HomeMy WebLinkAbout2002 S Finance - MAXIMUS INC Indirect Cost Allocation Plan Contract~'
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FY 02
Agreement to Provide
Professional Accounting Services to
Orange County, North Carolina
THIS AGREEMENT, entered into this ~~day of ~~-~~ , 2002 and effective
immediately by and between MAXIMUS, INC. (hereinafter called the "Consultant") and
Orange County, State of North Carolina (hereinafter called the "County"),
WITNESSETH THAT:
WHEREAS, County has programs which it operates with Federal funding, and
WHEREAS, County supports these programs with support services paid from
County appropriated funds, and
WHEREAS, the Federal government and the State will pay a fair share of these
costs if supported by an approved cost allocation plan, and
WHEREA5, the Consultant is staffed with personnel knowledgeable and
experienced in the requirements of developing and negotiating such governmental cost
allocation plans, and
WHEREA5, County desires to engage the Consultant to assist in developing a plan
which conforms to Federal requirements and will be approved by their representatives
NOW THEREFORE, the parties hereto mutually agree as follows:
1. Engagement of Consultant. County agrees to engage Consultant and
Consultant hereby agrees to perform the following services.
2. Scope of Services. Consultant shall do, perform and carry out in a good and
professional manner the following services:
a. Development of a central services cost allocation plan which identifies the
various costs incurred by County to support and administer Federal
programs. This plan will contain a determination of the allowable costs of
providing each supporting service such as purchasing, legal counsel,
disbursement processing, etc.
b. Prepare indirect cost proposals for federal grants as necessary.
c. Negotiation of the completed cost allocation plan with the representatives of
the State or Federal government, whichever is applicable.
3. Time of Performance. The services to be performed hereunder by Consultant
shall be undertaken and completed in such sequence as to assure their expeditious
completion and best carry out the purposes of the agreement. The cost allocation plan,
based upon the previous year's audited expenditures, will be available on or before June
30, 2003, based upon a mutually agreed project schedule, for your review and our
negotiation with Federal and State representatives.
4. Contract Term and Compensation. The term of this contract shall be for a
period of one year. County agrees to pay Consultant a sum not to exceed nine thousand,
two hundred dollars $9,200, for all services required herein to complete the respective cost
plan, which shall include reimbursement for expenses incurred. Consultant agrees to
complete the project and all services provided herein, for said sum. The fee will remain
the same, unless the scope of the project is amended in writing by County. Any and all
changes will be accomplished in accordance with Paragraph 6 of this contract.
5. Method of Pavment. Consultant shall be entitled to payment in accordance
with the provisions of this paragraph. Consultant will be entitled to a fixed amount as
indicated above. Consultant's fees are due upon the rendering of a bill upon the
completion of the cost plan for each year.
6. Changes. County may, from time to time, require changes in the scope of the
services of Consultant to be performed hereunder. Such changes, which are mutually
agreed upon by and between County and Consultant, shall be incorporated in written
amendment to this agreement.
7. Services and Materials to be Furnished bv County. County shall locally
furnish Consultant with all available necessary information, data, and material pertinent to
the execution of this agreement. County shall cooperate with Consultant in carrying out
the work herein and shall provide adequate staff for liaison with Consultant and other
agencies of County government.
8. Termination of Agreement for Cause. If, for cause, Consultant shall fail to
fulfill in timely and proper manner his obligations under this agreement, County shall
thereupon have the right to terminate this agreement by giving written notice to Consultant
of such termination and specifying the effective date thereof, at least five (5) days before
the effective date of such termination.
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9. Information and ReU01'~S. Consultant shall, at such time and in such form as
County may require, furnish such periodic reports concerning the status of the project,
such statements, certificates, approvals and copies of proposed and executed plans and
claims and other information relative to the project as may be requested by County.
10. CopYright. County acknowledges that the report format to be provided by
Consultant is copyrighted. Consultant shall ensure that all copies of its report bear the
copyright legend. County agrees that all ownership rights and copyrights thereto lie with
Consultant. County may use the report solely for and on behalf of County's operations.
County agrees that it will take appropriate action by instruction, agreement or otherwise
with its employees to satisfy its obligations with respect to use, copying, protection and
security of the report format.
11. Notices. Any notices, bills, invoices, or reports required by this agreement
shall be sufficient if sent by the parties in the United States mail, postage paid, to the
address noted below:
Orange County MAXIMUS, INC.
200 S. Cameron Street 1100 Logger Court, Suite D-100
Hillsborough, NC 27278 Raleigh, NC 27609
12. Assignment. Consultant agrees not to assign, convey or transfer its interest in
this Agreement to any other entity without the prior written consent of County, which
consent shall not be unreasonably held, provided however, that Consultant may assign this
Agreement to its parent corporation or to an affiliated company that succeeds to the
business of Consultant contemplated herein.
13. Consultant Liabilitv if Audited. Consultant will assume all financial and
statistical information provided to Consultant by County employees or representatives is
accurate and complete. Any subsequent disallowance of funds paid to County under the
claim for whatever reason is the sole responsibility of County.
14. Contingencies. County intends to make all payments required to be made
under the Agreement for the term of the contract. However, in the event, through no
action initiated by County, the County Board of Commissioners does not appropriate funds
for of this Agreement and it has not funds to continue this Agreement from other sources,
this Agreement may be ternunated. To effect the termination of this Agreement, County
shall, thirty days prior to the beginning of the fiscal year for which the Board does not
appropriate funds, send written notice to Consultant stating that its Board failed to
appropriate funds.
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IN WITNESS WHEREOF, County and the Consultant have executed this
agreement as of the date first written above.
County of Orange
( oun Official)
MAXI , INC.
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Dianne Mazo Jones
Senior Manager
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