HomeMy WebLinkAboutMinutes - 20040420APPROVED 06/23/2004
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
APRIL 20, 2004
The Orange County Board of Commissioners met in regular session on Tuesday, April 20, 2004
at 7:30 p.m. at the Southern Human Services Center in Chapel Hill, North Carolina.
COUNTY COMMISSIONERS PRESENT: Chair Barry Jacobs, and Commissioners
Margaret Brawn, Moses Carey, Jr., Alice M. Gordon, and Stephen Halkiotis
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: Geoffrey Gledhill and S. Sean Borhanian
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County
Managers Rod Visser and Gwen Harvey and Clerk to the Board Donna S. Baker (All other staff
members will be identified appropriately below)
NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT
AGENDA FILE IN THE CLERK'S OFFICE. ALL RECORDINGS OF THE MEETING WILL BE
KEPT FOR 5 YEARS.
1. Additions or Changes to the Agenda
Chair Jacobs called the meeting to order at 7:30 pm and made one change to agenda.
Item 7-b is to be postponed to the May 4th meeting because Environment and Resource
Conservation Director Dave Stancil was unable to attend this evening.
PUBLIC CHARGE
The Chair dispensed wifh the reading of the public charge.
2. Public Comments
a. Matters not on the Printed Agenda
NONE
b. Matters on the Printed Agenda
(These matters were considered when the Board addressed that item on the agenda
below.)
3. Board Comments
Commissioner Gordon - No comments
Commissioner Carey updated the Board on the report of the Public Health task force
that was formed by Secretary Hooker-Odom to study the infrastructure of the public health
agencies in the state. He shared an interim report about two months ago and this report
received comments from people all over the state. He serves on the task force and it finished
its work today for at least several months and they approved another interim report. He brought
a copy to share with the Board of County Commissioners. This information could affect local
public health and some of this information will go to the legislature this year. He is sure that the
County Commissioners' Association will make some comments before the report goes to the
legislature.
Chair Jacobs asked if Commissioner Carey would share his comments and
Commissioner Carey said that he would at a later date.
Commissioner Halkiotis said that he would like to take a proactive stance for a woman
from Honduras living in Durham who came here to be with her father. He knows that there have
been some efforts to deport her. She is a 12-13 year-old girl and he asked staff to put together
a resolution for the next meeting.
Commissioner Halkiotis said that DOT is beginning work on the final leg of the
Lawrence Road paving and bridge replacement.
Commissioner Halkiotis said that he would like the Manager's office to take immediate
steps to deal with a safety situation around the old courthouse. He saw the Clerk of Court trip
on a loose stone on the sidewalk opposite the new courthouse. He would like to put in some
kind of temporary reattachment of the stones with some orange cones until the sidewalks can
be fixed permanently. John Link said that the staff would address this.
Commissioner Brown said that last week there was a Latino Roundtable meeting and it
was an extremely good meeting and the agencies networked very well. There were 50-70
people there and this was the second annual meeting. Also, an organization called CALDO
{Comite de Asuntos Latinos de Orange, which translates to the Orange County Committee on
Latino Issues} has been formed. This is an umbrella group for a lot of the services provided to
the Latino community. She would like to get a report on this organization and how they are
providing services and supporting non-profits, etc.
Commissioner Brawn asked if Commissioner Carey could provide information about the
recommendation to take away the classification of "assault against women". She remembers
fighting to have this designation many years ago. This is in regards to the criminal justice issue.
Commissioner Carey said that he had not heard that it was going to change, but he would like to
ask staff to research this.
Commissioner Brown asked John Link about the information about Smart Start and the
daycare funding that has been lost and how Orange County is providing the supplement for this.
She asked far updated information on this issue. She knows that the County has lost a third of
its funding for this.
Commissioner Brown distributed information about the comparison of property tax rates
for Durham, Wake, Chatham, and Orange Counties. She said that Orange County's valuation
of the same house value is about $20Q mare because Orange County does provide better
services such as schools, 911 services, Sheriff's Department, etc. Many people say that this is
taa much, but she said that Orange County is very careful about how it spends the taxpayers'
money. The source of this information was the Orange County Tax office.
Chair Jacobs said that yesterday, there was aseven-hour meeting for the selection of
architects for the justice facilities expansion in Hillsborough and the group hopes to have a
recommendation at one of our next two meetings.
Chair Jacobs attended the bi-monthly meeting of the Rural Planning Organization
{RPO} and they received a presentation from DOT about school traffic design. He said that this
fits in with some of the County's Planning. He said that there might be some opportunity for
collaboration between schools, Planning, and DOT.
Chair Jacobs said that he met with People for Progress from the Buckhorn Road area
and they are very appreciative of what the Board of County Commissioners has done in regards
to the sewer line, but they had complaints about Buckhorn Road. He would like more
information at the next meeting about the food establishments that are apparently being run on
the side of the road without running water. He said that it might be good to set up another
meeting with DOT so that they can discuss the issues with the flea market, parking, etc.
Chair Jacobs said that the grand opening of the Cedar Grove Library is on April 21St at
5:30 p.m.
Commissioner Carey said that since Buckhorn Road and the use of the Jockey lot
keeps coming up, perhaps the staff could gather data on all of this and present it all atone time
in a future meeting.
Geof Gledhill said that the County did not permit the Jockey lot, it happened before the
County Commissioners authorized themselves to da it.
Commissioner Halkiatis asked who permitted this and Geof Gledhill said that it
predated zoning in that district. There are limits on what the County can do.
Chair Jacobs said that it is more than just an inconvenience at this point for the
residents there; it is degrading to the neighborhood.
Commissioner Brown said that there was an article in the News and Observer entitled,
"Alamance County May Give Employees Chance to Buy Drugs in Canada." She found this
interesting and asked the staff to check with Alamance County to see how they are doing this to
allow their employees to purchase prescription drugs at a discounted price. Jahn Link said that
they will bring back the pros and cons, but they want to make sure that how they refer this to
staff is good practice.
4. County Manager's Report
John Link recognized the new Animal Shelter Director Joe Pulcinella. He has 30 years
of shelter operation and management experience and he most recently served in Delaware
County, Pennsylvania.
