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Home My WebLink AboutORD-2001-004 Budget Amendment #6 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 2001 Action Agenda Item No. � SUBJECT: Budget Amendment#6 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Budget as Amended Spreadsheet Donna Dean 245-2151 Smith Middle School Construction Capital TELEPHONE NUMBERS: Project Ordinance Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and Smith Middle School Construction Capital Project Ordinance. BACKGROUND: Department on Human Rights and Relations 1. The Department of Human Rights and Relations has been awarded a grant in the amount of $1,150 from the North Carolina Humanities Council. This grant provides financial assistance for the department's "Orange County Youth Summit 2001: Building Bridges from Tolerance to Acceptance". No additional County funds are required in order to receive these funds. (see column 1, Attachment 1) Orange County Public Library 2. The Orange County Arts Commission recently awarded the Orange County Library two grants: • An $800 grassroots grant will enable the Library to purchase supplies for its Crafts, Hobbies, Arts, Kids Activities (CHAKA) Program. • $1,000 for the arts program entitled Library Art Gallery. The grant money will be used to renovate the Orange County Public Library's art gallery by installing a new, no-nails, no- hooks hanging system. This will allow artwork to be displayed easily and allow more flexibility in the arrangement and sizes of artwork. No additional County funds are required for the receipt of these funds (see column 2, Attachment 1). 2 Department on Aging 3. On January 18, 2001,. the Orange County Board of .County Commissioners approved the receipt of a $5,000 grant for the Department on Aging. This grant, related to mistreatment of elder citizens in the County, will provide funds for an educational program aimed at reducing the number of elders who are victims of hidden abuse and/or neglect. The department will use the funds for training materials and supplies, and travel reimbursement. No additional County funds are required for the receipt of this grant (see column 3, Attachment 1). Smith Middle School 4. Work at the Smith Middle School site is progressing. To-date, the Commissioners have approved funds $16,731,721 for site development, construction contracts, and professional fees. The project budget included in the County's 2000-2010 Capital Investment Plan for the school totaled $19.8 million. The Chapel Hill-Carrboro City Schools anticipate project spending to total $19,420,000 leaving project savings of approximately $380,000. At their December 2000 Retreat, the Commissioners approved use of a portion of the anticipated project savings totaling $132,184 for planning of the District's Elementary School #9. . Recently, the Chapel Hill-Carrboro City Schools requested that the Commissioners appropriate additional funds totaling $2,820,463 to enable the District to continue moving forward with the project and equipment and other one-time start-up items. This request is iri accordance with the Board of County Commissioners' Policy on Planning and Funding School Capital Projects and provides funding through the Design and Construction Phase of this project. As the project progresses, the Board of Education has the latitude to shift funds between major components without bringing an amendment back to the Commissioners. The School Superintendent will provide the County Manager with written project updates at their monthly meetings and, in turn, the County Manager will provide updates to the Commissioners. At the completion of the project, staff will bring a final capital project ordinance to the Commissioners. This provides an opportunity for the Commissioners to see how the original project budget compares to the final budget, and serves as the mechanism for the official close out of the project. The following table provides details regarding the request: 3 Funding Funding Approved Prior Requested Total Project to 02/20/01 02/20/01 Funding Site Acquisition $22,600 $0 $22,600 Site Development Approved prior to 2/20/01 $2,205,197 $0 $2,205,197 Additional fill dirt(originally planned to excavate from playing field site) $0 $147,041 $147,041 Sodding and irrigation for 3 fields (including Town of Carrboro field) $0 $165,000 $165,000 Upgrade current CHHS practice field to main playing field for SMS $0 $175,000 $175,000 Upgrade sewer connections (as required by OWASA) $0 $23,265 $23,265 