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HomeMy WebLinkAboutMinutes - 20020917 APPROVED 11/19/2002 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING September 17, 2002 The Orange County Board of Commissioners met in regular session on Tuesday, September 17, 2002 at 7:30 p.m. at the F. Gordon Battle Courtroom in Hillsborough, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Barry Jacobs and Commissioners Margaret W. Brown, Moses Carey, Jr., Alice M. Gordon, and Stephen Halkiotis COUNTY ATTORNEY PRESENT: Geoffrey Gledhill and S. Sean Borhanian COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser, Assistant County Manager Gwen Harvey, Assistant To the Clerk to the Board Evelyn Cecil, and Acting Deputy Clerk William "Buck" Tredway (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. 1. ADDITIONS OR CHANGES TO THE AGENDA The Board added item 6-b, "Recognition of H2Orange Drought Response Program'; item 6-c, "Cooperative Agreement—Acceptance of USDA Grant for Farmland Easements'; and in item 8-a, the following minutes: May 23, 2002 budget presentation/work session; May 28, 2002 quarterly public hearing; June 4, 2002 regular meeting; June 11, 2002 budget work session; June 17, 2002 budget work session; and June 18, 2002 regular meeting. There was also a change in item 8-k that states where the meeting will be held. PUBLIC CHARGE Chair Jacobs dispensed with the reading of the public charge. 2. CITIZEN & AUDIENCE COMMENTS a. Matters not on the Printed Agenda None b. Matters on the Printed Agenda (These matters were considered as the Board addressed the items on the agenda below.) 3. BOARD COMMENTS Commissioner Carey said that since he has been traveling he wanted to ask what happened with the State budget since last Wednesday. Commissioner Halkiotis stated that he had not been feeling well because he is sick of some people in the State legislature who cannot seem to get their business done in an orderly manner. He is upset that the State House would not let the citizens vote on the lottery. He thinks the citizens of this State have a right to vote on the lottery. He thinks that last week the Chair sent down an epistle saying that we might be looking at an additional $1 million expenses for the County based on some of the decisions at the State level. Commissioner Brown said that she was at the Animal Protection Shelter on Airport Road in a meeting today. Two veterinarians, Dr. Rick Fish and Dr. Dwight Bellinger, were kind enough to donate their time and expertise to look at the facility and a report will be brought back to the County Commissioners. Commissioner Brown said that our Board is going to hold a Public Forum on Tuesday October 8`h at 7:00 p.m. at the Southern Human Services Center concerning the proposed changes in the mental health system. This is a very important meeting. This is an opportunity for the County Commissioners to hear concerns of all stakeholders of the mental health system. Commissioner Gordon said that today she, Commissioner Brown, the Manager, the Planning Director, the Budget Director, and Assistant Manager met to talk about the School Facilities Task Force meeting and to make sure all were prepared for that. Another thing discussed was procedures for pursuing the Schools Adequate Public Facility Ordinance and meetings of the Schools and Land Use Council. She referred to her fax (aqua colored paper) and said that this is a discussion of the various issues related to the SAPFO. She said that the letter from Dana Thompson also addresses some of these issues. She said the Schools and Land Use Council meeting on September 11`h was cancelled at the request of Dana Thompson, Chair of the Orange County School Board, because she had not received the agenda materials and she was unprepared for the meeting. She said that in the meeting today they talked about this and the Manager's office will be coordinating with the Planning Director to get all agendas out on time and to all members so that this will never happen again, not only for the Schools and Land Use Council but for all of the school related issues. The other thing that was discussed is that the County is the lead entity and the County should be proactive to make sure the Schools Adequate Public Facility Ordinance does go forward. She said that the Manager believes that there is a possibility to have a work session on October 15`h at 5:30 p.m. She thinks this will reinforce the County's commitment to the SAPFO process. There have been some problems getting materials out to the SLUC in a timely manner, but there was never any intention to exclude anyone. The SLUC meeting has been rescheduled for September 25`h. Part of the agenda is to generate a letter to inform everybody on where the County stands on the SAPFO and what it is going to take to get the MOU passed by November 15`h and the ordinance in place by February 15, 2003. Chair Jacobs said that he has been told that we need to designate Evelyn Cecil, Assistant to the Clerk, as official recorder for tonight's Commissioner's Meeting. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to designate Evelyn Cecil, Assistant to the Clerk, as official recorder for tonight's Commissioner's meeting. VOTE: UNANIMOUS Chair Jacobs asked Gwen Harvey to give a report on the Human Services Advisory Commission Forum on abuse of children, teens, adults, and seniors. Gwen Harvey said that there were about 125 people registered to attend. She said that the forum was very successful. There was a panel presentation and there were breakout groups. The recommendations will be coming later in the form of a written report from the Human Services Advisory Commission. She thanked the two Chair people, Rosetta Wash and David Thompson. She also thanked Corinthia Barber, Melissa Sechrist, Beachie Savage, and Kimberly Cannon. Chair Jacobs said that they tried to get the Friday Center to set up recycling bins, which they did. They usually neglect to do this. Commissioner Halkiotis asked that the Board send the Friday Center a letter praising them for using recycling bins. Chair Jacobs said that he and Commissioner Halkiotis had lunch last week with the Chancellor and they brought this issue up. Commissioner Brown said that she was at the meeting and it was very inspiring. What came to her attention in her group was that everyone missed the Orange Book. This was a book that Former Clerk to the Board Beverly Blythe developed, distributed and updated every quarter that would allow people all over the County to look up services and service providers. This has not been done for several years, but maybe it needs to be done again. Commissioner Halkiotis said that the schools relied on the Orange Book heavily and would like to look at opportunities to it bring back. John Link said that the Human Services Management team had a discussion on the Orange Book today and that we may need to reengage it as a document and have an internet Orange Book as well. Commissioner Brown asked to put this on a work session to discuss. John Link said that perhaps Gwen Harvey could refer it to the Human Services Management Team to come back with some proposals. Chair Jacobs said that it should be communicated to the Human Services Advisory Commission because it would be nice to include them in this process. Chair Jacobs asked Planning Director Craig Benedict to give an update on the former preserve. Craig Benedict said that this project has been known as Hillsborough Place, Corbin Downs, and now Water Stone. This is the 340-acre project south of Hillsborough on old NC 86, new NC 86, and the northeast quadrant of 1-40. This has been to public hearing with Hillsborough for annexation, rezoning, and master planning review. This will be up for the 2"' public hearing on Thursday night. The applicant has made about six revisions to the master plan. The revisions include reducing the amount of residential, reducing the amount of non-residential in the economic development district, reducing the amount of single family, enlarging the