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HomeMy WebLinkAboutAgenda - 06-27-2002 - 5a 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 27, 2002 Action Agenda Item No. J'9 SUBJECT: Adoption of 2002-03 Budget, Capital and Grant Project Ordinances DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): • Attachment 1: Orange County Budget Ordinance for FY 2002-03 INFORMATION CONTACT: • Attachment 2: Adjustments to the Manager's Donna Dean, 245-2151 Recommended 2002-03 Budget • Attachment 3: Summary of Grant Project TELEPHONE NUMBERS: Ordinances Hillsborough 732-8181 • Attachment 4: Summary of County and Chapel Hill 968-4501 School Capital Project Ordinances Durham 688-7331 • Attachment 5: Six Month Hiring Freeze Policy Mebane 336-227-2031 • Attachment 6: Personnel Ordinance Revisions PURPOSE: To approve the 2002-03 budget ordinance, capital project ordinances, grant project ordinances, Six Month Hiring Freeze Policy, personnel ordinance revisions and fee schedule accordance with the actions taken by the Board of Commissioners at the June 24, 2002 budget work session. BACKGROUND: Budget Ordinance — At the June 24, 2002 budget work session, the Board of County Commissioners approved the budget for the upcoming 2002-03 fiscal year. The attached spreadsheet, Adjustments to the 2002-03 Manager's Recommended Budget, outlines the Board's changes. The attached Budget Ordinance for FY 2002-03 also reflects the changes that the Board made. Grant Project Ordinances — The 2002-03 fiscal year budget includes several State and Federally funded projects. These projects are accounted for in a separate fund and are shown in the Budget document on the associated departmental pages under"Other Funds." Attachment 3 of this abstract provides a summary of the individual grant project ordinances. Copies of the individual grant project ordinances will be available for the Board at the June 27,2002 BOCC meeting. Capital Project Ordinances — This year the Board made changes to some existing capital project ordinances and approved funding for other School and County projects. Attachment 4 of this abstract provides a summary of the individual capital project ordinances for both School districts and the County projects. Copies of the ordinances will be available for the Board at the June 27,2002 BOCC meeting. 2 • Six Month Hiring Freeze — At the June 24, 2002 budget work session, the Board approved a six- month hiring freeze of non-critical positions for fiscal year 2002-03. Attachment 5 of this abstract is a copy of the Six Month Hiring Freeze Policy that was included in the Manager's Recommended 2002- 03 Budget Appendix C. Personnel Ordinance Revisions —The approved budget for fiscal year 2002-03 does not provide for In-Range Salary Increases or Meritorious Service Awards. Attachment 6 of this abstract, Personnel Ordinance Revisions, suspends the provisions for these programs as of July 1, 2002 for employees with WPPR review dates of July 1, 2002 and after. FINANCIAL IMPACT: Adoption of the ordinances establishes the authority to implement the County's budget, grant and capital ordinances, six month hiring freeze of non-critical positions, personnel ordinance revisions and fee schedule for FY 2002-03. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners implement the six month hiring freeze of non-critical positions and approve the budget, grant and capital ordinances, personnel ordinance revisions and fee schedule for FY 2002-03. 