5. Items for Decision--Consent Agenda
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to
approve those items on the consent agenda as stated below:
a. Minutes
The Board approved the minutes submitted by the Clerk to the Board as listed:
February 12, 2004-B000 Work Session and February 19, 2004 - BOCC Regular Meeting.
b. Appointments -None
c. Jail Inspection Report
The Board received the jail inspection report far March 2, 2004 from the North
Carolina Department of Health and Human Services.
d. Chance in BOCC Regular Meeting Schedule
The Board amended its regular meeting calendar for the year 2004 by moving the
May 6, 2004 budget work session to Wednesday, May 5, 2004 at 7:30 pm at the Southern
Human Services Center, Chapel Hill, North Carolina.
e. Emergency Communications Study -Change Order
The Board accepted the change order to the Communications Study Phase 2A and
authorized the Manager or his designee (s) to execute all relevant documents associated with
the change order.
f. Contract with CTL Engineering for Remedial Roof Work and Plan Update
The Board accepted the proposals from CTL Engineering to provide the specified
work, and authorized the Purchasing Director to execute the appropriate paperwork.
g_ Child Support Attorney Contract
The Board approved the Child Support Attorney Contract with Coleman, Gledhill,
Hargrave and Peek to provide the legal representation for the Child Support Office, and
authorized the Chair to sign.
h. Lease Renewal -Bradshaw Quarry Road Solid Waste Convenience Center
The Board approved the renewal of the lease for the Solid Waste Convenience
Center located on Bradshaw Quarry Road far the period of July 1, 2004 through June 30, 2009
at a cost of $300 per month, and authorized the Chair to sign on behalf of the Board.
i. Budget Amendment #11
This item was removed and placed at the end of the consent agenda for separate
consideration.
L Application for Grant from the Federal Farm and Ranch Land Protection
Program for Agricultural Conservation Easements
This item was removed and placed at the end of the consent agenda for separate
consideration.
k. Boards and Commissions - BOCC
The Board adopted the suggested procedure that the BOCC would like to use in
order to facilitate any change in Boards and Commissions and adopted the proposed Volunteer
Resolution, which is incorporated by reference.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA:
i. Budget Amendment #11
The Board considered approving the budget ordinance amendments and a grant
project ordinance for fiscal year 2003-04.
Commissioner Gordon asked for more detail on page 4 about the Efland sewer.
Rod Visser said that County Engineer Paul Thames has been working with the
Budget and Finance staff to look at financing the Efland sewer system operations. They
discovered that the County owed some money to the Town of Hillsborough based on two
reasons. One is that certain capital facility fees for the tap-on were received but have been kept
in the County's Efland Sewer Fund rather than being remitted to Hillsborough. This amount was
$27,500. The other aspect was that the Town of Hillsborough, when it adjusted the sewer rates,
the bills did not adjust the rates and the County was under billed. The County will have to
provide funding from the General Fund to the Efland Sewer Fund to pay these bills due to
Hillsborough.
Commissioner Gordon asked if this was something that Hillsborough overlooked.
Rod Visser said yes, but that it is part of the County's responsibility also.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey
to approve the attached budget ordinance and grant project ordinance amendments for
Department of Social Services, Department on Aging, outside agencies, Governing and
Management Non-Departmental, Emergency Management, Emergency Telephone System
(Vllireless 911), and Efland Sewer Operating Fund.
VOTE: UNANIMOUS
L Application for Grant from the Federal Farm and Ranch Land Protection
Program for Agricultural Conservation Easements
The Board considered authorizing the staff to submit a grant application to the U.S.
Department of Agriculture's Farm and Ranch Land Protection Program in an amount not to
exceed $1,000,000 prior to the May 3 deadline, with county matching funds to come from a
combination of alternative financing conservation easements and the Lands Legacy Fund, for
the purchase of farmland preservation conservation easements in Orange County.
Chair Jacobs pointed out that Orange County is applying for up to $1,000,000 in
federal funds, which it would match, to protect more than 600 additional acres for farmland. The
County received 40°~ of what was available to the State two years ago. There is preliminary
reason to believe that the County will be successful to a large extent again this year.
A motion was made by Chair Jacobs, seconded by Commissioner Carey to authorize
the submittal of a grant application to the federal Farm and Ranch Land Protection Program in
an amount not to exceed $1,000,000 prior to the May 3 deadline, with County matching funds to
come from a combination of alternative financing for conservation easements and the Lands
Legacy Fund.
VOTE: UNANIMOUS
6. Resolutions or Proclamations
a. Recognition of Stanley Hughes - 2004 Small Farmer of the Year
The Board considered recognizing Mr. Stanley B. Hughes, owner and operator of
Pine Knot Farm, as the 2004 Gilmer L. and Clara Y. Dudley Small Farmer of the Year through
the Cooperative Extension Program, North Carolina A&T State University, Greensboro, North
Carolina, and authorizing the Chair to sign the resolution on behalf of the Board.
Cooperative Extension Director Fletcher Barber introduced Mr. Stanley Hughes. He
was recognized on March 24th for this award. He said that Mr. Hughes has diversified his
operation in that he is organically certified, he sells collards and kale, and he has free-range
chickens. Mr. Hughes was also awarded a grant for $5,000 to grow medical herbs through the
Fletcher Research Center in Fletcher, N. C.
Commissioner Brown asked if he sold at the farmers markets. Stanley Hughes said that
he sells at the Durham and the Carrboro Farmers Markets. He thanked the Board far its
support.
Chair Jacobs read the resolution.
A motion was made by Commissioner Carey, seconded by Commissioner Halkiatis to
recognize Mr. Stanley B. Hughes, owner and operator of Pine Knot Farm, as the 2004 Gilmer L.
and Clara Y. Dudley Small Farmer of the Year through the Cooperative Extension Program,
North Carolina A&T State University, Greensboro, North Carolina, and authorize the Chair to
sign the resolution an behalf of the Board.
RESOLUTION OF RECOGNITION
FOR
STANLEY B. HUGHES
2004 GILMER L. AND CLARA Y. DUDLEY
SMALL FARMER OF THE YEAR AWARD
NORTH CAROLINA A&T STATE UNIVERSITY
WHEREAS, Stanley B. Hughes has been a loyal and dedicated third generation farmer who
has survived economic and technological changes to provide a rigorous, but
rewarding way of life; and
WHEREAS, Stanley B. Hughes, despite the decreasing number of small farms, continues to
use innovative techniques and methods to consistently bring a safe, abundant
and affordable food supply to the tables of local residents; and
WHEREAS, Stanley B. Hughes has provided continued support and assistance as the owner
of a small farm to help North Carolina maintain a strong and stable economy by
helping in generating millions of dollars from the sale of commodities and has
shown that, despite changes in American agriculture, small farms continue their
role as leaders of North Carolina's agricultural tradition; and
WHEREAS, Stanley B. Hughes has committed time and energy to the Cooperative Extension
program of North Carolina A&T State University, in cooperation with North
Carolina State University, the North Carolina Department of Agriculture and
Consumer Services, the United State Department of Agriculture and selected
county agencies in North Carolina, and has helped lead the effort to provide
assistance to the small farmers of North Carolina; and
WHEREAS, Stanley B. Hughes has been actively engaged in farming on land owned for
nearly 100 years by the Hughes and Tapp families to enrich the agrarian
harmony of Orange County, provided sustenance for family and served as a
model of farming success, as well as tends his land with dedication, commitment,
appreciation, determination and love; and
WHEREAS, Stanley B. Hughes has been recognized by the Cooperative Extension program
at North Carolina A&T State University with the Gilmer L. and Clara Y. Dudley
Small Farmer of the Year Award for his willingness to try alternative agricultural
techniques, for his success at making them work, for his community networking
and leadership, and for using Cooperative Extension programs to stay abreast of
developing farm technologies;
NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners
recognizes Stanley B. Hughes on his receipt of the 2004 GILMER L. AND CLARA Y. DUDLEY
SMALL FARMER OF THE YEAR award and bestows gratitude to Stanley B. Hughes far his
many years of farming and commitment, cooperation and collaborative services to the citizens
of Orange County through the Cooperative Extension Service.
