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HomeMy WebLinkAboutORD-2001-006 Budget Amendment #8ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 20, 2001 SUBJECT: Budget Amendment #8 DEPARTMENT: Budget ATTACHMENT(S): Budget As Amended Spreadsheet CHCCS Smith Middle School Construction Capital Project Ordinance ©•1°:J - -c-. 4 Action Agenda Item No. —S-6t PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Donna Dean 245 -2151 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336 - 227 -2031 PURPOSE: To approve budget ordinance amendments and CHCCS Smith Middle School Construction Capital Project Ordinance. BACKGROUND: Department on Human Rights and Relations On March 6, 2001, the Board adopted a resolution that amended the present cooperative agreement between Orange County and the United States Department of Housing and Urban Development (HUD) for services related to the County's Human Rights and Relations Department. In accordance with the resolution, the Human Rights and Relations Department will receive an additional $10,000 to off set costs associated with the upcoming for the Southeast Regional Civil Rights Summit to be hosted by Orange County. The additional funds off set costs associated with the conference including training supplies, printing costs, space and equipment rental, and other administrative costs. This budget amendment provides for the receipt of these funds (see column #1, attachment 1). Chapel Hill - Carrboro City Schools 2. At its March 6, 2001 meeting, the Board approved a capital project ordinance for Chapel Hill - Carrboro City Schools Elementary School #9. The project ordinance provided project funding through the Planning Phase of the construction project. The funding sources for this phase included savings from the District's Smith Middle School Construction Project ($247,816) and an appropriation from the School Capital Projects Fund Balance ($192,462). This technical amendment provides the mechanism to allow for the transfer and to appropriate the fund balance. (See column #2 of Attachment 1 of this abstract and the Smith Middle School Construction Capital Project). 2 Capital Needs Advisory Task Force 3. During the budget planning process last spring, it was not clear if the Commissioners would elect to move forward with a November 2001 bond referendum or if the referendum would: come at a later date. As a result, no funds were included in the total General Fund budget to allow for expenditures, such as group facilitation and supplies, related to the Capital Needs Advisory Task Force. Since that time, the Board has decided to move forward with, the November 2001 referendum date. In order to allow for expenditures for the recently appointed Task Force, it is necessary to appropriate funds for this purpose. Expenditures for the current fiscal year are estimated at $10,000. This budget amendment appropriates fund balance, on an equal 50/50 share, from the County and School Capital Projects Fund Balance. This is how the expenditures for the 1997 Capital Needs Advisory Task Force were handled. The attached budget amendment provides for the transfer of the appropriated fund balance from those two funds in to the County's General Fund. (See column #3 of Attachment 1 of this agenda abstract). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments and the CHCCS Smith Middle School Construction Capital Project Ordinance. Attachment 2. Orange County Proposed 2000 -01 Budget Amendment $ 1,183,601 The 2000 -01 Orange County Budget Ordinance is amended as follows: $ - $ - 3 General Administration Property Taxes $ 68,043,123 $ - $ - $ - $ 68,043,123 $ 2,536,519 #1 Receipt of funds #2 Technical #3 Fund Balance $ - $ - $ 14,974,536 from HUD for amendment related to Appropriation (County $ - $ - $ - Budget As Amended additional BOCC 3/06/01 and School Capital Budget As Amended $ 10,044,752 $ - Through BOA #7 responsibilities approval of CHCCS Projects Funds) for Through BOA #8 $ - $ - $" 5,190,003 associated with the Elementary #9 work related to the $ 1,800,000 Southeast Regional Capital Project Capital Needs $ - $ 5,000 $ 5,000 $ 420,618 Civil Rights Summit Ordinance Advisory Task Force $ 1,743,699 General Fund Revenue $ 1,183,601 $ - $ - $ - $ 1,183,601 General Administration Property Taxes $ 68,043,123 $ - $ - $ - $ 68,043,123 $ 2,536,519 Sales Taxes $ 14,874,536 $ - $ - $ - $ 14,974,536 $ - License and Permits $ 979,842 $ - $ - $ - $ 979,842 Intergovernmental $ 12,672,707 $ 10,000 $ 10,044,752 $ - $ 12,682,707 $ - Charges for Service $ - 5,190,003 $ - $ - $ - $" 5,190,003 $ 3,846,846 Investment Earnings $ 1,800,000 $ 1,800,000 Non Departmental: Miscellaneous $ 420,618 $ - $ 5,000 $ 5,000 $ 420,618 $ 1,743,699 Transfers from Other Funds $ 1,225,000 $ 1,743,699 $ 10,000 $ 1,235,000 Fund Balance $ 4,771,136 $ 1,541,653 Debt Service $ 13,224,836 $ 4,771,136 Total General Fund Revenues $ 109,976,965 $ 10,000 Is - $ 10,000 $ 109,996,965 $ 109,976,965 $ 109,996,965 Expenditures Community Maintenance $ 1,183,601 $ - $ - $ - $ 1,183,601 General Administration $ 3,825,238 $ - $ - $ - $ 3,825,238 Tax and Records $ 2,536,519 $ - $ - $ - $ 2,536,519 Community Planning . $ 2,310,490 $ - $ - $ - $ 2,310,490 Human Services $ 24,645,259 $ 10,000 $ 5,000 $ 24,655,259 Public Safety $ 10,044,752 $ - $ - $ - $ 10,044,752 Public Works $ 3,846,846 $ 3,846,846 Education $ 40,493,653 $ 40,493,653 Non Departmental: $ - $ 5,000 $ 5,000 Outside Agencies $ 1,743,699 $ 1,743,699 Miscellaneous $ 1,531,653 $ - $ 10,000 $ 1,541,653 Debt Service $ 13,224,836 $ 13,224,836 Transfers Out $ 4,590,419 $ 4,590,419 Total General Fund Appropriation $ 109,976,965 $ 10,000 $ - $ 10,000 $ 109,996,965 County Capital Project Fund Revenues Appropriated Fund Balance $ $ 51000 $ 5,000 Expenditures Transfers to Other Funds $ $ 5,000 $ 5,000 School Capital Projects Fund, Revenues Appropriated Fund Balance $ - $ 5,000 $ 5,000 Expenditures Transfers to Other Funds $ - $ - $ 5,000 $ 5,000 Smith Middle School Construction /K -12 Campus 4 Chapel Hill - Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct Smith Middle School, co- located on the Seawell Elementary School and Chapel Hill High School campus. This project will be financed with proceeds from the 1997 bond referendum and impact fees. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Section 4. The following amount is appropriated for this project: Through 1999 -00 - Appropriation Through FY 2000 -01 Sales Tax $0 $0 $0 .Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds 1 $16,731,721 $2,820,463 1 $19,552,184 Total Funding $16, 31,721 $2,820, 463 1 $19,552,184 Section 4. The following amount is appropriated for this project: Section 5. The following amount is transferred from this project: Through 1999 -00 - Appropriation Through FY 2000 -01 Site Acquisition $22,600 $0 $22,600 Site Development $2,205,197 $538,803 $2,744,000 Fees $1,505,000 $98,000 $1,603,000 Construction $12,779,924 $132,184 $12,912,108 Technology $0 $831000 $831000 Moveable Equipment $0 $685,000 $685,000 Start-Up Costs $0 $350,000 $350,000 Contingency $219,000 $185,476 $404,476 Total Costs $16,731,721 $2,820,463 $19,552,184 Section 5. The following amount is transferred from this project: Section 6. The following amount remains appropriated for this project: Through - Through FY Smith t e, c o0 Construction 1999 -00 Appropriation 2000 -01 rans er to ementary c o0 #9 $0 1 $380,00 $380,000 Section 6. The following amount remains appropriated for this project: Project Budget Less: Transfer Remaining Budget Smith t e, c o0 Construction $19,552,184 ($380,000), $19,172,184 Smith Middle School Capital Project Ordinance 5 Page 2 Section 7. This ordinance supersedes all previous Smith Middle School Capital Project Ordinances. Section 8. This Ordinance shall remain in effect from July 1, 1998 until October 31, 2001. Adopted this twentieth day of March 2001. G Lek - 2ene!--f - -7 - Z-6 1 R � A motion was made by Commissioner Carey, seconded by Commissioner Jacobs to approve and authorize the Chair to sign the resolution authorizing the submission of the formal application document on or about March 30, 2001 as stated below; and authorize the Chair to sign the application document on behalf of the Board. RESOLUTION AUTHORIZING AN APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the County was notified by the N.C. Department of Commerce — Division of Community Assistance of the award of $400,000 in Scattered Site Housing Rehabilitation funds under the FY 2001 Community Development Block Grant (CDBG) Program; and WHEREAS, an application for funding must be sent to the Division of Community Assistance on or before March 30, 2001 in order to receive the funds; and WHEREAS, grant funds must be used to repair substandard housing in the Towns of Carrboro, Hillsborough, and unincorporated Orange County; and WHEREAS, these towns have expressed an interest in participating in this program with the County; and WHEREAS, there is agreement that this program will operate as an extension of the current HOME funded Orange County Housing Rehabilitation Program utilizing its waiting lists and program eligibility guidelines; NOW, THEREFORE BE IT RESOLVED by the Orange County Board of Commissioners, that an application for FY 2001 Scattered Site Housing Program grant funds under the North Carolina Small Cities Community Development Block Grant funds is hereby authorized. The funds requested will be used to repair approximately fourteen (14) substandard dwelling units in the Towns of Carrboro, Hillsborough, and unincorporated Orange County. The amount of the request will be $400,000. The application will be submitted on or about March 30, 2001. FURTHER, the Orange County Board of Commissioners authorizes the Chair of the Board to sign the application document on the County's behalf. This, the 20"' day of March 2001. VOTE: UNANIMOUS 8. ITEMS FOR DECISION - CONSENT AGENDA ion was made by Commissioner Carey, seconded by Commissioner Jacobs to approve those items on the consent agenda as stated below: a. Budget Amendment #8 The Board approved budget ordinance amendments and a Smith Middle School capital project ordinance, which is incorporated herein by reference. IL. The Arts Center Kids' Day Festival The Board approved a funding request from the ArtsCenter to assist in sponsorship for the "Kids' Day Festival." C. Contract with Legacy Research Associates, Inc. LArchaeollo ical Survey of Little The Board approved and authorized the Chair to sign a contract with Legacy Research Associates in the amount of $7,558 for a survey of cultural and archaeological resources in the Little River Regional Park and natural area.