HomeMy WebLinkAboutAgenda - 03-15-2012 - 2 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 15, 2012
Action Agenda
Item No. �_
SUBJECT: Further Review and Discussion of the Manager's Recommended FY 2012-17
Capital Investment Plan (CIP)
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): Under Separate INFORMATION CONTACT:
Cover
Attachment 1. Information Technology Frank Clifton, County Manager
Capital Project (Updated (919) 245-2453
— Page 26) Clarence Grier, Financial Services,
Attachment 2. Active County Capital (919) 245-2453
Projects (Updated— Paul Laughton, Financial Services,
Pages 94-95) (g19) 245-2152
PURPOSE: To continue review and discussion of the FY 2012-17 Manager's Recommended
Orange County Capital Investment Plan.
BACKGROUND: The FY 2012-17 Manager's Recommended Orange County Capital
Investment Plan was presented to the Board of County Commissioners at its March 1, 2012
Budget Work Session. The Board review and discussed the County Projects section of the
Plan through page 43, as well as the School Capital Projects section. During tonight's meeting,
staff plans to resume discussion of the County Projects beginning on page 44 (Mountains to
Sea Trail), and then proceeding to the Special Revenue Projects, Proprietary Projects, and
Appendices sections.
Attachment 1 reflects an updated Information Technology Capital Project (page 26) based on
discussion at the March 1, 2012 meeting of an additional $200,000 to bring all County
computers into Win7/Office2010 compliance, and $250,000 for Library Management Systems
software. Attachment 2 reflects updated Active County Capital Projects pages (pages 94-95),
which footnotes the various sources of revenue shortages. These shortages represent revenue
that has not yet been received or recorded (ex. grant funds, reimbursements, financing
proceeds).
2
The agenda abstract for the March 1, 2012 meeting included major highlights for each section
of the Plan. Below are the highlights of the Sections mentioned above that were not reviewed
and discussed during that meeting, but will be presented at tonight's meeting.
County Capital — Highlights
The County Capital section includes nine new (9) projects that were not part of the FY 2011-16
Approved CIP. The following project was the only project that was not discussed at the March
1, 2012 meeting:
Joint Artificial Turf Soccer Fields — recommended in FY 2012-13; funds of $623,000 are
currently available in the Twin Creeks Park project to construct artificial turf soccer fields in
partnership with the Town of Chapel Hill at the Town's Cedar Falls Park.
Special Revenue Projects (Article 46 Sales Tax Proceeds) — Highlights
The Special Revenue section includes anticipated revenue of $2,500,000 annually, with 50% of
the proceeds for Economic Development initiatives, and 50% for Education (allocated by the
average daily membership (ADM) count of the two school districts). In FY 2011-12, proceeds
are estimated at one-fourth of the annual amount, for a total of $625,000. A summary is
provided within the Special Revenue Projects section of the document listing the recommended
uses of these proceeds.
Proprietary Projects — Highlights
Water & Sewer Utilities — Year 1 reflects inclusion of the McGowan Creek Pump Station
rehabilitation project costs ($725,000) in the Central Efland/North Buckhorn Sewer Expansion
project in order to take advantage of remaining State Revolving Loan funds.
Solid Waste — includes recommended funds of $3.1 million to close the Municipal Solid Waste
(MSW) Landfill in FY 2012-13, and establishes a separate Construction & Demolition (C & D)
Landfill project from this point forward. It also provides for the delay of purchasing 18,970
Urban curbside carts until FY 2013-14 and begins the purchase of 13,000 Rural curbside carts
over a three-year period from FY 2012-13 through FY 2014-15.
Sportsplex — Funding is recommended in FY 2014-15 for a Mezzanine addition at the pool
area to include dedicated member change areas, lockers, and workout rooms. Funding is also
recommended in FY 2015-16 for the addition of a Mezzanine in the ice rink to provide additional
fitness space, a dedicated group cycling area, and an advanced group training center, as well
as funding of a new Children's Activity Center to expand the After School and Summer Camp
programs.
Appendices — Highlights
County Debt Service and Debt Capacity — Based on the Manager's recommended funding,
the County's annual debt service as a percent of the General Fund budget would remain under
15% until FY 2016-17, when it would reach 15.35%.
Note: An additional summary is provided in the Appendices section which reflects the debt
service percent if all the Recommended and the Requested, but Unfunded, projects were
included during the FY 2012-17 CIP period. This would increase the percentage to 16.97% in
FY 2016-17, and would approach 20% by FY 2017-18.
3
Active County Capital Projects — also included in the Appendices section is a list of all
currently active County Capital projects with available balances as of January 31, 2012. An
updated version is provided as Attachment 2 with this abstract, which footnotes the various
revenue shortages.
FINANCIAL IMPACT: There is no immediate financial impact associated with review and
discussion of the FY 2012-17 Manager's Recommended Capital Investment Plan. It is a long-
range financial planning tool with a financial impact in FY 2012-13, if the first year of the CIP is
approved by the Board of County Commissioners with the adoption of the Annual Budget.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
continue its review and discussion of the FY 2012-17 Manager's Recommended Capital
Investment Plan and provide direction to staff.
