HomeMy WebLinkAboutORD-2012-010 Ordinance approving Budget Amendment #8 ORS- aoia- oto
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 17, 2012
Action Agenda
Item No.
SUBJECT: Fiscal Year 2011-12 Budget Amendment# 8
DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT.
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year
2011-12.
BACKGROUND:
Aging
1. The Department on Aging has received notification of the following changes in revenue:
• Retired Senior Volunteer Program (RSVP) — receipt of $5,000 from individuals
and business sponsor tables to help offset the costs of the annual RSVP
Recognition Luncheon.
• Class Fees — additional class fees to be collected this fiscal year, based upon
revenues received through March 2012, the department anticipates receiving
$15,000 in additional class fees, which will fund course instructors and purchase
program supplies.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 1, column 1)
Social Services
2. The Department of Social Services has received the following additional revenue:
• Adolescent Parenting Program — The department has received funding for
participation in a study conducted by the University of North Carolina — Chapel
Hill to help teen parents build a support community through the use of social
media. The department has received a total of $475 for the adolescent parenting
program.
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• LINKS (Independent Living) Program — additional State funds of $15,000 for
the Independent Living Services program for older foster care children who are
transitioning out of foster care.
This budget amendment provides for the receipt of these funds for the above stated
purposes. (See Attachment 1, column 2)
• Adoption Services — received additional Adoption Services donations totaling
$200 from citizens of Orange County for adoption services. These funds will be
used to help with the initiation of any services for the purpose of adoption.
• Foster Care Donations — donated funds totaling $300 from citizens of Orange
County to help with the needs of foster care clients, and from Triangle
Community Foundation's "Send A Kid to Camp" program.
This budget amendment provides for the receipt of these funds, and is budgeted in a
special Adoption Enhancement Fund outside of the General Fund.
Emergency Telephone System Fund
3. At its March 22, 2012 meeting, the Board of County Commissioners authorized staff to
enter into an agreement with Solutions for Local Government, Inc. to develop a
multiyear strategic plan for the Emergency Medical Services System and E911
Communications Center at a cost not to exceed $28,000. This budget amendment
provides for an appropriation of available fund balance within the Emergency Telephone
System Fund to cover the costs of the study. (See Attachment 1, column 3)
Economic Development
4. Orange County has been notified of the receipt of a North Carolina Tomorrow
Community Development Block Grant Award in the amount of $50,000. The Board of
County Commissioners conducted two public hearings, October 4, 2011 and October
18, 2011, to allow residents the opportunity to express views and proposals prior to the
submission of the grant application through the North Carolina Department of
Commerce.
The NC Department of Commerce and the 16 regional North Carolina Councils of
Governments are working cooperatively to create a more uniform approach to economic
development planning across the state. The project is to produce a comprehensive
economic development strategy (CEDS) for each region. These regional plans would
then be consolidated into a State strategy. The regional councils are also working with
the federal Economic Development Administration on this initiative.
The County is the grantee for these funds, and the Triangle J Council of Governments
(TJCOG) will act as the sub-grantee to carry out the work and manage the grant. The
grant period is for 18 months. This budget amendment provides for the receipt of these
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funds, and creates a multi-year grant project ordinance as follows: (See Attachment 1,
column 4)
