The URL can be used to link to this page

Home My WebLink AboutNA ORD-2002-036 Budget Amendment #7p,~~'J-~~aZ~a.3~, ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 10, 2002 Action Agen~~ Item No. SUBJECT: Budget Amendment #7 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): Attachment 1. Budget as Amended Spreadsheet INFORMATION CONTACT: Donna Dean 245-2151 TELEPHONE NUMBERS: Hillsborough 732-8181 . Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments for fiscal year 2002-03. BACKGROUND: Department on Aging 1. The Department on Aging offers in-home respite services for caregivers of the elderly. Various grants received by the Department offsets a portion of the program's cost. Recently, the Triangle J Council of Governments/Area Agency on Aging awarded the Department $38,380 in Family Caregiver Support funds. This brings the current budget for the program to $68,500. With the additional funds, the department plans to increase the number of respite service hours for clients and provide individualized training to caregivers. Staff estimates that approximately 100 additional clients would receive services through the assistance of this grant. The County is not required provide a match for fhe receipt of these funds. This budget amendment provides for the receipt of these refunds. (See Attachment 1, column #1) Board of Elections 2. The Board of Elections has received grant funds totaling $19,410 from the State of North Carolina Board of Elections related to One Stop Absentee Voting Sites. These grant funds will offset costs of staffing and equipping One-Stop voting sites. There is no county match required for the receipt of these funds. This budget amendment provides for the receipt of these grant funds. (See Attachment 1, column #2). Non-Departmental 3. On June 30 of each year, certain designated appropriations are not fully expended. Many of these relate to outstanding purchase orders where goods and services have been ordered but not yet received and/or paid. In accordance with the annual budget ordinance, funds for these outstanding purchase orders are automatically re-appropriated in the new fiscal year's budget. On the other hand, there are some instances where approved funding for certain initiatives is not fully expended at the end of the fiscal year. Funds for these planned, but unencumbered expenditures, must be re- appropriated from the County's fund balance. In order to carry these funds forward and authorize their expenditure in fiscal year 2002-03, it is necessary for the Board to approve the attached amendment (See Attachment 1, column #3). 4. Orange County receives "pass-thru" funds from the North Carolina Depa~tment of Juvenile Justice and Delinquency Prevention (NCDJJDP) to assist community-based programs in providing services for high-risk youth. During the County's budget planning process last spring, the State indicated that Orange County would receive $236,675 to provided these services. With the approval of the State budget in late September 2002, the final amount awarded to Orange County totaled $287,996, an increase of $51,321 from the original State estimates. This budget amendment appropriates the additional funds to various youth-oriented agencies in the County. The table below outlines how the additional funds would be allocated: Deaartment of Juvenile .lusticp Pacc_Thrn Funric ro ram FY 02-03 Bud et Actual Approved Budget from DJJ ~ Difference Dis ute Settlement Victim Offender 10,235 11,091 856 Dis ute Settlement Center - RESOLVE JOCCA Summer Youth Em lo ment 15,265 11,001 18,230 11,001 2,965 0 JOCCA Teen Court Sheaffer House 0 50,000 40,000 50,000 40,000 0 Pro'ect Turnaround 37,251 37,251 p Volunteers for Youth-Juvenile Communi Service 30,000 32,500 2,500 OPC Clinical Case Mana er 17,423 17,423 0 Hillcrest Youth Shelter 10,000 10,000 p Famil First 40,000 40,000 p DJJ Administration 15,500 15,500 0 Volunteers for Families with Children 0 5,000 5,000 Total $236,675 $287,996 51,321 This budget amendment provides for the receipt of the additional funds and allocates them to the above-mentioned programs. (See Attachment 1, column #4). Two of the agencies identified in the above chart, Family First and Hillcrest Youth Shelter, were first time recipients of State funding. In order to receive the State funds, it was necessary for the county to provide