potential community college site, etc. He distributed a sheet which described some of the changes. He will attend Thursday night's meeting. Commissioner Brown asked how many residential units there were. Craig Benedict said that originally there were 874 dwelling units and now there are 584 dwelling units. Commissioner Brown asked about the 17 acres that would be set aside for 584 houses and if there is developed recreation. Craig Benedict said that it would be available for whoever can program and develop the site. He said that the recommendation from the County was that the developer should develop at least a portion of the site. The developer has agreed to make water and sewer available and to grade the site. Commissioner Brown said that she would not lend her support for paying with County tax dollars, to augment this private development. She does not understand why any developer would think that we would be interested in doing that. Craig Benedict said that augmenting this land would not be for the purposes of this development, because the site would serve a lot more than the community. It would serve much of Orange County and the Hillsborough area for park needs. Commissioner Brown does not agree with this. Another thing that struck her was that they are proceeding ahead with the process and she asked about the water shortage. Craig Bennedict said that Hillsborough has done a strategic plan and analysis of which developers and projects have signed on to the system. Hillsborough has made allocations for this project within their existing water and sewer allocations. They have changed their overall plan with what they can service in the future. Commissioner Brown said that her position as one Commissioner is that we make it very clear to Hillsborough that we do not assume any responsibility for financing anything in this development with countywide taxpayer's money. Commissioner Halkiotis said that he wanted to remind everybody that he and Chair Jacobs represented this group during a work session where the developers made a presentation to the Hillsborough Town Board. He shares some of the concerns, but he sees a great improvement as a result of some of the suggestions made by him and Chair Jacobs. Commissioner Brown agreed that the project is slightly acceptable as a result of the efforts of Commissioner Halkiotis and Chair Jacobs. She thinks it has a long ways to go. She said that in places like South Carolina, the developer would be required to give and develop a public park, a site for schools, and many other pieces of infrastructure. The taxpayers should not pick up the tab for private development. Chair Jacobs said that he is confident that Hillsborough will continue to work with us, whether or not they decide to annex this property. Chair Jacobs thanked all of the speakers of the 250`h anniversary celebration. He thanked the staff for their work, especially Diane Reed and David Stancil. Chair Jacobs congratulated Sheriff Pendergrass , Commissioners Halkiotis and Gordon, and Brenda Stephens, Betty Davidson, Libby Hough, and Randy Copeland for being elected or re-elected on September 10`h. He thanked the poll workers for their hard work. He thanked the democratic voters for returning the Democrats to office. Commissioner Carey thanked both Senators for their work and he wants this Board to express appreciation in a public manner and recognize whichever one does not prevail in this race. He also congratulated Chair Jacobs on becoming the nominee for the Democratic Party. 4. COUNTY MANAGER'S REPORT John Link made reference to the application to Americorps for support and assistance in helping to make improvements around the house and grounds at the Southern Human Services Center. Environment and Resource Conservation Director David Stancil said that they were very pleased to receive word this morning that the Americorps project team has selected this project and will be here in January. They will be here from mid-January through the end of February. This will be a great opportunity for developing trails, creating a natural amphitheater, cleaning the building, etc. Commissioner Brown asked about working around the pond and David Stancil said that this is part of the trail section. Chair Jacobs said that he and Commissioner Halkiotis had lunch with the Chancellor and his assistant and they discussed the proposed senior center on that same site, and the Chancellor was very interested. He said that they were going to try to follow up on that as soon as possible to get the actual agreements on the property. John Link said that the staff was in the process of drafting a letter for the Board's review about this issue. 5. RESOLUTIONS/PROCLAMATIONS a. Resolution Endorsing Rural Planning Organization Memorandum of Understanding The Board considered endorsing a memorandum of understanding (MOU) for a Rural Transportation Planning Organization (RPO) for the Research Triangle Rural Planning Area. John Link said that on August 20`h, the Board endorsed the Rural Planning Organization that would include Orange, Chatham, Lee, and Moore Counties through the auspices of the Triangle J Council of Government serving as the lead planning agency. There were some concerns about the draft MOU and these have been addressed in a report that is in the agenda abstract. His understanding is that the Triangle J COG Board of Directors approved the MOU at their last meeting. The staff recommends approval of the resolution endorsing the memorandum of understanding. There is a chartering ceremony this Friday at 10:00 a.m. at TJCOG. Chair Jacobs asked Commissioner Gordon if Triangle J voted to approve this MOU. Commissioner Gordon said that they recommended to the Board of Delegates that they approve it. The Board of Delegates would be the one to approve it. Commissioner Gordon said that she does not know how they can go forward on September 20`h since the Triangle J Board of Delegates meeting is not until September 25`h. A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to approve and authorize the Chair to sign a Resolution Endorsing Rural Planning Organization Memorandum of Understanding as stated below: A RESOLUTION TO ENDORSE THE MEMORANDUM OF UNDERSTANDING FOR ESTABLISHMENT OF A RURAL TRANSPORTATION PLANNING ORGANIZATION FOR THE COUNTIES OF ORANGE, CHATHAM, LEE AND MOORE WHEREAS, Orange County recognizes that it is desirable to work in partnership with the North Carolina Department of Transportation toward development of sound, short and long-range transportation planning for rural areas within the Region J Planning Area; and WHEREAS, various governmental jurisdictions within Orange, Chatham, Lee and Moore Counties have been authorized implementation and regulatory responsibilities for transportation planning by North Carolina General Statutes; and WHEREAS, the Orange County Board of Commissioners is committed to provide comprehensive and multimodal transportation options to all county residents, including those in rural areas; and WHEREAS, it is desirable that a coordinated, comprehensive, and cooperative transportation planning process be maintained in the Research Triangle Rural Transportation Planning Area; and WHEREAS, a Memorandum of Understanding between the Counties of Orange, Chatham, Moore and Lee has been prepared that sets forth responsibilities and working arrangements for maintaining a continuing, comprehensive, and cooperative transportation planning process; NOW, THEREFORE, BE IT RESOLVED, that the Memorandum of Understanding between the County of Chatham, the County of Lee, the County of Moore, the County of Orange, North Carolina Department of Transportation and Triangle J Council of Governments be approved and that the Chair of the Board and County Clerk are hereby directed to execute the Memorandum of Understanding. VOTE: UNANIMOUS b. Heritage Hills Hazard Mitigation Grant Program Completion The Board considered approving plans for the disposition of two lots and houses acquired by Orange County under the federal- and