Roadway improvements (required by NCDOT) $0 $28,497 $28,497 Total Site Development $2,205,197 $538,803 $2,744,000 Fees Approved prior to 2/20/01 $1,505,000 $0 $1,505,000 Additional on-site soil testing $0 $45,000 $45,000 Additional fees to Town of Carrboro for engineering and ecological consultants/testing/surveys $0 $38,000 $38,000 Increasing Project Manager's presence on site $0 $15,000 $15,000 Total Fees $1,505,000 $98,000 $1,603,000 Construction $12,779,924 $132,184 $12,912,108 Technology. $0 $831,000 $831,000 Moveable Equipment $0 $685,000 $685,000 Start-Up Costs $0 $350,000 $350,000 Contingency $219,000 $185,476 $404,476 Total Project Budget $16,731,721 $2,820,463 $19,552,184 (see Attachment 2, Smith Middle School Construction Project Ordinance). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments and the Smith Middle School Construction Capital Project Ordinance. v,auyu vvunty uuuyct IJIUIfIdIH:C IJ dIIJUJIUVU d5IU11UWS: Bud et Amendment#6(2120101 #1 Receipt of NC #2 Receipt of Arts #4 See attached Original Budget As Amended Humanities Council Commission rants #3 Receipt of Elder 9 Smith Middle School Budget As Amended Budget Through BOA#5 grant for Human for Orange County Mistreatment grant for Department Aging Construction Capital Through BOA#6 Rights&Relations Library programs Dep on J Project 'eneral Fund tevenue 'roperty Taxes $ 68,043,123 $ 68,043,123 $ - $ $ $ $ 68,043,123 ;ales Taxes $ 14,874,536 $ 14,874,536 $ - $ $ _ $ $ 14,874,536 .;cense and Permits $ 979,842 $ 979,842 $ $ _ $ $ _ $ 978,842 ntergovernmental $ 12,572,935 $ 12,664,757 $ 1,150 $ 1,800 $ 5,000 $. - $ 12,672,707 :harges for Service $ 5,190,003 $ 5,190,003 $ $ - $ - $ - $ 59190,003 nvestment Earnings $ 11800,000 $ 1,800,000 $ 1,800,000 Aisceltaneous $ 412,168 $ 420,618 $ 420,618 -ransfers from Other Funds $ 1,225,000 $ 1,225,000 $ 1,225,000 'und Balance $ 3,884,820 $ 4,771,136 $ 4,771,136 'ota/General Fund Revenues $108,982,427 $ 109,969,015 $ 1,150 $ 1,800 $ 5,000 $ $ 109,976,965 $ 109,969,015 $ 109,976,965 :xpenditures :ommunity Maintenance $ 1,118,954 $ 1,183,601 $ $ $ - $ $ 1,183,601 8eneral Administration $ 3,691,375 $ 3,825,238 $ $ $ _ $ - $ 3,825,238 ax and Records $ 2,461,953 $ 2,536,519 $ $ $ - $ - $ 2,536,519 :ommunity Planning $ 2,279,655 $ 2,310,490 $ $ $ - $ $ 2,310,490 iuman Services $ 24,345,716 $ 24,612,309 $ 11150 $ 1,800 $ 5,000 $ $ 24,620,259 'ublic Safety $ 9,931,710 $ 10,044,752 $ $ _ $ _ $ - $ 10,044,752 'ublic Works $ 3,741,670 $ 3,846,846 $ 3,846,846 :ducation $ 40,493,653 $ 40,493,653 $ 40,493,653 ton Departmental: Outside Agencies $ 1,696,698 $ 1,743,699 $ 1,743,699 Miscellaneous $ 1,405,788 $ 1,556,653 $ 1,556,653 Debt Service $ 13,224,836 $ 13,224,836 $ 13,224,836 Transfers Out $ 4,590,419 $ 4,590,419 $ 4,590,419 Iota/General Fund Appropriation $108,982,427 1 $ 109,969,015 $ 1,150 $ 1,800 $ 5,000 $ $ 109,976,965 Smith Middle School Construction/K-12 Campus Attachment 2 5 Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct Smith Middle School, co-located on the Seawell Elementary School and Chapel Hill High School campus. This project will be financed with proceeds from the 1997 bond referendum and impact fees. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through—FY— - I'hrough FY- 1999-00 �Lppropriation 2000-01 Sales Tax $0 $0 $0 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $16,731,721 $2,820,463 $19,552,184 Total Funding] $16,731,721 $2,820,463 $19,552,184 Section 4. The following amount is appropriated for this project: roug h FY 2000-Ul Through 1999-00 Appropriation 2000-01 Site Acquisition $22,600 $0 $22,600 Site Development $2,205,197 $538,803 $2,744,000 Fees $1,505,000 $98,000 $1,603,000 Construction $12,779,924 $132,184 Z$12,912,108 Technolo $0 $831,000 000 Moveable E ui ment $0 $685,000 000 Start-U Costs $0 $350,000 000 Contin enc $219,000 $185,476 476 Total Costs $16,731,721 $2,820,463 184 Section 5. The following amount is transferred from this project: Through - roug rans er to Elementary c 00 1999-00 1 Appropriation 2000-01 #9 $0 1 $132,184 $132,184 Section 6. The following amount remains appropriated for this project: Pro'ect Budget Less: Transfer Remaining Budget mit i e c o0 Construction $19,552,184 $132,184 $19,420,000 Smith Middle School Capital Project Ordinance 6 Page 2 Section 7. This ordinance supersedes all previous Smith Middle School Capital Project Ordinances. Section 8. This Ordinance shall remain in effect from July 1, 1998 until October 31, 2001. Adopted this twentieth day of February 2001.