HomeMy WebLinkAboutAgenda - 02-10-2012 - AgendaAgenda
Orange County Board of County Commissioners
Communications and Information Technology Planning Retreat
February 10, 2012
Southern Human Services Center
9:OOam-4:OOpm
Purpose: To agree on Orange County's priority investments in Communications and Information
Technology.
9-10AM Setting the Stage
• Welcome and Introductions
• Purpose of the Day
• Report from Staff: Fiscal Health of the County
• Commissioners' Expectations for the Day
10-10:45AM Communications Planning
• Review 1999 Gommunications Plan
• Review 2009-10 Goals and Priorities
Group Brainstorm:
o What tools and resources does Orange County currentlv have in place to help
residents understand what the County does and how to access County resources?
o What new or enhanced tools and resources would you like for Orange County to have
in place to help residents understand what the County does and how to access
County resources?
10:45-11AM Break
11AM-12:30PM Communications Prioritization
• What financial resources is Orange County currently investing in communications?
(Presentation from staff~
• Of the brainstormed current and new/enhanced items, what are your top seven
priorities?
• Further clarification of top priorities-define what we mean
• Of the clarified priorities, what are the three things you would like for Orange County to
investin?
12:30-1:15PM Lunch
1:15-3:15PM Information Technology Planning
• Review of Current IT Expenditures (Capital and Operating)
• Presentation of IT Project Requests
o Commissioners' Requests (per interviews)
o Departmental Requests (per interviews)
• Priority Setting Discussion for IT Project Requests
3:15-3:30PM Closing
APPROVED 9/15/09
ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS
GOALS AND PRIORITIES
Fiscal Year 2009-2010
Goal One: Ensure a community network of basic human services and
infrastructure that maintains, protects and promotes the well-
being of ali County residents.
Priority 4: Review services to identify and protect 'safety net' programs
and services.
Priority 5: Encourage for profit investments in affordable housing and
review available tools.
Goal Two: Promote an interactive and transparent system of governance
that reflects community values.
Priority 6: Develop plan and tools to improve how County and citizens
communicate with each other; foster finro-way exchange.
Priority 7: Improve intra- and intergovernmental coordination, cooperation
and collaboration. (a) Work with Town of Hillsborouqh on:
Joint land use planning approaches, policies/ordinances, and annexation,
and Economic Development Districts. (b) Work with City of Durham on:
Economic Development Districts
Priority 8: Examine advisory boards and commissions to: (a) Ensure they
are meeting their missions; (b) Determine how boards relate to each other
and how their work can best be integrated with the BOCC; (c) Ensure
sustainability goals; (d) Ensure fit with overall County vision; and (e)
Recognize (and be sensitive to) consistencies represented by boards,
commissions when framing this review
Priority 26: Clarify and communicate to public how and why County
funding is allocated the way it is
Goal Three: Implement planning and economic development policies
which create a balanced, dynamic local economy, and which
promote diversity, sustainable growth and enhanced revenue
while embracing community values.
Priority 2: Implement Comprehensive Plan (a) Rewrite zoning and
subdivision regulations (Unified Development Ordinance).
Priority 3: Develop economic plans for three (3) districts.
2
Priority 9: Update economic development plan for County: (a) Clarify
economic development plan for each district; (b) Identify spectrum of tools;
(c) Identify other stakeholders; and (d) Identify what the County wants to
see happen.
Priority 10: Develop an energy plan that includes economic development
strategies to attract, retain, and grown `green' business
Priority 19: Be actively involved and informed about UNC-CH decisions
and intentions
Priority 20: Support transit, pedestrian, and bicycle facilities and other
alternatives to the single passenger automobile.
Priority 21: Amend County zoning to address and modernize airport and
related issues.
Goal Four: Invest in quality County facilities, a diverse work force, and
technology to achieve a high performing County government.
Priority 11: Invest in technology to increase work efficiencies; e.g. web
streaming, paperless agendas, integrated tracking systems befinreen field
and of6ce.
Priority 22: Review and update County personnel and operational
policies and procedures.
Priority 23: Design and fund space for County Attorney Offices. Manager
and BOCC to discuss concept and staffing
Goal Five: Create, preserve, and protect a natural environment that
includes clean water, clean air, wildlife, important natural
lands and sustainable energy for present and future
generations.
Priority 1: Conserve high priority natural areas, wildlife habitat, and prime
forests.
Priority 12: Implement County's Environmental Responsibility goals
Priority 15: Complete stewardship and management plans for Lands
Legacy.
Priority 16: Develop an accounting and assessment system of water and
air pollution: (a) In conjunction with ICLEI; Set emissions reduction target
3
for 2030; Conduct public education campaign; and Link public with
opportunities to improve energy efficiency and use sustainable energy
sources; (b) Begin multi-year implementation of Observable Well Network
Priority 24: Plan to acquire/land bank for future park development.
Priority 25: Develop a policy/update current plan about how parks will be
developed, appropriate ratio of parks to population, length of time to
develop, and incorporation of such into the Capital Investment Plan (CIP).
Goal Six: Ensure a high quality of life and lifelong learning that
champions diversity, education at all levels, libraries, parks,
recreation, and animal welfare.
Priority 13: Plan to provide `equitable' library services for Orange County
residents.