This the 20t" day of April 2004.
VOTE: UNANIMOUS
b. National Tourism Week
The Board considered proclaiming the week of May 8 through May 16 as National
Tourism Week in Orange County and authorizing the Chair to sign the proclamation on behalf of
the Board.
Patti Griffin, Communications Manager of the Chapel Hill-Orange County Visitor's
Bureau thanked the Board for proclaiming the week of May 8-16 as National Tourism Week in
Orange County. She said that domestic tourism generated an economic impact of
$111,000,000 in Orange County in 2002. They want to encourage Orange County citizens to be
tourists in their own backyard and to explore all the great attractions, shopping, and dining in
Orange County. They are again partnering with the Chapel Hill News to develop a special
tourism insert that will appear in the May 5`" newspaper. The insert will also be posted in
various areas in the County. This year they will highlight the Town of Hillsborough's 250t"
anniversary.
A motion was made by Commissioner Gordon, seconded by Commissioner Carey to
proclaim the week May 8 through May 16 as National Tourism Week in Orange County and
authorize the Chair to sign the proclamation on behalf of the Board as stated below:
NATIONAL TOURISM WEEK PROCLAMATION
May 8-16, 2004
WHEREAS, the travel and tourism industry supports the vital interests of Orange County
contributing to our employment, economic prosperity, understanding, and goodwill; and
WHEREAS, total domestic tourism in Orange County generated an economic impact of more
than $111 million in 2002 - an increase of 3.4 percent over the previous year -ranking the
county 22 out of 100 counties in North Carolina in travel expenditures; and
WHEREAS, state and local tax revenues from travel to Orange County amounted to $8.96
million in 2002, representing a $73 tax saving to each County resident; and
WHEREAS, more than 1,710 jobs in Orange County were directly attributable to travel and
tourism; and
WHEREAS, travel generated a $25.89 million payroll in 2002, and
WHEREAS, our area attractions, welcome centers and tours hosted mare than 1.3 million
visitors in 2003, an increase of 27 percent over 2002; and
WHEREAS, as people throughout the county, state, country and world become more aware of
the outstanding cultural, historical, and recreational resources available in Orange County,
travel and tourism will become an increasingly important aspect in the lives of our residents; and
WHEREAS, given these laudable contributions to the economic, social, and cultural well being
of the residents of Orange County, it is fitting that we recognize the efforts of the Chapel
HilllOrange County Visitors Bureau and the importance of travel and tourism;
NOW THEREFORE, WE, the Orange County Board of Commissioners da hereby proclaim May
8 - 16, 2004 as NATIONAL TOURISM WEEK in Orange County, and we recognize that
Tourism Works in Orange County.
This the 20t" day of April 2004
VOTE: UNANIMOUS
Commissioner Carey said that they have a new Executive Director at the Visitor's
Bureau and he hopes that she will came soon to meet the Board.
c. Orange County Senior Games
The Board considered proclaiming the week of May 3 through May 27, 2004 as
Orange County Senior Games Events Days and encouraging citizens age 55 and over to
participate.
Karen Berry from the Carrboro Parks and Recreation Department and Orange
County's Senior Games Organizer, said that their goals are to promote fitness and good health
in those over the age of 55, to provide a competitive recreational experience, to stress the
importance of regular exercise throughout life, to provide social opportunities and a spirit of
fellowship, and to provide opportunities to qualify for the North Carolina Senior Games State
finals. She thanked the Board for its support.
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis
to proclaim the week of May 3 through May 27, 2004 as Orange County Senior Games Events
Days as stated below and to encourage citizens age 55 and aver to participate and authorize
the Chair to sign.
PROCLAMATION
Orange County Senior Games
Whereas, According to recent population figures, there are more than 18,734
persons over 55 years of age in Orange County; and,
Whereas, Orange County is concerned about the health, fitness, and social
well-being of its mature adult population; and,
Whereas, Orange County Senior Games provides a special opportunity for mature
adults to grow positively in the areas of health, fitness and social well-being;
and,
Whereas, Orange County would like to encourage local businesses and resident support and
participation from county residents age 55 and older;
NOW, BE IT THEREFORE PROCLAIMED that the Orange County Board of Commissioners
declares May 3-27, 2004 as
ORANGE COUNTY SENIOR GAMES EVENT DAYS
AND ENCOURAGES CITIZENS AGE 55 AND OVER TO PARTICIPATE.
This, the 20th day of April, 2004.
VOTE: UNANIMOUS
d. Drinking Water Week & OWASA Taste of Hope Program
The Board considered proclaiming May 2-May 8, 2004 as Drinking Water Week in
Orange County and encouraging participation in the Orange Water and Sewer Authority's
(OWASA} "Taste of Hope" Customer Assistance Program and authorizing the Chair to sign the
proclamation on behalf of the Board.
Commissioner Brown read the proclamation.
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis
to proclaim May 2-May 8, 2004 as Drinking Water Week in Orange County and encourage
participation in the Orange Water and Sewer Authority's (OWASA) "Taste of Hope" Customer
Assistance Program and authorize the Chair to sign the proclamation on behalf of the Board as
stated below:
PROCLAMATION
DRINKING WATER WEEK
IN ORANGE COUNTY
WHEREAS, water is one of the few basic and essential needs of human-kind; and
WHEREAS, our health, comfort and standard of living depend upon an abundant supply of
safe water; and
WHEREAS, the Orange Water and Sewer Authority (OWASA), Town of Hillsborough,
Orange-Alamance Water System, Graham-Mebane Water System and Orange
County have ensured that facilities and systems provide Orange County citizens
with a safe, dependable quality and quantity of water bath now and in the future;
and
WHEREAS, the dedicated people serving the public at water and sewer utilities have made
significant contributions in developing, operating and maintaining these systems;
and
WHEREAS, through the Taste of Hope Customer Assistance Program, OWASA customers
can have their monthly bills automatically rounded up to the nearest dollar as a
donation to help families in need; and
WHEREAS, the Inter-Faith Council for Social Service uses Taste of Hope donations to
temporarily help OWASA customers when they are unable to pay their
water/sewer bills;
NOW, THEREFORE, the Orange County Board of Commissioners does hereby proclaim the
second through the eighth of May, two thousand and four as
DRINKING WATER WEEK
in Orange County and urges all citizens to recognize the contributions and
service of water and sewer utilities to our community.