4 Attachment 1. Fiscal Year 2002-03 Budget Ordinance Orange County, North Carolina Be it ordained by the Board of Commissioners of Orange County Section I. Budget Adoption There is hereby adopted the following operating budget for Orange County for this fiscal year beginning July 1, 2002 and ending June 30, 2003, the same being adopted by fund and activity, within each fund, according to the following summary: Fund Current Interfund Fund Balance Total Revenue Transfer Appropriated Appropriation General Fund $113,084,838 $3,436,304 $2,666,008 $119,187,150 Emergency Telephone Fund $363,535 $0 $0 $363,535 Fire Districts Fund $1,821,516 $0 $51,564 $1,873,080 Section 8 (Housing) Fund $4,488,536 $0 $0 $4,488,536 Community Development $677,762 $0 $0 $677,762 Fund Efland Sewer Operating Fund $46,000 $34,000 $0 $80,000 Revaluation Fund $0 $85,000 $56,277 $141,277 Visitors Bureau Fund $558,750 $0 $143,495 $702,245 Solid Waste/Landfill $4,380,212 $0 $1,862,484 $6,242,696 Operations Fund Section II. Appropriations That for said fiscal year, there is hereby appropriated out the following: Function Appropriation General Fund Community Maintenance $1,292,542 General Administration $4,375,417 Taxation and Records $2,615,031 Community Planning $2,636,608 Human Services $28,166,125 Public Safety $10,973,213 Public Works $4,038,718 Education $44,150,357 Contributions to Outside Agencies $1,744,291 Miscellaneous $1,023,809 Debt Service $16,229,355 Transfers to Other Funds $1,941,684 Total General Funoi $119,187,150 Emergency Telephone System Fund Public Safety $363,535 Total Emergency Telephone $363,535 System Fund Fire Districts Cedar Grove $132,346 Chapel Hill $552 Damascus $17,386 Efland $153,140 Eno $203,109 Little River $124,296 New Hope $226,420 Orange Grove $210,069 Orange Rural $324,443 South Orange $309,175 Southern Triangle $61,314 White Cross $110,830 Total Fire Districts Fund $1,873,080 Section 8 (Housing) Fund Human Services $4,488,536 Total Section 8 Fund $4,488,536 Community Development Fund (Affordable Housing Program) Human Services $60,000 Total Community Development $60,000 Fund(Affordable Housing Program) Community Development Fund (HOME Program) Human Services $617,762 Total Community Development $617,762 Fund Efland Sewer Operating Fund Public Works $80,000 Total Efland Sewer Operating $80,000 Fund Revaluation Fund Taxation and Records $141,277 Total Revaluation Fund $141,277 Visitors Bureau Fund Community Planning $702,245 Total Visitors Bureau Fund $702,245 Solid Waste/Landfill Operations Solid Waste/Landfill Operations $6,242,696 Total Solid Waste/Landfill $6,242,696 Operations Section III. Revenues The following fund revenues are estimated to be available during the fiscal year beginning July 1, 2002 and ending June 30, 2003, to meet the foregoing appropriations: Function Appropriation General Fund Property Tax $77,904,343 Sales Tax $15,697,712 Licenses & Permits $1,360,285 Intergovernmental $11,042,411 Charges for Services $5,743,292 Investment Earnings $600,000 Miscellaneous $736,795 Transfers from Other Funds $3,436,304 Appropriated Fund Balance $2,666,008 Total General Fund $119,187,150 Emergency Telephone System Fund Charges for Services $363,535 Total Emergency Telephone System $363,535 Fund Fire Districts Property Tax $1,812,269 Investment Earnings $9,247 Appropriated Fund Balance $51,564 Total Fire Districts Fund $1,873,080 Section 8 (Housing) Fund Intergovernmental $4,488,536 Total Section 8 Fund $4,488,536 Community Development Fund (Affordable Housing Program) Intergovernmental $60,000 Total Community Development Fund $60,000 (Affordable Housing Program) Community Development Fund (HOME Program) 9 ) Intergovernmental $617,762 Total Community Development Fund $617,762 (HOME Program) Efland Sewer Operating Fund Charges for Services $46,000 Transfers from Other Funds $34,000 Total Efland Sewer Operating Fund $80,000 Revaluation Fund Transfers from Other Funds $85,000 Appropriated Fund Balance $56,277 Total Revaluation Fund $141,277 • Visitors Bureau Fund Occupancy Tax $450,000 Intergovernmental $93,750 Investment Earnings $15,000 Appropriated Fund Balance $143,495 Total Visitors Bureau Fund $702,245 Solid Waste/Landfill Operations Sales&Fees $3,955,125 Intergovernmental $140,000 Miscellaneous $500 Licenses & Permits $154,587 Interest on Investments $130,000 Appropriated Reserves $1,862,484 Total Solid Waste/Landfill Operations $6,242,696 Section IV. Tax Rate Levy There is hereby levied for the fiscal year 2002-03 a general county-wide tax rate of 83 cents per$100 of assessed valuation. This rate shall be levied in the General Fund. Special district tax rates are levied as follows: Cedar Grove 7.30 Chapel Hill 2.00 Damascus 2.60 Efland 2.85 Eno 4.40 Little River 4.50 New Hope 5.00 Orange Grove 3.90 Orange Rural 4.60 South Orange 8.50 Southern Triangle 2.60 White Cross 4.80 Chapel Hill-Carrboro School District 19.20 Section V. School Current Expense The current expense allocation for both school districts is $42,293,960. Of that total, there is hereby allocated a lump sum of $26,201,624 for Chapel Hill-Carrboro City Schools and $16,092,336 for the Orange County Schools. This appropriation equates to $2,516 per student based on the March 2002 North Carolina Department of Public Instruction certified average daily membership of 10,414 for Chapel Hill-Carrboro City Schools and 6,396 for the Orange County Schools. Section VI. School Recurring Capital Outlay The recurring capital outlay for both school districts is $1,856,397. There is hereby appropriated $1,150,038 for Chapel Hill-Carrboro City Schools for recurring capital. There is hereby allocated $706,359 for Orange County Schools for recurring capital. • Section VII. Schedule B License In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North Carolina State Statutes, and any other section of the General Statutes so permitting, there are hereby levied privilege license taxes in the maximum amount permitted on businesses, trades, occupations or professions which the County is entitled to tax. Section VIII. Animal Licenses A license costing $5 for sterilized dogs and sterilized cats is hereby levied. A license for un-sterilized dogs and a license for un-sterilized cats is $10 per animal. Section IX. Board of Commissioners' Compensation The Board of County Commissioners authorize that: • Compensation of County Commissioners will be adjusted in fiscal year 2002-03 to reflect adjustments that the Board may establish for permanent Orange County employees, during the 2002-03 fiscal year, for Cost of Living Adjustments and In-Range Salary Increases, if there are any adjustments. • Annual compensation for County Commissioners will include the County contribution for health insurance, dental insurance and life insurance that is provided for permanent County employees, provided the Commissioners are eligible for this coverage under the insurance contracts and other contracts affecting these benefits. • Annual compensation for Commissioners will include a County contribution for each Commissioner to the Deferred Compensation (457) Supplemental Retirement Plan that is the same as the County contribution for non-law enforcement County employees to the State 401(k) plan. • Travel expense allowances for Commissioners will be established at $150 per month for the Chairperson of the Board and at $125 per month for the other four Commissioners. Section X. Budget Control General Statutes of the State of North Carolina provide for budgetary control measures to exist between a county and public school system. The statute provides: Per General Statute 115C-429: (c) The Board of County Commissioners shall have full authority to call for, and the Board of Education shall have the duty to make available to the Board of County Commissioners, upon request, all books, records, audit reports, and other information bearing on the financial operation of the local school administrative unit. The Board of Commissioners hereby directs the following measures for budget administration and review: That upon adoption, each Board of Education will supply to the Board of County Commissioners a detailed report of the budget showing all appropriations by function and purpose, specifically to include funding increases and