Priority 14: Fulfill remainder of bond issuance approved by voters in
2001 for soccer and Twin Creeks
Priority 17: Review the Schools and Adequate Public Facilities
Ordinance: (a) Is it doing what it was originally intended to do? (b) Does it
have application for Durham and Mebane?
Priority 18: Address inequities between old and new schools. Older
schools are in need of capital improvements. Building new schools has
been the funding priority.
� County: C�O/IT Number of Staff IT Operating IT Operating Total IT IT Capital IT Department
Director in IT Budget Budget(Non- Operating Budget Reports to:
Sala : De artment: ersonnel Personnel Bud et
Cabarrus $106,377 21 FTEs $1.678 million $1.875 million $3.56 million Deputy County
Mana er
Catawba $106,875 27 FTEs $1.586 million $1.948 million $3.534 million $1.1 million Assistant County
(licensing and Manager
u ades)
Durham $127,993 33 FTEs $2.6 million $1.07 million $4.39 million $1.7 million Deputy County
(lifecycle Manager
replacement for
all IT e ui ment)
Pitt $139,126* 32 FTEs $2.342 million $895,402(MIS) $33285 million Fluctuates County Manager
(MIS)+ +$219,103 (MIS)+ between�$100K- (CIO is Deputy
$299,013 (GIS)=$1.115 $538,103 $SOOK annually County Manager)
(GIS)=$2.64 million (GIS)=$3.867 bc Pitt Co uses a
million million loan strategy for
all large capital
expenditures
(larger outlay
eve 3 ears)
Orange $100,024 13.7 FTEs(1 $1.193 million $920,260 $2.113 million $500,000 Financial
vacant position) (lifecycle Services Directar
replacements,
etc
*Pitt County CIO is also an Assistant County Manager
Notes:
Cabarrus: Sheriff's Deparhnent and DSS have additional IT staff and IT budgets not included in the information noted above.
Catawba: IT Department also oversees the Communications Center/E-911 but those staff counts and budget numbers are not included in the chart above.
Durham: DSS (3 staffl,Library(2 staf�,Mental Health (6 staffl, Sheriff's Department(8 staffl,and Register of Deeds(1 staf�have additional IT staff and IT
budget not included in the information noted above.
Orange: IT department supports all county departments
Pitt: IT department supports all county departments; DSS and Public Health budget for their hardware needs(PCs, laptops,printers) in their own budgets so it is
not reflected in IT budget; Sherif�s Office budgets for equipment installed in patrol cars(toughbooks) so it is not reflected in IT budget.
� Staffing Breakdowns by Category:
County: Mgmt(CIO, Application Services Network/Operations GIS Support Personnel
Deputy CIO, Services
etc
Cabarrus 2(CIO,Deputy 11 staff 6 staff 2 staff None noted
CIO) (1 IT Support Mgr, 5 Help Desk (1 Technical Architecture (1 GIS Administrator, 1 E-
Technicians,l Business Systems Mgr,2 Mgr,2 System Admins, 1 911 Address Coordinator)
Programmer Analysts, 1 System PC Tech, 1 Network Mgr,
Admin, 1 Senior Pro rammer Anal st 1 Network S ecialist
Catawba 12 staff 11 staff 6 staff None noted
1 (CIO) (1 Manager, 1 System Operator, 1 (1 Manager,2 Sr. (1 GIS Administrator, 1
PeopleSoft Admin, 1 IT Project Mgr, 1 Network Engineers, 6 GIS App Specialist,2 GIS
Software Engineer,4 Programmer Network Engineers, 1 Analysts,2 E-911 Address
Analysts, 1 Web Content Specialist, 1 Network Tech, 1 PC Coordinators)
A lication S ecialist) S ecialist)
Durham 2(CIO,Deputy 11 staff 17 staff 0 Staff 3 staff
CIO) (1 Manager, 2 Content Delivery (6 Network Admins, 1 (City handles GIS for (Business Officer,2
Analysts,4 Development Analysts,2 DBA, 3 Engineers, 1 County for a fee) Admin Assistants)
Document Mgmf Analysts,2 Business Support Supervisor, 5
Analysts) Network Techs, 1 AV
Admin)
Pitt 1 (CIO) 7 staff(Admin Services/Help Desk) 10 staff 3 None noted
(1 manager, 1 Computing Services (3 managers, 3 (GIS Manager, GIS
Request Coordinator, 1 Support Workstation Support Analyst,DBA)
Services Coordinator,2 Computing Specialists I, 1 Network
Support Assistant, 1 Computing Analyst, 1 Sr. Ops
Support Technicians,l Support Services Specialist,2 Computing
Specialist) Support Techs)
12 staff (Enterprise Applications)
(1 manager, 1 Sr. System Analyst, 3
, Systems Analysts, 1 DBA,3
Programmer Analyst I,3 Progammer
Analyst II)
Orange 1 (CIO) 3.7 6 staff 4 staff None noted
(1 Business Analyst, 1 Security/DBA (1 Ops Mgr,2 Sr. Systems (1 GIS Manager, 3 GIS
Admin, 1.7 System Analysts) Analysts,2 Systems Analysts)
Analysts(one vacant), 1
Hel Desk Anal st)
. � ` �