AND FURTHER, the Board of Commissioners encourages OWASA customers to participate as
donors for pennies per month in the Taste of Hope program, and to contact
OWASA for information and to become Taste of Hope donors.
This the twentieth day of April, 2004.
VOTE: UNANIMOUS
Chair Jacobs introduced Greg Feller, OWASA's Public Affairs Director. Greg Feller
said that OWASA appreciates the Board's support of this program. In a couple of days, they will
be announcing a Taste of Hope logo contest. The purpose of the contest is to publicize the
program and not just to get a new logo. He reminded the public that OWASA is anon-profit
public utility and all of their rates are set to cover costs, so they are unable to help their
customers except through donations. This program casts less than $12 a year for each
customer to participate.
Commissioner Brown asked Mr. Feller how to get involved in this program and Greg
Feller said to either call OWASA at 968-4421, or go to their website at www.owasa.org. Those
that do not get water from OWASA can send donations to the Inter-Faith Council.
Commissioner Brown said that this Board and the Towns have collaborated for years
to keep the drinking water supply as fresh and clean as passible.
Greg Feller said that they won a taste test award this past November. He said that
the protection of the watersheds is part of this.
Chair Jacobs asked about the percentage of customers participating in Taste of
Hope and Greg Feller said 6%.
7. Special Presentations
a. Carrboro Library Workgraup Report
The Board received a presentation of the final report from the Carrboro Library
Workforce and considered referring it to the Orange County Library Services Task Farce.
Diana McDuffee, Chair of this workgroup, thanked the Board of County
Commissioners for appointing the workgroup. They tackled three issues and finished in five
meetings. The members were Barry Jacobs, Library Director Brenda Stephens, Andrea Tullos,
Jake Lair, Chapel Hill School Board member Lisa Stuckey, McDougle staff member Bob
Stocking, and Friends of the Carrboro Public Library Heidi Perry and Evelyn Daniel. The first
issue that they addressed was for the library services contract at McDougle Elementary School
library. The contract had expired in 2000. The workgroup made proposals for changes to the
contract. The changes in the proposal included the increase of hours from 20-26 per week,
which would add Saturday hours and make the hours Monday -Friday consistent with 3:30-
8:30 p.m. They also made suggestions to the school board for janitorial services. They also
suggested increasing payment of the media and technical support at McDougle from $1,000 to
$1,500 annually. They suggest that the contract be revised so that revisions can be made
annually. It would be set to renew annually if revisions are not brought up. The workgroup
recommends referral of the contract to the County Attorney.
The second item is that they recommended that the Orange County library services
be located at the Century Center in Carrboro, which is also to be called a Cybrary. These
services would provide Internet access to the public, provide access to online databases
provided by the State library, and also provide access to connections in Hillsborough and the
McDougle school library. They ask that the Board move quickly in getting this library service
running.
The third recommendation is that consideration be given for an Orange County
branch library in Carrboro's central business district. This location is served by public
transportation and is centrally located to several underserved population groups. The
establishment of this library should result in the consolidation of the existing services at
McDougle school and the proposed services at the Century Center. The workgraup is asking
that the recommendation be forwarded to the Library Services Task Force that has been
reconvened by the Board and to consider placing funds for establishing this library in a future
bond referendum by the County.
Commissioner Brown spoke in support of the extended hours and the proposed new
library in Carrboro.
Commissioner Gordon asked what the Town of Carrboro's role would be if there
were a library located downtown. She asked if the group considered an alternative model that it
might be a Town library that the County would contribute ta. Diana McDuffie said that they
talked about this a lot. She said that in North Carolina there are six municipal libraries -Chapel
Hill, New Bern, High Point, Greensboro, Kings Mountain, and Southern Pines. All of these
places are larger than Carrboro. This is typically a function of the County. They believe that
what they need in Carrboro and the southwest portion of the county is an Orange County library.
She said that this library could take some pressure off of the Chapel Hill Library.
Diana McDuffee said that she saw an article in the Durham paper about their county
library where there was a picture of a man studying some books in the Durham County library
while he stayed in a homeless shelter next door. The man talked about how he came to the
library every day and studied words in hopes of improving his skills so that he would make a
good impression on job interviews. The article talked about how the county library served the
people who stayed in the shelter next door. She thinks this is what our public library should do
also. A library at this location could serve IFC clients.
Commissioner Gordon asked far more clarification on the role of Carrboro in this
library and Diana McDuffie said that the role of Carrboro could be put up for more discussion.
There has been space put aside in the Century Center to house the Cybrary to get a start an
library services in downtown Carrboro.
Chair Jacobs said that as the County Commissioners' representative, he took a
contrary position to that of Carrboro and they left it unresolved understanding that they had
resolved the issues regarding McDougle and the Cybrary. There were different viewpoints
about the type of partnership that it should be with Carrboro and the County.
Diana McDuffie said that she would hesitate to say that Carrboro would ever be able
to contribute 50°~ capital or operating expenses of a library. Chair Jacobs said that they left it
open-ended, understanding that there were differences of opinion and room for further
discussion.
PUBLIC COMMENT:
Robin Staudt said that there are rumors of a County Commissioner and one or more
Siting Committee members that desire to locate Durham Tech and Orange County Library
closer to ar in Chapel Hill rather than utilizing the upcoming opportunity of placing Durham Tech
and Orange County Library in the Waterstone development in Hillsborough. The Chapel Hill
Library is located in Chapel Hill and is funded by Orange County and it is about to undergo its
own restoration. She said that under the present proposal, Carrboro is being considered for its
own stand-alone library, which would also be convenient to Chapel Hill residents. The Orange
County library is located in downtown Hillsborough and is extremely low on space. She said
that to meet the needs of the central and northern regions of Orange County residents and
students, there is no more ideal location than Hillsborough. She asked that the County
Commissioners please keep this region as a tap priority. She said that she is happy about the
new branch opening in Cedar Grove, but this will hardly be adequate for all of northern and
central Orange County residents and students. She said that the location of the Waterstone
development will be close to I-40 and I-85 and is easy access for northern, southern, and
central Orange County residents. She said that the developer has proven his ability and
willingness to work with Hillsborough and Orange County to make this development a smart
growth, mixed use, and multi-faceted project. She said that the very fact that this Board has
seen fit to expedite a third middle school and purchase land far soccer fields in Efland is
evidence that there is growth in this area.
