HomeMy WebLinkAboutNA ORD-2002-017 Adoption of FY 2002-2003 Budget Ordinance, Grant and Capital Project Ordinances, Classification and Pay Plan,ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 27, 2002
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Action Agenda
Item No. ~
SUBJECT: Adoption of 2002-03 Budget, Capital and Grant Project Ordinances
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N} No
ATTACHMENT(S):
• Attachment 1: Orange County Budget
Ordinance for FY 2002-03 INFORMATION CONTACT:
• Attachment 2: Adjustments to the Manager's Donna Dean, 245-2151
Recommended 2002-03 Budget
~ Attachment 3: Summary of Grant Project TELEPHONE NUMBERS:
Ordinances Hillsborough 732-8181
• Attachment 4: Summary of County and Chapel Hill 968-4501
School Capital Project Ordinances Durham 688-7331
• Attachment 5: Six Month Hiring Freeze Policy Mebane 336-227-2031
• Attachment 6: Personnel Ordinance
Revisions
PURPOSE: To approve the 2002-03 budget ordinance, capital project ordinances, grant project
ordinances, Six Month Hiring Freeze Policy, personnel ordinance revisions and fee schedule accordance
with the actions taken by the Board of Commissioners at the June 24, 2002 budget work session.
BACKGROUND:
Budget Ordinance - At the June 24, 2002 budget work session, the Board of County
Commissioners ~approved the budget for the upcoming 2002-03 fiscal year. The attached
spreadsheet, Adjustments to the 2002-03 Manager's Recommended Budget, outlines the Board's
changes. The attached Budget Ordinance for FY 2002-03 also reflects the changes that the Board
made.
Grant Project Ordinances - The 2002-03 fiscal year budget includes several State and Federally
funded projects. These projects are accounted for in a separate fund and are shown in the Budget
document on the associated departmental pages under "Other Funds." Attachment 3 of this abstract
provides a summary of the individual grant project ordinances. Copies of the individual grant project
ordinances will be available for the Board at the June 27,2002 BOCC meeting.
Capital Project Ordinances - This year the Board made changes to some existing capital project
ordinances and approved funding for other School and County projects. Attachment 4 of this
abstract provides a summary of the individual capital project ordinances for both School districts and
the County projects. Copies of the ordinances will be available for the Board at the June 27,2002
BOCC meeting.
2
Six Month Hiring Freeze - At the June 24, 2002 budget work session, the Board approved a six-
month hiring freeze of non-critical positions for fiscal year 2002-03. Attachment 5 of this abstract is a
copy of the Six Month Hiring Freeze Policy that was included in the Manager's Recommended 2002-
03 Budget Appendix C.
Personnel Ordinance Revisions -The approved budget for fiscal year 2002-03 does not provide
for In-Range Salary Increases or Meritorious Service Awards. Attachment 6 of this abstract,
Personnel Ordinance Revisions, suspends the provisions for these programs as of July 1, 2002 for
employees with WPPR review dates of July 1, 2002 and after.
FINANCIAL IMPACT: Adoption of the ordinances establishes the authority to implement the County's
budget, grant and capital ordinances, six month hiring freeze of non-critical positions, personnel
ordinance revisions and fee schedule for FY 2002-03.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
implement the six month hiring freeze of non-critical positions and approve the budget, grant and capital
ordinances, personnel ordinance revisions and fee schedule for FY 2002-03.
