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HomeMy WebLinkAboutAgenda - 06-07-2012 - 3 1 ORANGE COUNTY BOARD OF COMMISSIONERS • ACTION AGENDA ITEM ABSTRACT Meeting Date: June 7, 2012 Action Agenda Item No. 3 SUBJECT: County Management Recommended Allocations — Outside Agencies — FY12-13 DEPARTMENT: PUBLIC HEARING: (Y/N) No County Manager Finance & Administrative Services ATTACHMENT(S): INFORMATION CONTACT: 1. Outside Agency Application Gwen Harvey, Assistant County Manager, Evaluation Assignments 245-2307 2. BOCC Adopted Outside Agency Clarence Grier, Director, Finance & Funding : Feedback & Direction Administrative Services, 245-2453 Lisa Henty, Budget Analyst, 245-2150 Allison Chambers, 245-2151 IllPURPOSE: To present County Management's recommended allocations for Outside Agencies (not-for- profits) applying for County funding in the FY12-13 budget cycle BACKGROUND: The County Manager's Office annually solicits funding applications from the Outside Agency community. A total of fifty-six applications were received with requests totaling $1.2 million. Applications are distributed by functional area or category to the administrative leadership of affiliated County Departments and their advisory boards (including OPC and its Executive Board). For example, Social Service and the Social Services Board reviewed and rated applicants from the Inter-Faith Council for Social Services and Orange Congregations in Mission. An employee committee reviewed and rated community based service agencies, such as Communities in Schools that did not align with a particular County Department. The recommendations made by the Departments and their advisory boards are advisory and illustrative only. Comments are considered by County Management in formulating recommended allocations to include in the annual operating budget. County Management is proposing funding for a total of 36 agencies for the cumulative total of $926,700. Attachment 1 is Outside Agency Application Evaluation Assignments. Attachment 2 is Outside • Agency Funding: Feedback & Direction (BOCC Adopted December 6, 2010). 2 Seven (7) Outside Agencies are recommended a modest increase for safety net purposes and financial stability. II) Dispute Settlement Center FY11-12 $16,000 FY12-13 $25,000 Successful court mediation services lost State funding El Futuro FY11-12 $20,000 FY12-13 $22,000 Behavioral health organization dedicated to Hispanic outreach Family Violence Prevention Center FY11-12 $19,600 FY12-13 $21,500 Caseloads aggravated by economic slump Freedom House FY11-12 $26,000 FY12-13 $27,000 Legacy provider of community-based alcohol and substance abuse treatment Orange County Literacy Council FY11-12 $11,000 • FY12-13 $12,000 Skills building for social confidence, self-sufficiency and job readiness The Arc of Orange County FY11-12 $3,000 FY12-13 $4,000 Counseling and advocacy for individuals and families with unique challenges Two (2) Outside Agencies that did not received BOCC appropriations in FY11-12, but are recommended small amounts in FY12-13 are: A Helping Hand $1,600 Unable to apply last year due to staff emergencies Duke Homecare and Hospice $1,000 Meeting the needs of northern and central Orange families One (1) Outside Agency, Joint Orange and Chatham Community Action (JOCCAL is in the third year of "step down" funding and recommended to receive $20,000 in FY12-13. Two (2) not-for-profits previously funded through the Outside Agency application • process have been funded at FY11-12 levels within the affiliated Department budget— Piedmont Health Services (Health Department) and Triangle Wildlife Rehabilitation Services (Animal Services). • 3 FINANCIAL IMPACT: • County management has recommended Outside Agency funding for FY12-13 in the total amount of$926,700, a $500 increase from FY11-12. RECOMMENDATION(S): The Manager recommends the BOCC consider the Outside Agency allocations proposed and provide direction for additional information or assistance. • • 4 • OUTSIDE AGENCY APPLICATION EVALUATION FY12-13 ORANGE COUNTY DEPARTMENTS/OPC LME/EMPLOYEE ASSIGNMENTS Social Services Board/Nancy Coston 1) Alive in Christ Ministry 2) Child Care Services Association 3) CHTOP—Family Resource Center 4) Community School—People Under Six 5) Dispute Settlement Center 6) Interfaith Council 7) JOCCA 8) Orange Congregations in Mission 9) Orange County Partnership for Young Children 10)Pre-Trial Services 11)YMCA—Boomerang Board of Health/Colleen Bridger 1) Alliance of AIDS 2) Duke HomeCare &Hospice 3) Piedmont Health Services • 4) Planned Parenthood 5) Rape Crisis Center 6) Family Violence Prevention Center 7) Senior Care of Orange County, Inc. 8) The Women's Center 9) Orange County Disability Awareness Aging Advisory Board/Janice Tyler 1) A Helping Hand 2) Chapel Hill Carrboro Meals on Wheels 3) Charles House Association 4) Triangle Radio Reading Service Affordable Housing Advisory Board/Human Relations Commission/Tara Fikes 1) Community Housing/Land Trust(direct appropriation) 2) EmPOWERment 3) Habitat for Humanity 4) Housing for New Hope 5) Human Rights Center 6) Rebuilding of the Triangle Animal Services Advisory Board/Bob Marotto • 1) Piedmont Wildlife Center 2) Triangle Wildlife Rehab Clinic 5 Parks and Recreation