HomeMy WebLinkAboutAgenda - 03-13-2012 - 5lORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 13, 2012
Action Agenda
Item No. 5- ~
SUBJECT: Resolution Approving Application for a Clean Water State Revolving Fund Loan
to Finance the Proposed McGowan Outfall
DEPARTMENT: Planning PUBLIC HEARING: (Y/N) 0
ATTACHMENT(S): INFORMATION CONTACT:
1. Copy of the Loan Application Kevin Lindley, PE, Staff Engineer, 245-
(pending) 2583
2. Resolution Authorizing Application Craig Benedict, Planning Director, 245-
2592
PURPOSE: To approve a resolution authorizing staff to apply for a North Carolina Department
of Environment and Natural Resources Clean Water Revolving Fund (SRF) Loan funding to
finance the elimination of an existing pump station and construction of a proposed sewer
collection outfall line.
BACKGROUND: Orange County is in the midst of a project to extend sewer collection lines in
both the Efland and Buckhorn communities. The design of the current project was begun
several years ago and should be completed by the end of 2012. Several times during the
course of planning and design of the Efland portion of sewer line extensions, staff has brought
to the attention of the Board of County Commissioners (BOCC) the issue of the McGowan
Creek pump station. This pump station is now approximately 24 years old, having been
installed as part of the original sewer system in the late 1980s. While it has been regularly
maintained and serviced over the years by Orange Water and Sewer Authority (OWASA), the
County's sewer maintenance contractor, the pump station is at the end of its service life.
The ongoing construction project presents an opportunity to retire the existing McGowan Creek
pump station, which is currently the main pump station for the entire system. Part of the current
construction project includes the installation of a pump station which is situated downstream, or
at a lower elevation, than the McGowan Creek pump station. The original project design calls
for this new pump station, which will be installed on Brookhollow Road, to collect sewer from a
portion of the newly constructed sewer lines and pump this wastewater to the McGowan Creek
pump station. However, there is an opportunity to modify the design of the new Brookhollow
pump station as part of this project so that it is capable of collecting and pumping not only the
wastewater collected by the newly constructed lines, but also the wastewater that is currently
2
being pumped from the McGowan Creek pump station. This would enable the County to
decommission the McGowan Creek pump station, thereby eliminating the ongoing maintenance
costs and the need to rehabilitate this older pump station.
This project has already been approved in principle at the August 23, 2011 regular BOCC
meeting. Details of the project were included in Section B5 of the abstract entitled "CENTRAL
EFLAND AND NORTHERN BUCKHORN SEWER EXTENSIONS; A. FUNDING, AND B. BID
AWARD AND CONSTRUCTION". However, in recent conversations with the State
Infrastructure Finance division (IF), the County has been asked to submit a separate application
for this McGowan Outfall project, rather than appending it to the existing project. This is due in
part to the fact that this project will have to be bid separately and in part to some changes in IF's
loan protocols over the last year.
A copy of the application submitted to the IF on March 1, 2012 is provided at Attachment 1. In
order for the project to be included for consideration in this year's funding pool, the deadline for
submission of the application was March 1, 2012. Because of the quick turnaround, IF has
allowed the County to submit the required Resolution (Attachment 2) within 30 days of the
March 1, 2012 deadline.
FINANCIAL IMPACT: The McGowan Outfall is already a part of the County's Capital
Investment Plan (CIP). Funding for this project was originally planned to come from the SRF
loan being used to fund the current construction project. Assuming the McGowan Outfall
project is selected by the IF for funding, the financing for the construction of the outfall will
instead come from a separate SRF loan and money that would have been used from the
original loan will remain unencumbered. The net effect for the County will likely be negligible
since the funding for the project has already been taken into account in the CIP.
RECOMMENDATION(S): The Manager recommends the Board approve and authorize the
Chair to sign the attached resolution authorizing the application for SRF loan funds and ratifying
the Manager's signature on the application.
~~o~chme~-t- 1. 3
QRANGE COUR[TY PLANi~tING & INSPECT{ONS DEPARTMENT
Craig N. Benedic~, AiGP, Directar
Don Evans
Construction Grants and Loans
1633 Mail Service Center
Raleigh, NC 27699-1633
Subject: McGowan Creek Interceptor SRF Laan Application
Dear M~'. Evans:
Please find enclosed one (1) originaf and ane (1) copy of the foifowing forms:
1. North Carolina Water/Wastewater Common Application Form
2. NC DENR AppSicatian Appendix for Clean Wafer Funding Programs
3. CWSRF Integra#ed Priority Rating System Form and Narrative
4. Form LGC 108A
5. Form LGC 108C
PEease note that the Resolution required as part of Item 2 above is pending and will be
forwarded to you as soon as possible, but no later #han 30 days from the date of this
(etter. The ResaEution will come befiore Qrange County's Baard of County
Commi~sioners on March 13, 2012 for approval. From conversations rrvith you and
Mark Hubbard, I am under the impression this is acceptable and our application will still
be considered to be "on time" even if the Reso(utian comes to you after March 1, 2412.
If you have any questions regarding the appfication or need more information, please do
not hesi#ate ta contact me. -
Sincerely,
.~i~~-~
~~
R. Kevin Lindley, PE
Staff Engineer
. ~~mu4~ ~ ~ayryA
Adrr~inisf.ra#ion ~ ~ 131 W. Margaret Lane
(919y 245-2575 ~ ~ ~ Suite 2t1~1
(919) 644~3002 (FAx) . P O Box 8181
www.co.oranqe.nc.us ~`~rb ~~~•~`~° Hillsborough, NC 27278
4
Nor~h Carolina WaterlWastewater Common App[ication ~orm
For use by ARC, CWMTF, DENR, DOC, and Rurcrl Center applicants.
