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Home My WebLink AboutNA ORD-2002-020 Budget Amendment #9 i ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 27, 2002 Action Agenda Item No. SUBJECT. Budget Amendment#9 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No ATTACHMENT (S): Attachment 1: Budget as Amended INFORMATION CONTACT: Spreadsheet Donna Dean 245-2151 Attachment 2: Whiffed Human Services TELEPHONE NUMBERS: Center Capital Project Hillsborough 732-8181 Ordinance Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2001-02. BACKGROUND: 1. The Department of Social Services has received notification from the State of additional allocation of funds for the following programs: • Day Care Funding — The department will use additional State funding (in the amount of $21,629) for child-care subsidies to low-income families. Approximately 1,215 children and their families have benefited from this program this fiscal year. The receipt of additional funds brings the current budget for this program to $3,006,413. No County match is required in order for the County to receive these funds. (See Attachment 1, column #1). • LINKS Program —Additional State funds, in the amount of$1,275, have been awarded to the County's LINKS program. This program allows the Department of Social Services to offer training to foster care youth regarding job preparation, daily living skills, and money management. The receipt of the additional funds brings the current budget for this program to $33,055. No County match is required for the receipt of these funds. (See Attachment 1, column #2). 2. The Department on Aging has entered into an agreement with UNC to lease space located at the Chapel Hill Senior Center. In return, the University has agreed to pay $1,000 for the use of the space. This budget amendment allows for the receipt of these unbudgeted revenues. (See Attachment 1, column #3) 2 3. During this fiscal year, the Department on Aging received donations from clients for care management services that the department has provided. This amendment provides for the receipt of$2,200 in unbudgeted revenues. (See Attachment 1, column #4) 4. Orange Public Transportation (OPT) has received notification from the North Carolina Department of Transportation for additional funds to support rural transportation programs. The funds, totaling $54,347, are aimed at expanding public service in rural areas. No County match is required in order for the County to receive these funds. (See Attachment 1, column #5) 5. On February 19, 2002, the Board of County Commissioners accepted a $10,000 grant from the North Carolina Division of Emergency Management to fund a multi-county study for evacuation needs that result from terrorism activity. The grant focuses on a feasibility study for evacuation of a six county area along 1-40 from Johnston County to Guilford County. No additional County funds are required for the receipt of these funds. (See Attachment 1, column #6) 6. On June 30 of each year, certain designated appropriations are not fully expended. Many of these are related to outstanding purchase orders, where goods and services have been ordered but not yet received and/or paid. In accordance with the annual budget ordinance, funds for these outstanding purchase orders are automatically re- appropriated in the new fiscal year's budget. Other appropriations are not fully expended at the end of the fiscal year because there are no outstanding purchase orders. Funds for these planned, but unencumbered expenditures, are set-aside at year-end as a reserved portion of fund balance. In order to carry these funds forward and authorize their expenditure in fiscal year 2001-02, it is necessary for the Board to approve the attached amendment (see Attachment 1, column #7). 