A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to refer
the Carrboro Library Workgroup Report to the Orange County Library Services Task Farce;
refer the contract for review and possible approval by the conclusion of the 2003-2004 fiscal
year to the County Attorney; and to direct staff to apply funds already designated for the
operation of the Cybrary.
VOTE: UNANIMOUS
b. Proposed Orange County "Air Quality Response"
The Board was to receive a presentation on a proposed "Air Quality Response",
outlining a series of initiatives underway andlor proposed to address current and upcoming air
quality issues in the County.
DEFERRED U11JTtL MAY 4t'' meeting
8. Public Hearings-NONE
9. Items for Decision--Regular Agenda
a. Authorize Action Steps for the Transition of the Orange County Animal Shelter
Operation
The Board received follow up information as requested by the BOCC at its April 1
work session and authorized actions needed to implement the transition of the Orange County
Animal Shelter by July 1, 2004.
John Link said that an December 1St, 2003 the Board of County Commissioners
authorized the appointment of an Animal Shelter Operations Task force to analyze the findings
of the Humane Society of the United States. The first element to address was the governance
and organizational structure for the future of the animal shelter. This report was made an April
1St. The Board discussed the direction to take in operating the animal shelter effective July 1St
and asked staff to come back with an organizational structure that would have the operation of
the shelter and Animal Control as a County department or bureau, but under the direction of the
County Manager. The Board also asked the staff to come back with a budget and an
operational process by which the department could be up and running by July 1St
John Link thanked Assistant County Manager Gwen Harvey, Purchasing and Central
Services Director Pam Jones, Personnel Director Elaine Holmes, Finance Director Ken
Chavious, Health Director Rosemary Summer, and Chief Information Officer Todd Jones who
worked diligently to come up with this proposal. He also thanked Suzy Cooke, the Interim
Shelter Director and Kathy Bryan, Director of Orange Enterprises.
The staff is recommending that the Board of County Commissioners make specific
decisions to be ready by July 1St. The first is to authorize a structure where the County Manager
would be in charge of operating the shelter and Animal Control. He said that the Board did not
have to make the decision tonight as to whether this is a department or a bureau. In either
case, the Board will be able to have an advisory board. Also, the Board needs to approve the
staffing transition plan that is outlined in the abstract as well as the capital inventory that needs
to be purchased to have the equipment necessary by July 1St. APS has said that they would be
taking their equipment with them as they move out of the shelter. The staff recommends that
the Board not make decisions on how to secure veterinarian services. They would still like to
work with AP5 on veterinarian services. Animal control also needs to be worked out with
Chapel Hill and Carrboro. This can also be decided at a later date.
Assistant County Manager Gwen Harvey said that the Manager's recommendation is
to support the concept of moving forward with a transition plan that would create a new County
department under the ultimate authority of the County Manager and then to the Board of County
Commissioners. At the April 1St work session, there were same concerns raised (page 2 of
abstract) having to do with overall accountability, sustaining volunteerism, having a welcoming
environment, considering statutory responsibilities of the Health Director, cost estimates,
preserving citizen involvement, and having a hybrid model to engage other non-profits. There
was a new entry to the possible alternatives, which was a proposal from Orange Enterprises.
Staff met informally with Kathy Bryan, and the proposal is attached to the abstract.
Gwen Harvey made reference to attachment 3, which is the County Proposed Core
Staffing Plan, and was created by the Personnel Department. There is a proposal from County
staff for a reduction from the existing APS number of Animal Care Technicians from nine to a
core group of five, expandable to a maximum of seven.
Attachment 4 gives the capital equipment needs and totals $108,000. These are the
things that are needed for immediate operation. Regarding veterinarian services, they used a
figure that was based upon APS's past experience of approximately $11,000 a month. This is
for routine care as well as spay/neuter.
Attachment 5 is the cast estimate that the Board asked for. The net operating cost
based on what is currently known is $695,550, with the one-time startup capital costs of
approximately $108,000.
The recommendation is to approve the governance and management model, the
County's staffing and employee transition plan, and the capital equipment and inventory
purchase.
Chair Jacobs said that the Board recognizes and appreciates all of the efforts of the
staff and members of the task force and the public.
PUBLIC COMMENT:
Ann Peterson, APS President, said that the only reason she is here is to address the
comments about the veterinarian services and to explain why the APS cannot help in this
regard. She said that it is not that they do not want to help, but State law prohibits them from
cooperating. She said that the amount listed in the proposal is about $132,000 short at a
minimum. She said that the County has, in attachment 5, the figure of $132,000. This is what it
costs APS to contract with Nicks Road Animal Clinic to do all the veterinarian services for the
APS owned animals that are adapted by the public. If APS no longer awns the animals, they
cannot provide this service for this price. If the animals are owned by APS, as far as State law
is concerned, they can da whatever they want as long as they do not abuse the animals. A vet
who is an APS employee can provide care and they do not have to be licensed or do not have
to own or lease a facility. If the animals are not owned by APS, then the only person that can
provide veterinary care is a licensed vet with his own facility that can be registered and
inspected by the North Carolina Veterinary Medical Board. She said that the North Carolina
Medical Board issue is what started the entire dispute two years ago with Bobby Schopler. She
said that it was this issue that required them to renegotiate contracts and start all aver.
Because of these laws, this means that once the County takes over the shelter, the animals will
na longer be awned by APS. The only thing that APS can do far County owned animals under
North Carolina law is to sell their low-cost spaylneuter certificates. The Nicks Road Clinic can
redeem the certificates. Just for the spays and neuters, it would cost the County $21,000 per
month for those certificates, or $252,000 a year. This is just for the necessary care in order to
adopt out the animals, without any rounds of veterinary care. APS paid additional veterinary
hours of approximately $1,000 a month for regular care. This means that it would cost the
County $264,000 a year for veterinary services. She made reference to the addendum given to
the Board by the staff that says, "those services are to be worked out with APS" and said that
there is nothing to work out. The only option they have under State law is to provide the low-
cost spaylneuter certificates.
Elliot Cramer's statement is as follows:
It is almost two years since Laura Walters fired Bobby Schopler and you were first
alerted to problems at the Orange County animal shelter, including substandard performance
and illegal operation of a veterinary practice. You have since expressed your strong concern
and dedication to the animals. Yau have proceeded at a very deliberate pace, bringing us to this
decision point. "The mills of the gods grind slow, but they grind exceedingly fine".
• Volunteers
Volunteer considerations have been an issue, but the information I have provided
shows that APS has very few serious volunteers and, as John Link has said, many have
expressed their intention to continue. Only 18 volunteers who volunteered prior to February
fulfilled their 8-hour per month commitment in March; of these only 13 did anything beyond dog
walking. You can expect increased volunteerism under County management. With the very
generous salaries and benefits associated with the operations manager and customer relations
manager positions, I believe you can obtain very competent and experienced employees and I
hope that these essential positions will be advertised to non-APS employees.