new program funding. The Board of Education will provide to the Board of County Commissioners a copy of the annual audit, monthly financial reports, copies of all budget amendments showing disbursements and use of local moneys granted to the Board of Education by the Board of Commissioners. Section XI. Encumbrances Operating funds encumbered by the County as of June 30, 2002 are hereby re- appropriated to this budget. This budget being duly adopted this 27th day of June 2002. Beverly Blythe, Clerk to the Board Barry Jacobs, Chair Stephen Halkiotis, Vice Chair Margaret Brown Moses Carey, Jr. Alice Gordon Attachment 2. Adjustments to the Manager's Recommended 2002-03 Budget 6/27/2002 Revenues Increase I Decrease Expenditures Increase I Decrease Manager's Recommended Revenue $122,850,400 Manager's Recommended Expenditure $122,850,400 Budget Budget Reduction of State reimbursements $3,070,363 Increase funding for Social Safety Net $190,000 Decrease Recommended Property Tax $1,853,600 6 Month Hiring Freeze $740,000 Increase by 2 cents(from 4.5 increase to 2.5 increase making approved tax rate 83 cents[an increase of 2.5 cents over the 2001-02 rate) Appropriated Fund Balance $216,063 Defer contribution to School/Park Reserve $308,000 Reduce funding allocation for the following Capital Projects Decrease contribution to Affordable $190,000 appropriated in prior fiscal years: Housing Initiative Equipment and Vehicles $100,000 Delay County contribution to School Capital $924,000 Equipment Storage $139,150 Delay purchase of County vehicles and $811,250 computer equipment storage Firearms Training $125,000 Reduce funding allocation for the following Capital Projects recommended in FY 2002-03: Justice Facility $295,000 Information Technology $160,000 Recreation&Parks Improvements $75,000 Lands Legacy Project $200,000 Utility Extension Development $165,000 NHSC $85,000 Loan Pool Reserve $75,000 Orange Enterprises $15,000 Orange Enterprises $10,500 Senior Centers $150,000 Whitted Human Services Center $60,000 Southern Human Services $170,000 Whitted Human Services Center $100,000 Total Revenue Changes $1,260,713 $4,923,963 Total Expenditure Changes $190,000 $3,853,250 Revised Revenue Budget 119,187,150 Revised Expenditure Budget $119,187,150 ATTACHMENT 3 Summary of Grant Project Ordinances Fiscal Year 2002-03 2002-03 New Grant Project Title Grant Funding County Manager Criminal Justice Partnership Program $217,021 Health Dental Screening (Smart Start) $20,000 Community Based Public Health Initiative $33,315 Child Service Coordination (Smart Start) $49,100 Community Health Awareness (Smart Start) $47,100 Intensive Home Visiting $115,037 Aging Senior Health Coordination $80,956 Total of all Grant Projects for 2002-03 $562,529 CAPITAL PROJECT ORDINANCES ATTACHMENT 4 FY 2002-03 Chapel Hill-Carrboro City Schools Funding Thru FY FY 2002-03 Funding Thru FY Project 2001-02 Appropriation 2002-03 Abatement Projects $85,000 $50,000 $135,000 Americans with Disabilities Act(ADA) $213,150 $25,000 $238,150 Athletic Facilities $1,307,387 $50,000 $1,357,387 Classroom/Academic Area Improvements $0 $120,000 $120,000 Doors, Hardware and Canopies $0 $218,123 $218,123 Electrical Systems $0 $125,000 $125,000 Elementary School#9 $12,560,784 $0 $12,560,784 Fire/Safety/Security Renovations $249,400 $540,000 $789,400 Indoor Air Quality Improvements $0 $75,000 $75,000 Mechanical Systems $995,490 $650,000 $1,645,490 Planning for Future Projects $0 $100,000 $100,000 Roofing Projects $938,626 $258,500 $1,197,126 Technology $6,832,502 $1,000,000 $7,832,502 Transportation Center Expansion $225,000 $100,000 $325,000 Window Replacements $0 $455,000 $455,000 Total Chapel Hill-Carrboro City Schools Project Costs $23,322,339 $3,766,623 $27,088,962 CAPITAL PROJECT ORDINANCES ATTACHMENT 4 FY 2002-03 Orange County Schools Project Funding Thru FY FY 2002-03 Funding Thru FY 2001-02 Appropriation 2002-03 Flooring