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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 1, 2012
Action Agenda
Item No. �
SUBJECT: To review and discuss the Manager's Recommended FY 2012-17 Capital
Investment Plan CIP
DEPARTMENT: Financiai Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Manager Recommended Frank Clifton, County Manager
FY 2012-17 County (919) 245-2453
Capital Investment Plan Clarence Grier, Financial Services,
Attachment 2. New CIP Projects for FY (919) 245-2453
2012-17 Paul Laughton, Financial Services,
(919) 245-2152
PURPOSE: To review and discuss the FY 2012-17 Manager's Recommended Orange County
Capital Investment Plan.
BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP)
that establishes a budget planning guide related to capital needs for the County as well as
Schools. The current CIP consists of a 5-year plan that is evaluated annually to include year-to-
ear chan es in priorities, needs, and available resources.
Y
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Capital Investment Plan — Overview
The FY 2012-17 CIP includes County Projects, School Projects, Proprietary Projects, and
Special Revenue Projects. The Special Revenue Projects are a new addition in the FY 2012-17
CIP, and includes Economic Devel The Article 6cSales Taxewas app oved by the ote s n the
4 6 (1/4 c e n t) S a l e s T a x p r o c e e d s.
November 2011 election, and is effective April 1, 2012.
The CIP has been prepared anticipating continued slow economic growth of between 1-2%
annually over the next five years. Many of the projects in the CIP will rely on debt financing to
fund the projects. A Debt Service th s Dlannedpdebty Also ncluded in the CIP are sev eeal�new
section of the document detailing p
projects that were not part of the FY 2011-16 CIP (See Attachment 2).
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Additionally, during FY 2012-13 the County should pursue a review and update of its facility
needs. Several costly maintenance related projects are planned for a few of the County's older
facilities. A thorough analysis is needed of whether these maintenance projects should be
pursued or whether the funding for these items would better serve County needs being
allocated toward new facilities.
We will discuss these items in more detail during the work session, highlighting examples.
County Capital — Highlights
The County Capital section includes nine new (9) projects that were not part of the FY 2011-16
Approved CIP. Major projects include the following:
Southern Orange Campus (Future Planning) - a site master plan is recommended in FY 12-
13, with construction recommended in FY 14-15 for campus buildings not associated with the
existing Southern Human Services Center. Expansion of the existing SHSC is included in a
separate CIP project.
Proposed Future Jail — site related planning costs are recommended in FY 13-14, with the
construction of a new 250 bed jail recommended in FY 16-17, at an estimated cost of
$30,000,000.
Viper Radio System — funding of $543,750 is recommended in FY 12-13 for additional
channels on existing towers in Orange County, as well as surrounding areas, to allow for
increased system capacity and reduction of busy signals received by field units during times of
high demand. Also, the addition of three towers is recommended from FY 13-14 to 15-16 in
order to expand coverage and increase capacity. This project is being reviewed as part of the
charge to the Emergency Services Work Group.
Communication System lmprovements — includes recommended funding of $748,000 in FY
12-13 to replace the outdated Computer Aided Dispatch (CAD) system, as well as replacement
of 800 MHz radios for Emergency Services. Enhancements to the 9-1-1 Call Taker, emergency
police and fire dispatch software, and replacement of 800 MHz radios associated with law
enforcement agencies and fire departments are planned in Years 2-5. An option of establishing
County Service Districts (Emergency Services, Fire and Rescue, Public Safety) could be
explored to pay for these radio replacements. If established, funds to pay for the replacements
would come out of a newly created Special Revenue Fund, outside of the General Fund. This
project, as well as the option of possible County Service Districts, is being reviewed as part of
the charge to the Emergency Services Work Group.
Future EMS Stations — planning/assessment funds of $50,000 for future locations of EMS
stations are recommended in FY 12-13, with construction of a station in Year 3 and one in Year
5, and two additional stations planned in Years 6-10. The strategic locations have not yet been
determined and will be reviewed by the Emergency Services Work Group.
Joint Arti�cial Turf Soccer Fields — recommended in FY 12-13; funds of $623,000 are
currently available in the Twin Creeks Park project to construct artificial turt soccer fields in
partnership with the Town of Chapel Hill at the Town's Cedar Falls Park.
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Speciai Revenue Projects (Article 46 Sales Tax Proceeds) — Highlights
The Special Revenue section includes anticipated revenue of $2,500,000 annually, with 50% of
the proceeds for Economic Development initiatives, and 50% for Education (allocated by the
ADM count of the two school districts). In FY 2011-12, proceeds are estimated at one-fourth of
the annual amount, for a total of $625,000. A summary is provided within the Special Revenue
Projects section of the document listing the recommended uses of these proceeds.
Proprietary Projects — Highlights
Water & Sewer Utilities — Year 1 reflects inclusion of the McGowan Creek Pump Station
rehabilitation project costs ($725,000) in the Central Efland/North Buckhorn Sewer Expansion
project in order to take advantage of remaining State Revolving Loan funds.
