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HomeMy WebLinkAboutAgenda - 04-24-2012 - 2 1 ORANGE COUNTY BOARD OF COMMISSIONERS • ACTION AGENDA ITEM ABSTRACT Meeting Date: April 24, 2012 Action Agenda Item No. SUBJECT: Follow-up Discussion of the Manager's Recommended 2012-2017 Capital Investment Plan (CIP). DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. McGowan Creek Outfall Frank Clifton, County Manager Project (Stand-alone CIP (919) 245-2306 project, page 54-a) Clarence Grier, Financial Services, Attachment 2. Central Efland/North (919) 245-2453 Buckhorn Sewer Paul Laughton, Financial Services, Expansion Project (919) 245-2152 (Revised, pages 53-54) Attachment 3. Communication System • Improvements Project (Revised, pages 33-34) Attachment 4. Sportsplex Project (Revised, page 68) PURPOSE: To provide updates to the Manager's Recommended 2012-2017 Capital Investment Plan (CIP) during the budget work session. BACKGROUND: The FY 2012-17 Manager's Recommended Orange County Capital Investment Plan (CIP) was presented to the Board of County Commissioners during work sessions on March 1, 2012 and March 15, 2012, and follow-up discussion occurred as part of the April 19, 2012 work session. Tonight's meeting provides revised CIP pages for the following projects: McGowan Creek Outtall This project was originally included within the Central Efland/North Buckhorn Sewer Expansion Project (page 53 of the CIP document). Since then, staff has been notified by the State that the . McGowan Creek Outfall project is eligible to receive State Revolving Loan funds in the amount of $755,450. See Attachment 1 for a stand-alone McGowan Creek Outfall CIP project. 2 Central Efland/North Buckhorn Sewer Expansion Attachment 2 is a revised Central Efland/North Buckhorn Sewer Expansion project (pages 53- • 54) page to reflect the removal of the McGowan Creek Outfall project from this project. Communications System Improvements Attachment 3 is a revised Communications System Improvements project (pages 33-34) reflecting a funding plan for the replacement of 800 MHz radios for the Emergency Services and Sheriff's departments only. This project, as well as the Viper Radio System and Future EMS Stations projects, continues to be reviewed as part of the charge to the Emergency Services Work Group. Sportsplex Attachment 4 is a revised Sportsplex project (page 68) recommending the shifting of funding for Lobby Renovations, estimated at $125,000, from Year 2 to Year 1 of the CIP, due to a prominent need for renovations to enhance the appearance and appeal of the facility. FINANCIAL IMPACT: There is no immediate financial impact associated with the FY 2012-17 Capital Investment Plan. It is a long-range financial planning tool with a financial impact in FY 12-13, if the first year of the CIP is approved by the Board of County Commissioners with the adoption of the Annual Budget. EDUCATION: Further work is needed to determine the future impacts on the county's debt • capacity due to proposals advanced by the Orange County School System to expedite building projects as previously discussed. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners continue their discussion of the FY 2012-17 County's Capital Investment Plan and provide direction to staff. • Water&Sewer Utilities Capital Projects - REVISED Fiscal Years 2012-17 Project Name McGowan Creek Outfa/l Project Status Approved Functional Service Area Community and Environment Starting Date 81112012 Department Planning Completion Date 513112013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Total Year 10 Appropriation Professional Design Services 75,000 75,000 LandBuilding 50,000 50,000 Construction/Repairs/Renovations 630,450 630,450 Equipment/Furnishings Total Project Budget - - 755,450 - - - - 755,450 General Fund Related Operating Costs Personnel Services - Operations - New Debt Service 45,432 45,432 45,432 45,432 181,728 227,160 Total Operating Costs - 45,432 45,432 45,432 45,432 181,728 1 227,160 Revenues/Funding Source Transfer from General Fund 45,432 45,432 45,432 45,432 181,728 227,160 Debt Financing 755,450 755,450 Total - 755,450 45,432 45,432 45,432 45,432 937,178 227,160 Project Description/Justification The McGowan Creek Pump Station(MCPS) is the main pump station of the Efland Sewer System. The pumps,generator and electrical controls were installed and put into operation in 1988,so they are now roughly 23 years old. According to Orange Water and Sewer Authority(OWASA),who perform our routine maintenance,all of these components of the system have been in service longer than OWASA's standard duty schedule of 10 years for pumps and controls and 20 years for generators. The construction-phase engineering consultant for the ongoing Central Efland-2/North Buckhorn sewer expansion has determined that the existing MCPS can be taken out of service by installing a new gravity outfall between the MCPS and the proposed, but upsized, Brookhollow sewer lift station located on Brookhollow Road. Work is currently being done to design this project in time to make it a part of the ongoing Central Efland-2/North Buckhorn sewer expansion.The County has recently been notified by NCDENR of approval of Clean Water State Revolving Loan funds in the amount of$755,450 for this project. This project will also