A en Use Onl
In an effart to streamline the applica6on process, North Carotina funding agencies created this common
appEication form for applicants to utilize when requesting water/wastewafer grantiloan funds. Additional material
rec{uired by eacf~ funding agency can be found in the appendices.
Guidelines: •
• Fully complete each section of this application form
o Be sure to include all additional information requested by involved funders (found in
appendices)
~ Pfease refer to appendices for the number of copies required by each agency.
o!f a project is requesting CWMTF and Rural Cenfer funds, the ftalEy execuied cammon
application form shauld be sent to both CWMTF and the Rural Center. in add'+tion to the
common application form, each agency shoutd rece+ve its additionaE requested material only.
See indivictual agency guidelines for other -naterial needed for each applicatian.
Descrip#ive Project Title: McGowan Creek {nterceptor
(7itle shoutd sfay consiste~stwrith each
agency request)
Incficate the status of this application:
~ NEW APPLICATiON
^ REVISION
^ RESUBMITTAL
. Former project tit(e:
Select organizatidn(s) invalved in #his request (check all that apply}
^ ARC Appalachian Reqional Commission
Date submitfed
^ CWMTF Clean Water Manaqemen# Trust Fund
Date submitfed
~ DENR-CW NC Dept of Environment and Nafural Resources (Clean Water}
Da#e submitted ~
^ DENR-DW NC Dept of Environment and Natural Resources (Drinkinq Water)
Date submitted
^ DOC NC Depf. of Commerce
Da#e submitted
~ CDBG (~CA)
~ . CDBG-ED (CFG)
~ IDF CFC . '
^ NCREDC NC Rural Economic Development Center
Date submitted " ~
Page 1 of 5
Version 09/10
5
No~th Carolina VI-aterlWastewater Common Appiication Form
~ Far use by ARC, CWMTF, DENR DOC, and Rura1 Center appticants.
GENERAE INFORMATION
Legal Name of Appticant / Unit Orange County County: Orange
Name of Chief Etectec! Offi«al: Bemadette Pelissier Trtle: Chair
Name of Autharized Representatinre (f different from above}: Prank Ctifton, County Manager I
Mailing Address: P.O. Box 8181 Street Address: 200 East Margaret Lane
City: Hillsboraugh Stafe: KC Zip: 27278
Primary i'elephone{s}: 999-245-23oa Fa~c 919-644-3004
Etnail: fctiftonCa7co.oranae.nc.us
7y~e of Appficaryt {check those that applyj:
^ Municipatity ^ Water / Sewer District
~ Courity ^ Metro Water / Sewer District
^ Non Profit Water Corporation ^ Wafer / Sewer AuthoriEy
^ Other (be speafic}: _
Federal Tax ID #:
^ Joint Agency Pursuant to G.S. 16QA-20
^ JointAgency Pucsuantto G.S. 63-56
^ Sanitary District
ApgFica~ion Prepared by:
Name_ R. Kevin Lindley Title: Staff Engineer
Pr"unary Telephone: 519-245-2583 Fax 319-644-3002
Emaif: klindfeVCc~co.oranqe.nc.us
Name of Engineering Firm: MaGili Associafes ,
Mame of Engineer: Doug Chapman
MaiGng Address (if other than above): _ i23619'" Street, Lane NW
Cifyr: Hickory State: NC Zip:
Primary Teiephone: 828-32&2024 Fa~c 82&328-3870
Emati: doug.chapmanQma~~Rengmeers.com Federal Tax ID #:
PROJECT TYPE Check ali that appty:
. DRINKfNG WA'fER WASTEWA7ER
brfnking Water Source ^ Wastewater Treatment ^
Drinking WaferTreatment ^ Wastewater ColEecfion ~
Drinking Water TransmissEon/Uistributfon ^ Water Recfamation or Land Application facitities ^
Drinking Water Sforage ^ Sewer System Rehab ^
Other: exgfain in projecE descriptlon ~ Ofher. explain in praject descripfion ~
(Including green projects} (Including green projects)
Projecfed Construction START Date: Qdober 2012 County(s) Served: Orange
# of NEW customers (connecUons}
TO 8E SERVED by project
Water Wastewafer
Residential 2 ~
Business ~. . . _- _- -~ Na
Total(s) 2
28&03
# of customers (connectlons) CURRENTLY served
• Water Wastewafer
Residenfiai 220
Business 5
TataE(s) 225
Page 2 of 5
Version 09/70
6
North Carotina WaterNVastewater Common Application Form
For use byARC, CWMTF, DENR, DOC, and Rura1 Centerappticanfs.
PROJEC~' STA7'ISTICS
Pove~fV Rate: 16%
Ponulation: 133,8d1
Median Househo(d Income $42,372
(2060 census):
Median Household Income , $49,836
u dated :
Please provide a description of the project
specifically addressing the details of'each
major activity (i.e. who, what, where, why
and how). Indicate if this will be a phasecf
consfruc#ion prajec#.
