HomeMy WebLinkAboutAgenda - 03-22-2012 - 5eor~p- aoi a - c~oq
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 22, 2012
Action Agenda
Item No. 5-e
SUBJECT: Fiscal Year 2011-12 Budget Amendment # 7
DEPARTMENT: Financial Services
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Letter from Orange Grove
Volunteer Fire Company
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011-
12.
BACKGROUND:
Aging
1. The Department on Aging has received notification of the following changes in revenue:
• Home and Community Care Block Grant - receipt of an additional $14,000 in
the FY 2011-12 allocation of Home Community Care Block Grant funds. The
department plans to use these funds to purchase occupational therapy services
from the University Of North Carolina Department Of Allied Health Services.
• Retired Senior Volunteer Program (RSVP) - the Department on Aging
received notification from Corporation for National and Community Services of a
twenty percent reduction in grant support, totaling $10,419. Orange County's
RSVP has implemented several cost reduction measures to reduce its operating
expenses as a result of this funding loss. (See Attachment 1, column 1)
2. The Department on Aging, based on current year collections, anticipates receiving an
additional $5,000 in fees for this fiscal year from the Fit Feet program, which provides
nurses and supplies for the Senior Citizen Health Promotion (Wellness) Program. This
budget amendment provides for the receipt of these revenues and amends the current
Senior Citizen Health Promotion Grant Project Ordinance as follows: (See Attachment
1, column 2)
2
Revenues for this ro~ect:
FY 2011-12
Current Bud et FY 2011-12
Amendment FY 2011-12
Revised
Senior Citizen Wellness Funds $160,805 $5,000 $165,805
Total Pro'ect Fundin $160,805 $5,000 $165,805
Annronriated for this nroiect:
FY 2011-12
Current Bud et FY 2011-12
Amendment FY 2011-12
Revised
Senior Citizen Health Promotion $160,805 $5,000 $165,805
Total Costs $160,805 $5,000 $165,805
Social Services
3. The department has received additional funds for the following programs:
Home and Community Care Block Grant - receipt of an additional $3,578 in
the FY 2011-12 allocation of Home Community Care Block Grant funds which will
be used to pay for services for elderly to avoid institutional placement.
Adult Home Specialist Fund - receipt of additional funds in the amount of
$11,588. These funds are awarded based on the number of licensed adult care
homes in each county as a proportion of the total number of homes statewide.
(See Attachment 1, column 3)
Library
4. The department has received the following additional revenues:
• Library State Aid - Receipt of additional funds in the amount of $4,493. These
funds will be used for books and book processing at the Main branch.
• Donations - Orange County Library Services has received a donation of $500
from the Triangle Community Foundation. The department plans to use these
funds to further enhance the Adult and Teen Programming at the Main branch
library.
• Donations - Orange County Library Services has received a donation of $400
from the Friends of the Library. The department plans to use these funds for
Programming at the Main branch library.
• Donations - Orange County Library Services has received a donation of $3,000
from the Carrboro Friends of the Library. These funds will be used to enhance
the materials at the Carrboro McDougle branch. (See Attachment 1, column 4)
Orange Grove Fire District
5. The Orange Grove Volunteer Fire Company has requested $20,000 from the district's
available fund balance to partially fund the construction of the new fire substation
planned on Rocky Ridge Road. With this appropriation, approximately $6,000 remains
in the district's available fund balance. This budget amendment provides for the
appropriation from the district's fund balance for the above stated purpose. (See
Attachment 1, column 5)
Cooperative Extension
6. Cooperative Extension has received additional training class fees of $1,600. These
funds will be used to cover the costs of the Breeze Farm mentor's services in
maintaining the farm, as well as working with the apprentices. This budget amendment
provides for the additional revenue of $1,600 for the above stated purposes. (See
Attachment 1, column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and grant project ordinance amendments for fiscal year 2011-12.
