HomeMy WebLinkAboutAgenda - 05-15-2012 - 5hoRp-ao~a-o~g
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 15, 2012
Action Agenda
Item No. S-h
SUBJECT: Fiscal Year 2011-12 Budget Amendment # 9
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2011-
12.
BACKGROUND:
Health Department
1. The Health Department has received the following additional revenue:
• Donation - receipt of $400 from Kidcycle, LLC, to help supplement the cost of
care management and program supplies/materials for the department's Families
in Focus program.
• UNC Institute for Public Health - receipt of $300 in reimbursement services an
Orange County staff member provided as a site visitor for an accreditation review
project in Scotland County.
• Aid to Counties funds - receipt of $9,645 from the North Carolina Department
of Health and Human Services to allow department staff to participate in
Motivational Interviewing training - a person-centered conversation method for
addressing the common problem of ambivalence about change, with a focus on
building rapport in the initial stages of the client-provider relationship.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 1, column 1)
Emergency Services
2. The Orange County Emergency Services Department has received notification from the
N.C. Department of Crime Control and Public Safety of additional supplemental grant
funds of $14,636 related to the 2011 Emergency Management Performance Grant
award. The department plans to use these funds to assist in maintaining the
comprehensive Emergency Management Program. This budget amendment provides
for the receipt of these additional grant funds, and amends the following grant project
ordinance: (See Attachment 1, column 2)
Emergency Management Performance Grant ($14,636) - Project # 71049
Revenues for this project:
Current FY
2011-12 FY 2011-12
Amendment FY 2011-12
Revised
EM Performance Grant funds $15,000 $14,636 $29,636
Total Pro'ect Fundin 315,000 $14,636 529,636
Appropriated for this project:
Current FY
2011-12 FY 2011-12
Amendment FY 2011-12
Revised
EM Performance Grant $15,000 $14,636 $29,636
Total Costs $15,000 514,636 ;29,636
Sheriff s Department
3. The Sheriff's Department has requested to purchase finro (2) replacement transport vans
totaling $48,060. Of the total, $38,128 is currently budgeted and available in the
department's vehicle recurring capital account, and the remaining amount of $9,932
would be appropriated out of received drug funds, which currently resides in a balance
sheet account within the general ledger system. This budget amendment provides for
an appropriation of $9,932 from the County's fund balance for the transfer of these
funds from the drug fund account to the Sheriff s departmental recurring capital account
for the purchase of these vehicles. (See Attachment 1, column 3)
Visitor's Bureau - Arts Commission
4. The Orange County Arts Commission received a decrease of $3,516 in the State Arts
Grant allocation during FY 2011-12. This change represents an 11.76% decrease in the
amount available for state artist grants, reducing the original budget from $33,407 to
$29,891 for the remainder of the current fiscal year. (See Attachment 1, column 4)
Child Support Enforcement
5. Child Support Enforcement, in an effort to improve efficiencies in its operation, will
contract with Starpoint Global Services for the systematic scanning of case files and
records belonging to Child Support Enforcement. This budget amendment provides for
reimbursement revenue of up to $52,000 to cover the cost of the scanning services.
(See Attachment 1, column 5)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and grant project ordinance amendments for fiscal year 2011-12.
~~~s
C
d
v 3
c o
d`
6 ~
a
ma
va
7 C
m E
N ~
~ y
O U
N G
V ~
m ~
O
O m
aa
T 3
C m
O C
U ~
O
~U
t m
N p~
O`
~~
N
N ~
t O
U N
r d
Q F
9
C A
EO
¢m
e c
w y
~ ~
a~
at
~~
m ~
~
~ ~
q
^~
ne
e
N e
V
W.~
M
~~
O
~
no
M
n
M
s osg
~ e
' n
c .. ~ x
Q 0 .y
SSE°r
`oz
~
8w'S~N
„
N~
~ W? ~ M N M N N N
O `
O s ~Q~N
Z
e~ »o-'.
o ~~`o
N ~ ~
~
E -
m
`E3~~a~
~~°ee`'~~
~
0 M M M N N
q m C O 0 y
U Q L o O
Z
a ~ N N
m
y
~
m~ eg
` ~
az
~
p ~`O8~e8
I
IL 3
m~
`~
.
L~~
v
L
p°`w
~ ~ ~ c o ~ ~
m 'e~
a~ ~ o a c ~ m~ m c~ c~~'' ~ E
E $ e° m ~ m
~
~
S 3~E d
w~
c
3 ~~ eg ~a ~~ e
E ~$€ ~ c~ E~a
t0
z W m° y w~ t° °
E v ~ w~
s a°~
rc$ c E'ce..°.om o g
~ N
~ ~~ Y ~
o
g= m otp a'a s~e g
gn~ m Q
~~ mLL p~~~= V'S2 ~~S^~
v
E
m95ge
Za~E m
Z
~ n
u
`~
~e _
~
.
.
a
aie3 m. .~o ..n
°
c'k ~ w
' °o i
.". r°
ne~
w°ro °n n
e
Q m •~ ~ N 01
tlN p
~ ~
p O
9 L
~ ~
m
N
M
N
N
9
'o q p
e b~
Y
a r e
o u A m
~ w v
~E
c~ Q
~
g ~
n3[
~ §jy
~ m
9
m
M
N
MN
NM
MNN
ES Sb
:~
a`
E LL
o ~,
c
+
W V
0
~
(~
n
~
~
Y
q
p
r
N
b
O ~p
R O
O W
e m 1 ` A M
W Y b
m
~
O
M
9 C
c ~
~
LL
zC
C - u
~ Z c
C rs c
~ LL
e
~
x
f
.
%
6
~
E q
E,~`o m
W~
c w E c C
Q
A c
?