,
County Capital Projects
Fiscal Years 2012-17
Project Name Information Technology Project Status Approved
Functional Service Area Genera/Services Starting Date 7/1/1990
De artment Informafion Technolo ies Com letion Date On oin
Available Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6
Prior Years Balances Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
Project Budget Funding 1/31/2012 2012-13 2013-14 2014-15 2015-16 2016-17 Total Year 10
Appropriation
Professional Services
Equipmenf/Furnishings-Infrastructure 3,371,613 428,521 650,000 450,000 450,000 450,000 450,000 2,450,000 2,250,000
Library Management Systems Soffware 250,000 250,000
BOCC Initiatives 50,000 50,000 50,000 50,000 50,000 250,000 250,000
Tofal Projecf Budget 3,371,613 428,521 950,000 500,000 500,000 500,000 500,000 2,950 000 2,500,000
General Fund Re/ated Operating Costs
Personnel Services
Operafions
New Debf Service 108,480 162,720 162,720 162,720 162,720 759,360 54,240
Total Operafing Costs 108,480 162,720 162,720 162,720 162,720 759,360 54,240
Revenues/Funding Source
Transferfrom General Fund 3,371,613 228,521 608,480 662,720 662,720 662,720 662,720 3,259,360 2,554,240
Capita/Projecfs Fund Ba/ance 200,000
Available Project Balance 200,000 200,000
Debt Financing 250,000 250,000
Total 3,371,613 428,521 1,058,480 662,720 662,720 662,720 662,720 3,709,360 2,554,240
Project Description/Justification
The Information Technology project incorporates a number of technology improvement efforts the County plans to accomplish in the next five years. The
improvements include,but are not limited to: server replacements and upgrades,desktop and laptop replacements,PC software upgrades,GIS software and
hardware upgrades. $50,000 has been included each year for Board of Commissioners technology initiatives. FY 2012-13 includes an additional$200,000 to
bring all County computers into Win7/Office2010 compliance(paid with available funds within the project),and$250,000 for Library Management Systems
software. NOTE:The Available Balance does not reflect debt financing proceeds of$500,000, because it has not yet been sold.
26
Active County Capital Projects
1/31/2012
Estimated
Start Original Amended Revenues Revenue Expenditures Available Percent Completion
Project Date Budget Budget 1/31/2012 Shortage 1/31/2012 Balance Complete Date
10001 129 E. King Street � 7/1/2011 145,000 145,000 132,000 0
(13,000) 52,612 79,388 36.28/0 6/30/2012
10012 Jail Expansion Z 11/15/2005 1,200,000 1,375,000 978,935 (396,065) 148,468 830,467 10.80% Not Started
10013 Justice Facility 7/1/2002 330,000 12,277,329 12,277,329 - 12,326,996 (49,667) 100% 6/30/2010
10015 NewCourthouse 3 7/1/2004 308,000 270,521 220,560 (49,961) 218,797 1,763 100% 6/30/2010
10016 Northern Human Services Cenfer 7/1/1998 200,000 714,545 714,546 1 370,085 344,461 51.79% Unknown
10023 SeniorCenterCentralOrange 7/1/2003 100,000 6,460,533 6,460,533 � - 6,177,344 283,189 95.62% 6/30/2011
10027 Southern Human Services Center 4 7/1/2011 280,000 280,000 - (280,000) - - 0.00% Unknown
10035 Animal Services Facility 7/1/2005 870,000 9,168,864 9,168,864 - 9,098,921 69,943 99.24% 6/30/2010
10Q37 EMS Relocation 11/9/2006 1,685,000 3,531,714 3,531,715 1 3,517,688 14,027 99.60% 6/30/2011
10038 County Campus 7/1/2008 700,000 25,874,000 25,874,000 - 25,867,249 6,751 99.97% 6l30/2010
10040 Hillsborough Commons 5 7/1/2008 500,000 3,790,000 2,648,204 (1,141,796) 3,780,804 (1,132,600) 99.76% 6/30/2010
10042 Board ofElections O�ce 6/2/2009 97,000 97,000 97,000 - 34,750 62,250 35.82% 6/30/2011
10043 Piedmont Food Processing Center 6 6/16/2009 132,000 1,343,225 739,937 (603,288) 1,390,592 (650,655) 103.53% 6/30/2011
10045 EmergencyServicesReserve 7/1/2009 1,200,000 1,200,000 1,200,000 - 1,200,000 - 100.00% 6/30/2011