7. The approved 2001-02 budget included, in the Miscellaneous Function, an allocation totaling $ 484,275 for elements of the employee pay plan including in-range salary increase, meritorious service awards, and equity retention funds. This amendment allocates these funds to functions within the General Funds for awards given throughout the fiscal year. (See Attachment 1, column #8). Through this amendment, the Board also confirms actions taken during the year to hire employees at salaries above Step 5D of the salary range. Hiring someone at a salary above Step 5D requires Board of Commissioners' approval. Positions confirmed by this action include the following: Dept Position Grade Step Salary Budget Budget Analyst II 69 613 $42,204 Health Family Nurse Practitioner 1 74 8A $58,662 Health Family Nurse Practitioner 1 74 10D $67,069 Health Environmental Health Specialist 68 6D $41,178 Manager's Office Assistant County Manager 81 8C $84,579 Planning Planner III 72 7B $51,301 Social Services Social Services Director 80 10D $89,877 3 8. In Spring 2000, the Board approved the issuance of $2.845 million in two-thirds net debt reduction bonds. These funds were to cover a portion of the costs to renovate Whitted and Northern Human Services Centers. At its June 18, 2002 meeting, the Board of County Commissioners approved funds in the amount of $2,328,874 for a portion of the Whitted Human Services Center renovations to include replacement of the HVAC system, replacement of ceiling and lighting, upgrades to the data wiring system throughout the building, -and renovations to clinic space located in the Health Department. The awarded bid include the following costs: • HVAC/Ceiling/Lighting replacement - $2,064,344 funded from two-thirds net debt reduction bonds • Data Wiring upgrades - $49,301 funded from prior years appropriations to the Information Technology Capital Project • Renovations to Health Department clinic space - $215,229 funded from monies appropriated in prior years to the Medicaid Maximization Capital Project Staff anticipates that the work will begin in August 2002 and will take approximately fifteen months to complete. (The attached Whitted Human Services Center Capital Project Ordinance appropriates the two-thirds new debt funds.) 9. In June 2000, the Sheriffs Department entered into an agreement with Justice Benefits (JBI). JBI specializes in securing appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on the work that JBI performed, Orange County has received an unanticipated $100,000. This budget amendment provides for the receipt of these funds. (See Attachment 1, column # 10). FINANCIAL IMPACT: No additional County funds are required for the receipt of these funds. RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendment and capital project ordinance. 95 Receipt of funds #8 Mocatbn of 69 Funds approved 81 Receipt of 82 Receipt of from N.C. Receipt of.C. for HVAC system Budget As Addilbnel Stele add8bnal State n3 Receipt of funds ReCeQt°f Department of funds from of N.C. elements to e pay replacement d the 810 Receipt of funds Original Bu Eldercare program arm PaY Dian, Budget Amended Through funds for funds for the LINKS from UNC for use of o9 Tran orlalion for �u0°°t Whiked Human for Shad( Budget A. Day se h Donations for care Eea 87 Prior Year nchdF.n a ge BOA 88 DePanrnart of SOeitl Department of Chapel rri Senior OPT to egrard 0entY Cariedforvvade achy in°reese, SeWhil Center(see ousig fader Amended Through Sallow DeperSemof Socitl Cents 1°8^°aeRa^t oenepoto run Manonemm�tfora meritorious service Whiled Human housingtedad BOA Ne Servkea aerates seMCas b nrrd regional on silly Services Center hmates seas evecua0on