Rationale: {1 paragraph max)
• Problems and/or compliance issues
that project will alteviate
• Local, regianal andtor sta#e need far
project
• Cri6cal circumstances or emergency
situations that compel project to be
funded
Benefits: {1 paragraph max)
. Results and accamplishments to be
derived from project
• Other non-q~antifiable benefits (e.g.
partnership, impro~ed standard of
living, etc.)
Performance Measuremenfi
• Outputs (i.e. 1,~00 LF of &inch PVC
P~P~)
• C)utcomes (i.e. fully functioning line)
• Number of jobs created (see agency
guidelines)
(Detail all quantifiable measures, including
[everaged private invesfinent resulting from
the project.)
Applicar~ts must fiEl out fhis sedion compfete{y as project statistics are used to score the appGcation. For
assfstance with completing th~ secEion please visit the Rural Center website.
Abilitv To Pav: 34.41
Countv Tier #:
Orange County is proposing to take the existing
McGawan CreeEc pump station out of service by
installing approximately 2500 linear fee# af 12" gravity
sewer line from the site of the existing pump station to a
pump station being constructed as par# on an ongoing
project. The McGowan Creek pump station is nearing
the end of its useful service life and wau(d have to be
rehabilita#ed if it were to remain in service at a cost of
roughly 70% of the projected interceptor project cost.
Funding for this project would be for installation of the
interceptor line, de-cornmissioning the existing
McGowan Creek pump station and connecting the
interceptor to the proposed pump station being built as
part of an ongoing construction project.
Eliminating the exis#ing pump sfiation eliminates the
potential for a sanitary sewer overtlow due to a pump
failure or power autage at that site, which is righ# beside
McGowan Creek. Installing a gravity sewer interceptar
and taking the pump statiort_aut of senrice also reduces
the maintenance and utility costs fot~ the sys~em as a
whote and eliminates the need for CIP funding required
to maintain and rehabilitate #he s#a#ion in the fufure. [n
addition, the interceptor line itself provides the patential
to provide gravity wastewater senrice to severa!
properties which, when developed, might otherwise
have to pump their wastewater in order to utilize the
public sewer system.
Page 3 of 5
Yers9on 09/l0
North Carolina WaterlWastewater Common Application Form
PROJECT BUDGET
For use by ARC, CWMTF, DENR, DOC, and Rural Center applicants.
Complete the project budget addressing the categories provided In the table below (insert rows/columns as needed).
NOTE: Engineering costs shall be held to the USDA or EPA fee curve, depending on the funding partner.
Page 4 of 5
Version 09/10
J
ARC
CWMTF
DENR
DOC
Rural Center
Local
Other
Total Cost Amount
Cost Description
Construction costs should be
indicated by line item.
Example: linear feet of
different sized lines
McGowan Creek Interceptor
L
490,000
$0.00
$490,000.00
$0.00
$0.00
$0.00
$0.00
Construction Sub -Total
$0.00
$0.00
$490,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$490,000.00
Contingency
49000
$49,000.00
Engineering Design
55000
$55,000.00
Permitting
1450
$1,450.00
Land Surveying Costs
15000
$15,000.00
Easement Preparation
55000
$55,000.00
Closing Fee (if applicable)
Construction
$0.00
Administration /Observation
35000
$35,000.00
Grant and /or Loan
Administration
15000
$15,000.00
Legal Costs
40000
$40,000.OQ
Other (specify)
Administration Sub -Total
$0.00
$0.00
$265,450.00
$0.00
$0.00
$0.00
$0.00
$0.00
$265,450.00
TOTAL PROJECT COST
$0.00
$0.00
$765,450.00
$0.00
$0.00
$0.00
$0.00
$0.00
$755,450.00
Status of Funding
(pending or secured)
Page 4 of 5
Version 09/10
J
North Caro[ina Water/Wastewater Common ~Application Form
For use by ARC, CWMTF, DENR, DOC, and Rural Center applicants.
CERT[FICATION BY CHtEF ELECTED OFFICtAUAU1NORIZED REPi2ESENTATNE
The attached sfatements and exhibits are hereby made part af fhis agplicaiion and the undersigned representative of the
applicant certifies that the inforrnation in this appfication and the attached statements and exhibifs is true, correct, and
complete to the best of his/her knowledge and betief. He/She fur#her certifies that: ~
1 as Aufhorizeci Representative, he/she has been authorized to file this application 6y formal action of the goveming
body~
2 that the goveming body agrees that if a grar-t and/or loan is awarded, the applicant will provide proper and #imely
submitfal of all documentation requested by the Grantor Agency;
3 that the gaverning body agrees to provide for proper mainfenance and operatian of the approved project after its
completion;
4 that the appticant has substantially complied with or will comply with alt federal, state and local laws, ru(es and
regula6ons and ordinances as applicable ta this project; and
5 that the applicant will adopt and place into efFect on ar befiore the completion of the project a schedule of fees and
charges which will provide for the adeqtaate and proper operafion, maintenance, adminisiration and repayment of
all principle and interest an foans of the project.
6. that the appflcant has fotlowed proper accounting and fiscal reporFing procedures, as evidenced by the appficanf's
most recent audit report, and that the applicant is in substantial compliance with provision of the general fisca! .
control laws of the Stafe.
7. that the (Town or County), North Carollna is organized and chartered under the laws of IVarth Carolina. AI! officfals
and empfoyees are aware of, and in futl compliance with iVCGS 14234, °Director of public trust contracting for his
own benefit, partiapa6on in business transaction involving public funds; exemptions °(For units of tocal
gavemments only.)
