HomeMy WebLinkAboutORD-2012-005 Ordinance approving Fiscal Year 2011-12 Budget Amendment #6 OR D- 001cQ - 005
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 2012
Action Agenda
Item No.
SUBJECT: Fiscal Year 2011-12 Budget Amendment# 6
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011-
12.
BACKGROUND:
Carry Forwards
1. On June 30 of each year, there are instances where approved funding for certain Board
approved initiatives is not fully expended at the end of the fiscal year, and the
unexpended monies revert to the County's fund balance. In order for the County to fulfill
financial obligations related to these appropriations, the Board must re-appropriate fund
balance in the next fiscal year for these planned expenditures. For FY 2011-12, the
General Fund Balance appropriation request is $21,974. These carry forwards consist
of the following: (1) $5,523 in NC Matching Grant funds within the Soil and Water
division; (2) $14,250 in donations to the Little River Park for the purchase of new park
equipment; and (3) $2,201 in donations for equipment for Fairview Park.
In order to carry funds forward and authorize their expenditure in fiscal year 2011-12, it
is necessary for the Board to appropriate $21,974 from the General Fund's fund
balance. (See Attachment 1, column 1)
Library
2. In accordance with the Memorandum of Understanding between Caswell, Person and
Orange counties, the Transition Plan outlines the asset purchase of the Honda Civic
Hybrid previously owned by Hyconeechee Regional Library. The estimated fair market
value, as determined in Kelly Blue Book, is $11,000 and will be divided equally among
the three counties. This budget amendment provides for an appropriation of $7,334
from the County's General Fund balance to pay Caswell and Person counties their
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equal share of the fair market value of the Honda Civic Hybrid upon receipt of the
vehicle by Orange County. (See Attachment 1, column 2)
Health Department
3. The Health Department has received additional funds for the following programs:
• Title X Family Planning funds - an additional $2,779 for purchasing long-acting
reversible contraceptives for family planning, non-Medicaid clients for the prevention
of out-of-wedlock births. These funds will help defray the cost of these devices for
the department.
• Environmental Health funds —the department has been notified from the State that
pass-through funds of$4,625 will be received by the County and then the County will
remit these funds to the Town of Chapel Hill for its local Mosquito Control Program.
The County is only serving as the fiscal agent for these funds and are strictly pass-
through funds.
This budget amendment provides for the receipt of these additional funds for the
above mentioned purposes. (See Attachment 1, column 3)
4. The No Fault Well Repair Fund was established in FY 2001-02 with an initial budget of
$102,500, consisting of one-time revenue from American Stone of $87,500 and annual
revenue from Orange Water & Sewer Authority (OWASA) of $15,000. As a condition of
a special-use permit granted to American Stone Company for the expansion of the rock
quarry located on Highway 54 West, the Fund was established for the benefit of
residents within 3,000 feet of the existing quarry. The fund is dedicated for the repair or
replacement of wells in that area that fail, and the failure is found to be unrelated to the
quarry operations.
The last budget amendment approved by the Board of Commissioners for receipt of the
annual $15,000 in OWASA funds was on October 19, 2010. Since then, the Fund has
received an additional $30,000 in OWASA funds. This budget amendment provides for
the receipt of these additional funds within the No Fault Well Repair Fund, which is a
Special Revenue Fund outside of the General Fund.
Health Department Grant Project Ordinances
5. The Health Department has received notification of additional grant related funds:
• Health and Wellness Trust Grant— at the time of the FY 2011-12 budget adoption,
there was some uncertainty regarding State funding for the Health and Wellness
Trust Grant. The grant project budget was approved at $90,930 as of July 1, 2011.