study eweros,and equity Capital Project meat Fund retention fulls Ordnance) rvenue Taxes S 73,387 08 $ 73,381 08 S $ des Taxes 15,697,712 S 15,697,712 S § $ $ $ $ S $ S $ S 73,361.508 cense and Permke S 7,!08,199 S 1 08,338 S $ $ $ $ $ $ $ $ S 15,697,712 S $ $ $ $ 1,dOS.539 N vernmental S 73, 02 S 14.049.778 S- 21,629 S 1,275 $ - S S $1,947 $ +0,000 $ $ $ $ $ 74,737 ra sTor Serval ,348.502 S rastmsnt Earn $ 5,90000 1.3 0.00 $ $ 1.500 $ 2 Oo S $ $ S $ f 100000 S ,002 isallanaous S !27,720 S O]4 1.500,000 anefen from Other Funds 5 2.221.529 $ 2.521.5 $ 484.575 935,309 rnd Balance $ 9 91,396 $ 4 98,886 $ 2$21.529 Kal OsnerefFund Rewnwa S 117731.505 f 178 5 87 S 1829 $ 186A1T $ l,385 7 .5 S 1275 S 7 000 S 2 00 S 54,347 $ 10.000 f 16SA12 S 464$75 S 100,000 S +79,778,725 r ndittfres -smunity Ma ntenana S 1,062,150 $ 1,293.547 $ - $ - $ $ f - S - $ 21053 S 9 $ - $ 1,328,946 -1 rat Adminisbatlon S 4,064,934 $ 4,358,251 $ - \.: $ $ $ S $ - S 4 $ $ $ 4,315,565 _ u and Records $ 2.575.264 $ 2,708 55 $ S - S $ S - S $ S 32,598 $ S S 2,741,151 ammun Pla^nin S 2.5!4.589 S 2.522,331 S $ - $ - S S $ S - S 31,608 S $ - S 2,653,939 •-' m•Safety $ 26,655,777 $ T7,718A01 S 21,629 S 7.575 S 1A f d2 - f SI 47 $ S 55,6 $ 203,350 $ S $ 28,056.573 ? -bllc Safety $ 70,134.937 f 10,833.574 f $ S S S S 10,000 S $ 115,406 S $ 100,000 $ 10,859,320 >blie Works S 4170,917 f 4,180,059 location S 43.008464 $ 43,008,486 $ 92A55 $ 4,212,514 f=� -n DS aAge ncie § $ 43 008,464 \ Outside neMa $ 1,785,386 f 1,785,388 $ - Miacsllaneoua $ 1,399,67.1 It 1.538,936 $ 7,785,366 Debt Service f 15,328,175 $ 15.328,175 S 87,7/8 S 1,626,684 Transfers Out S 3,552,788 f v S 117,137 806 $ 113 8,.596]5 2.7 21ST. S 1,275 S 1,000 S S S 1115A72fi288,,772Na Genenf Fund Appropdafion >fw w.aL,ndnn Fund S , S 7 494.275 $ f 100,000 S 75 -nu.. her ea for Services $ 4,101.585 $ !,701,865 tar wrnmantai $ 155.000 $ 155,000 $ 4,107 865 isallan,*us If 1,000 $ 7,000 $ 155,000 S 1,000 camas b Permits S 9.540 It 9,240 -5,T40 lens,on Investments $ 260,000 S 260.000 $ 260,000 ro !etas Resarws $ 783,199 $ +.548,270 / f 309,000 $ 1,855.270 -fat so-Wasta4-andnll �. pars0ons Fund Rewna S 5,309,294 1$ 8,07 A75"f If $ S $ I$ 309,000 S S 1$ \. $ $,3$7,375 <wnditurea -lid W.M.R.-Mll Opareliona $ 5-306.294 $ 6,07 1 S 309,000 $ -.6;351,375 j valuation Fund awnuas -� -at-From Gonad Fund. $ 85,000 $ 85.000 -pro salad Fund Balance S 27,768 1 S 27,168 S 85,000 >rafRe-luafion Fund Rswnusa S 112,7611 1 S 172,166 § - $ - $ - $ - $ - $ - i 77,798 $ -15 rpendkures evaluation Fund S 112.166 S 772-186 f 17 796 1 +23 962 it Attachment 1. Orange County Proposed 2001.02 Budget Amendment The 2001-02 Orange County Budget Ordinance is amended as follows: #5 Receipt of funds #8 Allocation of #9 Funds approved #6 Receipt of grant for HVAC system II2 Receipt of from N.C. elements of the #1tionReceipt l at #4 Receipt Program funds from N.C. replacement at the #10 Receipt offunds additional State fund #3 Receipt of funds Department of employee pay plan, Budget As Additional State Eldercare Program Division of Whiffed Human for Sheriff Budget As for the LINKS from UNC for use of Transportation for #7 Prior Year including in-range Original Budget Amended Through funds for Day Care in Donations for care Emergency Services Center(see Departments Amended Through program In Chapel H11 Senior OPT to expand Cardedforwards salary Increase, BOA#8 DepartmentosSocial management Management fora Whiffed Human housing federal BOA#9 Department of Social Center transportation meritorious service Services Services services services to rural evacuation terrorism awards,and equity Services Center inmates areas evacuation study retention funds Capital Ordinance) Ordinance) General Fund Revenue Property Taxes $ 