Attachment 1. Fiscal Year 2002-03
Budget Ordinance
Orange County, North Carolina
Be it ordained by the Board of Commissioners of Orange County
Section i. Budget Adoption
There is hereby adopted the following operating budget for Orange County for this fiscal
year beginning July 1, 2002 and ending June 30, 2003, the same being adopted by fund
and activity, within each fund, according to the following summary:
Fund Current
Revenue Interfund
Transfer Fund Balance
Appropriated Total
Appropriation
General Fund $113,084,83 $3,436,30 $2,666,00 $119,187,15
Emergency Telephone Fund $363,53 $ $ $363,53
Fire Districts Fund $1,821,51 $ $51,56 $1,873,08
Section 8 (Housing) Fund $4,488,53 $ $ $4,488,53
Community Development
Fund $677,76 $ $ $677,76
Efland Sewer Operating Fund $46,00 $34,00 $ $80,00
Revaluation Fund $ $85,00 $56,27 $141,27
Visitors Bureau Fund $558,75 . $ $143,49 $702,24
Solid Waste/Landfill
Operations Fund $4,380,21 $ $1,862,48 $6,242,69
Section II. Appropriations
That for said fiscal year, there is hereby appropriated out the following:
Function Appropriation
General Fund
Community Maintenance $1,292,54
General Administration $4,375,41
Taxation and Records $2,615,031
Community Planning $2,636,60
Human Services $28,166,12
Public Safety $10,973,21
Public Works $4,038,71
Education $44,150,35
Contributions to Outside Agencies $1,744,291
Miscellaneous $1,023,80
Debt Service $16,229,35
Transfers to Other Funds $1,941,68
Total General Fun $199,187,15
Emergency Telephone System
Fund
Public Safety $363,53
Total Emergency Telephon
S stem Fun $363,53
Fire Districts
Cedar Grove $132,346
Chapel Hill $55
Damascus $17,386
Efland $153,14
Eno $203,10
Little River $124,29
New Hope $226,42
Orange Grove $210,06
Orange Rural $324,44
South Orange $309,17
Southern Triangie $61,31
White Cross $110,83
Total Fire. Districts Fun $1,873,08
Section 8 (Housing) Fund
Human Services $4,488,53
Total Section 8 Fun $4,488,53
Community Development Fund (Affordable Housing
Pro ram)
Human Services $60,00
Total Community Developmen
Fund (Affordable Housin
Pro ram $60,00
Community Development Fund
(HOME Pro ram
Human Services $617,76
Total Communify Developmen
Fun $617,76
Efland Sewer Operating Fund
Public Works $80,00
Total Efland Sewer Operafin
Fun $80,00
Revaluation Fund
Taxation and Records $141,27
Total Revaluation Fun $141,27
Visitors Bureau Fund
Community Planning $702,24
Total Visitors Bureau Fun $702,24
Solid Waste/Landfill Operations
Solid Waste/Landfill Operations $6,242,69
Total Solid Waste/Landfi!
O eration $6,242,69
"
Section II1. Revenues
The following fund revenues are estimated to be available during the fiscal year
beginning July 1, 2002 and ending June 30, 2003, to meet the foregoing appropriations:
Function Appropriation
General Fund
Property Tax $77,904,34
Sales Tax $15,697,71
Licenses & Permits $1,360,28
Intergovernmental $11,042,411
Charges for Services $5,743,29
Investment Earnings ~ $600,00
Miscellaneous $736,79
Transfers from Other Funds $3,436,30
Appropriated Fund Balance $2,666,00
Total General Fun $119,187,15
Emergency Telephone System Fund
Charges for Services $363,53
Total Emergency Telephone Syste
Fun $363,53
Fire Districts
Property Tax $1,812,26
Investment Earnings $9,24
Appropriated Fund Balance $51,56
Total Fire Districts Fun $1,873,08
Section 8 (Housing) Fund
Intergovernmental $4,488,536
Total Section 8 Fun $4,488,53
Community Development Fund (Affordable Housing
Pro ram
Intergovernmental $60,00
Total Community Development Fun
(Affordable Housing Program $60,00
Community Development Fund (HOME
Pro ram
Intergovernmental $617,76
Total Community Development Fun
(HOME Program $617,76
Efland Sewer Operating Fund
Charges for Services $46,00
Transfers from Other Funds $34,00
Total Efland Sewer Operating Fun $80,00
Revaluation Fund
Transfers from Other Funds $85,00
Appropriated Fund Balanc $56,27
Total Revaluation Fund $141,27
Visitors Bureau Fund
Occupancy T~ $450,00
Intergovernmental $93,75
Investment Earnings $15,00
Appropriated Fund Balanc $143,49
Total Visitors Bureau Fund $702,24
Solid Waste/Landfill Operations
Sales & Fees $3,955,12
Intergovernmental $140,00
Miscellaneous $50
Licenses & Permits $154,58
Interest on Investments $130,00
ppropriated Reserves $1,862,48
Total Solid Waste/Landfill Operation $6,242, 69
Section IV. Tax Rate Levy
There is hereby levied for the fiscal year 2002-03 a general county-wide tax rate of 83
cents per $100 of assessed valuation. This rate shall be levied in the General Fund.