Frank~~ifton , County Manager ~ 2/29/2012
'FYPED NAME TYPED TITLE DATE
Pfease note: ORiGtNA! signatures a€e required for each agency application.
Page 5 of 5
Version 09/10
9
North Carolina Depar#ment of Environment & IVatural Resources
Apptication Appendix for Clean Water ~unding Pragrams
Please see our website for applicatian materials and guidance. http;//portal.ncdenr.or~/web/wq/c~ls
Indicate the DENR Clean Water Program you are applying ta:
Clean Water S#ate Revol~ing Fund {SRF):
~
is the intent of this application to receive principal forgiveness? Yes ~ i~o t'
(Please note, an appiicant must have a mintmum of 6 combtned points En guestions 22 and 23 to be eiigibie for principal
forgiveness as described in section D.3. of the Intended Use Pian)
If the answer to the above question is "yes", wiEl the project proceed if it does nofi receive principal
forgiveness? Yes ~ No ~
If this is an application for a Green project, will the project proceed if it does not receive 0% interest
~nancing7 ~ Yes ^ No ~
Narth Carolina ttevolving loan and Grant Program:
Revo{ving Loan Fund (SRt) ^
Emergency Loan Fund (SEL) ^
High Unit Cost Grant ^
Technital Assistance Grant ^
The follow~ng forms, in addition to the common application farm, canstitute a complete application package:
~.: Camplete DENR Appendix: This page, signed, with appropriate boxes checked above, ResoEution with
Certifcatian of Recorcling Officer.and Water and Sewer Rate Form (iV/A for Stormwater Projectsj
• Priority Rating Sheet with all supporting documentation far xhe program checked above ~SRF, SRL, etc.)
ci'~ Form LGC 108A (Downtoad ati LGC forms separateEy from the DENR website)
~: } Form LGC 10$ C(Wastewater Projects) or LGC 108D or 108E (Stormwater Projects)
PI.EASE NO'fE ~ an En~ineerin~ Report wiq onlv be required if vour proiect is ap~sroved for fundin~. A
iVotiee af Intent to Fund wifl be maited to afl success#ul applicants with aN pertinent deadlines as
outlined in the CWSRF Intended Use Plan, including the deadfine for Engineering Report submission.
Send one (1) origina! and ane (1) capy of the common application pages and ihe forms in this appendix to:
Mailing Address
Canstruction Grants & Laans Section
1633 Mail Service Center
Raleigh, North Carolina 27699-1633
Physicai Address {FedEx, UPS)
Construction Grants & Loans Section
2728 Capital Blvd. Suite 1F
Raleigh, North Carolina 27604
Certifica#ion far DEPIR Clean Water Applications '
The undersigned, representing the appticant, hereby acknowledges:
1. AI! announced funding awards are subject to approval by the Local Government Commission.
2. Funding awar8s are subject ta the timelines as outlined in the Intended Use Pfan. Funding will be
rescinded if these time[ines are not met.
3. If Priority Po9nts were received for committing to impfementing an Asset Management Plan, funding will
be rescinded i the Plan is not impfemented by the time 6ids are recei~ed.
~--
l ~ ~' ~L 7' ~~'`' ~tZ~r~1r lf~ CL{~~~,J~ T(.~~~ i I~r~A~t'~-, ~PAr1~~au~Y
..-------~ . - - ------- ---- ---- -•------------------•--• .
Signa ~ Date Print Name and TiUe Unit of G6vernment
f Rev 7/16/2010
10
(5uggested ~ormat) -
RESC}LUTIOIV BY GOVERNING BODY ~F APPLlC~R,NT
WHEREAS, The Federa) Clean Water Act Amendments nf 1987 and the Narth Carolina the Water
Infrastructure Act af 2005 (NCGS 159Gj have autharized the making of foans and grants to aid
eligibte units of government in financing the cost of construction of (state whether a wastewater
treatment works, wastewater coliection system, stream restoration, stormwater treaCment,
drinking water treatment works, and/or drinking water distribuiion system or other "green"
project), and
WHEREAS,. The (unit of ~overnment) has need for and intends to construct a{s#ate whether a wastewater
treatment works, wastewater co(lection system, drinking water treatment work.s, and/or
drinking water distribution system) project described as (give brief description of project), and
WHEREAS, The (unit of ~overnment) intends to request state (loan or grant) assistance far the project,
NAW THEREFORE BE fT RESOLVE~, BY THE (G~VERNING BODIf) OF THE {UfV17 QF GOVERNMEAIT):
That (unit of ~overnmentl, the Applicant, wili arrange financing for aEl remaining costs of the
project, if approved for a State (loan or gran#} award.
That the Applicant witl adapt and plate into effect on ar before comptetion of the project a
schedule of fees and charges and other avaitabte funds which witf pravide adequate funds for
proper operation, maintenance, and administration of the system and the repayment of all
principal and interest on the debt.
That the governing body of the Applicant agrees to inc[ude in the loan agreement a provision
autharizing the State Treasurer, upan faiture of the (unit of government) to rnake schecfuled
repayment of the loan, to withhotd from the (unit of government} any Stete funds that would
otherwise be distributed to ihe focaf government unit in an amount sufficient to pay all sums
then due and payable to the State as a repayment ofthe loan. ~
That the App(icant will provide far efficient operation and maintenance of the project on
completion af constructian thereof.
That (name and titfe af afficial}, the Authorized Official, and successors so titled, is hereby
au#horized to execute and fife an apptication on behalf of the Appticant with.the State of North
Caralina for a(loan or grant) to aid in the construction of the project described above.