Since.that time, the Health Department has received notification from the State of an
allocation of $94,800, which represents an increase of $3,870 for this FY 2011-12
Health and Wellness Trust Grant. This budget amendment provides for the receipt
of these additional funds and amends the following grant project ordinance:
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Health and Wellness Trust Grant($3,870) -Project#294150
Revenues for this project:
Current FY FY 2011-12 FY 2011-12
2011-12 Amendment Revised
State Initiative Grant funds $90,937 $3,870. $94,807
Total Project Funding $90,937 $3,870 $94,807
Appropriated for this project:
Current FY FY 2011-12 FY 2011-12
2011-12 Amendment Revised
Health and Wellness Trust $90,937 $3,870 $94,807
Total Costs $90,937 $3,870 $94,807
Reducing Health Disparities Grant — the County is partnering with UNC Family
Medicine for a recently awarded "Reducing Health Disparities Grant" totaling
$78,996 provided to the University by the N. C. Office of Minority Health and Health
Disparities. The focus of the grant is to improve the quality of patient self-
management through an evidence-based American Diabetes Association (ADA) self-
management and Medical Nutrition Therapy program aimed specifically at helping to
close the gap in health disparities among minorities who have diabetes and heart
disease. The Health Department will provide medical nutrition therapy and diabetes
self-management education to referred patients over a 16-month period (February
2012-May 2013) and will be reimbursed by the University.
This budget amendment provides for the receipt of the "Reducing Health Disparities
Grant" funds and creates a new grant project ordinance as listed below: (See
Attachment 1, column 4)
Reducing Health Disparities Grant($78,996) - Project#304125
Revenues for this project:
Current FY FY 2011-12 FY 2011-12
2011-12 Amendment Revised
N.C. Office of Minority Health funds $0 $78,996 $78,996
Total Project Funding $0 $78,996 $78,996
A ppropriated for this project:
Current FY FY 2011-12 FY 2011-12
2011-12 Amendment Revised
Reducing Health Disparities Grant $0 $78,996 $78,996
Total Costs $0 $78,996 $78,996
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Piedmont Food and Agriculture Processing Center
6. The Piedmont Food and Agricultural Processing Center (PFAP) held its grand opening
on October 21, 2011, and has now moved fully into the operational phase of the project.
The Center is currently managed by Orange County under the guidance of an Inter-local
Cooperative Agreement between Alamance, Chatham, Durham, and Orange counties.
Up to this point, all financial activity related to the project has been processed through
the Capital Project Fund.
As part of the grant funds received, the Center was awarded $479,000 in North Carolina
Tobacco Trust Funds, with $75,000 being designated for support in the early stages of
the Center's operations. At its December 5, 2011 meeting, the Board of County
Commissioners approved the establishment of an Agency Fund, with an effective date
of July 1, 2011, to handle all operational activities. Of the $75,000 designated for
operational support, $17,856 was spent on operational related items prior to June 30,
2011. The Board of County Commissioners approved a budget amendment for the
transfer of the remaining operational funds of $57,144 from the PFAP Capital Project to
the newly created PFAP Agency Fund. Staff mentioned in that budget amendment
abstract that once the Center had completed two months of full operations (November
and December 2011), staff would bring back to the BOCC an amended Agency Fund
budget reflecting its projected revenues for the remainder of FY 2011-12. This budget
amendment provides for the anticipated revenues of $47,900 for the remainder of FY
2011-12. With this revenue, staff projects there will be a nominal surplus in the fund at
fiscal year-end. (See Attachment 1, column 5)
Piedmont Food and Agricultural Processing Center($47,900)—Agency Fund# 79
Revenues for this project:
Current FY FY 2011-12 FY 2011-12
2011-12 Amendment Revised
Tobacco Trust Funds $57,144 $0 $57,144
Charges for Services- Fees $0 $47,900 $47,900
Total Project Funding $57,144 $47,900 $105,044
Appropriated for this project:
Current FY FY 2011-12 FY 2011-12
2011-12 Amendment Revised
PFAP Center Operations $57,144 $47,900 $105,044
Total Costs $57,144 $47,900 $105,044
Miscellaneous
7. In May 2009, the Board of County Commissioners approved the Human Resources
Department to annually review one third of the County's position classifications to
ensure classifications accurately reflect the work being performed by County
employees, as well as provide a more manageable fiscal implementation for
classification changes. The County's first review occurred in FY 2009-10. The second
review occurred in FY 2010-11 and the cost for covering the adjustments (up to
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$60,000) was included in the Approved FY 2011-12 Budget within the Governing and
Management Non-Departmental section. Most of the positions in the second review
were determined to be appropriately classified, but a total of 26 positions were
reclassified at a total General Fund cost of $46,213, which reflects both the salary and
benefits impact. This budget amendment provides for the allocation of these funds from
the Pay and Classification Study Non-Departmental account to the affected employees'
departments. (See Attachment 1, column 6)
Department of Social Services
8. The Department of Social Services has received notification from the State of the
following additional revenues:
• Energy Administration Program — receipt of $24,246 from the Low Income
Energy Assistance Program (LIEAP) to help administer the Crisis Intervention
Program.