Council/Commission for the Environment/Historic • Preservation Commission/Dave Stancil 1) Boys and Girls Club of the Eastern Piedmont 2) Bridge to Sports 3) Historic Hillsborough Foundation 4) Historic Hillsborough Commission 5) Ligo Dojo of Budo Karate OPC/Local Management Entity/Judy Truitt 1) The Arc of Orange County 2) Carpe Diem—Alcohol Education 3) CHTOP -KidsCope 4) Club Nova 5) El Futuro 6) Freedom House 7) Mental Health of America 8) Orange Enterprises, Inc. 9) TROSA Employee Committee/Perdita Holtz 1) Big Brother/Big Sister 2) Communities in Schools • 3) CIS-Middle School/After School 4) Ears Nose and Paws 5) El Centro Hispano 6) Rogers Road-Eubanks Neighborhood Association 7) The Arts Center 8) The Hill Center, Inc. Additional Employee Committee/Carl Maytac 1) Blue Ribbon Mentor/Advocate-Chapel Hill Carrboro City Schools 2) Orange County Literacy Council May 30,2012 -Revised II/ 6 • OUTSIDE AGENCY FUNDING: FEEDBACK AND DIRECTION ORANGE COUNTY BOARD OF COMMISSIONERS DECEMBER 2010 The following elements -taken as a whole or singularly- constitute the basis for why an Outside Agency is selected for Orange County Funding. The County Manager incorporates all feedback and documentation from participating departments and advisory boards, most notably Financial Services, in preparing recommendations on Outside Agency funding allocations as part of the operating budget presentation to the BOCC in the spring. First and foremost, benefits Orange County residents. • It is desirable that the location of service delivery be in Orange County. Funding the Outside Agency leverages County dollars because the Agency can provide services less expensively by the use of volunteers or other means Supports the social safety net; i.e., the Outside Agency exists to feed the hungry; house the homeless; address human suffering (example: Housing for New Hope) • Legacy/historical relationship; i.e., the County helped co-create or was among original funding group (example: Dispute Settlement Center) Performance review/ranking; i.e., the Outside Agency scores a baseline numerical ranking or above on its Application Scorecard (example: Piedmont Health Services) Unique mission/service; i.e., the Outside Agency meets a specific need not otherwise met for County residents (example: El Hispano) Financial need; i.e., the Outside Agency fulfills an important mission but requires government assistance to help accomplish its service goals (example: OE Enterprises Principal partnership; i.e., the Outside Agency has demonstrated its effectiveness in supplementing and/or supporting County departments in their delivery of service to vulnerable populations (examples: Orange Congregations in Mission and the Inter-Faith Council) Geographic balance; i.e., the Outside Agency helps ensure opportunity and access to key programs and services are available on both ends of the county (example: Communities in Schools/Middle School After School) • • 7 Matching grant; i.e., the Outside Agency specifically needs County dollars to • match a unique, desired investment in services to county residents (no examples in FY10-11) Enables new initiative; i.e., the Outside Agency addresses unmet needs it perceives in the County (example: Bridge II Sports - not funded in FY10-11) Grounds for Funding Commitments The BOCC intent is a "zero-base"approach wherein Outside Agencies must annually prove themselves according to pre-set criteria, such as the Outside Agency Application Scorecard or other indices. While Outside Agencies may wish for a fairly consistent and predictable revenue stream, the BOCC makes annual allocation decisions on the basis of policies and provisions as set forth in this document. Limitations on Funded Amount by Agency or Total Funds Available for all Agencies Dollar Limit by Single Agency— • Percentage of its overall budget (Rule of thumb: No more than 50% of Agency budget should come from County and Town sources) • • Flat dollar amount • "Challenge" or"Match" amount • "Step down" approach — diminishing amount over a period of fiscal years • Agency has demonstrated a reliable, diverse funding stream of which governmental assistance is a small portion Dollar Limit to Amount Available for All Outside Agency Funding — BOCC sets maximum figure available for the upcoming fiscal year. • Typically, County management has begun with a working figure roughly equivalent to the amount funded in the current fiscal year for the next fiscal year. (The historic figure for working purposes is a target the BOCC may choose to match, increase, or decrease in its final budget decisions). Other Defining Criteria • Financial support that brokers a new partnership or collaboration with a County operating department, preferably supportive of the social safety net. Reduce or eliminate funding for Outside Agencies whose • • Primary mission is not related to the social safety net 8 • • Performance data is historically weak or deteriorating • Principal programs and services are duplicated within the Outside Agency network of providers Factor the net value of County facility space provided free of charge to recipient Outside Agencies • Amend Outside Agency award by net value amount ADOPTED BY THE BOCC ON DECEMBER 6, 2010 111 •