That the Autharized 4fficiaf, and successors so tit[ed, is hereby authorized and directed to
furnish such information as the appropriate State agency may request in connection with such
application or the project: to make the assurances as contained above; and to execute such
other docurrtents as may be required in connection with the appfication.
That the Appficant has substantially camplied or will substantialty comply with all Federal, State,
and local faws, rufes, regulatians, and ordinances applicabte to the project and to Federat and
State grants and loans pertaining thereto.
Adopted this the {date adopted) at (place}, North Carolina.
{Signature of Chief~Executive Officer)
{Tit[e}
Rev 7/16/2010
11
(Suggested ~ormat~
CERTIF[CATloN BY RECORDiNG OFF[CER
The undersigned duly qualified and ading (title af officer) of the (unit of governmen#) does hereby certify: That
the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application
with the State of North Carolina, as regularly adopted at a legally canvened meeting of the (name of gaverning
body of applicant) duly helcE on the day of ,(yearj ; and, further, that such resolution has
been €ully recorded in the journal of proceedings and records in my office. IIV WITNESS WHEREOF, I have
hereunto set my hand this day of , 20 -
{signature of Recording officerj
(Title of Recording O~Ficer)
Rev 7/16/2610
12
WATER AND SEWER RATE FORM
WATFR
Provide the data betow for atl resident€al users
Monthly Rate for 5000 Gallons 12 Month Average Bill
Current
Projected
Projected rates must be adopted by the time bids are received (State pragrams onfy. SRF rr~ust have been in effect for 30
days prior to applicatian submittal). If the project receives funding, compfete analysis will be required. For SRE this analysis
will be part of the Asset Management Ptan submittal if points were received for Asset ManagemenE.
SEWER
Provfde the data belaw for all residen£ial users
Monthly Rate for 5000 Gallons 12 Month Average Bill
Current
Projected
Projected rates must be adopted by the time btds are received (State programs only. SRF must have been in effect for 30
days prior ta application submittal}. If the project receives funding, complete anaiysis wii! be required. For SRE this anaEysis
wilt be part of the Asset Management Plan submittal if points were received for Asset Management.
Rev 7J16/2020
13
WATER AlVD SEWER RATE ~ORM
WATER
Provide the data below for all residentiai users
Manthly Rate for 50d0 Gailons 12 Month Average Sill
Current n/a n~a
- n/a n/a
Projected
ProJected rates must be adopted by the time bids are received (State programs oniy. SRF must have been in effect for 30
days prior to application submittal). If the project receives'funding, complete ana[ysis wilt be required. Far SRF this analysis
will be part of the Asset Management Plan subrr~ittal if points were received for Asset Management.
SEWER
Provide the data below for aU resident+al users
Monthly Rate for 5000 Gallons 12 Month Average Bii!
Current $gg,gg $48.52 per month
$66.98 $48.52 per month
Projected
Projected rates must be adapted by the time bids are received (State programs only. SRF must have been in effect for 30
days prior to application submittal). if the project receives funding, compiete analysis will be reguired. For SRF this ar~alysis
will be part of the Asset Management Plan submittal. if points were receiveci for Asset Management.
ReV 7/16/ZA10
14
CWSRF fntegrated Priority Rating System
For aii CWSRF Project ~
Max
Total
(Pofnts are given for only ane type of project per fundin,q applicatian) Roints Points
Line 3p
Item # Project Type
WAS7EWATER TRFATMENT AND COLLECTION SYSTEM PRUdEC75
1 {NW7'P - New construction or expansian projects 5
The WWTP is a majorfacility in a Tier3 county:
1. Does the applicant have a reclaimed water system that is activefy distributing
>100,400 gpd? YES NO (Circle Onej _~
1.1 z. ~i~l the project incfude reclaimed waterthat will use 10Q,OU0 gpd (must have
camrnitment letters from users)? YES 3V0 (Circle One) '
Subtract 2 points if answered "no" to both questions.
If answered "no" to botFs questions in ~ine Item 1.1 then:
i. ts the WWTP approved for recfaimed water distribution? YES NO
-z
~ 2 2. Wili the project incfude meeting redaimed water sEandards? YES NO ~
Subtract 2 points if answered "no" to bath questions.