facilitate the eventual transfer to the City of Mebane by removing an antiquated lift station leaving a new sole source pump station origin that handles all Efland sewer flow. W .p Water&Sewer Utilities Capital Projects - REVISED Fiscal Years 2012-17 Project Name Central Efland/North Buckhorn Sewer Expansion Project Status Approved Functional Service Area Community and Environment Starting Date 71112010 Department Planning Completion Date 313112013 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Total Year 10 Appropriation Professional Services 34,000 - Land/Building 59,900 - Construction/Repairs/Renovations 4,693,101 Equipment/Furnishings Total Project Budget 4,727,101 - - - - - - General Fund Related Operating Costs Personnel Services Operations New Debt Service 225,000 225,000 225,000 225,000 225,000 1,125,000 1,125,000 Total Operating Costs 1 225,000 225,000 225,000 225,000 225,000 1,125,000 1 1,125,000 Revenues/Funding Source Transfers from General Fund 59,900 33,701 225,000 225,000 225,000 225,000 225,000 1,125,000 1,125,000 EPA Special Appropriations Grant 1,348,400 - State Revolving Loan Funds 3,345,000 - Debt Financing - Total 4,727,101 225,000 225,000 225,000 225,000 225,000 1,125,000 1 1,125,000 Project Description/Justification In the mid-1980s,the decision was made to construct public sewer service in the Efland Community. The County's funding ran out before the entire community could be served, but there were approximately 80 residents remaining who had signed up to receive sewer and never did. The Central Efland portion of this project will provide sewer service availability to the majority of those properties that requested service 25 years ago, in addition to providing sewer availability to most of the rest of the Efland Community. The Northern Buckhorn project will be an extension of the City of Mebane's sewer system and will serve residents in the area along Buckhorn Road between the Interstate and the railroad tracks. This portion of the project is made possible by EPA Special Appropriations Grants that were earmarked by Congressman David Price and applied for by the County. The vast majority of the Central Efland project will be paid for by the remainder of the EPA grant and by a DENR State Revolving Loan Fund. An estimate of the debt service is shown above, based on the full loan amount of$3,500,000, an interest rate of 2.445%and the maximum term of 20 years. The full loan amount of$3,500,000 is a maximum line of credit. The debt service payments would be based on the actual amount used. Orange County will not be using the full$3,500,000 line of credit since contracts were bid lower. When Orange County closes the project,the remaining monies will return to DENR and be n 'reallocated'to an associated project known as McGowan Creek Outfall shown in a separate CIP project. Therefore,there will likely not be new debt above the original J(,> project noted herein. County Capital Projects-REVISED Fiscal Years 2012-17 Project Name Communication System Improvements Project Status New Functional Service Area Public Safety Starting Date 7/1/2012 Department Emergency Services Completion Date 613012017 Available Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Balances Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 1/3112012 2012-13 2013-14 2014-16 2015-16 2016-17 Total Year 10 OSSI-CAD Replacement 128,000 128,000 128,000 128,000 128,000 640,000 800 Mhz Radios 620,000 620,000 920,000 NextGen Phone System 400,000 400,000 9-1-1 Call Taker and Dispatch Software: *Emergency Police Dispatch 80,000 80,000 *Emergency Fire Dispatch 80,000 80,000 *Smart9-1-1 30,000 30,000 Paging Hardware 150,000 150,000 Total Project Budget - 748,000 528,000 128,000 468,000 128,000 2,000,000 920,000 General Fund Related Operating Costs Personnel Services Operations New Debt Service 135,328 222,652 222,652 222,652 803,284 1,113,304 Total Operating Costs - 135,328 222,652 222,652 222,652 803,284 1,113,304 Revenues/Funding Source Transfer from General Fund 28,000 163,328 250,652 430,652 250,652 1,123,284 1,113,304 9-1-1 Funds 100,000 100,000 100,000 260,000 100,000 660,000 Capital Projects Fund Balance Debt Financing 620,000 400,000 1,020,000 920,000 Total - 7489000 663,328 350,652 690,652 350,652 2,803,284 1 2,033,304 Project Description/Justification Note: This Communications System Improvements project is being reviewed as part of the charge to the Emergency Services Work Group. OSSI:Since 1992 Orange County has utilized a Computer Aided Dispatch system from the current vendor,Logysis.The system is outdated,unable to meet current demands and should be replaced in order to accommodate system needs.OSSI has a complete package that will provide a more robust and efficient system with needed modules already interfaced.This system supports data sharing between agencies and across jurisdictions;improves employee productivity by simplifying repetitive tasks;delivers real-time information across the entire Emergency Services spectrum including law enforcement,fire and EMS.OSSI is offering a five-year payment plan which includes equal payments over the five years with 0%interest.This proposal includes a turnkey hardware,software and services solution.$500,000 can be funded by 9-1-1 funds contingent upon the approval of the NC 9-1-1 Board. 