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HomeMy WebLinkAboutORD-2011-045 Approval of Budget Amendment #5-a for the SportsPlex Pool Area Dectron HVAC and Locker Room RenovationsORANGE COUNTY BOARD OF COMMISSIONERS ~ ~A -.2~/ ~~ ~~-S ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2011 Action Agenda ~ Item No. ~5 - SUBJECT: Approval of Budget Amendment # 5-A for the SportsPlex Pool Area Dectron~J HVAC and Locker Room Renovations DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No (AMS), Department of Environment, Agriculture, Parks and Recreation (DEAPR), Financial Services ATTACHMENT(Sj: INFORMATION CONTACT: Pam Jones, AMS, 919-245-2652 David Stancil, DEAPR, 919-245-2522 Clarence Grier, Financial Services, 919-245-2453 Paul Laughton, Financial Services, 919-245-2152 Jeff Thompson, AMS, 919-245-2658 PURPOSE: To consider approving Budget Amendment #5-A by: A) Approving an appropriation of $217,000 from the SportsPlex Operating Fund Balance for the replacement of the pool Dectron HVAC unit; B) Approving an appropriation of $194,000 from the SportsPlex Operating Fund Batance for pool locker room renovations; and C) Authorizing the Manager to accept bids for this work and execute the necessary agreements to complete the projects. BACKGROUND: Orange County purchased the Triangle SportsPlex in FY2006. Managed by Recreation Factory Partners, the facility allows quality recreational programs for area residents, including, but not limited to: ice sports, swimming, fitness, and Kidsplex. Although membership slowed during the construction of the Central Orange Senior Center, the increase in use and membership since that time has been significant. In order to continue a quality level of service for its members, two major renovations are needed in the pool area of the complex now. Pool Dectron Unit The replacement of this specialized HVAC unit, which conditions the pool area, was originally programmed in the FY2013-14 Capital Investment Plan (CIP). The unit has deteriorated to a point where immediate replacement is necessary. • Pool Locker Rooms 2 These areas are extremely worn and reflect a very poor appearance. Despite the best efforts of Sportsplex staff, extensive maintenance and intensive custodial care yields an unsatisfactory environment for the members. The condition of the locker rooms has been a point of contention with dues-paying members for some time. The CIP included $165,000 for this renovation in FY2011-12; however, the high probability of unforeseen conditions that will increase costs, as well as the need for some contingency in the project, prompts the request for a budget adjustment to $194,000. Funds not being used would revert back to the enterprise fund balance. This project will allow the locker areas to be completely renovated with new floors and ceilings, new toilets and shower partitions, an enlarged family changing area with separate shower and toilet facilities, and fresh, resilient paint throughout. FINANCIAL IMPACT: Total projected cost is $411,000. These funds will come from the unassigned fund balance/net assets of the SportsPlex Enterprise Fund, which totaled $747,847 as of June 30, 2011. With this appropriation, $336,847 remains in the fund's unassigned fund balance/net assets. RECOMMENDATION(S): The Manager recommends the Board approve Budget Amendment #5-A to: A) Appropriate $217,000 from the SportsPlex Operating Fund Balance to provide funds for the replacement of the pool Dectron HVAC unit; B) Appropriate $194,000 from the SportsPlex Operating Fund Balance to provide funds for the pool locker room renovations project; and C) Authorize the Manager to accept bids for this work and execute the necessary agreements to complete the projects. /.2- i~-- aa l J a~ , ~o" ~ ~~ ~ J. L k. Approval of Budaet Amendment #5-A for the SportsPlex Pool Area Dectron HVAC and Locker Room Renovations The Board approved Budget Amendment #5-A to appropriate $217,000 from the SportsPlex Operating Fund Balance to provide funds for the replacement of the pool Dectron HVAC unit; appropriate $194,000 from the SportsPlex Operating Fund Balance to provide funds for the pool locker room renovations project; and authorize the Manager to accept bids for this work and execute the necessary agreements to complete the projects. Chanqes in BOCC Reqular Meetinq Schedule for 2012 The Board amended its regular meeting calendar for 2012 by: - Adding a joint meeting with the towns of Carrboro, Chapel Hill, and Hillsborough on Thursday, January 26, 2011 at 7:00 p.m. at the Southern Human Services Center, 2501 Homestead Road, Chapel Hill, for the purpose of discussing solid waste issues. - Adding a location for the Legislative Breakfast meeting which is scheduled for Monday, April 16, 2012 at 8:30 a.m. The location of this meeting will be at the Solid Waste Operations Center, 1207 Eubanks Road, Chapel Hill, N. C. Interqovernmental Aqreements The Board authorized the County Manager to sign the listed agreements, which is incorporated by reference, and any amendments or renewals of those Agreements. VOTE ON CONSENT AGENDA: UNANIMOUS 6. Items Removed From Consent Aqenda a. Minutes The Board considered correcting and/or approving the minutes from October 25, November 1 and 10, 2011 as submitted by the Clerk to the Board. Commissioner Gordon made reference to the sheet from Commissioner Jacobs regarding the minutes for November 1, 2011. She would like to leave the information that Commissioner Jacobs wanted to remove from this set of minutes. She likes to disclose information that she gets from the staff. Commissioner Yuhasz asked why Commissioner Jacobs suggested removing this. Commissioner Jacobs said that to leave off the color of paper that are at their places regarding additional materials. Commissioner Yuhasz asked the Clerk about this and Clerk to the Board Donna Baker said that the colors indicate added information for the original agenda packet that was developed, coordinated, and distributed. The sheets are color-coded to note that they were not a part of the original agenda packet. Commissioner Yuhasz said that it may be important to leave the colors in, in light of that. A motion was made by Commissioner Gordon, seconded by Commissioner Yuhasz to approve the minutes for November 1, 2011 as submitted by the Clerk to the Board with the changes as suggested by Commissioner Jacobs, with the exception of the deletion of lines 34- 40 on page 1. VOTE: UNANIMOUS Commissioner Jacobs pointed out one of the changes that he made, which is that he would like the Board to consider opposing the constitutional amendment to deny equal protection to people who are gay.