WWTP REPEACEMEN7/REHABILlTATION that would not increase service area ~5
2
capacity I
~
2.1 Replacing WWTP infrastructure that is greater than 20 years old 5 '
NEW SEWEIt LIRIE EX7'EfVS10N that primarily serves areas with failing septic tanks
3 (must provide a letter from the Health Department), singte-fatniEy residence 20
discharges {NCGS5Q000), or single-fami[y residence spray / drip irrigation systems
4 IXPAiVStON OF ~(15i'IMG SEWER I.INES ~ ~
COLLECTIOM SYSTEM REPlACEMEMT/REHABILlTATtON (pump station/force
20
~ main/gravity sewer} that waufd not increase capacity 20
5.1 Addresses in€iltrationJinflow (1/I) for a sewershed based on a SSES ~ 3
5.2 Addresses reported sanitary sewer overflows (SSOs) 2
5.3 Replaces sewer infrastructure that is greater than 40 years ald 5
GRE~N PROJEGTS '
6 STREAM RESTORATtON project (includes wetlands) 1~
6.1 Stream restoration project that restores the natural hydrology of the watershed 10
Stream restoration projectthat includes protection of riparian buffers beyond 5
6 2 rule requirements
7 STORMWQTER project that addresses treating existing sources of pollution 15
Starmwater praject that includes infittration BMPs as specified in the f~C BMP
7.1 stormwater manual or BMPs in series that achieve at least 35% nutrient 20
reductian (both TN and TP) and 85~ TSS reduction
8 RECIAtMED WATER pro}ect where no reclaimed water system exists 15
RECLA[MED VIlA'FER project where an existing reclaimed water system is being 1~
g expanded
EiVERGY EFFtCIENCY project at a WUVTP or ather wastewater infrastructure strictiy ~
1~ to achieve a minimum 204o energy reduction
CWSRF Integrated Priority Rating System Sheet Mcgowau Creek Itrterceptor.Doc Page 7 of 8
15
go~vus
11 Project includes energy efficiency measures (20~ reduction} 2
Subtotal for Project Type: 20
Max
Total
Pofnts
Environmental Benefrts 35
12 Implementation of a basinwide water quality pian recommendation or strategy 25
Project directly benefits subwatersF~eds that are impaired as noted on the most ~~
~3 recen# version of ttte Infiegrated Report
Project directiy benefits waters classified as HQW, ORW, 7r, WS-I, WS-il, SA; or 5
I4 Project directly 6enefrts waters classified as WS-III or WS-IV that are covered by an approved Z
Source Water Protection Plan
(points may noY be com63ned; award higher a pfiqble value; max of 5 total oints
~~rect documented violations af groundwater standards for a permitted system 25
15 (e.g., nondischarge facifi#y, subsurface system, etc.)
Subtotaf for Environmenta! Benefit: U
~liax
Total
Points
System Management 20
Pro~ect directly addresses a SOC that is pending or being negotiated by including
~6
repair and rehabilitation as part of the expansian/construction project 5
Project directly addresses an existing SOC by including repair and rehabilitation as
~7
part af the expansion/construction project z
Local government unit's (LGt!) number of service connectians are greater than ~p
~,g 1Q,000 and the LGU F-as developed and is utilizing an Asset Management Plan
Local government unit's (EGU) riumber of service connections are less than 10,000
Zg
and the LGU will impfement an Asset Management Plan ~Q
Zp
20 Operating Ratios are greater than or equa! to 1 5
Project wi[I include regiona(ization of management of entire service area or applicant ~
21 has atready impfemented regionalized tnanagement 5
Subtotal for Systern Management: 15
Max Max
Points TOtat
' Points
Financial Situation 15
22 Poverty rate (%j of the seroice area divided S 6 3.2
Combined tnonthfy water and wastewater bil! for residentiat customers {based on
23
5,000 gal) /(median househofd income / 12j x 200 6 3.2
24 1500/ number of residentiaE water and sewer customer accaunts 3 3
Subtota! far Financia) Situation: 9.4
Tofa( 44.4
CWSRF Integrated Peiority Rating System Sheet Mcgowan Creek Interceptor.Doc Page 8 of 8
16
CWSRF Integrafed Priority Rating System Narrafive
Orange County
~ McGowan Creek Interceptor
I. Pxoject TT_~e - This groject is a"Collection System Replacement" wluch does
not increase the ca.pacity of the existing system. The proj ect will take an
existing pump station out of service by installiug a new 12" gxavity sewer
interceptor line ta carry the wastewater to another pump station being built
downstream as part of an ongoiung praject. TYie existing gravity sewer inflow
pipe to the pump station being taken out of service is 12" in. diameter, so the
12" gravity sewer interceptor being built to replace the pump station does not
represent an increase in capacity of the system.
II. Environniental Benefits - There are no applicable poin#s under this heading.
III_ System Mana eg ment - This system has less than I4,000 points and currently
has most of the five Asset Management Plan requirements in place. However,
the Operat;iing Ratio is not currently grea.ter tban ar equal to 1, as shown in
LGC form ~08e. It is unlikely that the Operatia~g Ratio can be made equal to
1 by the time the contract for this project is signed.
The Efla.ud sewer system, of which this project will be a part, is currently
operated via an interiacal agreement between Orange County and the Town of
Hillsborough. Orange County owns a~c~ operates the callection system, with
the Town of Hillsborougt~ pmviding wastewater freatrnent for the system. As
a result of this regianal system, Orange County incorporates by reference the
Towzz's Sewer Use Ordinance wasfewa.ter standaxds into our own ordinance
and any naw custamer must meet the Town's wastewater staz~dards before
being allowed to cQna~ect. In addition, the Town's Sewer Capital Facilities fee
is charged to every new custom~er connecting to the Efland sewer system.
IV. Financial Situatian -'The Poverty Rate fox Ozange County is shown as 16%
ott the Rura1 Center's County da.tabase. Dividing 16 by 5 gives 3.2 priority
points for item 22.
The monthly sewer bill fox 5000 gallons is currently $66.98. Oxange County
does not operate a water distribution utility. The updated mediau household
income for Orange County is $49,836 according to the Rural Center database,
Tnserting these numbezs into the formula gives 3.2 priority paints for item 23.
The combi.nation of line items 22 and 23 is above b points. Orauge County is
requesfiing principal forgiveness for this project 1oan, but the project will
proceed even if no pxincipal forgiveness is granted.
'There are currently 220 residential accounts in the Efland sewer system.
Divid3ng 1500 by 220 gives 6.8. The maximum of 3 priority poinYs are being
claimed for item 24.