73,361508 $ 73,361,508 $ $ $ $ $ $ $ S $ $ $ 73,361508 Sales Taxes $ 15,697,712 $ 15,697,712 $ $ $ $ $ $ $ $ $ $ $ 15,697,712 License and Permits $ 1,408,539 $ 1,408,539 $ $ $ $ $ $ $ $ $ $ $ 1,408,539 Inte ovemmental $ 19 194,702 $ 14,049,778 $ 21,629 $ 1,275 $ $ $ 54,347 $ 10,000 $ $ $ $ $ 14,137,029 Charges for Service $ 5,428,502 $ 5,548,802 $ $ $ 1,000 S 2,200 $ $ $ $ $ $ 100,000 $ 5,652,002 Imrestmem Earnings 4 1'800,000 $ 1,800,000 1,800,000 Miscellaneous S 427,720 $ 451,034 $ 451,034 Transfers from Other Funds $ 2,221,529 S 2,221,529 $ 2,221,529 Fund Balance $ 3,591,596 1$ 4,396,685 $ 168,412 $ 4,565,097 Total General Fund Revenues $ 117,151,808 1$ 118,935,587.1$ 21,6291$ 1,275 1$ 1,000 1$ 2,200 1$ 54,347 1$ 10,000 1$ 168,412 1$ $ $ 100,000 1$ 119,294,450 Expenditures Community Maintenance $ 1,282,150 $ 1,293,947 $ $ $ $ $ $ $ 25,053 $ 9,346 $ $ $ 1,328,346 General Administration $ 4,064,334 $ 4,256,251 $ $ $ $ $ $ $ $ 59,314 $ $ $ 4,316,565 Tax and Records $ 2,575,264 $ 2,708,555 $ $ $ $ $ $ $ $ 32,596 $ $ $ 2,741,151 Community Planning $ 2,544,469 $ 2,622,331 $ $ $ $ $ $ $ $ 31,608 $ $ $ 2,653,939 Human Services $ 26,655,777 $ 27,716,801 $ 21,629 $ 1,275 $ 1,000 $ 2,200 $ 54,347 $ $ 55,611 $ 203,550 $ $ $ 28,056,413 Public Safety $ 10,534,937 $ 10,633,914 $ $ $ $ $ $ 10,000 $ $ 115,406 $ $ 100,000 $ 10,859,320 Public Works $ 4,110,917 $ 4,180,059 $ 32,455 $ 4,212,514 Education $ 43,008,464 $ 43,008,464 $ 43,008,464 Non Departmental; $ § Outside Agencies S 1,765,366 S 1,785,366 $ 1,785,366 Miscellaneous $ 1,399,167 $ 1,538,936 $ 87,748 $ 484,275) $ 1,142,409 Debt Service $ 15,328,175 $ 15,328,175 $ 15,328,175 Transfers Out $ 3,862,788 $ 3,862,788 $ 3,862,788 Total General Fund Appropriation $ 117,131,808 $ 118,935,587 $ 21,629 $ 1,275 $ 1,000 $ 2,200 $ 54,347 $ 101000 $ 168,412 It $ S 100,000 $ 119,294,450 Solid Waste/Landfill Fund Revenues Charges for Services $ 4,101,865 $ 4,101,865 $ 4,101,865 Inter ovemmental $ 155,000 $ 155,000 $ 155,000 Miscellaneous $ 1,000 $ 1,000 $ 1,000 Licenses&Permits $ 8,240 $ 8,240 $ 8,240 Interest on Investments $ 260,000 $ - 260,000 $ 260,000 Appropriated Reserves $ 783,189 $ 1,546,270 $ 309,000 § ,270 sWanfl Operations $ 5 Fund Revnue S § S S $ $ 309,000 $ 3 ,55 Total Sold , 9,2 Ex anditures Solid Waster andfill Operations Is 5,309,294 Is 6,072,375 1 1 1 1 Is 309,000 1 Is 6,381,375 Revaluation Fund Revenues Transfers Fm General Fund $ 85,000 is 85,000 $ 85,000 A ro slated Fund Balance $ 27,166 $ 27,166 $ 11,796 S 38,962 Total Revaluation Fund Revenues $ 112,1661$ 112,166 1$ - $ - $ - $ -Is $ -1$ 11,796 $ 1$ -is § 725,962 Ex ndHures Revaluation Fund Is 112,166 1$ 112,166 1 1$ 11,796 1 1 1 $ 123,962 5 Attachment 2 Whitted Human Services Center—Phase 2 Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for major renovation work at the Whitted Human Services Center in Hillsborough to include HVAC and general interior renovations. Financing for the project includes proceeds from the two-thirds net debt reduction bonds issued in Spring 2000. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 2000-01 FY 2001-02 2001-02 Sales Tax $0 $0 $0 2/3 Net Debt Reduction Bond Funds $0 $2,255,628 $2,255,628 Private Placement $0 $0 $0 Grant Funds $0 $0 $0 Fees $0 $0 $0 Other $0 1 $0 1 $0 Total Funding $0 1 $2,255,628 $2.255.628 Section 4. The following amount is appropriated for this project: Through FY Through FY 2000-01 FY2001-02 2001-02 IamMuil $0 $0 $0 Design $0 $0 $0 Consttixtion $0 $2,064,344 $2,064,344 Professional Fees-HVAC $0 $191284 $191284 Total Costs $0 $2955,Q81 $2,255,628 Section 5. This ordinance supersedes all previous Whitted Human Services Center — Phase 2 Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2003. Adopted this 27th day of June 2002.