Solid Waste — includes recommended funds of $3.1 million to close the Municipal Solid Waste
(MSV� Landfill in FY 12-13, and establishes a separate C & D Landfill project from this point
forward. Also, provides for the delay of purchasing 18,970 Urban curbside carts until FY 13-14,
and begins the purchase of 13,000 Rural curbside carts over a three-year period from FY 12-13
through FY 14-15. �
Sportsplex— funding is recommended in FY 14-15 for a Mezzanine addition at the pool area to
include dedicated member change areas, lockers, and workout rooms. Funding is also
recommended In FY 15-16 for the addition of a Mezzanine in the ice rink to provide additional
fitness space, a dedicated group cycling area, and an advanced group training center, as well
as funding of a new Children's Activity Center to expand the After School and Summer Camp
programs.
School Projects — Highlights
Chapel Hill-Carrboro City Schoo/s — Year 1 reflects the funding of Elementary #11
construction ($21,500,000), and assumes a 1.5% annual growth in Pay-As-You-Go (PAYG)
funds and constant Lottery Proceeds throughout the 5-year period.
Orange County Schoo/s — funding is recommended in FY 14-15 for the construction of an
auxiliary gym at Cedar Ridge High School, as well as recommended funding in FY 15-16 for the
construction of a 20 classroom addition wing to address over capacity issues at Cedar Ridge
High School. 1.5% annual growth in PAYG funds and constant Lottery Proceeds are assumed
throughout the 5-year period.
Note: Both School systems provide Funded and Unfunded CIP requests each year. Within the
School Capital Projects section, there are three summaries provided that reflect: (1) the
Recommended funded projects, (2) the Requested, but Unfunded projects, and (3) the total
amount of the Recommended and Requested projects.
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Appendices — Highlights
County Debt Service and Debt Capacity— based on the Manager's recommended funding,
the County's annual debt service as a percent of the General Fund budget would remain under
15% untii FY 16-17, when it would reach 15.35%.
Note: An additional summary is provided in the Appendices section, which reflects the debt
service percent if all the Recommended and the Requested, but Unfunded projects were
included during the FY 2012-17 CIP period. This would increase the percentage to 16.97% in
FY 16-17, and would approach 20% by FY 17-18.
Active County Capital Projects — also included in the Appendices section is a list of all
currently active County Capital projects with available balances as of January 31, 2012.
FINANCIAL IMPACT: There is no immediate financial impact associated with the FY 2012-17
Capital Investment Plan. It is a long-range financial planning tool with a financial impact in FY
12-13, if the first year of the CIP is approved by the Board of County Commissioners with the
adoption of the Annual Budget.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
review and discuss changes in the FY 2012-17 County's Capital Investment Plan and provide
direction to staff.
New CIP Projects - RECOMMENDED (these were not included in the 2011-16 CIP)
Project FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Totals .
County Projects:
Southern Orange Campus (Future Planning) 300,000 4,000,000 4,300,000
Animal Services Facility 100,000 100,000
Proposed Jail 250,000 30,000,000 30,250,000
Whitted Building 295,000 295,000
Energy Bank 50,000 50,000 50,000 150,000
Viper Radio System 543,750 1,000,000 1,000,000 1,000,000 3,543,750
Communication System Improvements 748,000 1,699,000 725,000 2,026,000 1,048,000 6,246,000
Future EMS Stations 50,000 500,000 500,000 1,050,000
Joint Artificial Turf Soccer Fields 934,500 934,500
Total County Projects 2,921,250 2,999,000 6,275,000 3,026,000 31,648,000 46,869,250
Special Revenue:(Article 46 Sales Tax)
Chapel Hill-Carrboro City Schools 760,000 760,000 760,000 760,000 760,000 3,800,000
Orange County School 490,000 490,000 490,000 490,000 490,000 2,450,000
Economic Development 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 6,250,000
Total Special Revenue Projects 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 12,500,000
Solid Waste: 100,592
Environmental Support EquipmenWehicle 100,592
Total Solid Waste 0 0 100,592 0 0 100,592
Sportsplex: 30,000
Design 30,000
Meuanine(Ice)-Phase 2; Children's Activity Area-Phase 3 1,000,000 1,000,000
Lobby-HVAC Replacement 80,000 80,000
Climbing Wall(outside-fee based) 100,000 100,000
Pool Roof Repair 180,000 180,000
New UV System for Pool 100,000 100,000
Total Sportsplex 360,000 0 0 1,000,000 100,000 1,460,000
Schools:
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Orange County Schools: D
Cedar Ridge HS Classroom Wing Addition 13,860,000 13,860,000
TotaIOCS 0 0 0 13,860,000 0 13,860,000
Grand Total 5,781,250 5,499,000 8,875,592 20,386,000 34,248,000 74,789,842
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