17
STATE OF NORTH CAROLINA
DEPAR.~MENT OF STATE TREASURER.
State and Locul Government Finance Diuision
and the Locat Government Commissian
325 North Satisbury Street, Raleigta, North Carotina 27603-1385
LGC-lOBA
SELECTED FISCAL INFOS.MATION AS CERTIFIED BY FINANCE OFFICER
Unit Oran~e Countv
1. Ad Va.3.orem Taa current fiscal year):
Appraised Value
Tatal. Levy
~15 649 519,204
132, 066.607
Uncollected at 2/23/2012 1,110,150
Percentage Callected 99.15 %
Tax R.ate - General Fund ~ 858
- Othez fands
- Total ~ 85S
2. Far the past 5 fiscal years, has there been a delay in paym.ent or non-payment of maturad bonds
and coupons when presented to the unit's fiscal agent? _no (Yes; No). If yes, eaplai.n
circumstances on separate statement.
3. Information xelating to compliance with Local Government Budget and Fiscal Control Act:
(If answer ta any question in this item is No, furnish explanation.)
A. Purchasing and Contracts ~?S
(1) Are purchase orders issued for all commitments
over a minimum amount? ~
(2) Do all purchase orders include a preaudit
certificate signed by the finance officer (ox properly
appointed deputy)? ~
(3) Are all purchase orders posted to appropriate
egpenditure accounts as encumbxances? ~
B. Oth.er:
(1) Do checks or drafts on an official depository beax on
their face a preaudit certificate, of suf~cient
unencumbered appropriation signed by the finance
officer (or properly appointed deputy}? XX
(2) Are the f'inance of~icer, tag collector, and other
employeea (as required) properly bonded according
to G.S_ 159-29? ~
(3) Did the budget provide for all deficits, if any, as
showaz in the audit report for the prior year? XX
No
C_ Please include a description of any material znstance of m.isfeasance or ma3feasance {witlun
the last three years) which might affected the czedit of the unit.
T certify the above is coYrect to the
d
l Finance Oificer's $ignature
' Date
ge
e
bestof inyknow ~^ ~ ~~
4~,~ p~~
l/E' C
~rP
la q.a `Z
lf I
18
LGG108A(BACT~
PAGE 2
D. Additional DENR. Loan an.d Grant procedures £or a Cat~ital Proiect Ordinances
(1) Loans
Pursnaut to G.S. 159-26{h)(6}, a capital praject fiznd is required to account far all debt
inetrument proceeds used to finance capital. prajects. To facilitate budgetary and accounting
cantrol, it is required that a capital project ordinance, pursuant to G.S. 159-J.32, be adopted
by the gaverning hoazd authorizing all appropriations necessary for the completion of the
project. Will the unit prepare and adopt a balanced capital project ordinance coverin~ the life
of the project? (A copy of the approved ordinance be xequired to be submitted to DENR.
prior to disbursement of any proceeds.) ~YES ^ NO
(2} Grants
To facilitate budgetary and acc~unting control, it is required that a grant project ordinance,
p~zrsuant to G.B. 169-132, with a corresponding capital project fund, be adopted by the
governing board authori.zing all appropriatians necessary for the completion of the pro}ect.
Will the unit prepare and adopt a balanced capital project ordi.nance coverin~ t;he life of the
rp oject? (A copy of the appxoved ordinance will be r~uired to be submitted to DENR. prior to
xeceip~ of grant proceeds)? YES ^ NO
19
STATE OF NOATH CAROLINA
DEPARTMENT OF STATE TREA,SURER
St,ate and I.ocaZ Gnvernment Finance Iliuision
And the Local Government Commission
325 Nort.lz Salisbury Street, Rcbleigh, North Carolina 2~603-1385
PROJECTION OF WATER AND SEWER NET REVENUES
LGC-~oac
Unit Oran~e Countv
~znd Efland Sewer
Complete only af the propased financing is for water or sewer facilities. Where separate accounting
funds are m.aintained for each syst~em, one schedule may be completed for proposed water bonds and
one far proposed sewer ~onds. Water and sewer opexations may be consolidated when either water or
sewer financing ar both are proposed. Use actual amounts on modified accrual basis of accountin~
,(bud~etarv basis} from latest audit renort.
REVENiTES
Operating R.evenues:
Customer charges
Impact fees
Tap fees
Other revenue
Total
Non-opezating Revenues:
Interest
R.estricted sales tas
Other
Total
Tntal Revenues
Ex~e~Nnz~~~s
Operating Egpenditures:
Adminisixation Salaries
Other
Operataons Salaries
Treatment
Rep Main
Utilitiea
Total. E~cpanditurea
E~cess R,evenues over Espenditures
Fiscal Year 2011 Fiscal Year 2U14
LAcwslAeveuuefar
r•,~ Complete P5sx~11
Year EstimatedIncresae~Weaeease) I+2+3Sstimated
Eevenne fo: N7sca1 ~
Yeer After
Completion of P=oject
s.n~~xor,~tcaoWu.