• Crisis Intervention Funds - receipt of $210,360 to provide for the heating needs
of Orange County residents in crisis.
• Energy Assistance Block Grant — receipt of $51,358 to provide for the heating
needs of Temporary Assistance for Needy Families (TANF) and food stamp
recipients. In the past this has been completed by the state however this year,
recipients must apply directly to the local county for energy assistance.
• Child Protective Services (CPS) Monthly Visits — receipt of $8,080 for
obligations incurred and expenditures made for monthly child protective service
visits by social workers.
• Family Violence Prevention — additional state funds in the amount of $4,209
which will be contracted to the Family Violence Prevention Center in Chapel Hill
to assist all residents of Orange County.
This budget amendment provides for the receipt of these funds for the above mentioned
purposes. (See attachment 1, column 7)
• Adoption Services Donations — funds totaling $400 from residents of Orange
County for adoption services. These funds will be used to help with the initiation
of any services for the purpose of adoption. This budget amendment provides for
the receipt of these funds, and is budgeted in a special Adoption Enhancement
Fund outside of the General Fund.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and grant project ordinance amendments for fiscal year 2011-12.
Attachment 1. Orange County Proposed 2011-12 Budget Amendment
The 2011-12 Orange County Budget Ordinance is amended as follows:
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$7 Social Services-
Fund Balance Receipt of additional
g1 - M4-Receipt of State funds:Energy
appropriated Fu l for
62-Fund Balance N3-Receipt of TIOe additional Health M5-FY 2011-12 Administration
DEAPR carry appropriated for X Family Planning and Wellness Trust anticipated 'Allocation of Program($24,248);
Encumbrance Bud et as Amandad forwards:NC Pay and
g purchase of Honda funds($2,779)and Grant($3,870)and revenues($47,900) Crisis Intervention Budget as Amended
Original Budget Carry Forwards Budget as Amended through BOA 96A Matching Grant CMc Hybrid from Environmental Receipt of new Piedmont Food and Classiflcalbn Study Funds(2210,360); through BOA 86
($5,523);Little Rite to departments
Park(514,250);and Hyconeechee Health Funds Reducing Health Ag Processing ($46,213)
Energy Assistance
Falrvlew Perk Library($7,334) ($4,825) Disparities Grant (PFAP)Center block Grant($51,358)
(;2,201) ($78,998) CPS Vlsks($8,080);
and Family Violence
Prevention(34,209)
General Fund
Revenue
Property Taxes $ 133,471,175 S $ 133,471 175 $ 133,471,175 $ $ $ $ $ $ $ $ 133,471,175
Sales Taxes S 16 283,790 $ $ 15,283,790 $ 15,283,790 $ $ $ $ $ $ $ $ 16,283,790
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ $ 313 000
Intergovernmental $ 16,989 453 $ $ 15,989,463 $ 19 466111 $ $ $ 7,404 $ $ $ f 293,253 $ 19,760,768
Charges for Service ; 9,617,472 $ f 9,517,472 $ 9,663,672 $ $ $ $ $ $ $ $ 9,563,672
Investment Earnings $ 140,000 $ $ 140,000 $ 140,000 $ 140,000
Miscellaneous S 1 288 298 S $ 1,266 298 $ 1,334,832 $ 1,334 832