Replacement $0 $54,000 $54,000 HVAC Upgrades and Improvements $0 $107,902 $107,902 Technology Application Project $7,240,200 $625,000 • $7,865,200 Cedar Ridge High School $27,960,000 $500,000 $28,460,000 Total Orange County Schools Project Costs $35,200,200 $1,286,902 $36,487,102 • CAPITAL PROJECT ORDINANCES ATTACHMENT 4 FY 2002-03 Orange County Projects Project Funding Thru FY FY 2002-03 Funding Thru FY 2001-02 Appropriation 2002-03 Public Buildings and Equipment Affordable Housing $1,337,500 $0 $1,337,500 Building Safety $103,451 $0 $103,451 Court Street Annex $130,000 $0 $130,000 Equipment and Records Storage $139,150 ($139,150) $0 Equipment and Vehicles Project $5,511,392 ($100,000) $5,411,392 Facilities Improvements $151,186 $0 $151,186 Government Services Annex $40,000 $0 $40,000 Handicapped Accessibility Project $55,000 $0 $55,000 Homestead Community Center $15,000 $0 $15,000 Information Technology $4,900,447 $170,000 $5,070,447 Livestock Scales Project $55,000 ($54,700) $300 Loan Pool Reserve $150,000 ($75,000) $75,000 New Courthouse Renovations Project $357,536 $0 $357,536 Northern Human Services Center Project $90,000 $140,000 $230,000 Northside Human Services Center Project $90,000 $0 $90,000 Old Courthouse Renovations Project $25,000 $50,000 $75,000 Orange Enterprises Capital Project $10,500 ($10,500) $0 Planning and Agriculture Building Capital Project $141,900 $0 $141,900 County Facilities Roofing Projects $683,100 $100,000 $783,100 Senior Centers Reserve $200,000 ($200,000) $0 Skills Development Center Project $2,056,340 $0 $2,056,340 Southern Human Services Center(Phase 2) $10„000 $10,000 $20,000 Whiffed Human Services Center $638,542 ($60,000) $578,542 Total Public Buildings and Equipment Project Costs $16,891,044 ($169,350) $16,721,694 CAPITAL PROJECT ORDINANCES ATTACHMENT 4 FY 2002-03 Public Safe Funding Thru FY FY 2002-03 Funding Thru FY Pro'ect 2001-02 A• •ro•riation 2002-03 Center $10,500 $0 $10,500 immimmiEMS/911 $125,000 $125,000 $0 Justice Facili Planning Pro'ect $625,000 $295,000 $330,000 Total Public Safe Pro'ect Costs $760,500 $420,000 340 50 Recreation and Parks Efland-Cheeks Communi School Park $858,690 $0 $858,690 Fairview Communi Park Pro'ect $75,000 $0 $75,000 Parkland and Recreation Facilities $180,000 $75,000 $105,000 Trian•le S gods.lex Pro'ect $2,900,000 $400,000 $3,300,000 Total Recreation and Parks Pro ect Costs $4,013,690 X25 000 $4,338,690 Public Works Fairview CIa Ca• Pro'ect $50,000 $36,000 $14,000 Total Public Works Pro ect Costs $50,000 $36,000 $14,000 i,.t` !-- m L'w..,,.i::.. ... *-37a - ,m..tw':::.:,-, h. ,ate: Water, Land and Sewer Resources Efland Sewer Extension $100,000 $0 $100,000 Resource Lands Conservation(Lands Le.ac $8,739,577 $200,000 $8,939,577 Utili Extension Develo•ment Pro'ect $205,000 $165,000 $40,000 Total Water,Land and Sewer Resources $9,044,577 $35,000 $9,079,577 Total of Count Ca•ital Pro ects $30,759,811 $265,350 $30,494,461 7. , 7"' # .:1, ';;":7.',2:,',,:71',''-.:. ; Grand Total for Ca•ital Pro'ects Costs $89,282,350 $4,788,175 $94,070,525 Attachment 5 Six Month Hiring Freeze Policy Effective July 1, 2002 1. Coverage Applies to non-critical permanent position openings totally or partially funded from the County General Fund (Fund 10). This includes positions: • Vacant as of July 1, 2002, or that • Become vacant between July 1, 2002 and June 30, 2003. Such freeze continues in effect until June 30, 2003 unless action by the Board of Commissioners ends the freeze at an earlier date. Employment offers extended by the Personnel Department prior to the freeze effective date are honored. 