andAetoChmsea anuows~aea
gr~
$124,774 $ 89,226 $0 $214,000
n/a n/a n/a n/a
~p $ 28,64U $0 $ 28,600
n/a n/a n/a n/a
$124,774 $117,826 $0 $242,600
~ ~~s ~ iss ~o ~ a4s
pJa n/a n/a n/a
n/a n/a n/a n/a
$ I78 $ 168 $0 $ 346
$124,952 $117,994 $0 $242,946
1. Actual
Expeadituxe for Last
Complete PSscal Yeaz Eatimated Inccease o: (Deceease) I+ z+ 8 Estimated
E7cpenditure for
Piscel Ye~ After
Completinn of Pxoject
& Dae wNmnal Growth
andRsleCAangee 8. Dua toS+u~ded
STa[r~
n/a n/a n/a nJa
~ 15,isti ~ 1~,41s ~a ~ so,soa
n/a n/a n/a n/a
$150,953 $ 97,307 $0 $248,260
39,984 2,435 $0 42,419
4,137 2,122 $Q 6,259
$ 210,256 $117,282 $0 $327,538
~ lg5•3Q41 .$ 71~ ~ 921
zo
Page 2 LGC -1Q8C (Back)
Pi~ajecLion a£water and sewer net revenues (continuec~ .
thex (Do not inclnde depreciation): ~
E~~~~ ~r
Iast ComPlefs
Fiscal Year Ra+;,na~d
I~.~cpendituces
Firat Fis~al Year
A4er Completion
of Project
Debt pi~incipal $ 0 $237,394
Infisrest $ 0 $ 84,042
Capital oufilaq ~ ~ ~ a
Capital reserve $ 0 $ 0
Transfer to (from) other funds ${85,344) $(306,028)
Other
Total other $(86,304) $( 84,592)
Net Income (Loss) $ a ~ ~
Does the T7nit own and aperate a Water System and a Sewer System7 Yes
Water Iteaidential n/a n/a
Commercial n/a n/a
Sewex Rssidential 220 290
Commercial G 10
CArrent After Comnletion Percentaee
of Project of Chanee
Rate and Fee Sixucture
Indicate monthly cost for an average residential customer: $48.52
Average gallons per month (for residential cvstamer}: 330ti gallona
WATER .
Rate (Euclude minimum costlthausand gallons, etc.) -
Aesidential n/a n/a n/a
Average monthlp bill within city limits n/a n/a n/a
Aveiage monthly bill outside city Iimits n/a n/a nla
SEW~R $12.88 Base +$I0.86 $13.47 per 1000 gal
Rate (7nctude miuimum, etc.) -residential per 1000 gaIlons_ 2000 galioa min._ n/a
Average montlaly biIl within city ]imits $48.52 $44.45 -8.4%
Average monthly bill outaide city limits n/a n/a n/a
TtLP FEE POI.ICY $I 300 ner residsntial connection . non-residenf.ial connections are charged a aro-rated €ee based
on the water meter size
IMPACT FEE POI,IG`Y nJa
Num6er of G4~stnmers Current After Camnletion
of Pmject "
~ ~-~.~,~+ a
fZEs- ~~ia- ~a~3
RESOLUTION BY ORANGE COUNTY BOARD OF
COMMISSIONERS
WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina
Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of
loans and grants to aid eligible units of government in financing the cost of
construction of wastewater collection system infrastructure, and
WHEREAS, The Oran~e Countv Board of Commissioners has need for and intends to
construct a wastewater collection system infrastructure project described as the
McGowan Outfall and
WHEREAS, The Orange CountV Board of Commissioners intends to request state loan
assistance for the project,
NOW THEREFORE BE IT RESOLVED, BY THE ORANGE COUNTY BOARD OF COMMISSIONERS:
That Oran~e Countv Board of Commissioners, the Applicant, will arrange
financing for all remaining costs of the project, if approved for a State loan
award.
That the Applicant will adopt and place into effect on or before completion of
the project a schedule of fees and charges and other available funds which will
provide adequate funds for proper operation, maintenance, and administration
of the system and the repayment of all principal and interest on the debt.
That the governing body of the Applicant agrees to include in the loan
agreement a provision authorizing the State Treasurer, upon failure of the
County to make scheduled repayment of the loan, to withhold from the County
any State funds that would otherwise be distributed to the local government
unit in an amount sufficient to pay all sums then due and payable to the State as
a repayment ofthe loan.
21
That the Applicant will provide for efficient operation and maintenance of the
project on completion of construction thereof.
That Frank Clifton, Countv Mana~er, the Auth_orized_Official, _and successors._so_ __.
_ _--- ---
titled, is hereby authorized to execute and fle an application on behalf of the
Applicant with the State of North Carolina for a loan to aid in the construction
of the project described above.
That the Authorized Official, and successors so titled, is hereby authorized and
directed to furnish such information as the appropriate State agency may
request in connection with such application or the project: to make the
assurances as contained above; and to execute such other documents as may be
required in connection with the application.
That-the Applicant has substantially complied or will substantially comply with
all Federal, State, and local laws, rules, regulations, and ordinances applicable to
the project and to Federal and State grants and loans pertaining thereto.
Adopted this the 13th day of March, 2012, at Hillsborough, North Carolina.
22
(Signature of Chief Executive Officer)
(Title)
23
CERTIFICATION BY RECORDING OFFICER
The undersigned duly qualified and acting Clerk to the Board of Orange County Commissioners
does hereby certify: That the above/attached resolution is a true and correct copy of the
resolution authorizing the filing of an application with the State of North Carolina, as regularly
adopted at a legally convened meeting of the Orange County Board of Commissioners duly held
on the 13th day of March, 2012; and, further, that such resolution has been fully recorded in the
journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my
hand this day of , 2012.
(Signature of Recording Officer)
(Title of Recording Officer)