10046 Lake Orange Maintenance � 7/1/2009 165,000 277,000 165,000 (112,000) 196,972 (31,972) 71.11% 6/30/2012
10047 Observation Wel! 7/1/2009 10,130 11,330 11,330 - 11,297 33 99.71% 6/30/2011
10048 Reserve forSportsp(ex Repairs 7/1/2009 100,000 100,000 100,000 - - 100,000 0.00% Reserve
10050 Southwesf Branch Library 4 7/1/2011 650,000 650,000 214,000 (436,000) 61,576 152,424 9.47% Continuing
20000 Blackwood Farm � 6/23/2004 75,000 2,437,435 2,037,435 (400,000) 2,279,170 (241,735) 93.51% Unknown
20002 CedarGrove Park 5/1/1998 110,000 1,848,000 1,848,000 - 1,847,011 989 99.95% 6/30/2011
20003 Twin Creeks Park 7/1/2001 200,000 1,979,457 1,979,457 - 925,837 1,053,620 46.77% 6/30/2011
20005 FairviewPark 10/1/1987 75,000 1,615,023 1,615,023 - 1,596,437 18,586 98.85% 6/30/2011
20006 Conservation Easements 3�6 7/1/2000 1,000,000 1,697,208 1,051,242 (645,966) 566,113 485,129 33.36% Continuing I
20011 LandsLegacy � 7/1/2000 100,000 1,665,909 1,660,123 (5,786) 111,199 1,548,923 6.67% Continuing
20017 Parkland&Recreation Facilities 7/1/1998 105,000 178,530 178,530 - 175,011 3,519 98.03% 6/30/2011
20019 Seven Mile Creek 7/1/1997 359,826 151,000 151,000 - 145,689 5,312 96.48% 6/30/2011
20027 New Hope Creek Preserve �'� 7/1/2011 25,000 25,000 - (25,000) - - 0.00% Continuing
20026 Wesf Ten Soccer 10/19/2004 974,530 4,054,128 4,054,127 - 4,054,616 (489) 100.01% 6/30/2011
20030 Centra!Recreation Repairs 11/15/2005 635,000 416,980 416,980 - 412,323 4,657 98.88% 6/30/2011
20034 Millhouse Road Park 9/12/2006 50,000 264,802 264,802 - 264,802 100.00% 6/30/2011
30002 RoofingProjects � 7/1/1998 473,000 1,433,100 1,333,000 (100,100) 1,143,541 189,460 79.79% Continuing
94
Start Original Amended Revenues Revenue Expenditures Available Percent Completi n
Project Date Budget Budget 1/31/2012 Shortage 1/31/2012 Balance Complete Date
30003 Affordable Housing 6 7/1/1999 900,000 2,638,804 2,626,304 (12,500) 1,630,407 995,897 61.79% Continuing
30007 Technology ��4 7/1/1991 480,000 4,067,757 3,317,758 (749,999) 2,889,236 428,521 71.03% Continuing
30009 RegisterofDeeds 8 7/1/2003 184,317 425,450 397,105 (28,345) 42,671 354,433 10.03% Continuing
30012 Medicaid Max 6/12/2003 515,126 2,884,809 2,884,809 - 1,883,050 1,001,759 65.27% Continuing
30016 Loan PoolReserve 9 7/1/1998 150,000 275,000 184,640 (90,360) 200,000 (15,360) 72.73% Continuing
30017 Efland SewerExtension 4�6 7/1/1998 100,000 1,798,240 793,930 (1,004,310) 331,428 462,502 18.43% Unknown
30018 HVAC Projects 7/1/2003 150,000 617,223 617,223 617,222 1 100.00% Unknown
30019 ADA Compliance 7/1/1992 50,000 16,058 16,058
16,058 - 100.00% Unknown
30031 Utilities Demand Reduction 3 7/1/2005 60,000 130,000 115,374 (14,626) 114,125 1,249 87.79% 6/30/2011
30035 Upfrt LinkCenter4'6 11/1/2007 100,000 1,727,662 1,170,556 (557,107) 1,244,931 (74,375) 72.06% Unknown
30037 Telephone System 7/1/2009 575,000 575,000 596,703 21,703 565,299 31,403 98.31% 6/30/2011
30038 800 MHz Radios forSheriff 4 7/1/2010 700,000 700,000 473,437 (226,564) 473,436 0
67.63/0 6/30/2011
30039 Dental Equipment � 7/1/2010 100,000 100,000 - (100,000) 64,645 (64,645) 64.64% 6/30/2012
30040 Buckhorn Econ Dev Dist Phase 2 � 7/1/2010 200,000 200,000 (200,000) 192,000 (192,000) 96.00% Continuing
30041 Payroll Software 12/6/2010 329,861 329,861 329,861 308,654 21,207 93.57% 12/31/2011
30042 Central Efland/Buckhorn Sewer s,�o 7/1/2011 4,848,400 4,848,400 - (4,848,400) 3,100,513 (3,100,513) 63.95% 3/31/2013
Total County Capital Projects 22,297,190 106,666,897 94,647,428 (12,019,468) 91,649,575 2,997,853
Denofes Source of Revenue Shortage:
� Appropriated County Capital Fund Balance
2 Two-thirds Net Debt Proceeds
3 From General Fund
4 Privafe Placement Financing
5 Sfafe Reimbursements
s Grant Funds
�Contribution from Durham&Chapel Hiil
8 Register of Deeds Fees
9 From Visitors Bureau Fund
�o State Revolving Loan Proceeds
95