HomeMy WebLinkAbout2002 S Social Services- Center for Employment Training Z
COUNTY OF ORANGE
DEPARTMENT OF SOCIAL SERVICES
TRAINING CONTRACT WITH CENTER FOR EMPLOYMENT TRAINING
This contract is entered into by the Orange County Department of Social Services(hereinafter referred to as the
Department)and Center for Employment Training(CET),Inc. (hereinafter referred to as the Provider),or the
purchase of specific activities as described therein. This contract is subject to the provisions of all applicable
Federal, State,County laws,regulations,policies and standards. This contract shall consist of this document and
any specified attachments in Section XVII on page 6.
SECTION I: Effective Period
This agreement shall be in effect from July 1,2002 through June 30,2003.
SECTION II:Responsibilities
A. The Department will:
1. Refer Work First participants to the Provider for enrollment and reimburse the Provider for activities
provided as described in this contract and: and
2. Provide consultation and technical assistance to the Provider as needed: and
3. Provide transportation,child care,and case management services to Work First participants;and
4. Accept fiscal responsibility for deviation from the terms of this contract as a result of acts of the
Department or any of its officers,employees, agents or representatives,and
B. The Provider will:
1. Provide activities,as specified in this contract;and
2. Assume responsibility for all associated cost in the event the Provider has to relocate;and
3. Submit programmatic reports as requested by the Department and assist the Department in meeting all
reporting requirements to State and other agencies; and
4. Accept fiscal responsibility for deviations from the terms of this contract as a result of acts of the Provider
or any of its officers,employees, agents or representatives;and
5. Maintain fiscal books,record,documents and other evidence which reflect all direct and indirect costs
expended under this contract;and
6. Comply with all laws, regulations policies and standards applicable to the program under contract;and
7. The Provider will not encourage and/or assist any Work First trainee to obtain any educational loans; and
8. Furnish worker's compensation, liability insurance,and other insurance as may be required to protect the
Provider and the Department against claims which may arise from the Provider's performance;and
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9. Obtain the approval from the Department,through the submission of a course curriculum and
labor market survey information,prior to implementing any training course other than,Automated
General and Medical Office Skills,Electronics Technology,Medical Insurance Billing,and
Shipping and Receiving/Warehouse.
10. Agree to participate in program,fiscal and administrative monitoring or audits,making records and staff
time available to Federal, State and county staff;and
11. Comply with Tiles VI and VII of the Civil Rights Act of 1964,Section 504 of the Rehabilitation
Act of 1973 and the Americans with Disabilities Act of 1990 and all requirements imposed by Federal
regulations,rules and guidelines issued pursuant to these Titles of both personnel employed and clients
served;and
12. Maintain client records which date and document, in accordance with established policy,the service
delivered to the individual,a valid authorization for service,program records documents and other
evidence which reflects program operations; and
13. Restrict the use or disclosure of information obtained in connection with the administration of
North Carolina's programs for the provision of services concerning applicants for and recipients of those
services to purpose directly connected with the administration of the service program;and
14. Furnish information to the Department,as requested,to support the performance of activities pursuant to
this contract and the full cost of activities;and submit changes,as needed or.required, in the contract or
any materials included in this contract or approved supporting information for review and approval by the
Department; and
15. Take the necessary steps for corrective action,as negotiated within a corrective action plan,for
Any items found to be out of compliance with Federal, State, and County laws,regulations,standards
and/or terms of this contract;and
16. Maintain and administer in accordance with sound business practice,program for the maintenance,
repair protection and preservation for property purchased under the terms of this contact and.keep
a current,complete inventory of all equipment so purchased; and
17. Notify the Department representative within three work days of any trainees attendance or
performance problems, and of any trainee expressing a desire to withdraw from the training
program,and of trainees that enter employment.
18. Place in employment 70%of the Work First trainees who complete the program,and place 706/o of
those employed in a training related job utilizing their skills acquired in their course of study(i.e.,
skills areas in which enrolled)at CET.
SECTION III:Access to Records
All fiscal and program records are to be retained for three years after final payment or until all audits
continued beyond this period are completed. In the event the Provider dissolves or otherwise goes out of
existence;records produce under this contract will be turned over to the Department. These records shall be
subject at all reasonable times to inspection,review or audit by duly authorized County, State and Federal
officials.
SECTION IV: Liabilities and Legal Obligations
The Provider an the Department shall be liable for the act of omissions of their respective employees in the
performance or service covered under the terms of this contract to the extent permitted by applicable law.
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The Provider is and shall be deemed to be an independent contractor in the performance of this contract and
agrees to indemnity and save harmless the Department against any claims of third parries arising out of any
act of omission of the Provider, its agents employees and subcontractors in the performance of this contract.
SECTION V: Subcontracting
The Provider shall not subcontract any of the work contemplated under this contract without obtaining
PRIOR WRITTEN APPROVAL from the Department. Any approved subcontract shall to all conditions of
this contract. The Provider shall be responsible for the performance of any subcontractor.
SECTION VI:Right to Data
The Department may duplicate,use and disclose all data delivered under this contract. The Provider may
copyright data generated as a result of the contract;however,this data shall not be marked for profit by the
Provider. Additionally,the Provider grants to the Department a royalty fee,non-exclusive, irrevocable
license to publish,translate,reproduce,deliver,perform and dispose of all data now or hereafter covered by
such copyright. With respect to data not originated in the performance of this contract,the above license shall
be only to the extent that the Provider has the right to grant such license without becoming liable to pay
compensation to others because contract shall acknowledge the support provided by the Department.
SECITON VII: Determination of Participant Eligibility
The Department has the responsibility of intake,initial determination and redetermination of eligibility for
service(s),in accordance with Federal,State,and County regulations. It is the responsibility of the
Department to notify the provider of the eligibility status of each individual for the service(s),the period of
time for which service(s)are authorized, and any changes in the eligibility status. This is done by the use of
Form DSS-1360(Rev.4/94)for Work First Program participants.
The Provider may not be reimbursed under this contract for clients who were served in the absence of a valid
DSS-1360(Rev. 4/94)or for any period of time not covered by an authorized DSS-1360 (Rev.4/94)
SECTION VIII: Conflict of Interest
The Provider expressly states that he presently has no interest and shall not acquire any interest,direct or
indirect,which would conflict,in any manner or degree with the performance of service required to be
performed under this contract. The Provider further agrees to notify the Department in writing of any
instance that might have the appearance of a conflict of interest. Upon execution of this contract and prior to
disbursement of funds,the Provider shall submit to the Department a notarized copy of the Provider's policy
addressing conflict of interest in accordance with the North Carolina law.
SECTION IX: Treatment of Assets
Treatment of assets acquired under this contract shall be subject to the following.
A. Ownership of property purchased by the Provider under the terms of this contract for whici i
reimbursement by the Department is based upon the actual purchase cost of the property shall
immediately vest with the Department upon such reimbursement.
B. The Department shall have no claim to property purchased by the Provider under the terms of this
Contract for which reimbursement by the Department is based upon on approved depreciation schedule or
use allowance. Interest charges on rented/leased equipment are not reimbursable.
SECTION X:Administrator for the Contract
The persons named below shall be administrators for the respective parties and shall be the person to whom
notices provided for in this Contract shall be given and to whom matters relating to administration or
interpretation of this Contract shall be addressed. Either party may change its administrator or his address or
his telephone number by written notice to the other party.
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t For the Department: For the Provider:
Nancy Coston, Director Hermelinda Sapien,President/CEO
Orange County Department of Social Services Center for Employment Training
P. O.Box 8181 701 Vine Street
Hillsborough,NC 27278' San Jose,California 95110
* --
(919)732-8181 (401)287-7924
SECTION XI: Fiscal Provisions
The Department will reimburse the Provider for services described in the contract document up to the
budgetary limits of the contract allotment from Work First funds allocated to the Department for purpose of
this contract. The maximum amount of reimbursement for the period of July 1,2002 through June 30,2003
shall not exceed$40,000. --
The Department will reimburse the Provider the total tuition amount as specified in Addendum One,
less 90%of any estimated Pell grant,for each trainee,based on course selection,at the time of enrollment.
For reimbursement,the Provider must submit on original and two copies of the DSS-1571,Part IV,by the
tenth of the month following the month of enrollment to the designed Contract Administrator. The
Department will reimburse the Provider monthly upon receipt of a complete and correctly filed report.
Tuition will be reduced for trainees who exit the training early in accordance with the refund policy described
in the Provider's attached catalog.
The Provider will maintain an individual tuition record for each trainee and tuition will be reduced by ninety
percent(90%) of any Pell Grant received by the Provider on behalf of the trainee. Ten Percent(10%)of the
total of any Pell Grant received by the Provider will be disbursed to the trainee. The Provider will furnish the
Department with a list of any Pell Grant disbursements to trainees monthly as an attachment to the DSS-1571.
At the time of enrollment the Provider will execute a student agreement that indicates the portion of the Pell
Grant to be applied to the cost of tuition based on the Provider's initial determination of eligibility for a Pell
Grant.
When it is determined that an estimated Pell Grant will not received or,if the grant amount is different than
the estimate,the Provider will invoice(or credit)the Department so that the tuition(including refunds for
early terminations) is not overpaid or underpaid. In no case will cumulative net invoices exceed the grant
amount.
The Provider will notify the Department of any other grants that would offset tuition a proper accountability
will be documented on the monthly reimbursement request. No cost will be duplicated that is charged to any
U.S.Department of Labor technical assistance grant.
SECTION XII: Audit Requirements
This is not a financial assistance contract,therefore there are no audit requirements.
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SECTION XIII: Final Program Reporting Requirements
Within 30 days of completion of the contract,the provider will submit any required written reports to the
Department. These reports include,but are not limited to:
• CET Clients Referral Status Report
• CET Placement Report for FY-T-D
• DSS 1571 Monthly Report of Service Delivery
• Monthly Individual Enrollee Progress Report
• Annual Report on Placement,Type Placement,and Retention
SECTION XIV: Amending the Contract
This contract,in whole or in part,may be amended at any time by written statement:
A. By the Department in the event that revision is necessary to meet new or revised rules,regulations,
law,policies and standards as affected by this contract;or
B. By the Provider with the approval of the Department in the event that revision is necessary due to
alterations in the activities/service(s)described in the contract and CET Program Narrative; or
C. By mutual consent of both parties.
D. To extend the length of the contract up to two additional one year period.
SECTION XV: Termination
This contract,in whole or in part,may be canceled at any time:
A. By either party,with cause,upon at least thirty(30)days notice,in writing,and delivered by
registered mail with return receipt requested,or in person; or
B. By the Department in the event funds which have been allocated by the Division of Social Services
Are eliminated or reduced to such an extent that, in the sole determination of the Department,
continuation of the obligations at the levels stated herein may not be maintained. The obligations of
each party shall be terminated,to the extent specked in the notice of termination, immediately upon
receipt of notice of termination from the Department; or
C. By the Department if the Provider: (1)is determined to be in violation of terms of this contract and/or
applicable Federal, State,and County laws,regulations and policy; and/or(2)fails to maintain
program certification or licensure; or
D. By mutual consent of both parties.
After receipt of a notice of termination,and except as otherwise directed by the Department,the Provider shall
cease work under the contract on the date, and to the extent specified, in the notice of termination. The
Department shall pay the Provider the agreed upon amount for the delivery of services under the terms of this
Contract up to the effective date of termination. Reimbursed shall not be made for property or supplies purchased
after the notice of termination is received except as approved by the department.
SECTION XVI: Waiver by the Department
Waiver by the Department of any default or breach in compliance with the terms of the contract by the Provider
shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of
the terms of this contract unless stated to be such in writing, signed by an authorized representative of the
Department and attached to the contract.
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SECTION XVII: Specified Attachments
1. Addendum One: Tuition Schedule
2. Addendum Two: CET Quick Facts
SECTION XVIII: Pre-Audit Statement and Signatures
This contract has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
act.
Signature: Orange County Finance Officer
Date: '�� ro Z—
Center for Employment Training,Inc. WITNESS
By:
Title:
,�
Date: // 0 2-- 94-1658311 (SEAL)
(Federal Tax M#)
Orange County Department of Social Services WITNESS
By. ,_7'
Title: Director
(SEAL)
Chair, Social Services Board Date: 4)z
Chair, County Commissioners Date: La d/0 7
I
I
I
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CENTER FOR EAVLOYMINT TRAINING
DCJRHAM, NORTH CAROLINA
ADDENDUM#1
TUITION SMDULE
COURSE NAME HOURS WEEKS TUITION
AUTOMATED OFFICE SKILLS 810 24 $6,817
N[EDICAL INSURANCE &BILLING 630 18 $59838
ELECTRONIC ASSEMBLY 630 1$ $53,838
MUDICAL RECORDS 330 9 $4,208
COMPUTER OFFICE OCCUPATION 420 12 $4,698
GET JOBS 1$0 5 $2,951
NOTE: '
1. The tuition listed above is for'day classes only.
2. Then numb,of weeks will be greater for evening classes since students are in training
Fewer hours per session than day students.
3. For workers with industrial injuries who require different training times,Rehabilitation
Counselors may negotiate training times that are longer or shorter than those listed above.
Tuition for those times will follow the standard Tuition schedule wbich may be found ira the
Injured Workers Manual.
CU!S—UNIQUE RELATIONSL 70 THE PRNATE SEGTOi�
CET job training simulates the work environment in marry aspect,, vWmiie at M. students punch time oaf and follow
Industry-established rules to get them into the &O thm of industry and to prepare t wmaelve;for the expectadom of ON
world of work CET vocational inshictors are hired directly from the private sector Wth many years of experience in their
respective trade or field. CET centers are supported by an Industrial Advisory Board (LAD) and with Technical
Advisory Corrmrrmittees(PAC)1br each of the Wis offered at that location.With the support of these employer advisors,
CET training remains on the cutting edge of technology and of the needs of Industry. CST Job Developers work closely
industry recruiters and human resource represerrtRdves to match Job ready students to employer needs. CET
conducts extensive labor market studies prior to offering any,start training in a given cornmunity. Industry representatives
who also assist in developing training Curriculums validate the findings from such studies.
ELECTED ENROLLEE CHARACTERISTICS
At CET Opsrat•d Si S Only JUIVII.Mtojurm 30 2001
Total Persons Sewed: 4751
Age,: 17 to 21 21%
22 to 44 e2%
45 and Over 17%
PJemenrary SOW 8 H.S.Dropouts(Combined) 67%
I-nhited Enoish Speakers 55%
1lvd&m Recipients 17%
IVligranNSeasonal Farm Worimm 41%
Average Annual Income:
Before Training $8,387
Post-Training $23,e7A(includes an estimated 20%
National Average HotAy Wad-pruning $9.47 Fringe Benefits)
Average training time, 28 wveeks
• - - - • - • • 111 •
Visit CET's Web site at: VU11VW.cet2OOO.orq
For specific Sib information,Skill Ofl'eftM•tc.
Center for Employment Training
Corporate Office
701 Vine Street, San Jose, CA 93110
Telephone: (408) 287-7824 Fax: (408) 2947849 1 (800) 533-2518
CE T Quick Facts and Figures - 20
g 07
The Center for I"mptoyment Training(CWn is a private, non-proft conwn
San Jose, California in 1967. From its " nization(CBO)established in
educational centers In 12 states. CET San headquarters in San Jose, CET Oversees a national network of 33 voo;Wc ral
across the U.S. are administers 20 centers. Another 73 CET approved training sites
operated by other orttifies.
THE MISSION OF CET
The mission of CE'ti is based on the philosophy of self-determination and seeks to promote the human
development and education of Ipw income people by providing them with merle vocational
educational
training and supportive servle:es that contribute to economic self-exAclenoy.
CET TRAIMNG AN HUMAN DEVELOPMENT PROGRAM
CET was particularly designed for youth and adults of all bad rounds who are most in need and hardest•to-serve, For
each student, CET's goal Is a permanent, unsubsidzed,job with good be maz and growth potential. CETs unique made
of job training involves an-integrafion of skill training, basic skills irwtn,ctlon, human development aril job Peron.
conducted in a simulated work sefflM CM hollsge training dasicn is broadly recognaed as the Condon.
Learning Model. ---
CET centers operate year-round and featu a an variable coarse length fomnt:Thus, #w+ are no
fixed semen or quarters- This egos students to n at their own race in a highly indivkkiNked, non-=npedWe
environment There Is no testing of applicants as a pre-requisibe to eriEening training, however, during the first two weeks
Of ernnilnrent, CET finis aPplioants to establish an individuafized remedial education, support service aid vaationai
training plant for each student In the traditional CET training mode training is quite Intensive with students attending 7
hours a day, 5 days a week. Standard training courses are from 30 to 35 tours a week for an average of seven months
(840 clock hours).
Hlanan Development at CET is i coroorated into MW asoed of the tralnina=Qran. it Includes extensive life skills and
work place knovwhow,job PmWeftm trainnnrg,job development and job plaeernerrt. Job training at CET is competency
based, NOW individuarcmd,with small classes, and is won-th"quipmenf training from day one. CET shsients stav
in
employment training Mol they are plaawl'n a Lob, Eire follow-up is perfonried on all students otter plWAWnent to assure stable
and job tp'owK
CET S LL OFFERINGS
Over 30 sWli training options are offered by CET nation-wide. These include, but are not limited to, Camputerized Office
Occupations, Sheet Metal Fabrlcatlon, Machining and Welding Trades, Fadity/Buiiding Maintenance, Elecbwk
Technology,Commercial Food Service,Aaornodw Technician, Child Care Provider,Medical
Shipping and RecreivinglWarehousing and Printing nd Graphics, Slap offeri °A&7r�idc. i h th
majority of centers ctfering 4 to 5 skill choices. � �vary � one certto to another with the
CET RESOURCES
CET Funds come from various federai,state and local government Sounxs,as Waft as from, private fund sources. Federal
Financial Aid funds accounts for about 10% to 15% with funding from federal Welfare to Work programs, Worldoree
Investment Board referrals, public and private vocational rehabilitation agencies referrals,foundations, and other sources,
The Western Association of Schools and Colleges (WASC) acwW is most CET operaW centers. This
accreditation permits CET students to apply for federal financial assistance programs(Pelt and SEOG Grants, Student
1-bans.Work-%*)to help students with tuition and basic living costs
CET SUPPORT SERVICES
Some of the Bred support program services provided at CET sties Includes: child development/child rare, I=*;radon
and citizenship services, transportation services, information and referral, and emergency assistance. CET fully utilizes
and networks with a vast array of social service agencies and providers In each comnuinty In helping to acquire or