state-funded Hazard Mitigation Grant Program. Assistant County Manager Rod Visser said that last spring the Board received a report on removing and potentially relocating a couple of flooded homes in the Heritage Hills subdivision. These were damaged in Hurricane Floyd in September 1999. Two homeowners in that neighborhood filed applications to receive federal funds to buy out their property. Both of those transactions were completed last winter, so the County actually owns the properties and now has the responsibility to remove the buildings and restore the lots to as near a natural state as possible. Under the federal grant program, the preferred option is to demolish and landfill the remnants. The Board gave an indication that it preferred relocating and reusing the houses. Specifically, one of the houses could go to Little River Park and the other one could be moved to the Pine Knolls community to a vacant lot and reestablished as an affordable housing opportunity. The total cost of moving the two houses, including the moving, setup, deconstruction of what remains on site, clearing the lot, and restoring its natural condition will be $85,000- 90,000. The house that will be moved to Little River Park has about $15,000 of grant money. Durham County has indicated that they would be willing to participate in this project and share the cost that is not covered by the grant. The net cost to the County will probably be $30,000-40,000. For the affordable housing project, there is also $15,000 of the federal grant money that can be used for this, so the net cost to the County is going to be $70,000-75,000. He mentioned that they have received several extensions from FEMA for this project. Part of that is related to our interest in deconstructing the project. The Hendricks' will be deconstructing the project. This team deconstructed another building in the County. The staff is asking the Board to direct the Manager and staff to carry out the relocation and reuse plans that have been outlined to relocate the two Heritage Hills houses; to use either Affordable Housing Trust Fund money or 2001 Affordable Housing Bond proceeds for the Pine Knolls move and 2001 Parks, Recreation, and Open Space/Lands Legacy Bond proceeds for the Little River Park move; to take all the administrative and financial steps necessary to carry out the plans; and to execute the documents consistent with the Hazard Mitigation Grant Program agreement that the County has with FEMA and the State. Commissioner Gordon asked about the Lands Legacy bond money to be used for the house. She asked if there were other sources of funding for this program other than bond funds. Environment and Resource Conservation Director David Stancil said that the payment-in-lieu funds would be an alternative to the bond funds. He said that to make a change to the bond funds would require a budget amendment to use it for removal and placement of the house. Commissioner Gordon said that she objects to using bond money for this house that was supposed to be used for the purchase of land. Chair Jacobs said that we did set aside some money in this year's budget cycle for the Lands Legacy program and pay as you go funds. He believes that the Lands Legacy program also includes monies for the development of our facilities and not just to purchase land. He said that we should look at the full gamut of funding streams and see if we can find one that is more suited. Commissioner Halkiotis said that he thinks this is a wonderful opportunity because we have been talking about having a living presence at Little River Park. He thinks that moving the other house to the Pine Knolls community fits in so well with the County's effort on affordable housing. Rod Visser said that they will go ahead and conduct several environmental inspections of the houses. There are no indications that there are problems. They will check for toxic mold and asbestos. Commissioner Carey asked if a lot in Pine Knolls has been identified and what group we would be working with to make that happen. Housing and Community Development Director Tara Fikes said that there is a lot on Wentworth Street and she has talked with all three of our major non-profits— Habitat for Humanity, Orange Community Housing and Land Trust, and EmPOWERment. They have not selected the organization to work with yet. Chair Jacobs said that we were having trouble with getting FEMA to acknowledge the efficacy of deconstruction as opposed to demolition. He asked Rod Visser what changed. Rod Visser said that our consultants have done a great job and have assured that there is enough eligible activities that we will be able to exhaust all of the $30,000 that is allowed for demolition. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to approve and authorize the Chair to sign the resolution as stated below, authorizing the project to proceed with the following change: #2 under Now, Therefore will read, "Use Affordable Housing Trust Fund money or 2001 Affordable Housing Bond proceeds for the Pine Knolls house and use as a source of funds for the Little River Park house a funding mechanism yet to be identified by staff and approved by the Board of Commissioners to pay those project costs not covered by FEMA/State grant money and Durham County's share of the Little River Park house relocation." A RESOLUTION APPROVING THE EXPENDITURE OF FUNDS TO RELOCATE AND REUSE TWO HOMES DAMAGED BY HURRICANE FLOYD AND SUBSEQUENTLY ACQUIRED BY ORANGE COUNTY WHEREAS, two homes on Yorktown Drive in the Heritage Hills subdivision in southern Orange County suffered significant flood damage as a result of Hurricane Floyd in September 1999; and WHEREAS, both houses were repaired and restored to livable conditions; and WHEREAS, the Federal Emergency Management Agency (FEMA) provides grant funding to assist eligible applicants to relocate to other housing, consequently eliminating previously occupied houses from floodplains under the assumption that the cost of voluntary acquisition will be less than the cost of repairs from repeated floodings over the years; and WHEREAS, Orange County acquired the two Heritage Hills properties in question in Fall 2001 following the successful application by both homeowners to receive buyout and relocation assistance through federal and state emergency management grant funds under FEMA's Hazard Mitigation Grant Program (HMGP); and WHEREAS, HMGP administrators have indicated to County staff that instead of demolishing and landfilling the demolition material from these houses, it is an acceptable alternative under the grant program for the County to relocate and reuse these houses; and WHEREAS, Orange County has determined that the relocation and reuse of these homes is preferable to the other available disposition options; and WHEREAS, County staff have outlined plans under which one home would be moved to Little River Park as a caretaker residence and the other home would be moved to the Pine Knolls Community and used for affordable housing purposes; NOW, THEREFORE, BE IT RESOLVED THAT the Orange County Board of Commissioners does hereby direct the Manager and staff to: 1) carry out the relocation and reuse plans outlined by staff to remove and relocate the two Heritage Hills houses; 2) use Affordable Housing Trust Fund money or 2001 Affordable Housing bond proceeds for the Pine Knolls house, and use as the source of funds for the Little River Park house a funding mechanism yet to be identified by staff and approved by the BOCC, to pay those project costs not covered by FEMA/State grant money and Durham County's share of the Little River Park house relocation; 3) take all administrative and financial steps necessary to carry out these plans; and 4) execute all documents associated with completion of the removal and relocation project consistent with the provisions of the HMGP grant agreement previously executed between the County and the State of North Carolina. This, the 17`h day of September, 2002. VOTE: UNANIMOUS 6. SPECIAL PRESENTATIONS a. Certificate