Revenues for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
NC Tomorrow Grant Funds $0 $50,000 $50.000
Total Project Funding $0 $50,000 $50,000
A ppropriated for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
NC Tomorrow Initiative $0 $50,000 $50,000
Total Costs $0 $50,000 $50,000
5. The Economic Development Department is in need of a new van for use when meeting
and transporting clients within Orange County. Currently, the department is using an
off-line Sheriff patrol vehicle with approximately 155,000 miles. This budget amendment
provides for a fund balance appropriation of $23,300 from the General Fund for this
purchase. (See Attachment 1, column 5)
County Capital Project Ordinance (Lands Legacy)
6. Orange County has received a donation of $1,000 from a citizen to be used towards
future land conservation expenses. These funds will be set aside in an Unallocated
account within the Lands Legacy Capital Project for future use. This budget
amendment provides for the receipt of these donated funds for the above stated
purpose, and amends the Lands Legacy Capital Project Ordinance as follows:
Revenues for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
Alternative Financing $851,472 $0 $851,472
From General Fund $805,100 $0 $805,100
Appropriated Fund Balance $9,337 $0 $9,337
Donations $0 $1,000 $1,000
Total Project Funding $1,665,909 $1,000 $1,666,909
A ppropriated for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
Lands Legacy Initiatives $1,665,909 $1,000 $1,666,909
Total Costs $1,665,909 $1,000 $1,666,909
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School Capital Project Ordinance (Elementary #11)
7. At its February 21, 2012 meeting, the Board of County Commissioners approved as part
of resolution 2012-024 the issuance of Limited Obligation Bonds to finance the
construction of Chapel Hill-Carrboro City Schools Elementary #11 in the amount of
$21,500,000. The financing was closed on March 29, 2012. This budget amendment
provides for these financing proceeds and amends the Elementary #11 Capital Project
Ordinance as follows:
Revenues for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
Lottery Proceeds $974,000 $0 $974,000
Alternative Financing $500,000 $21,500,000 $22,000,000
From General Fund $663,196 $0 $663,196
Total Project Funding $2,137,196 $21,500,000 $23,637,196
A ppropriated for this project:
FY 2011-12 FY 2011-12 FY 2011-12
Current Budget Amendment Revised
Professional Services $974,000 $0 $974,000
Construction $1,163,196 $21,500,000 $22,663,196
Total Costs $2,137,196 $21,500,000 $23,637,196
Cooperative Extension (4-H Fund)
8. Orange County 4-H has been selected by Triangle Community Foundation as a "Send a
Kid to Camp" partner for the 2012 camp season, and has received grant funds totaling
$4,650 for use in FY 2011-12 and FY 2012-13. Orange County 4-H will receive $700 in
FY 2011-12, and $3,930 in FY 2012-13. These grant funds will be used for scholarships
for 4-H kids to attend the following summer camps: Summer Sizzle, State 4-H Camp,
Citizenship Focus, and 4-H Congress.
This budget amendment provides for the receipt and budgeting of the $700, in the 4-H
Agency Fund, for use in FY 2011-12. The remaining grant funds of $3,930 will be
budgeted within the agency fund in FY 2012-13. (See Attachment 1, column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant, and capital project ordinance amendments for fiscal year 2011-12.
Attachment 1. Orange County Proposed 2011-12 Budget Amendment
The 2011-12 Orange County Budget Ordinance is amended as follows:
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o.iu #1 Receipt by the #2 Receipt by the #3 Fund Balance
Department on Department of appropriation of
Aging of funds Social Services of $28,000 from the
($5,000)from funds(5475)from Emergency #4 Receipt of an
Individuals and UNC-CH for Telephone System NC Tomorrow #6 Receipt by
business sponsors participation in a Fund to contract Community Block #5 Fund Balance Orange County 4•H
to help offset the study to help teen with Solutions of Grant Award appropriation of of a"Send a Kid to
