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HomeMy WebLinkAbout2001 S Co Manager - Contract with OWASA to Extend Main Water Lines to Historic Rogers Road Neighborhood- zoo Page 1 of 5 — OFFICE FOR THE PERMANENT AGENDA FIB NORTH CAROLINA ORANGE COUNTY INTERLOCAL AGREEMENT RELATING TO CONSTRUCTION OF A WATER MAIN EXTENSION PROJECT IN THE ROGERS ROAD AREA This Interlocal Agreement for the construction of a water main project in the Rogers Road Area is dated as of T&26 Z , 2001, and is by and between Orange Water and Sewer Authority (hereinafter OWASA), an authority organized under Chapter 162A, North Carolina General Statutes, and the County of Orange (hereinafter County), organized under Chapter 153A of the North Carolina General Statutes. WHEREAS, the County desires at its expense to construct and install an extension of water main along Rogers Road, from its intersection with Rusch Road, to the northern Chapel Hill Urban Services boundary, and the area immediately east and west of Rogers Road, as detailed in the attached map in Exhibit A (hereinafter the Project); and, WHEREAS, the County desires OWASA to design and construct this water main project for the Rogers Road Area; WHEREAS, OWASA desires to assist the County with the successful completion of this Proj ect; NOW, THEREFORE, the parties agree as follows: 1. Purpose. The purpose of this Agreement is to establish the financial and other responsibilities of the parties for the water main extension project for the Rogers Road Area, as represented in the map included in Exhibit A (the Project). Page 2 of 5 2. Design phase. a. A design consultant shall be selected by and under contract with OWASA to develop plans for the Project. The design shall be based on specifications and requirements provided by OWASA. Both parties shall approve the scope of work for the design consultant. b. The costs of the design work shall initially be paid for by OWASA. The County shall periodically reimburse OWASA for all costs associated with the design of the Proj ect. c. In order to ensure proper and effective project management, the design consultant and any sub - consultants shall report to OWASA staff who shall work closely with County staff to ensure the County's requirements for the Project are met. In the event of any apparent conflicts between the County's and OWASA's requirements, the parties shall work together to find reasonable compromise and accommodations for the Project. d. In close coordination with OWASA and consistent with the need for effective project management as outlined in Section 2c above, the County Staff will have full access to the design consultant and all relevant sub - consultants for any aspect of the Project. OWASA will authorize the design consultant and subcontractors to meet with County representatives or provide any information needed by the County on any aspect of the Project. 3. Construction phase. a. The bidding procedure for the construction contract shall be administered by OWASA. County staff will participate in review of bid documents and submitted bids. b. The contract will be awarded and entered into by OWASA, taking into consideration the recommendations and requests of the County. Page 3 of 5 c. As identified in the construction contract documents, all expenses associated with the water main extension project shall be the final responsibility of the County. The County shall periodically reimburse OWASA for all construction- related expenses. d. In order to ensure proper and effective project management with the construction contractor, OWASA staff will administer the contract. OWASA will keep the County fully advised with respect to the construction work with regular reviews by County staff, so that any potential problem can be identified and resolved. 4. Post construction ownership interests of the parties. a. Upon satisfactory completion of the Project, OWASA shall retain title of the public water main and be responsible for operations and maintenance of these facilities. 5. Duration of the agreement. a. The design and construction responsibilities and obligations of the parties shall continue until the Project has been completed unless terminated as specified in Section 5b of this agreement. b. The County may terminate this agreement without cause prior to award of contract for construction. If the agreement is terminated, the County agrees to pay OWASA for all cost and expenses incurred prior to termination. There shall be no termination of this agreement once the Project has been awarded to the contractor for construction. 6. The County shall allocate sufficient funds to pay for all the expenses actually incurred within the scope of this agreement. 7. Both parties agree that it may be necessary to change the scope of work for the design consultant and/or the construction contractor. Change orders required for the Project will be approved by OWASA. However, OWASA shall keep the County fully advised with respect to all change orders necessary for completion of the Project. Page 4 of 5 8. Payment of the design consultant and the construction contractor will be administered and made by OWASA. The County will be invoiced monthly and will reimburse OWASA in full within 30 days for all expenses related to this project as provided in Sections 2b and 3c. In addition to design and construction expenses reimbursement, the County shall also reimburse OWASA all reasonable administrative overhead cost associated with its staff for overseeing and managing the Project. OWASA shall itemize all such expenses in the monthly invoices billed to the County. 9. Each party will designate a single point of contact for the day -to -day administration for all aspects of this agreement for the express purpose of efficient project management. It will be the responsibility of this contact person to disseminate information to their respective organizations. 10. Both parties recognize the importance of timely reviews and approvals. Each party will use their best efforts to provide and complete responses to issues dealing with plan reviews, proposed change orders, payment, and project acceptance. writing. 11. All amendments to this agreement sliall be approved by both parties and must be in 12. Both parties agree that there are many issues and details relating to the successful completion of this project which are not specifically covered in this agreement. Both parties further agree to share a guiding principle of "trust and support" with respect to successfully resolving any issues which may arise during the duration of this agreement. Page 5 of 5 The parties have entered into this Interlocal Agreement this 2 day of J c� E, 2001. Stephen H. Halkiotis, Chair Peter C. Gordon, Chair Orange County Board of Commissioners Board of Directors Date Geoffrey L. Gledhill, Attorney County of Orange FIA0 Date Orange Water and Sewer Authority Date Ap roved fo Robert Epting, tsquire Orange Water and Sewer Authority &KWIC Date ..o W w N Ono F w h O a a z O 00 z wa z� a w h A O a a w O a m