of Achievement for Excellence in Financial Reporting The Board recognized the staff of the Finance Department for Earning the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Chair Jacobs read the plaque. Finance Director Ken Chavious recognized the department employees. b. Recognition of H2Orange Drought Response Program The Board officially recognized the newly implemented H2Orange Drought Response Program. John Link said that some weeks ago the Board asked the staff to educate citizens about the drought in a comprehensive way such as providing a way for citizens to acquire water under emergency conditions, creating programs for internet use and the telephone system to receive information about their conditions related to the drought. John Link recognized some of the staff that had worked on this the past few weeks. He recognized Buck Tredway in the Clerk's office, Nancy Coston in Social Services, Dr. Rosie Summers with the Health Department, Ron Holdway in Environmental Health, Brent Bogue in Soil and Water Conservation, Nick Waters and Kent McKenzie in EMS, and Fletcher Barber in Cooperative Extension. He said that Wal-Mart has donated 1,000 gallons of bottled water to be used by the Inter-Faith Council and Orange Congregations in Mission to provide water to citizens, individuals, or groups who face dire circumstances because of wells running dry, etc. He particularly thanked Eric Griffin and Donna King who have pulled this together. Eric Griffin with the Department of Emergency Management thanked the Commissioners and gave an explanation of what has been done to relieve the drought by short and long term planning. The drought committee, known as H2Orange, met on August 15`h for the first time. Four meetings later, Orange County is now in the severe drought area and has received moderate relief from the remnants from tropical storm Hannah. However, without continued rainfall, we will digress into further drought conditions. H2Orange has developed sound, short term education and outreach activities. Long term planning is essential in ending the drought. Donna King from the Health Department referred to the Board packet and explained the tips that can be used by citizens. She said that the Inter-Faith Council, Orange Congregations in Missions, and the Department of Social Services are coordinating to provide bottled water, paper plates and cups, and plastic utensils to help needy families as the water restrictions become tighter and as wells may dry up. Social Services is the screening agency and will direct people to the appropriate agency. The drought hotline is being sponsored by Soil and Water Conservation and there is a staff person manning the hotline. After hours there will be voice mail. She said that this is not a water bill help line. There are many other tips on the website, which is www.h2orange.org. Environmental Health is working with restaurants on conservation tips and assistance. The water suppliers— OWASA, Orange-Alamance, and the Town of Hillsborough — are offering water conservation tips in their water bills and water conservation devices to their customers. OWASA will give away low-flow showerheads. The Town of Hillsborough is also offering low-flow showerheads and water saving devices. Residents with wells will work with Fletcher Barber and the people at Cooperative Extension. The agricultural community is working with the USDA Farm Service Agency and Rural Development and Orange Soil and Water to work with families that may need assistance with wells and water needs as it relates to their farm. There are some low cost loans and grants available for this. Chair Jacobs thanked Donna King and said that the drought hot line number is 644-3333. He said that it was the Durham/Chapel Hill Wal-Mart that donated 1,500 gallons of water. Regarding help with water bills, he said that OWASA has the Taste of Hope Program where people can round up their water bills to provide more money for people who may not be able to pay their water bills. Commissioner Halkiotis asked what we were doing with respect to the County working with Hillsborough to provide low-flow devices to County citizens. John Link said that these were available and Fletcher Barber will be the contact person for these devices. People may call the drought hot line to be transferred to Cooperative Extension for information on these low-flow devices. Commissioner Brown said that she understands Greensboro has purchased mosquito-proof rain barrels, at a good price, to catch rain water. She said that this might be a good thing for us to do. John Link said that the staff could explore this. Eric Griffin invited the County Commissioners to the next H2Orange meeting, which will be October 10`h at the Emergency Management building. Commissioner Halkiotis said that OWASA hosted a meeting of water suppliers from Greensboro to Cary. They talked about the various situations and what they might do if the situation gets worse. This flows nicely with the water summit that was held in May as far as trying to promote permanent conservation efforts and better cooperation. He would like to get some kind of report from County Engineer Paul Thames. Commissioner Gordon mentioned that there were groundwater reports that should be reviewed as soon as possible. Commissioner Brown said that she received an interesting phone call from someone who is outside the city limits of Hillsborough and pays a very high rate for water. She said that this person has done so much in water conservation and has used less than 3,000 gallons a month. However, she has to pay for 3,000 gallons at a very high rate. Chair Jacobs said that we have asked staff to look into Hillsborough's high water rates on County residents. Hillsborough may need conservation rates for the people who conserve water. c. Cooperative Agreement—Acceptance of USDA Grant for Farmland Easements The Board considered entering into a cooperative agreement with the United States Commodity Credit Corporation (which administers the USDA Farmland Protection Program) for purposes of accepting grants totaling $784,155 for the purchase of farmland conservation easements. David Stancil said that in June the Board authorized staff to submit a grant application to the USDA, Natural Resource Conservation Service, and the Farmland Protection Program. In the spring of this year, the new farm bill was signed and that appropriated $48 million nationally for the acquisition of farmland conservation easements. North Carolina's allocation turned out to be $2.2 million. He recognized the staff that worked on this. The grant has been approved in the amount $784,155, which is 99.4% of the total request. The federal fiscal year ends September 30`h, so there is a short turnaround for pursuing the cooperative agreement, which accepts the grant. The agreement needs to be signed and returned by September 20`h. The County then has two years to complete the negotiation of the easements. The recommendation is that the Board review and approve the cooperative agreement, subject to further review by the County Attorney, to be transmitted to the State Conservationists by September 20`h Chair Jacobs pointed out that, thanks to the vision of this Board, we received more than 1/3 of the total amount of money that was available in the entire State of North Carolina and we just protected 50% more land than we had protected up to this point. Chair Jacobs mentioned that for other farmers who may be experiencing difficulties and may need some cash in order to keep their operations going or for other people who are landowners and do not want to develop and are looking for an alternative, the County is still ready to work with them to try and purchase more conservation easements. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the cooperative agreement, pending further review by the County Attorney. VOTE: UNANIMOUS 7. PUBLIC HEARINGS a. Local Law Enforcement Block Grant Public Hearing The Board conducted a public hearing for written and oral comments on the Local Law Enforcement Block Grant. Budget Director Donna Dean said that the amount of the federal grant is $10,893 and will be used to offset operating costs in the Sheriff's Department, including the operation of the jail. The approved budget for the Sheriff's Department for this year totals $7.5 million. She opened the public hearing to receive any comments regarding the grant. There was no one signed up to speak to this item. Commissioner Halkiotis asked Sheriff Pendergrass to come forward and he thanked him for all he has brought into the County and for all he does. Commissioner Brown thanked Sheriff Pendergrass for how well he runs the jail. A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to approve the Sheriff's recommendation to designate the Community Watch Advisory Board to advise the Sheriff on the use of the Local Law Enforcement Block Grant funds; accept the Local Law Enforcement Grant of$10,893; and request the Manager and Budget Office to work with the Sheriff regarding an agreement with the Town of Chapel Hill for Fiscal Year 2003-04. VOTE: UNANIMOUS 8. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to approve those items on the consent agenda as stated below: a. Minutes This item was removed and placed at the end of the consent agenda for separate consideration. b. Appointments 1) Solid Waste Advisory Board — One Appointment The Board appointed Bill Rehm for a full term to expire June 30, 2005 to the Solid Waste Advisory Board. 2) Little River Park Advisory Committee— Two Reappointments and One Appointment The Board reappointed Sandra Johnson Quinn and Kim Watkins for terms expiring September 30, 2003 and appointed Annette Jurgelski for a term to expire September 30, 2003 to the Little River Park Advisory Committee. c. Jail Inspection Report The Board received the jail inspection report for July 25, 2002, from the N.C. Department of Health and Human Services. d. Motor Vehicle Property Tax Refunds The Board approved 63 requests for motor vehicle property tax refunds in accordance with the resolution, which is incorporated herein by reference. e. Lease Approval of a Modular Unit for Orange Public Transportation (OPT) Offices This item was removed and placed at the end of the consent agenda for separate consideration. f. Blue Cross and Blue Shield of North Carolina Ambulance Service Contract The Board approved and authorized the Chair to sign a contract to allow direct payment of insurance reimbursements to Orange County from Blue Cross and Blue Shield of North Carolina for Emergency Management Ambulance Services. _q. The Health Insurance Portability and Accountability Act of 1996 IHIPAAI Electronic Health Care Transactions and Code Set Standards, Compliance Deadline Extension, and Selection of the County as a "Hybrid Entity Under the Act The Board approved and authorized the Chair to sign a resolution to designate Orange County as a "Hybrid Entity" for the purposes of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and to authorize the director of the Health Department to file a plan that enables the compliance deadline to be extended until October 2003. h. Budget Amendment#3 The Board approved budget ordinance amendments and a grant project ordinance amendment for fiscal year 2002-2003 for the Department on Aging, Orange- Chatham Justice Partnership, Board of Elections, Health Department and Human Rights and Relations Department. i. Hillsborough Elementary School Renovation Capital Project Ordinance This item was removed and placed at the end of the consent agenda for separate consideration. L Approval of Allocation of 2/3 Net Debt Reduction Bonds for Richard E. Whitted Human Services Center and Northern Human Services Center The Board approved the allocation of$580,000 in 2/3 Net Debt Reduction Bonds for renovations at the REWHSC Building as outlined; the allocation of$100,000 in 2/3 Net Debt Reduction Bonds for renovations at the NHSC as outlined; and the allocation of$51,000 in 2/3 Net Debt Reduction Bonds for contingency funds to be used at either facility. k. Change in Board of County Commissioners Regular Meeting Schedule The Board added a work session/dinner meeting at 5:30 p.m., Wednesday, October 9, 2002, at the Southern Human Services Center to discuss mental health issues. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA a. Minutes The Board considered approval and/or correction of minutes from the following meetings: May 23, 2002 budget presentation/work session; May 28, 2002 quarterly public hearing; June 4, 2002 regular meeting; June 11, 2002 budget work session; June 17, 2002 budget work session; and, June 18, 2002 regular meeting. Commissioner Gordon said that she did not get the minutes in her packet. Chair Jacobs said that it was sent in an e-mail and fax on Friday along with the other two additional items - H2Orange and the Cooperative Agreement. Commissioner Gordon did not get this. She asked if anybody read the minutes. Commissioner Brown said that she was not able to read them. Commissioner Halkiotis suggested holding them until the next meeting. Chair Jacobs said that the minutes would be deferred until the October 1't meeting. e. Lease Approval of a Modular Unit for Orange Public Transportation (OPT) Offices The Board considered approving the lease of a 2,520-square-foot modular unit from Action Mobile Industries, Inc., in which to relocate the Orange Public Transportation staff to the Public Works facility on Highway 86N, Hillsborough, with the state providing 90 percent of the funding and Orange County providing a 10 percent match, or $4,329. Chair Jacobs asked the Manager if we inquired as to whether or not we could lease with the option to buy. John Link said yes and that the answer was that there were some challenges or issues with the State about purchasing. He referred this question to Purchasing and Central Services Director Pam Jones. Pam Jones said that this lease does include a buy out should the County decide to buy it out and half of the rent would go toward the lease. They also looked at lease versus purchase of this, and the State was unable to support the actual purchase of it up front. This is purely a temporary measure at this point. Commissioner Brown asked about the reference to the relocation of the OPC Adult Treatment Program. Pam Jones said that they had sent out a memo faxed a couple of weeks ago that introduced this as a concept to the Board. When they were trying to put together a space plan for the Whiffed Building, relocation during the renovation, they were looking at putting several modular units. It would be very costly to rent four or five of these modular units to do the clinic. They were able to work with Tom Maynard and have OPC temporarily relocated over to 501 W. Franklin Street. Whenever the renovation is done at Whiffed, Adult Day Treatment and Department on Aging would both relocate out of the bottom floor of Whitted. A motion was made by Chair Jacobs, seconded by Commissioner Gordon to approve and authorize the Chair to sign the lease of a 2,520-square foot modular unit from Action Mobile Industries, Inc., in which to relocate the Orange Public Transportation staff to the Public Works facility on Highway 86N, Hillsborough, with the state providing 90 percent of the funding and Orange County providing a 10 percent match, or $4,329. VOTE: UNANIMOUS L Hillsborough Elementary School Renovation Capital Project Ordinance The Board considered a capital project ordinance for Hillsborough Elementary School renovations. Commissioner Gordon said that she has not seen the details for these renovations. She asked about building 300 and the addition of 100 students. She asked how many students were on the waiting list and what happens if the demand exceeds 100. Donna Dean said that she did not have these figures, but she will bring it back. Commissioner Halkiotis said that he thinks there is close to 100 people on the waiting list and this amount has remained since it opened in 1996. Commissioner Gordon asked what would happen