Encumbrance Original Budget Budget as Amended Budget as Amended costs of the annual parents bulk)a Local Government, $23,300 from the Camp* rant award Budget as Amended
(550.000)to P 0
Carry Forwards through BOA#7 RSVP Recognition support community Inc.to develop a produce a General Fund for ($700)by the
Luncheon,and through the use of multi-year strategic the purchase of ne Triangle through BOA#8
eg comprehenskre van for Economic Community
additional Gass fee social media,and plan for the economic: Y
($15,000)received additional State Emergency Medical development Development Foundation for use
to fund course funds($15,000)for Services System strategy(CEDE). in FY 11.12
Instructors and the Independent and E911
purchase program Living Services Communications
supplies. program Center General Fund
Revenue
Property Taxes $ 133 471,176 $ f 133 471 175 S 133 471,176 1 S S i $ S
Sales Taxes S 15,283,790 $ S 16,263 790 5 16 263,780 $ ; 133 471 175
License and Permits S 313 000 S S $ $ $ - 5 $ 15,283 780
S 313,000 S 313 000 S ; - 5 S $ $ $ 313,000
Intergovernmental es for S 15,989,463 $ - S 15 888 463 j 18,784 008 $ - $ 16 475 S S $ $Charges for Service 5 8 517,472 $ $ 9,517,472 $ 9,565,272 S 20,000 f _ $ 19,799,483
Investment Earnings $ 140,000 5 - f 140,000 $ 140 000 $ S S S S 9,585,272
Miscellaneous $ 1266293 $ $ 1.266.293 $ 1 338 732 $ 140,000
Fund Transfers l from Other Funds S 1,064,817 5 $ 1,064 917 $ 1 064 917 $ 1,338,732
Fund Balance 4 1 131,417 $ B06,519 $ 1,937 838 5 2 260 080 $ 1064917
Tote/General Fund Revenues S 178,177 522 f $06.619 $ 178 914 041 S 183 240 954 S 20 000 ; 16,475 S $ S 23,300 S 2 303,360
Expenditure
$ 23 300 $ S 183,298 729
Governing&Management- S 14,072,861 $ 214,022 5 14 286 883 $ 14,216,837 S ; S S S S
General Services S 17.543.235 $ 138,784 $ 17,680,029 S 17 888 668 $ $ - $ 5 14,216 837 S
Commun 6 nvlronmant ,801 9 1 78 066 6,577,997 6 _ - ; 17,688,569
Human Services S 32,1125 918 $ 123 048 $ 32$48 this S 35,132 362 $ 20 000 $ 15,4711 S 3'300 6 830 057
Public Safe ; 18,887 379 $ 239,947 $ 19,937,328 S 20148,000 5 $ 5 $ S S 35,167,857
Culture b Recreation $ S S S S 20146,000
5 2 218 103 S 16,852 $ 2,235,755 $ 2 2611116 S $ S S $ S $ 2 267,158
Education S 82,122 6$8 $ S $2,122 685 S 81 9 389
Transfers Out S 4,184,602 $ - ; 4,194 502 S 6,423.862 S 31 458 389
Total General fund Appropriation ; 17$,177 522 5 806 519 $ 178 984,041 $ 183 240,954 $ 20,000 f 16 475 S S 6,423,862
S S $ S $ $ 5 = 23,300 = 6 1$3,299 729
Emergency Telephone System Fund
Revenues
ChariltsforServi ces S 455.396 1 $ 456,398 1 5 466,396 1 S 4116,396
Grant Funds S - S - ; $
A ro riatetl Fund Balance S 50,852 S 30,139 $ $1,081 ; 87 851 S 28,000 S 125 861
Total Revenues $ 508,348 S 30138 S 538,487 f 553 057 j - $ - f 29,000 14 - S - S - f 681,057
Expenditures
I Emeroencv Telephone System Fund 4 5UG,345 14 a 536,487 1$ 563,057 1 1 $ 28.000 1 S 531057
4-H Fund
Revenues
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Donations $ 4,000 f 4,000 $ 4 000
Charges for SeMcos $ 10 600 S 10 600 S 10 500 $ 4,000
Intergovernmental $ 6 000 $ 5,000 ; 6 000 - $ 10,600
Miscellaneous j - $ - $ $ 5,000
A dated Fund Balance S 12 000 S S 12,000 $ 12,000 $ 700 $ 700
Total PFAP Fund Revenues $ 31500 $ - $ 31,500 $ 31,500 $ $ 12,000
$ - $ - $ - $ - $ 700 $ 32,200
Expenditures
I4 H Proprem a
31.600 1 i 31,500 1 It 700 1$ 32 200
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Attachment 1. Orange County Proposed 2011-12 Budget Amendment
The 2011-12 Orange County Budget Ordinance is amended as follows:
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101 Receipt by the N2 Receipt by the 83 Fund Balance
Department on Department of appropriation of
Aging of funds Social Services of $28,000 from the
($5,000)from funds($475)from Emergency 84 Receipt of an
Indt Musk and UNC-CH for Telephone System NC Tomorrow 88 Receipt by
business sponsors participation in a Fund to contract Community Bock '`Fund Balance Orange County 4-H
Encumbrance to help offset the study to help teen with Solutions of Grant Award appropriation of of a"Send a KM to
Original Budget Budget as Amended Budget as Amended costs of the annual parents build a Local Government, $23,300 from the Camp" rant award