• Cost to the County
Page 32 shows a 30% increased cast to the County of $162,000, but this is
misleading; $70,000 is for an Animal Services Director over BOTH animal control and the
shelter, providing oversight that has been lacking. The income from adoptions is understated
by $26,000 based on current fees and 2003 adoptions. It would be even higher using the
higher adoption figures for 2001 or 2002.
puppy dog cat kitten other (average)
Adopt fee $104 $113 $91 $80 $15
number 423 471 464 497 82 2003 report
Income $180,429 vs. $154,400 claimed by APS
• Veterinarian care
Of more concern is the proposed subsidization of APS through spay/neuter fees and
veterinarian care. Most objectionable is the "animal services charge" of $80,526, more than the
cost of a full time veterinarian. HSUS never recommended the current practice of daily visits by
a veterinarian; it said "Documentation of all aspects of this care must be made, and should be
carefully reviewed on a daily basis by a veterinarian or other person with knowledge of
appropriate veterinary care for sheltered animals." HSUS severely criticized the animal care at
the shelter based on quality of care, not quantity.
Bobby Schopler was paid $65,000 per year including fringe benefits. He spent one
day per week at the shelter and was on call at other times to consult with the staff, which he
trained. Excellent part-time veterinarians are available at a cost of under $50lhour. A
competent veterinarian could be available for an average of 10 hours per week far about
$25,000, a savings of $40,000. I urge you to advise John Link to contract with a local
veterinarian for these services.
• spaylneuter services
Page 6 says "APS has stated they will continue to provide citizens with Iowlcost
spay/neuter surgery services in addition to whatever arrangement the County chooses to
employ". Actually APS does not provide surgery services; according to the APS website it
"contracts with the Nicks Road Veterinary Clinic to perform all of the surgeries for the Animal
Shelter". Presumably, the County will have to do the same since APS cannot legally operate a
veterinary practice nor employ a veterinarian for these services, although the County may
choose to do so in the future. Since the clinic opened it doors in 1997, it made
sufficient profit to support the now defunct wildlife operation; undoubtedly AP5 is now making a
profit on this practice. Certainly the clinic should charge a substantially lower rate to the County
for its bulk contract than it does to the public on an individual basis. The proposed charge of
$132,000 is $13,000 higher than the fee APS charges for individual public animals. I believe
that the County should negotiate only asix-month contract on a more favorable per animal rate
and be charged for only the actual number of animals neutered.
public spaylneuter fee using average malelfemale cast
spaylneuter $75 $80 52 52
number 423 471 464 497 2003 report
Total cost $119,377.
• Conclusion
The details of veterinarian care and a spaylneuter contract are not before you tonight
and I urge you to accept the recommendations of John Link with these suggestions.
He noted that APS has been making a profit under their spaylneuter program from
the public. He said that they actually supported the wildlife program based on this profit. He
said that he knows a lot more about the statistics of APS than Ann Peterson does.
Elizabeth Heilman said that she is an Orange County taxpayer and a volunteer at the
APS for six years. She commented on the two positions -Shelter Operations Manager and
Customer Relations/Volunteer Manager. She hopes that the County will use prudence and
foresight in selecting the individuals to fill these two key positions. She encouraged the County
to undertake a search for competent and experienced candidates that extends beyond the gaol
of APS employees. She said that if the County is determined to hire people that are best suited
and committed to carrying out the duties of the two positions so that animals are properly cared
for, treated humanely without favoritism and with respect, she believes more animals will be
saved.
Linda Schmoldt said that she is glad that the APS is not going to provide spaylneuter
services. She said that this would be a fresh start, which is what the public wants. She thinks
that this area is swimming in veterinarians and she cannot imagine that the County would not be
able to find these services. She thinks it is great news.
Chair Jacobs clarified that the additional cost to the County aver what it is already
paying to APS is projected as $161,910, plus the one-time costs for capital needs and
veterinary services. He asked if these were the basic numbers. John Link said that to operate
the shelter itself, it is $161,910 in addition. The $107,000 represents the acquisition of the
capital items needed prior to July 1St. The veterinarian contract is separate. The staff is
recommending coming back at a later time with a proposal on the veterinarian services.
Chair Jacobs said that there are some members of the public that feel that this step
is extravagantly expensive and he wanted to be clear that it is not a huge increase in costs for
the County.
John Link said that the staff will come back with a hard and fast budget and the
Board will be exercising scrutiny as it always does.
Commissioner Brown asked about increased cost and if this is based on the number
of employees that would be transitioned to County employees and the increased salaries and
benefits that the County offers for these positions. John Link said yes and that the primary
difference is the pay and benefit plan.
Commissioner Gordon said that when they are talking about the animal shelter
staffing on page 29, she found it puzzling because Animal Control is already under the Health
Department and so only one function is being added. She wonders why it is necessary to hire a
department head with such a high salary. She said that maybe the Board should reconsider
and put this additional function under the Health Department. She would like to have more
justification on why there has to be a high-level department head.
Commissioner Carey said that the model that was preferred by the Board of Health
would have included this same type position because of the span of administrative responsibility
when the two functions are combined under one administrative umbrella.
Commissioner Gordon still wants to know if there are alternatives to this high-level
position. John Link said that they would come back with justification for their recommendation.
The first priority is to work with the Animal Shelter Director and move with the transition of the
County taking over the operation of the shelter.
Commissioner Halkiotis said that he has the utmost faith in John Link's ability to
move this forward. He made reference to infrastructure and asked if APS would be taking its
security system with them. Gwen Harvey said that the security system was under evaluation
and they have come back with a fair market estimate. Commissioner Halkiotis said that if the
security system were over two years old, then he would like it replaced. Also, if people rip out
anything from walls, then the wall should be repaired. The infrastructure should be left in the
condition it was found in the beginning. He said that he is not in favor of compensating for lost
adoption revenue. He would be very upset by this. He is ready to approve the Manager's
recommendation.
Commissioner Brown said that she supports the Manager's recommendation and the
advisory committee. She wants to know about the animals that are remaining on June 30t" and
she said that it appears that APS is responsible for some of the animals. Gwen Harvey said
that they still have to address this. They have not had an opportunity to discuss what the law
permits as well as what would be in the best interest of the animals.
Commissioner Brown said that the transition day is sa important and she wants to
know what APS will doing with the animals.
Chair Jacobs said that he appreciates the effort by Orange Enterprises and he hopes
that the County can work with them at some level.