Special district tax rates are levied as follows:
Cedar Grove 7.30
Chapel Hill ~ 2.00
Damascus 2.60
Efland 2.g5
Eno 4.40
Little River 4.50
New Hope 5.00
Orange Grove 3.90
Orange Rural 4.60
South Orange 8.50
Southern Triangle 2.60
White Cross 4.80
Chapel Hill-Carrboro School District 19.20
Section V. School Current Expense
The current expense allocation for both school districts is $42,293,960. Of that total,
there is hereby allocated a lump sum of $26,201,624 for Chapel Hill-Carrboro City
Schools and $16,092,336 for the Orange County Schools. This appropriation equates to
$2,516 per student based on the March 2002 North Carolina Department of Public
Instruction certified average daily membership of 10,414 for Chapel Hill-Carrboro City
Schools and 6,396 for the Orange County Schools.
Section VI. School Recurring Capital Outlay
The recurring capital outlay for both school districts is $1,856,397. There is hereby
appropriated $1,150,038 for Chapel Hill-Carrboro City Schools for recurring capital.
There is hereby allocated $706,359 for Orange County Schools for recurring capital.
Section VII. Schedule B License
In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North
Carolina State Statutes, and any other section of the General Statutes so permitting,
there are hereby levied privilege license taxes in the maximum amount permitted on
businesses, trades, occupations or professions which the County is entitled to tax.
Section VIII. Animal Licenses
A license costing $5 for sterilized dogs and sterilized cats is hereby levied. A license for
un-sterilized dogs and a license for un-sterilized cats is $10 per animal.
Section IX. Board of Commissioners' Compensation
The Board of County Commissioners authorize that:
• Compensation of County Commissioners will be adjusted in fiscal year 2002-03
to reflect adjustments that the Board may establish for permanent Orange
County employees, during the 2002-03 fiscal year, for Cost of Living Adjustments
and In-Range Salary Increases, if there are any adjustments.
• Annual compensation for County Commissioners will include the County
contribution for health insurance, dental insurance and life insurance that is
provided for permanent County employees, provided the Commissioners are
eligible for this coverage under the insurance contracts and other contracts
affecting these benefits.
• Annual compensation for Commissioners will include a County contribution for
each Commissioner to the Deferred Compensation (457) Supplemental
Retirement Plan that is the same as the County contribution for non-law
enforcement County employees to the State 401(k) plan.
• Travel expense allowances for Commissioners will be established at $150 per
month for the Chairperson of the Board and at $125 per month for the other four
Commissioners.
Section X. Budget Control
General Statutes of the Stat~ of North Carolina provide for budgetary control measures
to exist between a county and public school system. The statute provides:
Per General Statute 115C-429:
(c) The Board of County Commissioners shall have full authority to call for, and
the Board of Education shall have the duty to make available to the Board of
County Commissioners, upon request, all books, records, audit reports, and
other information bearing on the financial operation of the local school
administrative unit. ~
The Board of Commissioners hereby directs the following measures for budget
administration and review:
That upon adoption, each Board of Education will supply to the Board of County
Commissioners a detailed report of the budget showing all appropriations by
function and purpose, specifically to include funding increases and new program
funding. The Board of Education will provide to the Board of County
Commissioners a copy of the annual audit, monthly financial reports, copies of all
budget amendments showing disbursements and use of local moneys granted to
the Board of Education by the Board of Commissioners.
Section XI. Encumbrances
Operating funds encumbered by the County as of June 30, 2002 are hereby re-
appropriated to this budget.