if the demand exceeds 100 students. Commissioner Halkiotis that there has not been a plan to move the school anywhere else and no more students would be put there. Commissioner Gordon asked what it costs just to renovate building 300. Donna Dean said that the contract was not presented in that context but all as one. Commissioner Gordon would like these figures. A motion was made by Commissioner Carey, seconded by Commissioner Gordon to approve the capital project ordinance for Hillsborough Elementary School renovations. VOTE: UNANIMOUS 9. ITEMS FOR DECISION - REGULAR AGENDA A. Legal Advertisement for Joint Planning Public Hearing — October 9, 2002 The Board considered approving the legal advertisement for items to be presented at the joint planning area public hearing scheduled for October 9, 2002. Planning Director Craig Benedict summarized the information in the agenda abstract. The first item is anticipated to be the Carrboro Joint Planning Area/Transition Area Zoning Atlas Amendment. Tonight Carrboro is hearing this item to consider annexation of the property for Winmore development. If Carrboro does annex that property there will not be a joint planning public hearing on this item. The next item has to do with the Joint Planning Agreement itself. There was a 20-year provision concerning what areas could be annexed. The next item is a Joint Planning Agreement Refresher Course to let all boards and new members know what it is about and the intent of it. The next item is a non-joint planning public hearing item that has to do with Orange County only on fees. Craig Benedict made reference to a memo regarding Chapel Hill's Comprehensive Plan that mentioned a retraction of OWASA's urban service line. The retraction of this line has taken areas that were originally intended to be serviced with water and sewer. Chapel Hill was asked to review the implications of this and they are still doing so. At the October 30`h Assembly of Governments meeting, there will be a report from Chapel Hill to discuss the alternatives or the urban service line change. Chair Jacobs said that at the High School Planning Task Force meeting, when they discussed sites, two of the three sites that the Chapel Hill-Carrboro school system would like to consider are now outside the urban services area. Commissioner Gordon asked about the notice for the Joint Planning Agreement timeline. Craig Benedict pointed out page 3 under item 'b', the change in language was to 20 years instead of indefinitely. Geoffrey Gledhill said that the Joint Planning enabling legislation limits annexation agreements among the County and the Towns that do joint planning to 20 years. This is the reason for limiting it to 20 years. There are no time limits in the enabling legislation for the joint planning for other joint planning principles. Commissioner Gordon said that probably this should be included in the explanation when it is presented. Commissioner Carey made reference to the item about fees and when they would be determined and brought to the Board. Craig Benedict said that the fees would be based on a square footage basis so that a small house would pay smaller fees. After the public hearing, it would be brought back to the Board in November for review and an effective date could be January Vt. Commissioner Carey asked about the cause effect relationship between the position of the fees and the reduction of the insurance rates. Craig Benedict said that the Insurance Services Organization came to audit the Planning Department this year and they noticed that the amount of new activity for inspections is high for the amount of people in the department and they asked about their ability to continue the amount of inspections and doing a thorough plan review in order to maintain the existing insurance rating. ISO is coming back later this year to rate the department on the new plan review process, which has been implemented partially. The ISO comes every three years. Chair Jacobs asked about the latest time that the Board could approve this advertisement. Craig Benedict said that on September 25`h is goes to the paper, so it should be approved by the 20`h Chair Jacobs said that he asks because if Carrboro does vote to annex the property on the 24`h, we might as an alternative want to advertise having a courtesy review as part of the public hearing so that the residents could have an opportunity to make comments. Geoffrey Gledhill recommended adding an item which would say alternatively the purpose would be to receive public comment for the County Commissioners' courtesy review of the Winmore project. Craig Benedict clarified that if the property stays in the County, we have joint approval. If it is annexed, we have courtesy review. Commissioner Brown asked about the rezoning and how does this put the County Commissioners in joint planning in terms of the small area plan. She asked if it was true that the agreement in the joint planning area is of no value when it comes to either town's annexation interest. Geoffrey Gledhill said that the Northern study area and the plan that was adopted includes property that is in the extraterritorial planning jurisdiction of Carrboro and property in the transition area. With respect to the portion of the property that is located in the transition areas, the mixed use projects are jointly approved by Orange County and Carrboro. If Carrboro annexes property in the Northern Transition Area, then the joint approval of changes in zoning is gone. Commissioner Brown asked if there was any reference made in the small area plan that the County and Carrboro would work jointly on mixed use development. Geoffrey Gledhill said that at no time did the Northern Study Area address annexation. Commissioner Brown said that after rereading the Joint Planning Agreement and the small area plan, she realized that the presumption was so clear but unstated that this long process that the citizens went through developing the small area plan never even considered that Carrboro would go around the process by annexing, so it was never put in. Geoffrey Gledhill said that that is safe to say and that it is equally safe to say it would not have gotten in had someone proposed that annexation by Carrboro would result in a continuation of the joint planning process. Geoffrey Gledhill said that the answer to Commissioner Brown's second question is that the Joint Planning Agreement does prohibit annexation in the rural buffer and further prohibits Carrboro from annexing across into Chapel Hill's transition area and Chapel Hill from annexing into Carrboro's transition area. Commissioner Brown said that we are really dealing in good faith that Chapel Hill or Carrboro would want to have us work with them in any developments in the transition area, and if they do not, then it is basically a courtesy review or no review at all. Commissioner Brown asked about the memo concerning the urban services boundary. She said that she thought that Chapel Hill had specifically wanted this on our agenda to make some determination. Craig Benedict said that Chapel Hill did not say to put it on the public hearing, but to at least have something for the Assembly of Governments meeting in late October. One alternative is that outside of the ETJ could be given back to Orange County as part of the rural buffer. Commissioner Brown said that she just assumed that it would be rural buffer because it could not be anything else. Chair Jacobs said that the proposal to make it rural buffer came from Commissioner Gordon, meeting with he and Craig Benedict. They suggested that it seemed logical that if it was outside of the urban services area that it was rural buffer. It has only been discussed and Chapel Hill has not made a determination. He participated in a phone conservation today with the Mayor and with the Chair of the Chapel Hill- Carrboro School Board pursuant to the resolution that Chapel Hill had passed asking us to work with them on the siting of the third high school, and this issue came