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Home My WebLink About2012-124 Manager - UNC Summer Interns„I STATE OF NORTH CAROLINA) AGREEMENT COUNTY OF ORANGE THIS AGREEMENT is made and entered into this 1st day of May , 2012, by and between The University of North Carolina at Chapel Hill, hereinafter referred to as "the University,” for its Master of Public Administration Program, Institute of Government, and Orange County, hereinafter referred to as "the Agency." W I T N E S S E T H: WHEREAS, the University requires as a part of the Master of Public Administration Program that all degree candidates who have completed nine months of full- time graduate work in public administration be assigned to a work experience with a unit of government (or other appropriate Agency) as a part of the students' degree requirements; and WHEREAS, the parties desire to enter into a joint training program for Master in Public Administration Degree candidates in which the MPA student will have full- time professional supervised assignments within the Agency; and WHEREAS, the Agency desires to provide the supervision and internship experience which would enable MPA degree candidates to fulfill their degree requirements NOW, THEREFORE, The University and the Agency have entered into this Agreement and agree as follows: 1. MUTUAL RESPONSIBILITIES OF THE UNIVERSITY AND AGENCY a. Both parties will jointly: Establish the educational objectives for a professional training program, devise methods for their implementation, and continually evaluate the effectiveness of the training experience. b. Schedule at least one (1) joint conference to discuss progress of the Program and changes or revisions desired in the agreement. C. Agree that there shall be no unlawful discrimination in the Program based upon race, color, national origin, religion, sex, age, disability, veteran status, or sexual orientation. d. Inform each other of changes in curriculum, Program and staff which may affect the training experience. 2. AGENCY RESPONSIBILITIES That the Agency will: a. Provide to the University the sum of $36,321.00 to be paid upon execution of contract. b. Provide a supervised, professional work experience which will substantially contribute both to the achievement of Agency objectives and to the educational objectives of the trainee. C. Appoint a designated Agency representative to coordinate the training Program and to work with the University's instructors and the trainee to facilitate a meaningful learning experience. d. Provide the University with any appropriate written orientation materials to assist the trainee and faculty members. e. Discuss the trainee's performance with him /her on a regular basis, advise the University of the trainee's performance, and work with faculty and the trainee to overcome any deficiencies. f. Work with the MPA Program faculty in helping the trainee integrate classroom learning with professional work assignments. g. Request removal from the training program by the University of any student failing to observe the Agency's policies and procedures. 3. UNIVERSITY RESPONSIBILITIES a. Designate as trainee for the Program, with the concurrence of the Aqency representative, a student enrolled in the MPA Program who has completed at least 26 hours of graduate course work. b. Insure that the trainee continues to make normal progress in the MPA Program, and that the trainee is advised as to all applicable rules and regulations through regular contact with the faculty of the University. C. Inform the student of any special requirements of the Agency as communicated to the University. d. Provide professional development seminars and academic counseling to enhance the trainee's performance of Agency assignments. e. Counsel the trainee if and when the trainee's performance is not acceptable to the Agency. f. Give assistance (as requested) to the Agency in designing work experiences for the trainee. g. Disburse the stipend to the trainee on a monthly basis as provided in Attachment A (Budget). 4. TERMINATION The term of this Agreement is for a period of eighteen (18) weeks. University intends each trainee to achieve up to 400 hours of Agency work experience. The Agency intends each trainee, or as negotiated with their supervisor, to perform up to 400 hours of assigned work experience within the period of May 1, 2012 and August 31, 2012. Any renewal of this agreement shall be effected by written Agreement signed by the official representatives of the parties. Either party may terminate this Agreement upon the giving of thirty (30) days notice. In the event of early termination, any unexpended stipend funds will be refunded to the Agency. 5. MODIFICATIONS The parties agree to the full and complete performance of the mutual covenants contained herein and that this Agreement constitutes the sole, full and complete agreement by and between the parties; and no amendments, changes, additions, deletions or modifications to or of this Agreement shall be valid unless reduced to writing, signed by the parties and attached hereto. Carolina. 