Commissioner Carey encouraged the Board to select a model tonight. The task
force proposed model B. Regardless of which model is selected, they can still pursue hybrids
with other organizations to participate with the County. He thinks the Board needs to be clear
with the staff to make sure that the structure is in place as of July 1St. He encouraged the Board
to adapt the Manager's recommendatian and model B so that they can move forward with
planning.
Chair Jacobs said that model B is an animal services bureau, which has an animal
services board as well as the Manager involved in the process. Model C creates a department
and the Health Department and Animal Services are under the Manager, but there is no specific
place for an animal services board.
Gwen Harvey said that model C would still allow for an advisory board.
Chair Jacobs asked far more clarification. Gwen Harvey said that it is the same as
creating a County department. An advisory board could be attached and consulting and
advising the department.
Chair Jacobs said that he is looking at the charts and there are very different
relationships in the two models. There are differences in the line of authority.
Commissioner Halkiotis said that he wants to understand the function of an animal
bureau. He does not see any connection between the Health Department and Animal Control.
If there is not going to be any, he wants it stated upfront. He wants to see a narrative on
models B and C.
Commissioner Gordon agreed with Commissioner Halkiotis. She said that it was
murky on exactly how these two entities would work. She is leaning toward the department
model because it seems cleaner.
John Link said that there are enough questions and the staff will came back with how
the models are alike and how they are different and how the advisory board would work, etc.
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis
to approve the Manager's recommendatian, which is to:
1. Approve County governancelmanagement of the Orange County Animal Shelter.
2. Approve the County staffing and employee transition plan.
3. Approve the Capital Equipment Inventory purchase needed to effect County
operation of the Shelter.
Commissioner Gordon asked if this includes comments in terms of bringing back
information and John Link said yes.
VOTE: UNANIMOUS
b. Annual Public Housina Aaencv fPHA) Plan -Section 8 Housina Proaram
The Board considered submission of the Annual Public Housing Agency Plan for the
Orange County Housing Authority and authorizing the Chair to sign the Certification of
Compliance/Board Resolution.
Housing and Community Development Director Tara Fikes summarized the
information in the agenda abstract. The only substantive change in the Annual Plan from the
previous year is the addition of plans to operate a Project Based Voucher Program in the
coming year. These vouchers will be used at the 24-unit complex known as Club Nova.
Construction of these apartments should be completed by the end of the calendar year. The
public comment period ended April 15tH
Attached to the agenda are the comments and the two main issues are:
^ Need for local housing authority to provide reasonable accommodations for
disabled population. They are exploring the possibility of a social worker intern
that may assist efforts in addressing the special needs of the disabled.
^ Secondly, there were concerns about the waiting list and the application process.
They have 529 applicants an the waiting list, and 18 of them are disabled. Staff
is proposing to start accepting new applications for the program on September
2"d The application interviews would be conducted in the Chapel Hill and
Hillsborough offices an Tuesdays and Thursdays from 9:00 a.m. - 5:00 p.m.
They are suggesting that they are open to going to other organizations or
agencies where it may be more convenient for people to apply.
PUBLIC COMMENT:
Cheryl Bilovich read a prepared statement, as follows:
We would like to thank the Orange County Public Housing Authority for their
consideration and effort in modifying the Section 8 Administrative Plan and PHA Annual Update
based on community feedback. We look forward to working with the PHA to open more
opportunities and apartment doors to the disability community.
In the upcoming months, we would like to work to enable people with disabilities to
successfully apply for Section 8 housing. This would include initiating work on applications for
many of our members. We would like pre-application farms to be readily available at the PHA
and on sites throughout the disability community and are open to working together towards this
goal.
We also are vitally concerned that the date for opening the waiting list be earlier than
September 2, 2004. We feel that the September date does not provide adequate time to fill the
Club Nava Apartment units by the proposed Fall 2004 completion date.
The work on applications must include working with the Orange County PHA to
resolve the issues of the many people with disabilities who have either been unable to complete
an application or have been dropped from the waiting list, often without the benefit of a
reasonable accommodation. Club Nova intends to advocate for members' reinstatement and
will provide PHA all necessary documentation that exists in a timely manner.
One particular issue that has caused Club Nava members to lose positions or place
on the waiting list has been that of group homes. We ask that the Orange County PHA consider
group homes as anon-permanent housing situation or as substandard housing (due to the
ability or goal of residents to live in less restrictive housing/Olmstead Act.). Living in a group
home should not be an impediment for disabled individuals to maintain their position on the
Section 8 waiting list. By remaining on the waiting list, when individuals are ready to live
independently, the opportunity will be there for a successful transition.
We are encouraged by the response of the Orange County Housing Department,
and hope to continue to develop a cordial working relationship. We hope that our response and
actions will encourage them as well.
Wadleigh Harrison thanked the County Commissioners for their responsiveness to
the need. She also thanked Tara Fikes for being so open and flexible. There is one concern
about the original report on March 4`", on page 3 under Current Program Characteristics, it says,
"most non-elderly heads of households are working families." On the statistics, there are only
90 working families. This is a considerable discrepancy. She said that there are currently 623
households that have vouchers and only 90 are working families. Another discrepancy is where
it says, "mast families lease two bedroom units." She said that, according to the numbers she
has received, 224 units are two bedroom units, but there are 623 households. She would like
for what is sent to HUD to be accurate. She cited several other statistics that did not add up to
623.
Chair Jacobs asked for Tara Fikes to comment on the differences in the numbers.
Tara Fikes said that the figures in tonight's abstract were in direct response to questions that
were asked by Ms. Harrison for these specific statistics. They did not add up all of the 623.
Chair Jacobs asked why she picked a September date and Tara Fikes said that they
are going to be switching computer software applications during the summer, and they want to
have time to provide notice to the public about the waiting list being reopened.
Commissioner Brown asked about the issue of notification that was not received to
reapply to the program. Tara Fikes said that they had an inaccurate address and it was
returned and the other was not returned.
Commissioner Carey said that on page 3, in response to comment #2, it says that
the County could provide money for a consultant to apply for vouchers for the disabled. He
asked why the County would want to do this. Tara Fikes said that she did suggest that this
money could come from another source. The idea was to explore what this organization had in
mind. She thinks this cannot be done until they see the application guidelines. This was just an
opportunity to at least have a conversation.
John Link asked Tara Fikes when the "intensive support services" would be required.
Tara Fikes said that there would be a need to solicit these services from other organizations
because the HUD vouchers do not provide money for the support services.
John Link said that as they consider making applications in the future that they need
to make sure that there is provision for support services and who is going to provide the
services.
Chair Jacobs asked about the resolution of the people sharing with Greg Wilder
about being institutionalized and being bumped from the waiting list. Tara Fikes said that she is
still in the process of finding if there is any prohibition against maintaining people on the waiting
list that are housed in group homes.