Transfers from Other Funds S 1 084,917 S ; 11,064,917 S 1,064,917 S 1,064,917
Fund Balance S 1,131,417 $ $06,519 $ 1,937 936 $ 2 260 752 $ 21 914 ; 7,3341 $ 2 280 060
I ofal General Fund Revenues S 178,177,622 $ 806,519 $ 178,984,041 $ 132:877:249 1 21 974 $ 7,334 $ 7,4041; $ $ $ 298,253 $ 183,212 214
Expenditures
Governing 6 Management $ 14,072 861 $ 214 022 $ 14,256,383 $ 14,251,003 $ $ $ $ $ f 34166 $ S 14,216 837
General Services $ 17,64,236 136!794 ; 17,680 028 $ 17,980,029 $ $ $ $ 8 540 $ 17 688,569
Commun t &Env ronment ,801 4 6,0 8 8 9 5, 9 8 906
Human Services 4 32,625,916 $ 123,048 $ 32,648,984 $ 34,799,330 $ $ $ 7,404 $ $ $ 6,546 $ 298,253 $ 35,112,035
Public Safety $ 19,697,379 $ 239,947 $ 119,937,32111 $ 20142,734 $ $ $ S f $ 3,260 $ - $ 20 146,000
Culture a Recreation $ 2,219,103 $ 16,652 $ 2236755 $ 2,260,405 $ $ 7,334 $ 5 $ $ 11,026 $ $ 2 258 765
Education $ 82,122 585 $ 82122 866 $ 81,459,389 81 469,389
Transfers Out $ 4,184 602 111 $ 4194 502 $ 6,423,962 $ 6,423 862
Total General Fund Appropriation $ 176 177 622 $ 806 619 $ 178,944,041 $ 132,877,249 $ 211,974 1$ 7,3341$ 7,404 1 S $ $ $ 298,253 $ 183 212,214
$ $ $ $ $
PFAP Center Agency Fund
Revenues
Tmnslers From Count Ca Sal $ $ f 57,144
A ro dated Fund Balance $ Ii S $
Che res for Services-Fees $ - $ - $ S $ 47,900 1 $ 47 900
Total PFAP Fund Revenues $ $ $ - $ 57,144 $ 105 044
Ex endgures
PFAPCenter0 erations $ $ 1$ 57,144 1 1$ 47,900 1 $ 105,044
Attachment 1. Orange County Proposed 2011-12 Budget Amendment
The 2011-12 Orange County Budget Ordinance is amended as follows:
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87 Social Services-
Ni-Fund Balance Receipt of additional
appropriated for M4-Receipt of Slate funds:Energy
DEAPR ca 02-Fund Balance M3-Receipt of Tltl additional Health E5-FY 2011-12
carry 88-Allocation of Administration
am(324,24
Encumbrance forwards:NC appropriated for X Family Planning and Wellness Trust anticipated
Original Budget Budget as Amended P Pay and Program(524,248);
9 g Car Forwards Budget as Amended Matching Grant Purchase Hybrid Honda funds($2,779)and Grant Receipt of n end revenues($47,900 Crisis Intervention Budget as Amended
Carry through BOA 88A Civic H Hybrid from Environmental Rece of new Piedmont Food end Classification
departments Study 9
(55,523);Lltoa River to departments Funds As Is 380); through BOA 88
Perk($14,250);and Hyconeachee Health Funds Reducing Health Ag Processing Energy Assistance
Fairview Park Library($7,334) ($4,625) Disparities Grant (PFAP)Center ($48,213)
block Grant(551,358),
($2,201) ($78,966) CPS Visits($8,080);
and Family Violence
Prevention($4,209)
Grant Project Fund
Revenues
Intergovernmental S 442135 S 442135 $ 496,b67
Charges for Sarviees S 24 000 S 82,866
S 21000 $ 72,000 S 6I8 463
Transler from General Fund $ 71 214 2 71 214 $ 71,214 5 72,000
Miecelleneoua
$ S S 31,000 $ 71,214
Transfer from Other Funds $ ; S $ Ji 000
A ro riated Fund Balance $ - i 7,206 S 7 206 S 7,206 f
Total Revenues $ 537,349 $ 7,20E $ 644,567 $ 678,009 S 7,208
Ex enditures
S 760 875
NCACC Employee Wellness Grant $ $ 5
Governing $ 000 and Management $ S - $
NPDES Grant - $ 6 000 $ 5,000
$ - S - S GnNew aFnd Grant $ 60,700 $ 5 000
30,000 80,700
ronmen
$
S 110700 $ 30,000
unto Care Health-Smart Start E 73 252 73 252 S 83 600 $ 110 700
Scattered Site Housin Grant 5 _ $ 63 800
Cartbora Growl- Health Kids Grant _ $ $
Health Carolinians $ $
s $ a f
Health 8 Wellness Trust Grant E 90 930 $ 7 90 937 $ 90 937 3 870 $
Senor Citizen Health Promo tlon eliness S 98,604 7 201 $ 105 805 $ 180 805 $ 94 807
Dental Health-Smart Start $ - s - $ - $ 180 805
Intensive Home Visnin 5 57,718 57 718 5
Human R hts 6 Relations HUD Grant E - S 5
Senior Citizen Health Promotion Muftl-Y 5 _ $ $
SenlorNet Pro rem Multi-Yea f - $ $
Enhanced Child Service Coorl•SS $ $ E E
Diabetes Education Program Muili-Yea S S S E
5 clap Cro s Grant f $ $ S
Local Food Inillalives Grant $ E $ $
Reducl Health Dis armes Grant Multi-Y S $ E $
FY 2009 Recove Act HPRP $ $ 5 78,988 S 78,998
Human 3ervlces $
f 320,604 ; 7,206 S 327,712 f 318 342 $
Criminal Justice Pertnershi Pro rem 218 845 $ 82,866 $ 398,20e
S 216 845 S 218 845
Hazard Mtt alion Generator Pro act $ S $ 216 845
BuOer Zone Protection Pro ram S S E
800 MHz Communicallons Transition S $ S
Secure Our Schools-OCS Grant $ $ S -
Citizen Co s Council Grant $
COPS 2008 Technology S
Pro rem $ S $ $It
COPS 2009 Technolo Pro ram $ _ 5 $ -
EM Performance Grant $ S - S 15 000 $
Justice Assi1ance Ad JAG Pro ram $ - $ f 15 122 $ 15000
Public Kpen $ 216,646 $ - $ 218 845 S 248,987 S 15 122
Total Expenditures S 537,349 $ 7,208
$ 644.657 1 - $ 246,967
• S - S 82,866 S $
J
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Year-To-Date Budget Summary
Fiscal Year 2011-12
General Fund Budget Summary
F nal General Fund Bud et $178,177,522
ional Revenue Received Through Budget
ndment#6 (February 21, 2012
Grant Funds $149,666
Non Grant Funds $3,736,383
General Fund Fund Balance for
Anticipated Appropriations (i.e.
Encumbrances) $806,519 $10,000 for the County's share of a
General Fund Fund Balance Appropriated vehicle replacement as requested by
the U.S. Forest Service(BOA#1);
to Cover Unanticipated Expenditures $342,124 $192,243 to cover funding shortfall of
Total Amended General Fund Budget $183,212,214 Link Center Geothermal HVAC Project
(BOA#1-13);$110,573 in insurance
Dollar Change in 2011-12 Approved proceeds received in FY 2010-11 to
General Fund Budget $5,034,692 cover purchase of 3 ambulances
% Change in 2011-12 Approved General (BOA#2-13);$21,974 for budget
carryforwards from FY 10-11 and
Fund Budget 12.83%1 $7,334 for Hyconeechee Car per
MOU(BOA#6)
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions 783.925
Original Approved Other Funds Full Time loss of smart start funds
Equivalent Positions 87.750 associated with Intensive
Position Reductions during Mid-Year (1.000) Home Visiting Grant
Program in Health;
Additional Positions Approved Mid-Year 0.000 employee was reassigned
to a vacant position within
Total Approved Full-Time-Equivalent the department in GF
Positions for Fiscal Year 2011-12 870.675 BOA#2