Carry Forwards g through BOA 87 RSVP Recognition support ;50,000)to General Fund for P g Budget as Amended
pport community Inc.to develop a produce a (5700)by the
Luncheon,end through the use of multi-year strategic comprehensive the purchase of n through gh BOA s8
additional Gass fee social media,and plan for the economic van for Econornic Community
($15,000)received additional State Emergency Medical development Development Foundation for use
to fund course funds(;15,000)for Services System strategy(CEDS). in FY 11-12
Instructors and the Independent and E911
Purchase program LWktg Services Communications
aupWles. program Center
Grant Pro/ect Fund
Revenues
Into overn tal $ 442136 ; 442136 M77,OOO
Cha ea for Sarvteea S 24 000 ; 24 000 S 50,000 S 828,46)
Trenella eou General Fund $ 71 214 ; 71 211 Miacerlar»ous Transfer from Omer Funds i �.l A ro rioted Fund Balance S ; 7,208 5 7 208 Total Revenues b.667 S Ex endbures
NCACC Employee Wellness Grant S S $ 5,000
Govemin and Management 5 - S -
$ - S 6000. ; $
5,000
NPDES Grant ; - ; _ $ - _ s $ $ - E - S 5,000
NC Tomorrow CDBG uKF sari ; _ ; S 80,700
_ S E E 50,000 E 80,700
Grow New Fanners Grant S - ; 5 30,000 $ 50,000
Community and Environment ; - ; - ; _ ; 110 700 ; $ 30,000
Child Cam Health-Smart Start S 73 252 $ 73 252 $ 83 800 : : E 60 000 ; - ; - S 160,700
Scettered Site Housin Grant ; $ $ 83 800
I.M00M Growin Health Kids Grant ; $
Health Carolinians g E ; $
Health 8 Wellness Trust Grant S 90 930 S 7 E 90 937 94 807 E -
Senior Citizen Health Promotion ellness E 98 604 S 7 201 ; 105 805 $ 185 805 E 94 807
Dental Health-Smart start 5 ; E $ 185 805
Intensive Home VlsNin 57 718 E 57,718 ;
Human R hts b Relations HUD Grant $ ; E
Senior Chlzen Health Promotion(Multi-Yr ; 5 $ $
SenbrNet P ram MuKi-Year ; - E -
Enhanced Chill Services Coord-SS ; i $ E
; f E
Diabetes Education Program Multi-Year I
S edalt um Grant ; $ ; $
Local Food Initiatives Grant ; ; E E
Redud Health D artties Grant Multi-Y It i $ 78 998 S
FY 2009 Remve Act HPRP ; _ S E E 78,888
Human Services S 320 504 ; 7,208 ; 327,712 $ 403,206 $
S
Criminal Justice Partnershi P ram E 218 845 216845
Hazard MR'atlon Generator Pm ed E 5 21&945
S 218 845
Buffer Zone Protection Pr rem E E E
800 MHz Communications Transition $ $ S
Secure Our Schools-OCS Grant $ $
E
Citizen Corps Council Grant
5
COPS 2008 Technol P ram ; _ ; 5 -
COPS 2009 schnolooy Prooram ; S 5 _
EM Pedmr
oance Grant E $
15 000 S
Justice Assitance Act JAG Pr ram E 15 122 5 15 000
Public Sefe S 216,846 S - ; 216,546 ; 246,967 E 15 122
Total Evgndltums S 6J7 348 5 7 208 ; i.-657 S 786,876 ; S 248,867
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Year-To-Date Budget Summary
Fiscal Year 2091-12
General Fund Budget Summary
Ori inal General Fund Budget $178,177,522
Additional Revenue Received Through Budget
Amendment#8 (A ril 17, 2012
Grant Funds $167,244
Non Grant Funds $3,783,020
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $806,519
$10,000 for the County's share of a
General Fund Fund Balance Appropriated vehicle replacement as requested by
to Cover Unanticipated Expenditures $365424 the U.S. Forest Service(BOA#1);
_$365,424 to cover funding shortfall of
Total Amended General Fund Budget $183,299,729 Link Center Geothermal HVAC Project
Dollar Change in 2011-12 Approved (BOA#1-B); $110,573 in insurance
proceeds received in FY 2010-11 to
General Fund Budget $5,122,207 cover purchase of 3 ambulances
% Change in 2011-12 Approved General (BOA#2-13); $21,974 for budget
Fund Budget carryforwards from FY 10-11 and
2.87% $7,334 for Hyconeechee Car per
MOU(BOA#6); $23,300 for
Authorized Full Time Equivalent Positions purchase of a new van for Economic
Original Approved General Fund Full Time development(BOA#8)
Equivalent Positions 783.925
Original Approved Other Funds Full Time
Equivalent Positions 87.750
Position Reductions during id-Year loss ci Smart Start funds
9 1.000 associated with Intensive
Additional Positions Approved Mid-Year 0.000 Home Visiting Grant
Program in Health;
Total Approved Full-Time-Equivalent employee was reassigned
Positions for Fiscal Year 2011-12 to a vacant position within
870.675 the department in GF
BOA#2