2. Critical Openings Critical openings are those required to maintain essential services such as those related to public safety, health and protective services. These openings include those on the Attachment 3 list of job classifications and others as designated by the County Manager. • For an opening in a classification designated as critical, the department may proceed immediately to begin the recruitment and selection process when it becomes aware of the pending vacancy and fill the position as soon as possible. • For an opening in a classification not shown on the critical list which the department head believes should be treated as a critical opening, the department head submits a written request to the County Manager (through the Personnel Director)for approval to fill the position. The Manager determines whether urgent operating needs require that the position be filled prior to the end of the freeze period and, if so, authorizes the department to fill the opening. 3. Freeze Period For any non-critical opening, a new employee may not begin work in the vacant position until the first of the month six months following the separation date of the previous incumbent. For • example: • For a vacant position as of July 1, 2002 ✓ If the employee's separation effective date is May 15, 2002, the earliest date a new employee may begin work in the position is December 1, 2002. ✓ If the employee's separation effective date is June 21, 2002, the earliest date a new employee may begin work in the position is January 1, 2003. • For a vacant position occurring during 2002-03 ✓ If the employee's separation effective date is July 15, 2002, the earliest date a new employee may begin work in that position is February 1, 2002. ✓ If the employee's separation effective date is January 9, 2003, the earliest date that a new employee may begin work in that position is July 1, 2003. ✓ If the employee's separation effective date is May 15, 2003, the earliest date that a new employee may begin work in that position is July 1, 2003. 4. Recruitment Process For a non-critical opening, the department head may initiate the recruitment and selection process no earlier than two months prior to the freeze ending date for the opening and no employee may begin work in the position prior to the ending date of the required freeze period. Note: For openings that may be hard to fill and require an extended recruitment period, the Personnel Director may authorize an earlier recruitment beginning date.) 5. Lapsed Salaries The lapsed salaries generated by the position vacancy may not be used for another purpose such as temporary employment or overtime wages. 6. Temporary Employment An employee may not be hired as temporary with the contingency that he or she will become permanent at the end of the freeze period. Attachment 5 Critical Position Classifications Animal Control Officer Child Protective Services Social Worker Child Protective Services Supervisor Code Enforcement Officer III Deputy Sheriff I Deputy Sheriff II Deputy Sheriff/Investigator Deputy Sheriff/Sergeant Deputy Sheriff/Lieutenant EMT Paramedic EMS Assistant Supervisor EMS Supervisor Environmental Health Specialist Erosion Control Officer I Erosion Control Officer II Family Nurse Practitioner I Family Nurse Practitioner II Jailor/Matron OPT Driver Public Health Nurse I (Performing clinical duties only) Public Health Nurse II (Performing clinical duties only) Public Health Nursing Supervisor Solid Waste Collector Solid Waste Center Operator Social Worker III (Performing Adult or Child Protective Services only) Telecommunicator I Telecommunicator II Telecommunicator Shift Supervisor Others classifications or individual positions as designated by the County Manager Attachment 6 Personnel Ordinance Revisions (Changes Shown In Bold) In Range Salary Increases (Article V, Section 7.0) 7.0 In-Range Salary Increase (In-Range Salary Increases are suspended effective July 1, 2002 for employees with WPPR Review Dates of July 1, 2002 and after) Meritorious Service Awards (Article V, Section 8.0) 8.0 Meritorious Service Awards (Meritorious Service Awards are suspended effective July 1, 2002 for employees with WPPR Review Dates of July 1, 2002 and after)