Tara Fikes said that they do have a meeting planned with representatives from the
disabled community to talk about some concerns and issues.
Susie Aragana is a Club Nova staff member and she thinks that the date needs to
move forward because people are homeless and have been waiting for these apartments. She
said that the contractors have told them that the apartments might be ready by September ar
October. If this is a possibility, these people need to be able to apply.
Tara Fikes said that the date is not a part of the annual public housing plan but is in
their administrative plan.
Chair Jacobs suggested that they adopt the plan and that Tara Fikes will bring back
a list of outstanding issues so that they can track the resolution of these issues.
A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis
to approve submission of the Annual Public Housing Agency Plan for the Orange County
Housing Authority and authorize the Chair to sign the Certification of Compliance/Board
Resolution on behalf of the Board.
c. Staff Analvsis of Proposed Addendum B to the Interlocal Aareement on
CHCCS High School #3
The Board considered discussing a requested staff analysis of a proposed
addendum to the interlocal agreement that became effective on August 7, 2003 regarding the
planned third Chapel Hill- Carrboro City Schools (CHCCS} high school.
Chair Jacobs said that there was a question at the last meeting as to what was being
recommended. He was suggesting that the Board refer the analysis of addendum B to the
Carrboro Board of Aldermen and get their response in na more than their next two meetings,
since they have concerns about the smart growth principles. He recommends that the Planning
staff and school staffs work on the outstanding issues.
Commissioner Gordon said that if we want to refer this to Carrboro, it is going to
have to be a staff analysis because the Carrboro development review process is such a long
process. The second thing is what is to be targeted. The Board of Aldermen could comment on
a certain part of the addendum. It seems to her that the only things that need to be referred to
Carrboro are the transportation and parking analysis and the site standards. If there are any
other sections that are regulatory, then those could be forwarded also.
Geof Gledhill said that he can look at the whole list, but he thinks certainly the
parking requirements should be forwarded. The whole issue of how Smith Level Road is going
to be built is a big one. He would be glad to review this with the Planning Director and the
Manager.
Chair Jacobs said that the Board is are not asking for regulatory approval only their
comments. His preference would be to get Carrboro's response before making a decision. He
knows that Carrboro is very concerned about the impacts of this school on their proposal to
DOT for the improvements to Smith Level Road.
A motion was made by Chair Jacobs, seconded by Commissioner Brown to refer
addendum B to the Carrboro Board of Aldermen far review within their two next regularly
scheduled meetings.
Commissioner Halkiotis said that the Carrboro process could take months and he
does not want to drag this process out for months. He is against it unless it is within two
meetings.
Commissioner Gordon said that she has a problem with referring the entire
addendum B, which is part of the County's CIP process. The agreement has to do with the CIP
process, and the County has never asked a jurisdiction to comment on this process in this way.
The maximum items that she could see forwarding to Carrboro would be 1, 2, 7, and 8.
Chair Jacobs said that he is content with it the way it is.
VOTE: Ayes, 4; No, 1 (Commissioner Gordon)
Chair Jacobs said that the Planning staff and school staffs could work together,
which could help to expedite things.
d.
The Board was to receive a preliminary report on the student membership and
capacity of the Orange County Schools (OCS) and the Chapel Hill-Carrboro City Schools
{CHCCS) as of November 15, 2003, and on related issues as outlined in the draft Annual
Report of the SAPFO Technical Advisory Committee {SAPFOTAC).
Deferred to May 4~"
e. Appointments
(1) Arts Commission
The Board considered one appointment to the Arts Commission.
Commissioner Brown nominated Geoffrey Hathaway.
Chair Jacobs nominated Annette Smith.
Commissioner Gordon nominated Lori Alexander.
Commissioner Gordon then withdrew her nomination and went with Geoffrey Hathaway.
A motion was made by Commissioner Brown, seconded by Commissioner Gordon to
appoint Annette Smith and Geoffrey Hathaway to At-Large Positions with terms to expire March
31.2007.
VOTE: UNANIMOUS
(2) Carrboro NTA (Northern Transition Area) Advisory Committee
The Board considered an appointment to the Carrboro NTA {Northern Transition Area}
Advisory Committee.
A motion was made by Commissioner Gordon, seconded by Commissioner Brown to
appoint Nancy Salmon to the Carrboro NTA (Northern Transition Area) Advisory Committee.
VOTE: UNANIMOUS
(3) Carrboro Planning Board
The Board considered one appointment to the Carrboro Planning Board.
Commissioner Brawn nominated Caroline Wood.
Commissioner Carey nominated David Clinton.
The following vote was for Caroline Wood.
VOTE: Ayes, 3; Nays, 2 (Commissioner Carey and Commissioner Gordon}
(4) Commission for Women
The Board considered appointments to the Commission for Women (CFW).
A motion was made by Commissioner Brown, seconded by Chair Jacobs to appoint the
fallowing to the Commission for Women (CFW):
Ms. Shanon Pounds
Ms. Yolanda Donaldson
Ms. Kiran Easwarachandran
Ms. Florence Glasser
Sally McKenzie
Maria de Bruyn
Hillsborough Township
At -Large
Chapel Hill Township
At -Large
At- Large
At- Large
All are with terms to expire June 30, 2007, except for Kiran Easwarachandran, which is
June 30, 2005.
VOTE: UNANIMOUS
(5) Human Services Advisory Commission
The Board considered appointments to the Human Services Advisory Commission
(HSAC).
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to
appoint the following to the HSAC: Tracy Cepeda to an At-Large position to expire March 31,
2007; Stephen Haebig to an At-Large position to expire March 31, 2007; and Ernest Roberts to
an At- Large Position to expire March 31, 2005.
VOTE: UNANIMOUS
(6) Transportation Services Board
The Board considered appointments to the Transportation Services Board {TSB) that
includes a representative from the County Manager's Office and the Board of County
Commissioners.
The Board appointed the following representatives to the Transportation Services
Board {TSB):
Orange County Planning Department Karen Lincoln
Economic Development Commission Dianne Reid
Emergency Medical Services Marcia Adams
O.P.C. Area Programs Judy Romanawski
Orange County Department on Aging Jerry Passmore
Orange County Department of Social Services Nancy Coston
Orange County Health Department Darrell Renfroe
Orange County Recreation and Parks Lisa Berley
Orange Enterprises Judy Stroupe
Town of Hillsborough Selection in process
VOTE: UNANIMOUS
The Manager ar his designee will attend the meetings, and the County Commissioners
respresentative will be determined. This will be discussed along with the Boards and
Commissions.
1Q. Reports-NONE
11. Closed Session-NONE
12. Adjournment
A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to
adjourn the meeting at 1 Q:4Q p.m.
VOTE: UNANIMOUS
Barry Jacobs, Chair
Donna S. Baker
Clerk to the Board