Attachment 1. Orange County Proposed 2011 -12 Budget Amendment
The 2011 -12 Orange County Budget Ordinance is amended as follows:
Original Budget I Encumbrance I Budget as Amended I Budget as Amended
Carry Forwards through BOA #6
General Fund
Revenue
#1 Receipt by the
#2 Based on
Department on
current year
Aging of atltlltional
collections,
Home Community
additional revenue
Care Block Grant
($5,000) are
unds ($14,000) and
anticipated this
a reduction of fiscal
year related 1
$10,419 in Retired
the Department o
Senior Volunteer
Aging's Flt Feet
Program funds, far
program (Senior
a net Increase of
Citizen
$3,581 for the
P l'.
department
Welllness lness Grant
$ -
Program)
#4 Receipt of
additional revenu.
within Library
#3 Receipt by DSS Services: Library
of additional Home State Aid ($4,493)
Community Care Donations -
Block Grant funds Triangle
($3,578) and Community
additional Adult Founda8on ($500);
Home Specialist Donations - Friends
funds ($11,588) of the Main Libra
($400); Donations -
Carrboro Friends o
the Library ($3,000
#6 Receipt of
additional training
Its BOCC approved class fees of $1,600
appropriation of to cover the costs of
$20,000 from the the mentor's Budget as Amended
Orange Grove Fire services at the W. through BOA #7
District's available C. Breeze Farm
fund balance Agriculture
Extension and
Research Facility
Property Taxes
$ 133,471,175
$
$ 133,471,175
$ 133,471,175
$
$
$
$
$
$
$ 133,471,175
Sales Taxes
$ 16,283 790
$ -
$ 15,283,790
$ 15,283,790
$
$
$
$
$
$
$ 15,283,790
License and Permits
$ 313,000
$ -
S 313,000
$ 313,000
$
$
$
$
$
S
$ 313,000
Intergovernmental
$ 15,989,463
$
$ 15,989,453
$ 19,760,768
$ 3,531
$
$ 15,166
$ 4,493
$
$
$ 19,784,008
Charges for Service
$ 9,517,472
$
$ 9,517,472
$ 9,563,672
$
$
$
$
$
$ 1,600
$ 9,565,272
Investment Earnings
$ 1140,000
$
$ 140,000
$ 140,000
$ 2,219,103
$ 16,652
$ 2,235,755
$ 2,258,766
$
$
$ 140,000
Miscellaneous
$ 1266,298
$
$ 1,266,298
$ 1,334,932
$ $2,122,585
$
82,122,686
$ 3,900
$ 1,338,732
Transfers from Other Funds
$ 1,064 917
$
$ 1,064,917
$ 1,064,917
$ 4,194,502
$
$ 4,194,602
$ 6,423,862
$ 1,064,917
Fund Balance
$ 1,131,417
$ 806,519
$ 1,937,936
$ 2,280,060
$ 178,177,522
1 $ 806,519
S 178,984,041
$ 183,212,214
$ 3,6$1
1 $
$ 2,280,080
Total General Fund Revenues
$ 178,177,522
$ 806,618
$ 173 984,041
$ 133,212,214
$ 3,581
$
$ 15,166
$ 8,393
S
S 1,600
$ 183:240:954
Expenditures
Governing & Management
$ 14,072,861
$ 214,022
$ 14,286,883
S 14,216,837
$
$
$
$
$
$
$ 14,216,837
General Services
$ 17,643,235
; 136,794
-T
$ 17,880,029
$
$ 17,888,569
;
$
f
$
$
$ 17,688,569
Community & Environment
801,841
76,056
5,
,99
0 ,
$ 1,651
Appropriated Fund Balance
-$------5,906,757
Human Services
$ 32,525,916
$ 123,048
$ 32,648,964
$ 35,112 035
$ 3,581
$
$ 15,166
f
$
$ 1,600
S 35,132,382
Public Safety
$ 18,697,379
$ 239,947
$ 19,937,326
$
$ 20,146,000
$
$
$
S
$
f
It 20,146,000
Culture 8 Recreation
$ 2,219,103
$ 16,652
$ 2,235,755
$ 2,258,766
$
$
$
$ 8,393
$
$
$ 2,267,158
Education
$ $2,122,585
$
82,122,686
$ 81,459,389
$ $1,459,389
Transfers Out
$ 4,194,502
$
$ 4,194,602
$ 6,423,862
$ 6,423,862
Total General Fund Appropriation
$ 178,177,522
1 $ 806,519
S 178,984,041
$ 183,212,214
$ 3,6$1
1 $
$ 15,166
1 $ 8,393
$
$ 1,600
1 $ 183,240,964
$ S $ S S S S S S S $
Fire District Funds
Revenues
Property Tax
$ 3,499,961
$ 3,499,961
$ 3,499,961
$ 3,499,961
Intergovernmental
$
$
$
$
Investment Earnings
$ 1,651
$ 1,651
$ 1,661
$ 1,651
Appropriated Fund Balance
$ 60,189
$ 60,189
$ 60,189
S 20,000
$ 80,189
