HomeMy WebLinkAboutAgenda - 06-05-2012 - 5dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 5, 2012
Action Agenda
Item No. 5 -d
SUBJECT: Application for State Aid to Public Libraries
DEPARTMENT: Library PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
Application for State Aid to Public Lucinda Munger, (919)245 -2528
Libraries
PURPOSE: To authorize the Chair of the Board of Orange County Commissioners to sign the
application for State Aid grant as required by the State Library of North Carolina.
BACKGROUND: In order to be eligible for State Aid, all public libraries are required to annually
submit an application to the North Carolina State Library. In the past the application has been
signed by the Chair of the Hyconeechee Regional Library and submitted by the Regional Library
Director. However, with the dissolution of the regional library system on July 1, 2012, the
Orange County Library will become its own County public library system. Because of the new
status, it is now required that the application be signed by the Chair of the Board of County
Commissioners and submitted by the County Library Director. It is anticipated that the Library
will meet all the eligibility requirements listed on the application. All applications are due to the
State Library no later than June 15, 2012.
FINANCIAL IMPACT: Estimated state aid for Orange County should be between $110,000 and
$125,000 based on State Aid formulas. There is no match required for this application for State
Aid.
RECOMMENDATION(S): The Manager recommends that the Board authorize the Chair to
sign this application and all future annual applications for State Aid to Public Libraries.
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IV' of NARTH CAROLINA
APPLICATION FOR STATE AID TO PUBLIC LIBRARIES
State Fiscal Year 2092 - 2013
(Submit one form only)
The type of library and its governance determine the signature required on this document:
County Library: Chair of County Commissioners Regional Library: Chair of Regional Board of Trustees
Municipal Library: Chair of Town /City Council Independent County Library: Chair of Board of Trustees
Print Name Signature
certify that
Print Title Name of library
meets the following requirements and hereby applies for funding from the Aid to Public Libraries Fund.
07 NCAC 021 .0201 QUALIFICATIONS FOR GRANT ELIGIBILITY
Libraries requesting funding from the Aid to Public Libraries Fund shall submit annually to the State Library of North Carolina an application for
State Ald and supporting documentation including financial and statistical reports and shalt meet the following eligibility requirements:
(1) Be established consistent with the provisions of Article 14, Chapter 153A of the North Carolina General Statutes.
(2) Provide library services in compliance with applicable State and Federal law to all residents of the political subdivision(s) supporting the
library. Public library services shall be provided from at least one designated facility with a catalogued collection that is open to the public
a minimum of 40 hours per week.
(3) Employ a full -time library director having or eligible for North Carolina public librarian certification. Full -time means working a minimum
of 35 hours per week.
(4) Secure operational funds from local government sources at least equal to the average amount budgeted and available for expenditure
for the previous three years. A grant to a local library system from the Aid to Public Libraries Fund shall not be terminated but shall be
reduced proportionately by the Department if the amount budgeted and available for expenditure by local government is below the
average of the previous three fiscal years. State funds shall not replace local funds budgeted and available for expenditure for public
library operations.
(5) Secure aggregate operational funds from local sources at least equaling state aid.
(6) Expend funds as authorized in the budget adopted by the Board of Trustees of a Regional Library, a County, or a Municipality. Any library
having an unencumbered operational balance of more than 17 percent of the previous year's operating receipts shall have the difference
deducted from its state allocation.
(7) Pay salaries for professional positions funded from the Aid to Public Libraries Fund at least at the minimum rate of a salary grade of 69 as
established by the Office of State Personnel.
(8) Provide to the State Library of North Carolina an annual audit of the political subdivisions) funding the library consistent with generally
accepted accounting principles.
(9) Submit annually to the State Library of North Carolina a copy of the bylaws of the library system's Board(s) of Trustees.
(10) Submit annually a current long -range plan of service to the State library of North Carolina. A long -range plan of service is a plan of at
least five years. Upon request, submit an assessment of a community's library needs to the State Library of North Carolina.
(11) Submit a copy of the agreement establishing the library system, if composed of more than one local governmental unit.
(12) Meet the following stipulations when establishing a new library or re- establishing eligibility for the Aid to Public Libraries Fund:
(a) meet all qualifications for the state aid to public libraries program on July 1 of the year prior to the fiscal year that the library plans to
receive State Aid,
(b) continue to meet all qualifications for the state aid to public libraries program from July 1 to June 30 of that year, which shall be
known as the demonstration year,
(c) file a full application for state aid by the June 30 deadline at the close of the demonstration year in order to receive state aid in the
next fiscal year.
Application Approved: bate:
Caroline Shepard, State Librarian of North Carolina
Submit application to:
State Aid Consultant
Library Development Section
State Library of North Carolina
4640 Mail Service Center
Raleigh, NC 27699 -4640
SL/LD
Rev. 05/12
NORTH CAROLINA
DEPARTMENT OF
CULTURAL.
RESOURCES
W WW.NCCULTURE.CC H
Deadline for submission of
FY July 1, 2012- June 30, 2013
application is:
Postmarked on or before
June 15, 2012