up. Commissioner Brown said that this process to change this water and sewer boundary went through months and months of public meetings. She said that perhaps the school board does not realize that the properties that they are referring to have been designated by OWASA as being in the University Lake Watershed. This is the fundamental basis for moving the water and sewer boundary. It is for environmental purposes. Chair Jacobs said that when they met with the school board, they made no indication that Orange County has an opinion because the Board has not discussed it. Commissioner Halkiotis said that all of the County Commissioners did get the letter from Mayor Foy requesting involvement and requesting a telephone conference. He said that there is so much going on with construction standards and planning for the third high school and a mechanism needs to be developed to bring forward this information. Chair Jacobs said that the Mayor also asked if the Board of County Commissioners or the School Board had discussed putting the high school in Southern Park. Neither Board has discussed this. Commissioner Gordon said that, apparently, the Chapel Hill-Carrboro school system sent the Board a request to fund the evaluation of the 89 acres across from Southern Village. She has never heard anything more about this and whether it is a viable site. Chair Jacobs said that there were only three sites brought forward from the school board. He suggested asking the staff to let us know what information we have about this site and the other two sites. Commissioner Gordon asked the Manager to find the letter from CHCCS and bring it to the Board's attention and act upon it. John Link said that he did not recall seeing this letter. He did include in the Manager's memo a letter from Steve Scroggs to Dr. Pederson last week. He urged the Board to look at this information because it raises several questions about the process that the boards need to pursue as it relates to siting a high school. Commissioner Carey said that we had a group of appointed representatives to work on the third high school and he does not understand why we are getting into this. He would like to hear a recommendation from this group. Craig Benedict made reference to the urban service line and said that there has been a change from the discussion in April. One is that the water and sewer boundary management and planning map has changed and been adopted by all parties. A second thing is that plan has now been adopted as part of our JPA. Craig Benedict reported that Carrboro did not vote on the annexation tonight for the Winmore property and the adjacent UNC lands. They will probably take it up next week. Commissioner Brown said that the memorandum is not copied to anyone in Chapel Hill. Craig Benedict said that this was just for the Board's information at this time, but it can be framed in whatever manner is best to bring it to Chapel Hill's attention that we are expecting something for the October 30`h meeting. Commissioner Brown suggested a letter from the Chair to the Mayor. Chair Jacobs said that we are approving this legal advertisement with the two alternatives for A, the joint planning agreement timeline, and the non-joint planning public hearing item. He asked if the review of the Joint Planning Agreement is part of this advertisement. Craig Benedict said that it is implicit within B and it is not a public hearing item. He said that he could add on there a non-public hearing information item so that everybody knows. Chair Jacobs said that he thinks this should be done. A motion was made by Commissioner Brown, seconded by Commissioner Carey to approve the Notice of Public Hearing for October 9, 2002 as amended. VOTE: UNANIMOUS Chair Jacobs suggested that the Planning Board Members attend in case there is a courtesy review. b. Report and Action on Growth Controls in Large Residential Projects The Board received a report on elements associated with the implementation of growth controls in large residential projects. Craig Benedict said that this item tonight is both a report and a suggestion to proceed with some changes to our existing regulations to add an extra element of review for large residential projects. In May, the Planning Board sent a letter to the Board expressing their interest in working with the Board to find ways to better evaluate the impacts of large projects. Since then, they have worked on an action plan and this plan has been carried out through the Manager, Attorney, and the Planning Director. Presently there are subdivision regulations and zoning regulations. The staff is suggesting that there be a new special use permit that could be instituted for residential subdivisions over 20 lots. This would involve Planning Board public hearings and County Commissioner public hearings. Commissioner Brown said that she does not understand how 20 units was decided upon. Chair Jacobs suggested finishing the presentation and then taking questions. Craig Benedict said that the process for subdivisions with lots up to 19 would remain the same. Regarding the 20 lots, the Planning Board has recognized a point where a subdivision can have a major impact upon a community based on traffic, etc. In a County transition area, a 20-lot subdivision might not have as much impact. It has been suggested that we could implement this new process to give some degree of new growth controls by using a moratorium. This new process could go to public hearing on November 6`h. This would be taken back to the Planning Board and then brought back to the Board in December. He highlighted pages 5 and 6, which addresses an interim measure. He said that the staff would like authorization to proceed with a unified development code and to begin to look at what consultants can help us in this area. Geoffrey Gledhill said that the special use permit process, as envisioned by this recommendation, would be a class A special use permit. It would be heard by the Board of County Commissioners, and a public hearing would be held. The developer would be required to present evidence concerning the general standards that apply to all special uses in Orange County. The bottom line is that there would be a much more public process and the Board would have much greater notice. Commissioner Brown asked about the reasoning behind the 20 lots. Craig Benedict said that it was a judgment call of when the project seemed large enough that there would be a traffic impact. He said that it was somewhat subjective. Commissioner Brown asked Craig Benedict if he had criteria to assess when a development would have impacts. Craig Benedict said that a 30-lot subdivision can have a traffic impact on a rural road. Some of the more critical areas that need to be evaluated are the rural areas. Commissioner Brown said that it would seem to her based on her experience that a 5 unit development has a fairly significant impact. She was thinking of Sunrise Springs. Craig Benedict said that the time frame to put a subdivision through a special use process is more time consuming for all involved. Commissioner Gordon suggested bringing both ideas forward to think about the ramifications. She said that there were two issues —the large developments and a unified development ordinance. She recommends doing the first part of this, which is the large developments and the special use process, and defer the unified development ordinance to another discussion. Chair Jacobs said that the Board could spend some time on the unified development ordinance at its retreat. John Link said that the time table is up to the Board in terms of the comprehensive plan as it may include the unified development ordinance. Craig Benedict said that the special use process would not capture everything that the County Commissioners have asked for. The LIDO is accented because it would fix the problems with the size of subdivisions and what they look like. Commissioner Carey verified that this process does not require the Board to make any decisions at this point. Craig Benedict said that the request for qualifications just gives an idea of what is out there and what it takes. It would require no money up front. Commissioner Brown said that she would like to come to some decisions on this because we need a Comprehensive Plan and we need to update our ordinances. She has no problem with a moratorium for the specific time that we would need to develop the ordinance. Commissioner Gordon said that, with all due respect, she would like an explanation of why the unified development ordinance is being recommended. She wants an explanation before she buys into this. Craig Benedict said that they took a look at all alternatives (moratorium, special use process, unified development ordinance), and he can provide Commissioner Gordon with additional information about what the LIDO does for us and what the present codes do not. Chair Jacobs suggested that, since we are not committing to go forward and we are just committing to requesting information about qualifications, we could still go forward with items 1-5 on pages 7 & 8 and then enable staff to solicit interest. This could be put on the agenda for the retreat to talk about the ramifications in detail. Commissioner Gordon made reference to #1 where it says, "Notify Carrboro and Chapel Hill regarding applicability in the rural buffer." She asked what this meant. Craig Benedict said that if we are making a change to the regulations within the rural buffer then we would let them know that we are beginning to research what this is. It is a courtesy exchange of information. Commissioner Gordon asked if Carrboro and Chapel Hill would have to approve and Geoffrey Gledhill said no because the regulations can be changed in the rural buffer provided they do not conflict with the JPA land use plan and provided that they do not result in lots less than two acres without Chapel Hill and Carrboro's approval. Chair Jacobs said that it was almost 10:30 and he asked if the Board wished to extend the meeting. Commissioner Halkiotis said that he would only like to consider the bid and postpone the remainder of the items. Commissioner Gordon acknowledged that the Chapel Hill Parks people are here and she would like to put this item at the top of the October 1't agenda. Geoffrey Gledhill continued and said that the joint planning agreement requires that any amendments to the text of the Orange County Zoning and Subdivision Ordinances that will apply in the rural buffer that we provide the towns 30 days before the public hearing an opportunity to give comment. Chair Jacobs made reference to page 7, number 2 and asked if the Board would have another opportunity to refine the list. Geoffrey Gledhill said that this is the third time on the agenda and each time it has gotten a little longer. It is not intended to be all inclusive and the Board can add things to the list. Chair Jacobs mentioned affordable housing and Geoffrey Gledhill said that inclusionary zoning is problematic in this step at this time. Some day it might not be problematic. Chair Jacobs said that we have talked about sidewalks and walkways. He also said that there is some discussion in the water and sewer boundary agreement about oversight by the utility that has the sphere of influence and if we are going to have community systems, we may want to have them be in accordance with standards established by the utility. He would like this to be addressed. Commissioner Brown said that the environmental issues are not addressed here (wildlife corridors, wetlands, etc.). She thinks there needs to be something about the environmental issues based on what was put in the comprehensive plan. Craig Benedict said that he could augment this list and have it for the Board's review. Commissioner Gordon asked if the number of lots could be held open because a special use permit is expensive and time consuming. She can see where 20 acres or lots need to be reviewed and in some cases where it would not need to be reviewed. Chair Jacobs said that this is part of the public hearing process to hear people's reactions. Commissioner Gordon suggested saying 20 acres and a major subdivision or 20 or more lots just to get it out there. Geoffrey Gledhill said that it could be created as an alternative. Chair Jacobs asked for a motion authorizing steps 1-5 with the two alternatives under#1 - either creating 20 or more lots or 20 acres and a major subdivision. Also, there will be more clarity about walkways and the utility's interest areas related to community systems. Commissioner Brown suggested making 'g' Natural Resource Protection as a general category. A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to authorize steps 1-5 on pages 7-8 of the agenda abstract, with two alternatives under#1 — 20 acres or 20 or more lots (may be less) and as amended above. VOTE: UNANIMOUS Chair Jacobs asked to be excused from 9-c due to a financial conflict of interest. Commissioner Gordon asked what the conflict was and Chair Jacobs said that this is a contract with CCB and he works with the CCB Trust Department. A motion was made by Commissioner Carey, seconded by Commissioner Brown to excuse Commissioner Jacobs from item 9-c. VOTE: UNANIMOUS C. Bid Award: Two Multi-family Recycling Trucks for Recycling Operations The Board considered awarding a bid to Lodal-South of Rockingham for two trucks for the multi-family recycling program at a cost of$107,333 for each vehicle. Assistant County Manager Rod Visser said that the bid award for two trucks is related to the Board's approval during the budget process of bringing the multi-family recycling program in house. The reason for doing this is the anticipated savings of about $1 million in ten years by bringing the program in house. This will be brought in house by these two trucks and four additional staff members approved by the Board. The trucks will be financed through CCB at a rate of 3.75%. A motion was made by Commissioner Carey, seconded by Commissioner Brown to: 1. Award Bid Number 242 in the amount of$214,666 to Local-South of Rockingham, North Carolina for two G-S Products 5042S bodies mounted on 2003 International 7400 truck cabs and chassis for use in the multi-family recycling program; 2. Authorize the Purchasing Director to execute the necessary paperwork; and 3. Authorize the Finance Director and Attorney to execute appropriate documents to include the financing of this equipment with the previously approved solid waste equipment being financed through Central Carolina Bank. VOTE: UNANIMOUS d. Review and Consideration of the Southern Park Conceptual Plan Committee Report The Board was to review and consider the report of the Southern Park Conceptual Plan Committee. Postponed e. Reimbursement to Chapel Hill-Carrboro City Schools for County's Share of Construction Costs of Smith Middle School Playing Fields The Board was to consider approval of a reimbursement in the amount of $114,058 to the Chapel Hill-Carrboro City Schools for the County's share of construction costs of Smith Middle School playing fields. Postponed f. Economic Development Commission —Three Reappointments and One Appointment The Board was to consider three reappointments and one appointment to the Economic Development Commission. Postponed g, Orange County Planning Board — One Appointment The Board was to consider one appointment to the Orange County Planning Board Postponed 10. REPORTS a. Orange County/Durham I-85/U.S. 70 Economic Development District Area The Board was to receive an update on the progress of the Orange County/Durham 1-85/U.S. 70 Economic Development District Cooperative Planning Area. Postponed 11. APPOINTMENTS 12. MINUTES 13. CLOSED SESSION 14. ADJOURNMENT A motion was made by Commissioner Carey, seconded by Commissioner Gordon to adjourn the meeting at 10:30 p.m. VOTE: UNANIMOUS The next meeting will be a Joint Meeting with the School Boards on Monday, September 23'' at the Southern Human Services Center in Chapel Hill, North Carolina. Barry Jacobs, Chair Donna S. Baker, Clerk to the Board