Total Fire Districts Fund Revenue
$ 3,561 801
$
$ 3,561 801
$ 3,561,801
$
$
$
$
$ 20,000
$
$ 3,581,801
Ex enditures
Remittance to Fire Districts $ 3,561,801 S 7,561 801 $ 3,861,801 $ 20,000 $ 3,581,801
Attachment 1. Orange County Proposed 2011.12 Budget Amendment
The 2011 -12 Orange County Budget Ordinance is amended as follows:
Grant Project Fund
Revenues
Intergovernmental
$ 442,135
$ 442,136
$ 579,453
679,453
.umorix.a
er ue.nnwi
$ -
$ 24,000
$ 72,000
$ -
$ 5,000
S -
S -
$ -
$ -
°otlgtt
°b��"�"
E 71,214
#1 Receipt by the
#2 Based on
$ 71,214
#4 Receipt of
$ 711,214
Miscellaneous
Department on
current year
$
additional revenues
31,000
Aping of additional
collections,
collections,
$ -
within Library
$
#6 Receipt of
$ -
$ -
$ -
$ -
$ -
Home Community
revenues
#3 Receipt by DSS
Services: Library
$ 7,208
additional training
Care Block Grant
($5,0D0) are
of additional Home
Stale Aid ($4,493);
#5 BOCC approved
class fees of $1,60
$ 760,876
funds ($14,000) and
anticipated this
Community Care
Donations •
appropriation of
to cover the costs of
$
Original Budget
Encumbrance
Budget as Amended
Budget as Amandad
a reduction of
fiscal year related t
Black Grant funds
Triangle
$20,000 from the
the mentor's
Budget as Amended
$ -
Carty Forwards
throw h BOA #8
g
510,4191n Retired
the Department on
p
($3,578) and
Community
Orange Grove Fire
services at the W.
through BOA #7
$ 7
$ 90,937
$ 94 807
Senior Volunteer
Aping's FU Feet
additional Adult
Foundation ($500);
District's available
C. Breeze Farm
Senior Citizen Health Promotion (Wellness"
$ 7 201
$ 105 805
$ 160 805
Program funds, for
program (Senior
Home Specialist
Donations - Friends
fund balance
Agriculture
$ 165 805
Dental Health - Smart Start
a net Increase of
Citizen Health
funds ($11,588)
of the Main Library
Extension and
Intensive Home Visitin
$3,581 for the
Promotion •
($400); Donations -
Research Facility
$
Human RI hts & Relations HUD Grant
department
Wellness Grant
Cerrboro Friends of
Senior Citizen Heahh Promotion Multi -Y
Program)
$
the Library (53,000
Intergovernmental
$ 442,135
$ 442,136
$ 579,453
679,453
Charges for Services
$ 24,000
$ -
$ 24,000
$ 72,000
$ -
$ 5,000
S -
S -
$ -
$ -
S 7,000
$
Transfer from General Fund
E 71,214
$ -
$ 71,214
$ 71,214
$ 711,214
Miscellaneous
$
$
$ 31,000
31,000
Transfer from Other Funds
$ -
$ -
$
$
$ -
$ -
$ -
$ -
$ -
$ -
$
5
A ropriated Fund Balance
$ -
E 7,208
$ 7,208
$ 1,208
$ 7,208
Total Revenues
$ 537,349
$ 7,208
$ 544,667
$ 760,876
$ 765,875
Exnendifuree
NCACC Employee Wellness Grant
$
$ -
$ 5,000
5,000
Governing and Management
$ -
$ -
$ -
$ 6,000
$ -
$ -
S -
S -
$ -
$ -
E 6,000
$
NPDES Grant
$ -
$ -
$ -
$ $0,700
$ 80,700
Growing New Farmers Grant
$ -
i
$ 30,000
$ 30,000
Community and Environment
$ -
$ -
$ -
$ 110,700
$ -
$ -
$ -
$ -
$ -
$ -
$ 110,700
Child Care Health - Smart Start
$ 73,2R
E 73,252
$ 63,600
$ 63,600
Scattered She Housing Grant
$ -
$
$
Carrboro Growing Healthy Kids Grant
$
$
$
Healthy Carolinians
$
$ -
$
$
Health & Wellness Tmsi Grant
$
$ 7
$ 90,937
$ 94 807
$ 94 ,807
Senior Citizen Health Promotion (Wellness"
$ 7 201
$ 105 805
$ 160 805
5 000
$ 165 805
Dental Health - Smart Start
Intensive Home Visitin
E 57 718
S -
$
Human RI hts & Relations HUD Grant
Senior Citizen Heahh Promotion Multi -Y
$
$ -
$
SeniorNet Pro ram Mufti -Year
$
$
$
Enhanced Child Services Coord -SS
$
$
$
Diabetes Education Program Mufti -Year
S
5
$
Specialty Crops Grant
$
$
$
$
Local Food Initiatives Grant
$ -
$
$
$
Reducing Health Disparities Grant (Multi -Yr
$ -
$
$ 78,996