800 MHz Radios: Portable and mobile 800 MHz radios for all Public Safety Departments County-Wide have or will be reaching seven-years of age. Replacement is necessary to ensure reliability for emergency responders. Only the Emergency Services and Sheriffs departments are included in the CIP.It will be up to each individual municipal or rural department to fund their repalacment radios.It is important to establish standard features and specifications for 800 MHz radios(portables and mobiles)to ensure system reliability,optimal integration with new platforms(P25)which will be placed in service by NCSHP/VIPER starting in 2013. Regardless of funding source or user,it is critical that units purchased be standardized to ensure integration,reliability and reduce potential for field failure. Year 1 funding includes Emergency Services radios and two mobile digital repeaters to assist field units with reception and reliable communications throughout the county. Years 6-10 includes funding of$920,000 for replacement of Sheriff radios. /`1, NextGen Phone System:Replacement of the main 9-1-1 switch,which is necessary to gain access to Internet(Next Generation)based services.The current switch W will have reached the end of its useful life and will no longer be supported by the vendor.If the switch is not replaced,the cost of repairs/maintenance/parts will become very expensive.There is a risk that parts for this equipment will not be available in the coming years. Based on the most current vendor consultation, the request is being made in year 2-FY 2013-2014. tr rn 9-1-1 Call Taker and Dispatch Software: EPD:ProQA Dispatch Software integrates the National Academy Protocols with today's critical computer technologies and assists telecommunicators in quickly determining the appropriate response specifically configured by local agency authorities.ProQA guides dispatchers in providing relevant Post-Dispatch and Pre- Arrival instructions prior to units arriving on scene. EFD:Fire Priority Dispatch system will allow all the benefits and safety features of a unified fire protocol system based on fire department approved parameters to combine with the latest in caller integration and response prioritization. Smart 9-1-1: Allows citizens to enter information through a secure website that would be available in the event they need to call 9-1-1.When the citizen calls 9-1-1 the data automatically displays on the 9-1-1 operators work station.The same information is also available via the web to police,fire and EMS units in the field which helps them respond more quickly and effectively.It works seamlessly in today's infrastructure as well as future Next Generation solutions. Paging Hardware: Will provide a reliable station notification system for all County Fire and EMS stations.Can not be funded through 9-1-1 funds. i • RECOMMENDED- Sportsplex Capital Projects Summary-REVISED Fiscal Years 2012-17 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Total Year 10 Appropriations Land/Building Design 30,000 30,000 Construction/Repairs/Renovations 20,000 Locker Room Improvements 165,000 Parking Lot Repair/Repave 125,000 150,000 150,000 Pool Roof repair 180,000 180,000 Pool wall reglaze 125,000 125,000 Mezzanine(Pool) 950,000 950,000 Mezzanine(Ice),Phase 2;Children's Activity Center(Phase 3) 1,000,000 1,000,000 Tilt up Panel(exterior wall system) 100,000 100,000 Equipment/Fumishings Fitness Equipment Repl-Seniors 36,000 100,000 100,000 New UV System for Pool 100,000 100,000 Bleachers Pool Dectron 217,000 Pool pump/boiler#2 20,500 Cooling Tower Replacement 100,000 100,000 Major upgrade of Servers, Telephones 75,000 75,000 Lobby-Renovations 125,000 125,000 Rink concrete ice floor repair 150,000 150,000 Rink de-humidication/Ice Rink Munters 125,000 125,000 Zamboni 100,000 100,000 Major rebuild-compressors/chiller barrel 100,000 100,000 Lobby-HVAC Replacement 80,000 80,000 Climbing Wall(outside-fee based) 100,000 100,000 Total 683,5001 660,000 505,000 1,175,000 1,150,000 200,000 3,690,000 Revenues/Funding Source Sportsplex Fund Balance 583,500 660,000 505,000 225,000 150,000 200,000 1,740,000 Transfer from General Fund Debt Financing 950,000 1,000,000 1,950,000 Total 583,500 660,000 505,000 1,175,000 1,150,000 200,000 3,690,000 The Sportsplex Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the operations of all Sportsplex Programs for the residents of Orange County. In FY 2014-15,the Mezzanine(Pool)will consist of dedicated fitness member change areas and lockers, and workout rooms for Zumba,high and low impact aerobics,and Yoga/Pilates. In FY 2015-16,the Mezzanine(Ice)-Phase 2 will provide additional fitness space to support the additional equipment required for member growth with particular focus on specialized units designed for seniors. Additionally,there will be a dedicated group cycling area for this high growth program and an advanced training center to handle group training programs. The appearance and function will be similar to the existing ice mezzanine. Also in FY 2015-16,the Children's Activity Center(Phase 3)will not only facilitate a 50%growth in After School and Summer Camp programs,but will facilitate programs focused on children's obesity through mini- gym based programs,children's martial arts,gymnastics,tumbling,and child appropriate dance classes. v