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Home My WebLink AboutORD-2012-019 Ordinance approving Budget Amendment #9-A and App. for NC Ed Lottery for SchoolsORD- -aOia- 01Q ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 15, 2012 Action Agenda Item No. 5— i SUBJECT: Applications for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools and Orange County Schools and Contingent Approval of Budget Amendment # 9 -A Related to School Capital Project Ordinances DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. CHCCS — Debt Service Application Attachment 2. OCS — Debt Service Application INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 PURPOSE: To approve applications to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2011 -12 debt service payments for Chapel Hill — Carrboro City Schools and Orange County Schools, and to approve Budget Amendment #9 -A (amended School Capital Project Ordinances), contingent on the State's approval of the applications. BACKGROUND: Both school systems have previously presented approved resolutions from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds for debt service payments and permitting current year withdrawals immediately after the State's quarterly lottery fund allocations. This expedites both the application process and the receipt of funds for the school systems. Currently, the accumulated available lottery funds for Chapel Hill — Carrboro City Schools ( CHCCS) total $492,654, and $304,880 for Orange County Schools (OCS). The attached applications request the State to release lottery funds to cover debt service for both school systems. Budget Amendment #9 -A provides for the receipt of the Lottery Funds, contingent on State approval of the applications, and substitutes the amount of Lottery Funds approved for debt service to both districts as additional Pay -As- You -Go (PAYG) funds for FY 2011 -12 for capital needs and projects, and amends the budgets for the following school capital projects: 2 Chapel Hill - Carrboro City Schools ($492,654): Classroom /Academic Improvements ($110,000) - Project # 53025 Revenues for this proiect: Appropriated for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised From General Fund (PAY G $485,000 $110,000 $595,000 Total Project Funding $485,000 $110,000 $595,000 Appropriated for this proiect: Doors /Hardware /Canopies ($27,654) - Project # 53023 Revenues for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised Classroom/Academic Improvements $485,000 $110,000 $595,000 Total Costs $485,000 $110,000 $595,000 Doors /Hardware /Canopies ($27,654) - Project # 53023 Revenues for this proiect: Appropriated for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised From General Fund PAYG $50,000 $27,654 $77,654 Total Project Fundin $50,000 $27,654 $77,654 Appropriated for this proiect: Mechanical Systems ($205,000) - Project # 54006 Revenues for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised Doors/Hardware/Canopies $50,000 $27,654 $77,654 Total Costs $50,000 $27,654 $77,654 Mechanical Systems ($205,000) - Project # 54006 Revenues for this proiect: Appropriated for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised From General Fund PAYG $541,721 $205,000 $746,721 Lottery Proceeds $959,247 $0 $959,247 Total Project Funding $1,500,968 $205,000 $1,705,968 Appropriated for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised Mechanical Systems $1,500,968 $205,000 $1,705,968 Total Costs $1,500,968 $205,000 $1,705,968 Planning for Future Projects ($150,000) - Project # 54009 Revenues for this nmiert- Appropriated for this nrniert- Current FY FY 2011 -12 FY 2011 -12 From General Fund PAYG 2011 -12 $0 Amendment $150,000 Revised $150,000 Total Project Funding $0 $150,000 $150,000 Appropriated for this nrniert- Orange County Schools ($304,880): Athletic Facilities ($115,322) - Project # 51027 Revenues for this roiect: Current FY FY 2011 -12 FY 2011 -12 From General Fund PAYG 2011 -12 Amendment Revised Planning for Future Projects $0 $150,000 $150,000 Total Costs $0 $150,000 $150,000 Orange County Schools ($304,880): Athletic Facilities ($115,322) - Project # 51027 Revenues for this roiect: Appropriated for this aroiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised From General Fund PAYG $80,000 $115,322 $195,322 Total Project Fundin $80,000 $115,322 $195,322 Appropriated for this aroiect: HVAC Upgrades /Improvements ($189,558) - Project #51013 Revenues for this proiect: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised Athletic Facilities $80,000 $115,322 $195,322 Total Costs $80,000 $115,322 $195,322 HVAC Upgrades /Improvements ($189,558) - Project #51013 Revenues for this proiect: A ppropriated for this project: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised From General Fund PAYG $524,292 $189,558 $713,850 Total Project Funding $524,292 $189,558 $713,850 A ppropriated for this project: Current FY 2011 -12 FY 2011 -12 Amendment FY 2011 -12 Revised HVAC Upgrades/Improvements $524,292 $189,558 $713,850 Total Costs $524,292 $189,558 $713,850 4 FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Chapel Hill — Carrboro City Schools is $492,654, and $304,880 for Orange County Schools. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the applications for NC Education Lottery Proceeds; and approve Budget Amendment #9 -A receiving the Lottery Funds and amending the School Capital Project Ordinances, contingent on the State's approval of the applications. I APPLICATION PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY County: Orange County LEA: Chapel Hill - Carrboro City Schools Address: P.O. Box 8181, Hillsborough, NC Approved: Date: Contact Person: Clarence Grier Title: Financial Services Director Phone: (919) 245 -2453 Project Title: FY 2011 -12 Debt Service (Spring 2006 Private Placement) Location: Type of Facility: Short description of Construction Project Debt Service associated with Spring 2006 Private Placement issued June 2007 for Chapel Hill - Carrboro City Schools Elementary #10 Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions / Renovations Repair Debt Payment/ Bond Payment TOTAL Estimated Project Beginning Date: July 2011 492,654.00 $ 492,654.00 Est. Project Completion Date: June 2012 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 492,654.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C -546. (Signature — Chair, County Commissioners) (Signature —Chair, Board of Education) Form Date: July 01, 2011 (Date) (Date) APPLICATION PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY County: Orange County LEA: Orange County Schools Address: P.O. Box 8181, Hillsborough, NC Project Title: Location: Type of Facility A-,t�'-k a Approved: Date: Contact Person: Clarence Grier Title: Financial Services Director Phone: (919) 245 -2453 FY 2011 -12 Debt Service (G.O. Bonds and Alternative Financing) Short description of Construction Project: Debt Service associated with G.O. Bonds - issued September 2005 for Gravelly Hill Middle School and Spring 2006 Alternative Financing for Gravelly Hill Middle Schop Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions / Renovations Repair Debt Payment / Bond Payment 304,880.00 TOTAL $ 304,880.00 Estimated Project Beginning Date: July 2011 Est. Project Completion Date: June 2012 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 304,880.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C -546. (Signature — Chair, County Commissioners) (Date) (Signature — Chair, Board of Education) (Date) Form Date: July 01, 2011 C I 1 Jr- The Board approved budget and capital project ordinance amendments for fiscal year 2011-12 for Health Department, Emergency Services, Sheriff's Department, Visitor's Bureau —Arts Commission, and Child Support Enforcement. I. Applications for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools and Orange County Schools and Contingent Approval of Budget Amendment#9-A Related to School Capital Project Ordinances The Board approved and authorized the Chair to sign the applications for NC Education Lottery Proceeds; and approve Budget Amendment#9-A receiving the Lottery Funds and amending the School Capital Project Ordinances, contingent on the State's approval of the applications. L Approval of a Resolution Regarding a Lease Agreement between Chapel Hill — Carrboro City Schools, NWN Corporation/Cisco Systems, Inc. and Key Government Finance, Inc. The Board approved and authorized the Chair to sign the resolution regarding a lease agreement between Chapel Hill-Carrboro City Schools (CHCCS), NWN Corporation/Cisco Systems, In., and Key government Finance, Inc. k. Contract Award for Master Planning Services, Southern Human Services Master Plan The Board approved the Professional Services Agreement with Clarion Associates ("Clarion") in an amount not to exceed $110,000 for the Development of a Master Plan and potential Special Use Permit modifications for the Southern Human Services Campus; and authorized the Chair to execute the Agreement. 6. Public Hearings NONE 7. Regular Agenda a. Resolution Regarding the Next General Reappraisal of Real Property The Board considered 2015 as the optimal year for the next general reappraisal of real property and to approve a resolution establishing the year for the next general reappraisal of real property in Orange County. Tax Administrator Jenks Crayton said that if there was a revaluation now the problem would be made worse. There has been a drop in sales. Foreclosures are running at twice the level of last year. Also, none of Orange County's neighbors are planning to do a revaluation before 2015, which is the Manager's recommendation. Chair Pelissier made reference to the packet of information from Joe Phelps. PUBLIC COMMENT: Joe Phelps said that he has been in real estate for 25 years and is a broker/owner of Phelps Realty. He had requested previously to make a presentation to the Board of County Commissioners about why the County needs to stay on schedule for the tax revaluation, but it was denied. He said that he did meet with the Tax Administrator and it was a good conversation, but he did not agree with him about everything, especially the COD. He referred to several discrepancies that he thought existed in Mr. Crayton's presentation. He went through his handout: "In the packet tonight on this subject there are some statements I think are very misleading. Orange County is not like many other counties in North Carolina. We don't have the high unemployment others have and we have many high paying jobs in the Triangle, so to compare Orange County to other not doing revaluation I think is misleading. The big thing is the numbers stating there will be a shortfall in everyone's budget. After revaluation you have to