$ 78,996
FY 2009 Recovery Act HPRP
$ -
$
$
$
Human Services
$ 320,504
$ 7,208
$ 327,712
$ 398,208
$ -
$ 5,000
$ -
$ -
$ -
$ -
$ 403,208
Criminal Justice Partnership Program
$ 216,845
$ 216,845
$ 216,845
$ 216,845
Hazard MR ation Generator Project
$
$
$
Buffer Zone Protection Program
$
$
$
800 MHz Communications Transition
$
E
$
Secure Our Schools - OCS Grant
$
$
$
Citizen Corps Council Grant
$ -
$ -
$
COPS 2008 Technology Program
$ -
5
It
$
COPS 2009 Technology Program
E
E
$
$
EM Performance Grant
$ -
$
$ 15,000
$ 15,000
Justice Assliance Act JAG Program
$
$
$ 15,122
$ 15122
Public Safet
$ 216,846
$ -
$ 216,845
$ 246,967
$ 246,967
Total Expend#ures
$ 537,349
$ 7,208 1
$ 544,557
$ 760,875
$ •
$ 51000
$
$ -
S -
$ -
$ 765,875
01
A~~~~~a
6
Year-To-Date Budget Summary
Fiscal Year 2011-12 ~
General Fund Budget Summary
Ori inal General Fund Bud et $178,177,522
Additional Revenue Received Through Budget
Amendment #7 (March 22, 2012)
Grant Funds $167,244
Non Grant Funds $3,747,545
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $806,519
General Fund Fund Balance Appropriated
to Cover Unanticipated Expenditures $342,124
Total Amended General Fund Budget $183,240,954
Dollar Change in 2011-12 Approved
General Fund Bud et $5,063,432
% Change in 2011-12 Approved General
Fund Budget 2.g4%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
783.925
Original Approved Other Funds Full Time
Equivalent Positions
87.750
Position Reductions during Mid-Year (1.000)
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2011-12
870.675
$10,000 for the Counry's share of a
vehicle replacement as requested by
the U.S. Forest Service (BOA #1);
$192,243 to cover funding shortfall of
Link Center Geothermal HVAC Project
(BOA #1-B); $110,573 in insurance
proceeds received in FY 2010-11 to
cover purchase of 3 ambulances
(BOA #2-B); $21,974 for budget
carryforwards from FY 10-11 and
$7,334 for Hyconeechee Car per
MOU (BOA #6)
loss of Smart Start funds
associated with Intensive
Home Visiting Grant
Program in Health;
employee was reassigned
to a vacant position within
the department in GF
~}-~`",~.~- 3 ~
January 17, 2012
Orange Grove Volunteer Fire Company
6800 Orange Grove Road
Hillsborough, NC 27278
Ivlr Paul Laughton
Budget and Managernent Analyst
200 South Cameron Street
Hillsborough, NC 27278
Dear Sir,
Thank you for your information concerning the available reserve funds your office maintains for
Qrange Grove Volunteer Fire Cvmpany. We understand that there is approximately $26,OOO.flO in that
reserve fund.
You have informed Chief Holmes that up to $20,OOOAO of that amount could be used to partially fund
our new substation planned on Rocky Ridge Road. Based on your comments, we understand that a
letter requesting those funds would be the appropriate instrument to obtain those fiwds.
Accordingly we, the undersigned Directors of the Orange Grove Volunteer Fire Company, hereby
request $20,000.00 be released from the reserve fund and transferred to our bank account_ These funds
will used to pay for a significant portion of the construction of our new fire substatron.
Please let us know if you need fiuther information and thank you for your assistance.
Sincerely,
~~ ~ ~~
Ed Johns n
Vice President
~~ ~ t
Dr Tom Griggs
Director
~.
Robert Witter
Director
~i
To olmes
Chief
~ ~~ ~ + / ~
Ron Bartholomew cil a Lloy
S eta,Ty ~``, ~ a ., Treasurer
~ ` ~~ z~r { ~~ /I~
;' J se DuClau ~ Ronuie Kirk
~ irector I}irector
~..--~' ~`"---? ~Y ~ `1~a~-.-~
Guy Randell Bobby Baker
Director Director