This budget being duly adopted this 27~' day of June 2002.
Beverly Blythe, Clerk to the Board Barry Jacobs, Chair
Stephen Halkiotis, Vice Chair Margaret Brown
Moses Carey, Jr.
Alice Gordon
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ATTACHMENT 3
Summary of Grant Project Ordinances
Fiscal Year 2002-03
Grant Proiect Title
County Manager
Criminal Justice Partnership Program
Health
Dental Screening (Smart Start)
Community Based Public Health Initiative
Child Service Coordination (Smart Start)
Community Health Awareness (Smart Start)
Intensive Home Visiting
Aging
Senior Health Coordination
2002-03 New
Grant Fundinq
$217,021
$20,000
$33,315
$49,100
$47,100
$115,037
$80,956
Total of all Grant Projects for 2002-03 $562,529
CAPITAL PROJECT ORDINANCES ATTACHMENT 4
FY 2002-03
Cha el Hill-Carrboro Cit Schools
Project Funding Thru FY
2001-02 FY 2002-03
A ro riation Funding Thru FY
2002-03
Abatement Projects $85,000 $50,000 $135,000
Americans with Disabilities Act (ADA $213,150 $25,000 $238,150
Athletic Facilities $1,3Q7,387 $50,000 $1,357,387
Classroom/Academic Area Improvements $0 $120,000 $120,000
Doors, Hardware and Canopies $0 $218,123 $218,123
Electrical S stems $0 $125,000 $125,000
Elementary School #9 $12,560,784 $0 $12,560,784
Fire/Safety/Securi Renovations $249,400 $540,000 $789,400
Indoor Air Quali Improvements $0 $75,000 $75,000
Mechanical S stems $995,490 $650,000 $1,645,490
Planning for Future Projects $0 $100,000 $100,000
Roofin Pro'ects $938,626 $258,500 $1,197,126
Technolog $6,832,502 $1,000,000 $7,832,502
Transportation Center Expansion $225,000 $100,000 $325,000
Window Re lacements $0 $455,000 $455,000
Total Chapel Hill-Carrboro City Schools
Pro ect Costs
$23,322,339
$3,766,623
$27,088,962
CAPITAL PROJECT ORDINANCES ATTACHMENT 4
FY 20Q2-03
Orange Count Schools
Project Funding Thru FY
2001-02 FY 2002-03
ropriation Funding Thru FY
2002-03
Floorin Re lacement $0 $54,000 $54,000
HVAC U rades and Im rovements $0 $107,902 $107,902
Technolog A lication Pro'ect $7,240,200 $625,000 • $7,865,200
Cedar Rid e High School $27,960,000 $500,000 $28,460,000
Total Orange County Schools Project
Costs
$35,200,200
$1,286,902
$36,487,102
CAPITAL PROJECT ORDINANCES ATTACHMENT 4
FY 2002-03
Oran e Coun Pro'ects
Project Funding Thru FY
2001-02 FY 2002-03
Ap ropriation Funding Thru FY
2002-03
Public Buildin s and Equipment
Affordable Housin $1,337,500 $0 $1,337,500
Building Safe $103,451 $0 $103,451
Court Street Annex $130,000 $0 $130,000
E uipment and Records Stora e $139,150 ($139,150 $0
Equipment and Vehicles Project $5,511,392 $100,000) $5,411,392
Facilities Improvements $151,186 $0 $151,186
Government Services Annex $40,000 $0 $40,000
Handicapped Accessibili Project $55,000 $0 $55,000
Homestead Communi Center $15,000 $0 $15,000
Information Technolo $4,900,447 $170,000 $5,070,447
Livestock Scales Pro'ect $55,000 $54,700 $300
Loan Pool Reserve $150,000 $75,000 $75,000
New Courthouse Renovations Project $357,536 $0 $357,536
Northern Human Services Center Pro'ect $90,000 $140,000 $230,000
Northside Human Services Center Pro'ect $90,000 $0 $90,000
Old Courthouse Renovations Project $25,000 $50,000 $75,000
Orange Enter rises Capital Pro'ect $10,500 $10,500 $0
Planning and Agriculture Building Capital
Pro'ect
$141,900
$0
$141,900
County Facilities Roofing Projects $683,100 $100,000 $783,100
Senior Centers Reserve $200,000 $200,000 $~
Skills Development Center Project $2,056,340 $0 $2,056,340
Southern Human Services Center (Phase 2) $10.,000 $10,000 $20,000
Whitted Human Services Center $638,542 $60,000) $578,542
Total Public Buildings and Equipment
Project Costs
$16,891,044
$169,350
$16,721,694
CAPITAL PROJECT ORDINANCES ATTACHMENT 4
FY 2002-03
Public Safe
Funding Thru FY FY 2002-03 Funding Thru FY
Pro'ect 2001-02 Ap ro riation 20Q2-03