a thirty percent match for the two agencies. Family First provides intensive in-home counseling and therapy for juvenile offenders and their families. Hillcrest Youth Shelter provides temporary shelter and related services for at-risk juveniles who are determined to need out-of-home placement for one reason or another. As with the other agencies outlined in the above chart, the Orange-Chatham Justice Partnership recommends funding for the new organizations. During the County's budget planning process last spring, the Commissioners set-aside $15,000 in a reserve fund to provide the required match should the State funding become available to the agencies. This amendment transfers $12,000 from the reserve account to the Family First allocation and $3,000 for Hillcrest Shelter. (See Attachment 1, column # 5) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments. ~ ~ ~ a, ~ 3 e o m ~ ~ ~° Q y ~r ~ da ~a ~ c m m M m 4 N ~ O m O V N C ~ m c o D Q. O o m a ~rn c m ~ ~ o e U ~ mU c m ~ ~ O ~ ~ O « r, C O N EO ,C O ~ N .r m Q ~ e ~i a G i N 3 a y O o4~~ - ~ a ~z - ~ ~ -<o - U ~ d. Budqet Amendment #7 ~ 3~' ~d The Board approved budget ordinance amendments for the Department on Aging, Board of Elections, and non-departmental purposes for fiscal year 2002-2003. e. Contract with TRC Garrow Associates Inc. for a Cultural and Archaeolo ical Surve of the Chapel Hill Township Park and Educational Campus The Board approved a contract with TRC Garrow Associates, Inc., in the amount of $13,650, for a survey of cultural and archaeological resources on the 193-acre property acquired by Orange County for the Chapel Hill Township Park and Educational Campus, subject to final review by staff and County Attorney. f. Business Svstem Software Award of Proaosal/Contract Approval The Board awarded a proposal and approved and authorized the Chair to sign a contract with MUNIS, in the amount of $480,000 plus an annual maintenance fee of $72,419, for business software through an outstanding outplacement proposal with CCB previously approved by the Board for landfill equipment, upon attorney and staff review and authorized the Finance Director and County Attorney to execute the documents necessary to complete the funding through CCB. ~ Cultural Competencv Traininq Aqreement This item was removed and placed at the end of the consent agenda for separate consideration. h. N.C. State Firemen's and Rescue Sauad Worker's Pension Fund Certification Roster The Board approved certification requirements for the fire marshal to participate in the North Carolina State Firemen's and Rescue Squad Worker's pension fund and authorized the Chair to sign the certification document. i_ Trustee Appointments to the Cedar Grove Fireman's Local Relief Fund Board The Board appointed Mr. James Horner and Ms. Jane Spark to the Cedar Grove Firemen's Local Relief Fund for the Cedar Grove fire district. i Trustee Appointment to the South Oranqe Fireman's Local Relief Fund Board The Board appointed Mr. Iby George to the South Orange Firemen's Local Relief Fund for the South Orange fire district. k. Plans Review Fees for Commercial and Residential Proiects The Board approved proposed fees for plans review of commercial and residential projects with an effective date of December 16, 2002. I. Approval of Recommendations from Greene Tract Work Group This item was removed and placed at the end of the consent agenda for separate consideration. m. Telecommunication Tower Ordinance Amendments This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA g_ Cultural Competencv Traininq Aqreement The Board considered awarding a contract to Dr. Henry Meguid, in the amount of $8,100 for fiscal year 2002-2003, to provide cultural competency building training to County employees. Commissioner Jacobs would like to use different wording than cultural competency, such as cultural awareness. A motion was made by Commissioner Jacobs, seconded by Commissioner Halkiotis to award a contract to Dr. Henry Meguid in the amount of $8,100 for fiscal year 2002-2003 to provide cultural awareness competency building training to County employees. VOTE: UNANIMOUS 1. Approval of Recommendations from Greene Tract Work Group The Board considered formal approval of recommendations from the Greene Tract Work Group regarding the 104 acres of the Greene Tract remaining in joint ownership.