud Mayes who was in the audience.
8. ITEMS FOR DECISION - CONSENT AGENDA
A motion was made by Commissioner Brown, seconded by Commissioner Carey to approve
those items on the consent agenda as stated below:
a. Appointments
This item was removed and considered at the end of the Consent Agenda.
1L. Minutes
The Board approved minutes from the following meetings: Nov. 27, 2000 quarterly public
hearing; Nov. 30, 2000 work session; Dec. 4, 2000 regular meeting; Dec. 6, 2000 CP&L public forum;
Dec. 12, 2000 meeting continued from Dec. 9, 2000; Dec. 12, 2000 public hearing; Jan. 18, 2001
regular meeting; Jan. 29, 2001 work session; Jan. 31, 2001 meeting with the Town of Hillsborough;
and, Feb. 7, 2001 regular meeting.
g-. Motor Vehicle Pror)ertv Tax Refunds
The Board approved three requests for
resolution on file in the Clerk's Office.
d. Budget Amendment #11
The Board approved budget ordinance
ordinances for fiscal year 2000-01.
e. Department of Public Instruction For
property tax refunds in accordance with the
amendments and capital and grant project
of
f. Bid Award: County Buildings Fiber Optic Cable Installation
The Board was to consider awarding a bid to SFM Company, Inc., of Whittier Calif., in the
amount of $32,500, to install fiber optic cable between County buildings in downtown Hillsborough.
This item was deleted.
jqL Lease Renewal: Suite 106, 601 W. Franklin St.
The Board renewed and authorized the Chair to sign a lease with Jim Lilley Properties at
501 W. Franklin St., Chapel Hill, in the amount of $9552 per year, and taxes-in-lieu of $67 per month.