EMS/911 Center $10,500 $0 $10,500
Firearms Trainin Facili $125,000 ($125,000) $0
Justice Facili Planning Project $625,000 $295,000 $330,000
Total Public Safe Pro'ect Costs $760,500 ($420,000) $340,500
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Recreation and Parks
Efland-Cheeks Communi School Park $858,690 $0 $858,690
Fairview Community Park Project $75,000 $0 $75,000
Parkland and Recreation Facilities $180,000 $75,000 $105,000
Trian le S orts lex Pro'ect $2,900,000 $400,000 $3,300,000
Totai Recreation and Parks Pro ect Costs $4,013,690 $325,000 $4,338,690
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Public Works
Fairview Cta Ca Pro'ect $50,000 $36,000 $14,000
Total Public Works Project Costs $50,000 $36,000 $14,000
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Water, Land and Sewer Resources
Efland Sewer Extension $100,000 $0 $100,000
Resource Lands Conservation (Lands
Le acy) $8,739,577 $200,000 $8,939,577
Utili Extension Develo ment Project $205,000 $165,000 $40,000
Totai Water, Land and Sewer Resources $9,044,577 $35,000 $9,079,577
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Total of Count Capital Projects $30,759,811 ($265,350 $30,494,461
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Grand Total for Ca ital Pro'ects Costs $89,282,350 $4,788,175 $94,070,525
Six Month Hiring Freeze Policy
Effective July 1, 2002
1. Coverage
Attachment 5
Applies to non-critical permanent position openings totaliy or partially funded from the County
General Fund (Fund 10). This includes positions:
• Vacant as of July 1, 2002, or that
• Become vacant between July 1, 2002 and June 30, 2003.
Such freeze continues in effect until June 30, 2003 unless action by the Board of
Commissioners ends the freeze at an earlier date.
Employment offers extended by the Personnel Department prior to the freeze effective date
are honored.
2. CriticalOpenings
Critical openings are those required to maintain essential services such as those related to
public safety, health and protective services. These openings include those on the
Attachment 3 list of job classifications and others as designated by the County Manager.
• For an opening in a classification designated as critical, the department may proceed
immediately to begin the recruitment and selection process when it becomes aware of the
pending vacancy and fill the position as soon as possible.
For an opening in a classification not shown on the critical list which the department head
believes should be treated as a critical opening, the department head submits a written
request to the County Manager (through the Personnel Director) for approval to fill the
position. The Manager determines whether urgent operating needs require that the
position be filled prior to the end of the freeze period and, if so, authorizes the department
to fill the opening.
3. Freeze Period
For any non-critical opening, a new employee may not begin work in the vacant position until
the first of the month six months following the separation date of the previous incumbent. For
example:
• For a vacant position as of July 1, 2002
/ If the employee's separation effective date is May 15, 2002, the earliest date a
new employee may begin work in the position is December 1, 2002.
/ If the employee's separation effective date is June 21, 2002, the earliest date a
new employee may begin work in the position is January 1, 2003.
• For a vacant position occurring during 2002-03
/ If the employee's separation effective date is July 15, 2002, the earliest date a
new employee may begin work in that position is February 1, 2002.
/ if the employee's separation effective date is January 9, 2003, the earliest
date that a new empioyee may begin work in that position is July 1, 2003.
/ If the employee's separation effective date is May 15, 2003, the earliest date
that a new employee may begin work in that position is July 1, 2003.
4. Recruitment Process
For a non-critical opening, the department head may initiate the recruitment and selection
process no earlier than finro months prior to the freeze ending date for the opening and no
employee may begin work in the position prior to the ending date of the required freeze
period. Note: For openings that may be hard to fill and require an extended recruitment
period, the Personnel Director may authorize an earlier recruitment beginning date.)
5. Lapsed Salaries
The lapsed salaries generated by the position vacancy may not be used for another purpose
such as temporary employment or overtime wages.
6. Temporary Employment
An employee may not be hired as temporary with the contingency that he or she will become
permanent at the end of the freeze period.
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5. RESOLUTIONS/PROCLAMATIONS ~ , ~ ~ r ~~~ ~
a. Adoption of FY 2002-2003 Budqet Ordinance Grant and Cauital Proiect Ordinances ~°`-
Classification and Pav Plan and Personnel Ordinance Chanqes
The Board considered adoption of the FY 2002-2003 budget ordinance, grant and capital project
ordinances, classification and pay plan and personnel ordinance changes, which document is herein incorporated
by reference.
Commissioner Gordon clarified that item 8-q does not reflect any changes in the budget documents.
Motion 1- A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to adopt
the 2002-03 Orange County Budget Ordinance to include a countywide tax rate of 83 cents and a Chapel
Hill/Carrboro City Schools District Tax rate of 19.2 cents.
VOTE: UNANIMOUS
Motion 2- A motion was made by Commissioner Brown, seconded by Commissioner Carey to
approve the 2002-03 Grant Projects as presented in the County Manager's Recommended Budget.
VOTE: UNANIMOUS
Motion 3- A motion was made by Commissioner Gordon, seconded by Commissioner Brown to
approve the 2002-03 School and County Capital Project Ordinances.
VOTE: UNANIMOUS
Motion 4- A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to
enact, beginning July 1, 2002, a six-month hiring freeze on non-critical positions and to adopt the "Six Month Hiring
Freeze Policy."
VOTE: UNANIMOUS ,
Motion 5- A motion was matle by Commissioner Carey, seconded by Commissioner Halkiotis to
suspend the following Personnel Ordinance provisions effective July 1, 2002 for employees with Work Planning and
Performance Review (WPPR) Dates of July 1, 2002 and after:
- In-Range Salary Increases (Article V, Section 7.0, "In-Range Salary Increase")
- Meritorious Service Awards (Article V, Section 8.0, "Meritorious Service Awards")
VOTE: UNANIMOUS
Motion 6- A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to
adopt the County Fee Schedule as presented.
VOTE: UNANIMOUS
b. Resolution Reqardinq Article 44 One-half Cent Local Government Sales and Use Tax
The Board considered a draft resolution regarding the third one-half cent local government sales and
use tax authorized by Section 34.14(a) of Session Law 2001-424 and codified as Article 44 of the North Carolina
General Statutes.
John Link said that during this last year and for the coming year, the County is losing four million dollars
that the General Assembly has sequestered or retained in Raleigh. There was a public hearing on June 20th on the
option of implementing the third one-half cent sales and use tax. The tax will be effective July 1, 2003.
Rod Visser said that there is a provision in the resolution that the date could be moved up, should the
legislature consider moving up the effective date.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to approve and
authorize the Chair to sign the resolution as stated below:
The County of Orange
The State of North Carolina
RESOLUTION LEVYING THE THIRD ONE-HALF CENT (1/2¢)
LOCAL GOVERNMENT SALES AND USE TAX AND PRESCRIBING
THE METHOD OF DISTRIBUTION OF THE PROCEEDS
WITHIN ORANGE COUNTY
WHEREAS, The General Assembly has authorized the Orange County Board of Commissioners to levy a one-half
percent (1/2%) local sales and use tax by enacting N.C.G.S. 105-517(b) in Section 34.14(a) of Session Law 2001-424;
and,