HomeMy WebLinkAboutORD-2001-009 Budget Amendment #9o 4 k dos
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 3, 2001
Action Agenda
Item No. -�
-SUBJECT: Budget Amendment #9
DEPARTMENT: Budget PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1: Equipment and Vehicles Donna Dean, 245 -2151
Capital Project Ordinance TELEPHONE NUMBERS:
Attachment 2: Hazard Mitigation Grant Hillsborough 732 -8181
Project Ordinance Chapel Hill 968 -4501
Durham 688 -7331
Mebane 336- 227 -2031
PURPOSE: To approve an Equipment and Vehicles Capital Project Ordinance and a Hazard
Mitigation Grant Project Ordinance.
BACKGROUND:
Department on Aging
1. The County's 2000 -2010 Capital Investment Plan (CIP) included matching funds of $32,239
to purchase Orange Public Transportation. (OPT) vehicles in the current fiscal year. This
match equates to 10 percent of the total cost of the vehicles with the remaining funds
($290,156) to come from the North Carolina Department of Transportation. The approved
vehicles include a 20- passenger bus with a lift, four 24- passenger mini -buses with lifts, a
center aisle van and a wheelchair van. This amendment provides a budget for the receipt of
the State funds (see Attachment 1, Equipment and Vehicles Capital Project Ordinance).
Public Safety
2. On January 18,,2001, the Orange County Board of County Commissioners approved the
receipt of a $380,100 Hazard Mitigation Grant Program (HMGP) grant award from the North
Carolina Department of Crime Control and Public Safety. This grant provides funding to
assist two homeowners whose properties sustained substantial damage during Hurricane
Floyd and related heavy rainfalls during September 1999. No additional County funds are
required for the receipt of this grant. The attached Hazard Mitigation Grant Project
Ordinance (Attachment 2 of this abstract) provides for the receipt of this grant.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County
Commissioners adopt the attached capital and grant project ordinances.
Attachment 1
Equipment and Vehicles Project
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds to purchase County -owned vehicles and
major equipment. The project will be financed with proceeds from the County's
portion of the one half cent sales taxes, appropriated fund balance from the County
Capital Projects Fund, and grant funds from the North Carolina Department of
Transportation.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Section 4. A portion of the funds available for this project have been expended. The following
amendment is anticipated to close these amounts:
Through FY 1999 -
00
FY 2000 -01
Through FY
2000 -01
Sales Tax
$4)10 439
$721,000
$4,822,439
Bond Funds
$0
$0
$0
Private Placement
$0
$0
$0
Grant Funds
$676,938
$375,156
$1,052,094
Other
$20,000
$0
$20,000
Total Funding
$4,798,377
$1,096,156
$5,894,533
Section 4. A portion of the funds available for this project have been expended. The following
amendment is anticipated to close these amounts:
2
Through FY 1999 -00
FY 2000 -01
Through FY 2000 -01
Transfer from County
Capital Reserve (1992 -93)
$239,583
$0
$239,583
Transfer from County
Capital Reserve (1993 -94)
$348,384
$0
$348,384
Transfer from County
Capital Reserve (1994 -95)
$351,954
$0
$351,954
Intergovernmental (1992-
93)
$32,935
$0
$32,935
Intergovernmental (1993-
94)
4,688
$0
$4,688
Intergovernmental (1994-
95)
$128,822 1
$0
$128,822
Total
$1,106,366
$0 I
$1,106,366
2
Attachment 1
Section 5.The following amount remains appropriated for this project:
Section 6. This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
Section 7. This ordinance shall remain in effect from July 1, 1998 until June 30, 2001.
Adopted this 3rd day of April 2001.
3
Through FY
1999 -00
FY 2000 -01
Through FY
2000 -01
Land/Building
$0
$0
$0
Design
$0
$0
$0
Construction
$0
$0
$0
Equipment and
Vehicles
$3,692,011
$1,096,156
$4,788,167
Total Costs
$3,692,011
$1,096,156
$4,788,167
Section 6. This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
Section 7. This ordinance shall remain in effect from July 1, 1998 until June 30, 2001.
Adopted this 3rd day of April 2001.
3
Attachment 2 .
Hazard Mitigation Grant Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant
project is hereby adopted.
Section 1. The project authorized is the Hazard Mitigation Grant as awarded to Orange
County by the North Carolina Department of Crime Control and Public Safety.
This grant provides funding to assist two homeowners whose properties
sustained substantial damage during Hurricane Floyd. and related heavy
rainfalls during September 1999.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the North
Carolina Department of Crime Control and Public Safety.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2000 -01) $380,100
Section 4. There is no required County match for this grant.
Section 5. The following amount is appropriated for this project:
Public Safety - Hazard Mitigation Grant $380,100
Section 6. The finance officer is hereby directed to maintain within the grant project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations. -
Section 7. Funds may be advanced from the general fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
Section 9. There are no positions authorized through this grant project ordinance
Section 10. This project ordinance is in effect until June 30, 2002.
Adopted this 3rd day of April 2001.
4
6. SPECIAL PRESENTATIONS
None
7. PUBLIC HEARINGS
None
o X J) - J- 0 CJ �
4 -.; --d )
fie.
8. ITEMS FOR DECISION - CONSENT AGENDA
A motion was made by Chair Halkiotis, seconded by Commissioner Gordon to approve those items
on the consent agenda as stated below:
a. Appointments
This item was removed and placed at the end of the consent agenda for separate
consideration.
b. Minutes
The Board approved minutes from the following meetings: March 30, 2000 assembly of
governments; April 17, 2000 regular meeting; April 24, 2000 work session; May 3, 2000 regular meeting;
May 9, 2000 work session; May 16, 2000 regular meeting; May 18, 2000 community forum; May 22,
2000 quarterly public hearing; May 30, 2000 regular meeting; and, June 1, 2000 budget public hearing.
C. Motor Vehicle Property Tax Refunds
The Board approved nine requests for refund of property taxes, which will result in refunds
amounting to $437.53 in accordance with the refund resolution incorporated herein by reference.
The Board amended an ordinance adopted June 6, 2000, implementing a gross receipts tax
on certain vehicles exempted from property taxes by the N.C. General Assembly during the 2000
legislative session.
& Budget Amendment #9
The Board approved of an equipment and vehicle capital project ordinance, and a hazard
mitigation grant project ordinance.
f. Bid Award: Two Fabric-Covered Buildings for Solid Waste Operations
The Board awarded a bid to Shelters, Inc. in the amount of $96,291 for two fabric-covered
shelters at the Orange County landfill.
Authorization to Award Bids for Renovation at 129 E. King St., Hillsborough
The Board authorized the Purchasing and Central Services Director to award bids for
renovation at 129 E. King St. in an amount not to exceed $100,000.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA
& Appointments'
The Board considered appointments to the Advisory Board on Aging, Human Services
Advisory Commission, Hyconeechee Regional Library Board of Directors and the Upper Neuse Basin
Association.
Advisory Board on Aging
A motion was made by Commissioner Jacobs, seconded by Commissioner Carey to appoint
Ms. Tilly from Cedar Grove Township to the at-large position for the unexpired term ending June 30,
2002.
VOTE: UNANIMOUS
A motion was made by Commissioner Jacobs, seconded by Commissioner Gordon to
approve the following appointments: