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Home My WebLink AboutNA ORD-2002-022 Budget Amendment #1 1 ORANGE COUNTY BOARD OF COMMISSIONERS a�- ACTION AGENDA ITEM ABSTRACT Meeting Date: August 20, 2002 Action Agenndda�. Item No. SUBJECT: Budget Amendment#1 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean, 245-2151 Spreadsheet Attachment 2. Cedar Ridge High School TELEPHONE.NUMBERS: Capital Project Ordinance Hillsborough 732-8181 Attachment 3. OCS Information Chapel Hill 968-4501 Technology Capital Durham 688-7331 Project Ordinance Mebane 336-227-2031 . PURPOSE: To approve budget ordinance amendments and a capital project ordinances for Cedar Ridge High School and OCS Information Technology for fiscal year 2002-03. BACKGROUND: Department on Aging 1. The Department on Aging has received donated funds in the amount of $1,950 from Duke Power Company to purchase fans for low-income elderly Orange County residents. This donation will provide for the purchase of approximately 180 box fans. Duke Power donates funds annually to this program. This donation brings the current budget for Eldercare donations to $4,950 for FY 2002-03. This budget amendment provides for the receipt of these funds. (See attachment 1, column #1). Department of Social Services 2. The Department of Social Services has received notification from the State of additional Crisis Intervention funds totaling $22,015 to be used for crisis related living needs (such as utility bill assistance) of those citizens who are "medically at risk". These additional funds bring the current budget for this program to $92,015 for FY 2002-03. This budget amendment provides for the receipt of these State funds. (See attachment 1, column #2). 3. The Department has also received notification from the State of Federal pass-through funds in the amount of$25,135 related to the Federal Adoption Incentive Program. The Adoption and Safe Families Act of 1997 included a provision to provide incentive payments to states that exceed an established baseline for adoptions during federal fiscal years beginning in 1998. North Carolina then distributes funds to agencies whose performance in securing adoptive homes for foster children enabled the State to exceed the baseline. Since FY 2 1998-99, Orange County has secured adoptive homes for 37 foster children. These funds are 100 percent federal monies, and require no county match. The receipt of these funds brings the current budget for the Adoption Incentive Program to $25,135 for FY 2002-03. This amendment provides for the receipt of these funds (See attachment 1, column #3). Cedar Ridge High School 4. During budget related conversations last spring the Orange County Schools indicated that start-up costs associated with opening the District's new high school, Cedar Ridge High, were just over $1 million. On June 27, 2002, the Commissioners allocated $500,000 in Certificates of Participation (COPs) related investment earnings to partially fund the start-up costs related to the opening of Cedar Ridge High School. This allocation-increased the Cedar Ridge High School Capital Project budget from $27,960,000 to $28,460,000. Recently, the Orange County Schools identified additional sources of revenues that the Board of Education would like to use to make up the additional $500,000 needed for start-up costs: • Reallocate $225,000 from Orange County Schools Technology Capital Project to Cedar Ridge High School Capital Project. • Allocate $150,000 from Orange County Schools Impact Fee revenues to the Cedar Ridge High School Capital Project. • Appropriate $125,000 in Orange County Schools Unappropriated Fund Balance to fund a portion of the start-up costs. This amendment for the Cedar Ridge High School Capital Project Ordinance increases the funds available for the new school by $375,000 bringing the total project budget to $28,835,000. This includes $225,000 reallocated from the OCS Technology Capital Project and the allocation of$150,000 from the OCS Impact Fee Fund. No Commissioner action is required for the additional $125,000 needed for start-up costs since that amount would be appropriated from the Orange County Schools available fund balance. The County's capital project ordinance would not reflect that particular appropriation. (See attached Cedar Ridge High School Construction Capital Project Ordinance, OCS Technology Capital Project Ordinance and column #4 of attachment 1). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget.ordinance amendments, and, Cedar Ridge High School and OCS Technology Capital Project Ordinances. Attachment 1. Orange County Proposed 2002-03 Budget Amendment The 2002-03 Orange County Budget Ordinance is amended as follows: #3 Receipt of funds from #4 Additional Start-Up #1 Receipt of donated tr2 Receipt of additional Funds for Cedar Ridge the State related to Social Original Budget funds from Duke Power State funds for DSS for High Scholl(also see Budget As Amended g 9 Company for the purchase their Crisis intervention Serwces'Federal attached Cedar Ridge Through BOA#1 of box fans Program Adopionlncentive High School Construction Program Pr4ed Ordinance) General Pond Revenue Property Taxes $ 77,904,343 $ $ $ $ $ 77,904,343 Sales Taxes $ 15,697,712 $ $ $ $ $ 15,697,712 License and Permits $ 1,360,285 $ $ $ $ $ 1,360,285 Intergovernmental $ 11,042,411 $ $ 22,015 $ 25,135 $ $ 11,089,561 Charges for Service S 5,743,292 $ $ $ $ $ 5,743,292 Investment Earnings $ 600,000 $ 800,000 Miscellaneous $ 736,795 $ 1,950 $ 738,745 Transfers from Other Funds S 3,436,304 $ 3,438,304 Fund Balance $ 2,888 008 $ 2,666,008 Total General Pond Revenues S 119,187,150 1$ 1,950 Is 22,015 $ 25,1351$ $ 119,236,250 Expenditures Community Maintenance $ 1,292,542 $ $ $ $ $ 1,292,542 General Administration $ 4,375,417 S $ $ $ S 4,375417 Tax and Records $ 2,815,031 $ $ S S $ 2,615,031 Commuft Planning $ 2,636,608 $ $ $ $ $ 2,836,608 Human Services $ 28,166,125 $ 1,950 $ 22,015 $ 25,135 $ $ 28,215,225 Public Safe $ 10,973,213 $ S $ $ $ 10,973,213 Public Works $ 4,038,718 $ 4,038,718 Education $ 44,150,357 $ 44,180,357 Non Departmental: Outside Agencies $ 1,744,291 $ 1,744,291 Miscellaneous $ 1,023,809 $ 1,023,809 Debt Service $ 16,229,355 $ 18,229,355 Transfers Out $ 1,941,684 $ 1,941,684 Total General Fund Appropriation $ 119,187,150 $ 1,950 $ 22,015 $ 25,135 $ $ 119,236,250 S S S S S S School Construction Impact Fee Fund Revenues Appropriated Fund Balance Is 150,000 1$ 150,000 Expenditures Transfer to Cedar Ridge High School Construction Project $ $ $ S $ 150,000 1$ 150,000 La i 4 Attachment 2. Cedar Ridge High School Construction Orange County Schools Capital-Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to construct a new high school, Cedar Ridge High School, in the district, using proceeds from the Schools' portion of impact fees, 1997 voter approved bond referendum, savings from Pathways Elementary Construction, Certificates of Participation (COP's) (installment purchase arrangement), interest earned on the COPs, and transfers from other OCS capital projects. Repayment of the installment purchase arrangement will be paid from the District's annual portion of the one-half cent sales taxes. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY 2002-03 Through FY 2001-02 Appropriation 2002-03 Sales Tax 129,679 0 129,679 Impact Fees 365,321 150,000 515,321 rans er TrOM Painways Elementary School Construction Project 1,300,000 0 1,300,000 rans er From MIS Information Technology Capital Project 0 225,000 225,000 1997 Bond Funds 12,500,000 0 12,500,000 Certificates o Participation COPs 13,6661000 0 13,665,000 Interest Earnings on CO 0 500,000 500 000 Total Project Funding, 27,960,000 875,000 28,83 000 Section 4.The following amount is appropriated for this project: Through FY 2002-03 Through FY 2001-02 Appropriation 2002-03 Plannin /Arch/En in Fee 1,650,000 0 1,650 000 Site Acquisition 679,336 0 679,336 Site Development 2,306,000 0 2,306,000 Legal/Fiscal Cost 165,000 0 165,000 Construction 19,558,190 0 19,558,190 Moveable Equipment 1 100 000 0 1 100 000 Technology 1,751,474 0 1,7 1 474 One-Time Start-U 500 000 875 000 1,375,000 Contingency 250,000 0 250 000 Total A ro riation 27,960 000 875,000 1 28,835 000 5 Section 5.This ordinance supersedes all previous Cedar Ridge High School Construction Capital Project Ordinances for the Orange County Schools. Section 6. This ordinance shall remain in effect from July_1, 1998 until June 30, 2003. Adopted this 20th day of August 2002. 6 Attachment 3. Technology Application Project Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1.The project authorized provides funds to retrofit facilities for new technology systems. Proceeds from the 1992 bond referendum, the 1997 bond referendum, transfers from completed capital projects within the District, and the Schools' portion of the County's one-half cent sales tax finance this project. Section 2.The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3.The following revenue is anticipated to complete this project: Through FY Through FY 2001-02 FY 2002-03 2002-03 Sales Tax $3,326,000 $0 $3,325,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1992 Bond Funds $2 000 000 $0 $2,000,000 1997 Bond Funds $1290200 $0 $1,290,200 Transfer From Cedar Ridge High Sc $625,000 $625000 $1250,000 Total Project Funding, $7,240,200 $625,000 $7,865,200 Section 4.The following amount is appropriated for this project: Through FY Through FY 2001-02 FY 2002-03 2002-03 Plannin /Arch/En in $700 000 $0 $700,000 Land/Assoc Fees $0 $0 $0 Construction $1,625,000 $0 $1,6 5,000 Equipment/Furnishing" $4,915,200 $625,000 $5,540,200 Other $0 $0 $0 Contingency $0 $0 $0 Total Appropriation 7,240,200 625,000 1 $7,865,2-0-0 Section 5.The following amount is transferred from this project to the Cedar Ridge High School Construction Project: roug Through 2001-02 Appropriation 2002-03 Transfer to Cedar Ridge High School Construction Capital Project 0 225 000 225,000 Total Transfer 0 225,000 225 000 7 Section 6.This ordinance supersedes all previous Technology Application Capital Project Ordinances for the Orange County Schools system. Section 7.This ordinance shall remain in effect from July 1, 1998 until June 30, 2003. Adopted this 20th day of August 2002.