6. GOVERNING LAW This Agreement shall be governed by the laws of the State of North 7. NOTICES Any written communication or notice pursuant to the Agreement shall be made to the following representatives or the respective parties at the following address: For the University: Bill Rivenbark, Director, MPA Program, School of Government, CB #3330, 241 Knapp Bldg., The University of North Carolina at Chapel Hill, Chapel Hill, North Carolina, 27599 -3330. For the Agency: Gwendolyn Harvey, Assistant County Manager, Orange County, John Link Government Services Center, 200 South Cameron Street, Hillsborough, North Carolina,27278 IN WITNESS WHEREOF, the parties acting through their duly authorized officials have executed this Agreement on the date listed above. ORANGE COUNTY Frank W. Clifton County Manager Date: Z_�� ` v THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL !/ Michael Smith Dean School of Government Date: This Agre h en approvedAs to .technical content Agency Representative ct This Agreement has been pre - audited in the manner required by the Local Government Budget and Fiscal Control Act Department of Financial & Administrative Services This Agreement tas roved as to form and legal sufficiency Office of t e County Attorney ATTACHMENT A Stipend Employer Paid Social Security Administrative Fee Composite Rate - (N.C. Workman's Compensation and Unemployment Insurance) 0.3 ° of stipend TOTAL BUDGET $33,600.00 $2,570.00 $50.00 $101.00 $36,321.00 / ORANGE COUNTY - CONTRACT CONTROL SHEET Routing rder: (1) Department, (2) IT, (3) Risk Management, (4) Financial Services, (5) Attorney, (6) Manager, (7) Clerk This Document shall accompany all contracts and shall be submitted for signature in the Routing Order specified above. If the Manager determines the contract is not appropriate for Manager approval the Manager shall submit the contract for BOCC approval. Contracts for BOCC approval must be submitted through, and complete, the routing process prior to agenda review. Contracts for legal review should be completed through the legal review process prior to being routed for signature. Department Party/Vendor Name: University of North Carolina at Chapel Hill School of Government Party/Vendor Contact Person: Sharon Pickard Contact Phone: Party/Vendor Address: MPA Program UNC School of Government, Campus Box 3330, Knapp Sanders Building, City Chapel Hill State: North Carolina Zip: 27599 -3330 Department: County Manager Amount: Purpose: UNC MPA Joint Trainee Program: Summer Interns Budget Code(s): Vendor # (N /A if new vendor) Vendor is a BOCC consultant? Yes ❑ No® Contract Type: (Check one) New ® Renewal ❑ Amendment ❑ Effective Date May 1, 2012 Approved by Board Yes❑ No® Agenda Date: Title of Contract: UNC Master of Public Administration Joint Trainee Program If this is a Grant Agreement, pre - application has been approved by the Board of Commissioners Yes[:] No❑. If submitted for bid were bids/RFPs received Yes❑ No❑ Bid/RFP number s contract has been reviewed and approved by the Department Director as to technical content: !yl Department Director's Signature: Dater —� V IT Direct (Applicable only to hardware /software purchases or related services) This contract has been reviewed and approved by the Information Technology Director as to technical content and information technology specifications: IT Director's Signature: Include the following coverages: ❑ CGL; ❑ Auto; Contract pending receipt of Certificate of Insurance ❑ by the Risk Manager: Risk Manager's Signature: Date: Risk Management ❑ WC; ❑ Professional; ❑ Property; OR No Insurance Required Z. Hold With incorporation of Insurance provisions as shown, this contract is approved Date: Financial Services This Contract is conditioneUpon appropriation by the Board of Commissioners Yes ❑NoK A budget amendment is necessary before approval Yes❑ No If budget amendment is necessary, please attach to this form. This instrument has been pre - audited in the manner required by the Local Government Budget and Fiscal Control Act: Financial Services Director's Signature: u" JJ � Date: 5 174 t2- Countv Attorne Approval by Board ❑ (Contracts $90,000.00 or more for goods or services, $250,000.00 or more for construction, or any BOCC consultant contract). Approval by Manager ® (Most other contracts $1,000 and above). Department Director approval only ❑ (Under $1,000). This contract has been revi ed and the Attorney as to legal form and sufficiency: Attorney's Signature - -- Date: 5- County Manager This contract has been reviewed and is approved by the County Manager Ye� o ❑. This contract has been reviewed and is for sign b th air Yes ❑No Manager's Signature: Date: Clerk to the Board Approved by BOCC on the _ day of , 20 . Submitted for Chair signature on the _ day of 120 Clerk's Signature: Revised March 2012 Date: