The URL can be used to link to this page

Home My WebLink About2002 S Purchasing - Proposed Contract with Haden-Stanziale for Conceptual Design and Site Planning at Little River Regional Park/"~~ ~-~~~0~ Haden•Stanziale k' L i1 h' V t R 5 :\ I~' I) L A V f) 5 (-. i~ f t May 7, 2002 Pamela K. Jones Diredor Department of Purchasing & Central Services P.O. Box 8181 129 East King Street Hillsborough, North Carolina 27278 RE: Little River Park Design Dear Pam, A N (~ H I T E (~. -f 5 We appreciate your invitation to present this proposal for Landscape Architectural services for the Master Planning and Construction Documents for Phase I- Little River Park. The work includes planning and design of all hardscape and softscape forthe entire entrance drive and 15-acre meadow. We have visited the site and reviewed the conceptuai site pian and base information provided by the County. HadenStanziale will assist you by p~ogramming, conceptualizing, master planning, designing and providing construction documents and assistance in bid award. I. PROJECT UNDERSTANDING HadenStanziale understands that Orange County wishes to rna~t~et ~ the ent~ance to the pa-ic and the area generaliy bound by the 15-acre me~r. tA~ ~~nty rwiU master plan the balance of the park, however HadenStanzisrle v~i l~ artt~~4e kar pl~rt~n~ and designing the link trail system to the proposed Coun#y d~3~1d WrN ~y~n. This link will be approximately'/. mile in length. HadenStanziale understands that the County wishes to pertom~ ~~d'lv~iu~ tt~ existing buildings and make recommendations as to the end u5e of the fac~tities. It is our understanding that this task will require an onsite visit by an architect and written recommendation as to course of adion(s). HadenStanziale further understands that the County wishes to be provided construction documents, plans, details, specifications and bid documents sufficient for the project to be bid under North Carolina law for alt Phase I Improvements. HadenStanziale also understands that the County desires assistance in providing bid review and recommendation of award. It is HadenStanziale's understanding that all of the above listed design services be completed in a 90-120 day time frame. II. SCOPE OF SERVICES Based on our understanding of the project and our discussions, we propose the following Scope of Work: Phase One - Site Tour 8 Evaluation . Project kick-off meeting / Site familiarization / ~econnaissance • Preliminary base mapping . Site inventory/assessment . Site suitability Haden•Stanziale, P.A. • Coordinate survey Durham First Union Plaza 2200 W. Main Street, Suite560 Charlotte Durham, NC 27?0~ 919.286J440 F 919.286J889 F-mail DurhamQhadenstanziale.com ~ Wilmington May 7, 2002 Pam Jones Page 2 of 4 . Issues and constraints . Base map finalization Phase Two - Review of Proposed Park Facilities • Presentation meeting of Phase I and programming meeting to determine park facilities - combined • Rank facilities for development priority (By Orange and Durham County) • Develop phasing options (By Orange and Durham County) • Review of historical archftectural components • Develop facilities spacial requirements and functional relationships (bubble diagrams) . Determine regulatory criteria • Owner development criteria • Presentation meeting Phase Three - "Sketch Design" • Utilizing issues and constraints map delineate development pods . Special articulation of facilities considering pedestrian and vehicular circulation • "Sketch Designs" of altemate facilities configurations . Site visit for validation of design • Presentation meeting Phase Four- Draft Conceptual Designs . Review comments from "Sketch Designs" . Incorporate comments and develop a conceptual site plan (hand drawn) Once the conceptual site is prepared a conceptual grading plan will be prepared to establish the relative volume of earth for the estimate of probable construction cost. • Develop phasing/implementation plan (By Orange and Durham County) • Develop estimate of probabte construction cost . Refine conceptual design • Public meeting for concept presentation Phase Five - Preliminary Site Plan . Review and incorporate comments from Phase Four public meeting as appropriate. • Prepare a preliminary hand rendered site plan drawing to scale establishing horizontal geometry for all proposed improvements. Drawings will be colored • In association with this plan a preliminary grading plan will be prepared so that initial erosion control and storm water design can be undertaken. • Sketches of detailing and ouUine specification will also be prepared at this time. . Once the above plans have been prepared a detailed unit quantity estimate of probable construction cost will be prepared. • Incorporate comments into plans . Prepare written summary of entire design process in anticipation of submittal to the two county boards. • Public presentation meeting to subcommittee of joint boards May 7, 2002 Pam Jones Page 3 of 4 • Upon obtaining approval HadenStanziale will prepare detail plans and specifications along with contract documents sufficient for Orange County to bid, award and construct the project. • Prepare and submit packages to regulatory agencies for their review and approval Phase Six - Bidding and Award • Review bids, tab bids and make recommendations of award Phase Seven - Contract Administration • HadenStanziale will visit the site at your request appropriate to the stage of construction or as otherwise agreed by HadenStanziale in writing to become familiar with the progress and quality of the work and to deterrnine in general if the work is proceeding in accordance with the Contract Documents. This work is optional and will be billed hou~iy if utilized (see attached schedule) Note: All construction drawings and detailing will be in AutoCad III. COMPENSATION Compensation for those services outlined above will be on a lump sum fee basis as follows in accordance with the attached General Terms and Conditions. FEE Phase I- Site Tour and Evaluation $3,170.00 Phase II - Review of Proposed Park Facilities $4,070.00 Phase III - Sketch Design $1,850.00 Phase IV - Draft Conceptual Design $7,570.00 Phase V- Preliminary Site Plan $10,000.00 Phase VI -Bidding and Award $460.00 Phase VII - Contrad Administration (Optionan Hourly TOTAL BASIC SCOPE OF SERVICE $27,120.00 Compensation for those services beyond the scope of services outlined above will be on the basis of actual time expended not to exceed the above listed numbers and the attached General Terms and Conditions. In addition, all out of pocket expenses would be billed in accordance with the attached General Terrns and Conditions, which should be incorporated by reference. The fees listed above shall be subject to renegotiation under the following conditions: A. If the scope of the project changes materially, and / or design revisions are required beyond the original approved plans. B. If services covered by this proposal have not been completed within twelve (12) months of the date of this proposal. May 7, 2002 Pam Jones Page 4 of 4 We look forvvard to this opportunity to work with Orange County. If the above meets with your understanding and approval, please sign the enclosed copy of this proposal, initial and date the attachments, and return it to me for our files. The retum of the signed contrad wili also senre as our notice to proceed. Res ully Submitted, PAUL C. EMBLER, JR. ASLA Senior Project Manager Attachments - 1. Copy of Same 2. General Terms and Conditions 3. Hourly Rate Schedule CC - George Stanziale Robyn Dickinson APPROVED: :`~ The County of Orange DATE Haden•Stanziale V L i\ ti' N F R 5 1 N I7 L ~\ IJ I) S (~. A I' C A K (' H I 1 C (- I . GENERAL TERMS AND CONDTITONS The General Terms and Conditions outlined below are part of the attached letter ageement and are hereby incorporated by reference. 2. The Owner shall provide Haden•Stanziale with program information regarding the requirements and objectives for the Project. Additionally, Haden•Stcmziale shall be entitlerl to rely upon the accuracy of any services, information, and survey reports supplied by the Owner or by others. 3. In addition to professional fees outlined in the attached letter agreement, the Owner shall pay all reimbursable expenses which are defined as actual expenditures made byHaden•Strnrziale, their employees, or professional consultants in the interest of the project and include expense of transportation and living when traveling in connection with the proj ect; long distance calls and telegams; and expense of reproductions, postage and handling of drawings and specifications, excluding those for office use and presentation to the Owner. Reimbursable expenses will be calculated as actual cost plus a ten percent (10%) administrative fee. 4. All fees and reimbursable expenses will be invoiced bi-weekly and are payable upon receipt. In the event payment is not, however, received within thirty (30) days of invoice date, the past due balance will be subject to an interest penalty of one and one-half percent (1-1/2%). Invoices which remain outstanding shall be subject to interest at the rate of one and one-half percent (1-1/2%) per month. In the event payment is not made within sixty (60) days, Haden•Stanziale will stop work on the project until payment is received. Stoppage of work by Haden•Stanziale will not be deemed as a default under the terms of this letter agreement. In some cases, an additional fee will be required to stop and restart work due to non-payment. 5. The Owner agees that this letter agreement shall be interpreted according to the laws of the State of North Carolina, and agrees to reimburse Haden•Stanziale for reasonable attorney fees that it may expend in enforcing this letter agreement. 6. Payment of the advance deposit, if required, and signature of the letter agreement will signify the Owner's acceptance of all the Terms and Conditions stated herein and the Owner watrants that the necessary funds are available to pay Haden•Stanziale for the services and expenses outlined in the letter agreement and that these funds are not encumbered or contingent upon subsequent sales, approvals, permits or financing commitments. Haden•Stanziale, P.A. First Union Plaza 2200 W. Main Strec~, Suite ~60 Durham, NC 27705 919286J440 F 919.286J889 F-mail DurhamOhadenstanziale.com Durham Charlotte Wilmington .. ,. Haden•Stanziale I' L ~ N N [ k ti i\ N I) I. n N f) $ l- n P E HADEN - STANZIALE. P. A. RATE SCHEDULE Principals • James F. Haden • George E. Stanziale, Jr. Senior Associates • Jon Wood • Tim Snyder • Dan Weeks • Todd Parrott Senior Project Manager • Paul Embler, Jr. Associates • Eric Wolfe • Dan Blackman Design Staff • Karen Weston-Chien • Rod Florence • Sara Chambers • David Barnes • Ryan Bouma • ` Robert Shunk • Tonya Swartzendruber • Elliot Buff • Albert Lynn • Tyla Bedenbaugh • Kevin Mitchell • Katie Thomas Clerical • Robyn Dickinson • Lanett Frey • Candi Coate Haden•Stanziale, P.A. firsl Union Plaza 2200 W. Main SUeet, Suite SGO Durham, NC 27705 9192f3GJ440 f- 9122f3GJY189 f:-mail DurhamOhadenstan zialc.com A F! (~ I-1 I I I: (~. ~I ti $125.00 per hour $90.00 per hour $100.00 per hour $75.00 per hour $65.00 per hour $55.00 per hour $50.00 per hour $40.00 per hour Durham Charlotte Wilmington