. ~ r o oo jEm ~
~mt9
m m
U' S' °
6 -
tl ~
l J ~ 1°
~ U ~ ~
C f • ~`o
f LL 1~
9
C Y
Eo
am
ac
m a
~ ~
a~
~ ~
m
_ ~ d C
>e -
T ~Q r o ~
gSES`o~
m N o n $ ~
~ ~m
~ W ~
m ~ ~
m
~C_ ~QOrv
~ Q y m N m_ ~
0 a. _ ~ `o ... t~ ~
~ ~ o s ~i ry ~ N
H 'm m }
a~ ~~ P m~ C LL
v (7
c°E om~
~ o r e
.3~~~'=.c°,aE
m~gg° $a8~
g€WLLO~.$'e`8
,~~~~~~~~~
~-»~N ~~=
m -a
~ _~-
n c~ s€ m E p~ +,1c o:'~ m E~
m~ oP°c°-'~~~ B~g
~ww°~~w ~~:E$~E~~
~'°t~ ~ag ~
a w a° ~2
c°
LE.~oE`.Q. m~mm ~~~c
Tano E ~°~O~ mwS ~ q3 ~
u ~~ a a M_ ° V ,~ ~
~ W o.r~. ~ o e z a° E~ z~ 2
sx° o~i` ~~a e,~ ~
0
9 ~
~a
°m
M L
~ O
O ~
O ~
~ ~
m
V
C
g~ b' E
~~ a
~ =
~ x s °°
~
~~~~ m
u II
m 2
a` o
E LL
~ £
W ~
U
Q
7
m
4
O
'C
O
O
N
M O O
O r
b m
N
N
O
O~
N M
n m
O
m 0
N N
~
M
N
~
H
O
M N
~
~
H
N
H
H
M
N
N
M
~
N p
W~
N
N
~
r
N
m
m
N
N
M
M
H
N
H
~
H m
m
M N
~
M q ~
b'
M
~
w
0 0
$°e
n 0 0
d 0
°oi
od~ 0 o
:m
m
~
~
~°o
H
H
N
H
H ro
H
.~~i
N
m g'
N ~ p
M M
, N ~ n ~ ^ m e n
N N
N N
N M
M
N
M N
M
N
N
N
N
M
M
N N
M ~ V
M M
M
NM
N r N
N
N
M
N
N
~ q
M N
~
H
r
N
M
H
M
M
M
N
N
n N
M N
N ~
M ~I Y
M N
~
m
m
~
Y
~
y 1
~
~
°
s
~
(~'1 ~
., y ~ n
c E W
y _
~ s
Y ~
L~° 4
E
z °
= s
~
> E
U ~
m m
p`
^
~ p
_ a
`o m ~
~ c
m
o
'" E
~ E
~
o a
m^E'
g
c~~
m
~
~
2
=
e
Q
=
°' c
~
m
a
=
m
c
~
~
° i
c~
L
a
a ~
'
y~
>~
f
~
o
mc
W E
N
~
? ~
y!2- a
~ y
m
s =
m
K L
m
~
E ~
~ _
~ c~
'n
~~
Q
m
~ ~
~
' O
v~ C~
~
'p
p~
~
E
a
y
m
o~
V ~
LL+
m
d
~ y
W e
= o
= E
N j
E
9
x q
~ y
~ o
~
q
s~
c
~ qa
~~
m m
n ~
E o
~
~n
V
f=
°~
` ~
'v
W c
V~ [7 ~
y E 3
Z C 2
E
U •=
N
~i C9
Q m
~
V tl H
z
U s
~°
2 o
S
~ c
~ H
-
U a
~.
Z U
a
~ W
~n Q
U
- BZ
i ~
o Z v
C_
m
~ c
N V
=
O
C
N m€
N'C n
Q wm. mp
u}~
a
o
°
~
~
s
m~ Q
E
mm
c
c
m
E
c
~
r
~ l
`~ 9
'~"
E E W
~ ~ ~
3
~
a y
aa ~
- u~
aL
c
i i
ac o ( f N W ,~
K } m ~ N U U W 6~
20 2 Z (~ U U f%l U S2 O p ~ S O O f9 I
i S U Z m U ~
/4~-~~~ ~ 6
Year-To-Date Budget Summary
Fiscal Year 2011-12
Generai Fund Budget Summary
Ori inal General Fund Bud et $178,177,522
Additional Revenue Received Through Budget
Amendment #9 (Ma 15, 2012)
Grant Funds $167,244
Non Grant Funds $3,845,365
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $806,519
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $375,356
Total Amended General Fund Budget $183,372,006
Dollar Change in 2011-12 Approved
General Fund Bud et $5,194,484
% Change in 2011-12 Approved General
Fund Budget 2.92%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
783.925
Original Approved Other Funds Full Time
Equivalent Positions
87.750
Position Reductions durin Mid-Year 1.000
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2011-12
870.675
$10,000 for the County's share of a
vehicle replacement as requested by
the U.S. Forest Service (BOA #1);
$192,243 to cover funding shortfall of
Link Center Geothermal HVAC Project
(BOA #1-B); $110,573 in insurance
proceeds received in FY 2010-11 to
cover purchase of 3 ambulances
(BOA #2-B); $21,974 for budget
carryforvvards from FY 10-11 and
$7,334 for Hyconeechee Car per
MOU (BOA #6); $23,300 for
purchase of a new van for Economic
Development (BOA #8); $9,932 to
cover remaining cost of two (2)
transport vans (BOA #9)
s of Smart Start funds
soaated with Intensive
~me Ysiting Grant
~gram in Health;
iployee was reassigned
a vacant position within
: departrnent in GF