The URL can be used to link to this page

Home My WebLink AboutAgenda - 02-21-2012 - 5ho~D- ac~la - 005 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 21, 2012 Action Age~ a h Item No. SUBJECT: Fiscal Year 2011-12 Budget Amendment # 6 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011- 12. BACKGROUND: Carry Forwards On June 30 of each year, there are instances where approved funding for certain Board approved initiatives is not fully expended at the end of the fiscal year, and the unexpended monies revert to the County's fund balance. In order for the County to fulfill financial obligations related to these appropriations, the Board must re-appropriate fund balance in the ne~ fiscal year for these planned expenditures. For FY 2011-12, the General Fund Balance appropriation request is $21,974. These carry forwards consist of the following: (1) $5,523 in NC Matching Grant funds within the Soil and Water division; (2) $14,250 in donations to the Little River Park for the purchase of new park equipment; and (3) $2,201 in donations for equipment for Fairview Park. In order to carry funds forward and authorize their expenditure in fiscal year 2011-12, it is necessary for the Board to appropriate $21,974 from the General Fund's fund balance. (See Attachment 1, column 1) Library 2. In accordance with the Memorandum of Understanding befinreen Caswell, Person and Orange counties, the Transition Plan outlines the asset purchase of the Honda Civic Hybrid previously owned by Hyconeechee Regional Library. The estimated fair market value, as determined in Kelly Blue Book, is $11,000 and will be divided equally among the three counties. This budget amendment provides for an appropriation of $7,334 from the County's General Fund balance to pay Caswell and Person counties their 2 equal share of the fair market value of the Honda Civic Hybrid upon receipt of the vehicle by Orange County. (See Attachment 1, column 2) Health Department 3. The Health Department has received additional funds for the following programs: Title X Family Planning funds - an additional $2,779 for purchasing long-acting reversible contraceptives for family planning, non-Medicaid clients for the prevention of out-of-wedlock births. These funds will help defray the cost of these devices for the department. • Environmental Health funds - the department has been notified from the State that pass-through funds of $4,625 will be received by the County and then the County will remit these funds to the Town of Chapel Hill for its local Mosquito Control Program. The County is only serving as the fiscal agent for these funds and are strictly pass- through funds. This budget amendment provides for the receipt of these additional funds for the above mentioned purposes. (See Attachment 1, column 3) 4. The No Fault Well Repair Fund was established in FY 2001-02 with an initial budget of $102,500, consisting of one-time revenue from American Stone of $87,500 and annual revenue from Orange Water & Sewer Authority (OWASA) of $15,000. As a condition of a special-use permit granted to American Stone Company for the expansion of the rock quarry located on Highway 54 West, the Fund was established for the benefit of residents within 3,000 feet of the existing quarry. The fund is dedicated for the repair or replacement of wells in that area that fail, and the failure is found to be unrelated to the quarry operations. The last budget amendment approved by the Board of Commissioners for receipt of the annual $15,000 in OWASA funds was on October 19, 2010. Since then, the Fund has received an additional $30,000 in OWASA funds. This budget amendment provides for the receipt of these additional funds within the No Fault Well Repair Fund, which is a Special Revenue Fund outside of the General Fund. Health Department Grant Project Ordinances 5. The Health Department has received notification of additional grant related funds: • Health and Wellness Trust Grant - at the time of the FY 2011-12 budget adoption, there was some uncertainty regarding State funding for the Health and Wellness Trust Grant. The grant project budget was approved at $90,930 as of July 1, 2011. Since,that time, the Health Department has received notification from the State of an allocation of $94,800, which represents an increase of $3,870 for this FY 2011-12 Health and Wellness Trust Grant. This budget amendment provides for the receipt of these additional funds and amends the following grant project ordinance: Health and Wellness Trust Grant ($3,870) - Project # 294150 Revenues for this proiect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised State Initiative Grant funds $90,937 $3,870 $94,807 Total Pro'ect Fundin $90,937 $3,870 $94,807 A ro riated for this ro~ect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Health and Wellness Trust $90,937 $3,870 $94,807 Total Costs $90,937 $3,870 $94,807 • Reducing Health Disparities Grant - the County is partnering with UNC Family Medicine for a recently awarded "Reducing Health Disparities Grant" totaling $78,996 provided to the University by the N. C. Office of Minority Health and Health Disparities. The focus of the grant is to improve the quality of patient self- management through an evidence-based American Diabetes Association (ADA) self- management and Medical Nutrition Therapy program aimed specifically at helping to close the gap in health disparities among minorities who have diabetes and heart disease. The Health Department will provide medical nutrition therapy and diabetes self-management education to referred patients over a 16-month period (February 2012-May 2013) and will be reimbursed by the University. This budget amendment provides for the receipt of the "Reducing Health Disparities Grant" funds and creates a new grant project ordinance as listed below: (See Attachment 1, column 4) Reducing Health Disparities Grant ($78,996) - Project # 304125 Revenues for this ro~ect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised N.C. Office of Minori Health funds $0 $78,996 $78,996 Total Pro'ect Fundin $0 $78,996 $78,996 A ro riated for this ro'ect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Reducin Health Dis arities Grant $0 $78,996 $78,996 Total Costs $0 $78,996 $78,996 Piedmont Food and Agriculture Processing Center 6. The Piedmont Food and Agricultural Processing Center (PFAP) held its grand opening on October 21, 2011, and has now moved fully into the operational phase of the project. The Center is currently managed by Orange County under the guidance of an Inter-local Cooperative Agreement between Alamance, Chatham, Durham, and Orange counties. Up to this point, all financial activity related to the project has been processed through the Capital Project Fund. As part of the grant funds received, the Center was awarded $479,000 in North Carolina Tobacco Trust Funds, with $75,000 being designated for support in the early stages of the Center's operations. At its December 5, 2011 meeting, the Board of County Commissioners approved the establishment of an Agency Fund, with an effective date of July 1, 2011, to handle all operational activities. Of the $75,000 designated for operational support, $17,856 was spent on operational related items prior to June 30, 2011. The Board of County Commissioners approved a budget amendment for the transfer of the remaining operational funds of $57,144 from the PFAP Capital Project to the newly created PFAP Agency Fund. Staff mentioned in that budget amendment abstract that once the Center had completed finro months of full operations (November and December 2011), staff would bring back to the BOCC an amended Agency Fund budget reflecting its projected revenues for the remainder of FY 2011-12. This budget amendment provides for the anticipated revenues of $47,900 for the remainder of FY 2011-12. With this revenue, staff projects there will be a nominal surplus in the fund at fiscal year-end. (See Attachment 1, column 5) Piedmont Food and Agricultural Processing Center ($47,900) - Agency Fund # 79 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Tobacco Trust Funds $57,144 $0 $57,144 Char es for Services - Fees $0 $47,900 $47,900 Total Pro'ect Fundin $57,144 $47,900 $105,044 Appropriated for this proiect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised PFAP Center O erations $57,144 $47,900 $105,044 Total Costs $57,144 $47,900 $105,044 Miscellaneous 7. In May 2009, the Board of County Commissioners approved the Human Resources Department to annually review one third of the County's position classifications to ensure classifications accurately reflect the work being performed by County employees, as well as provide a more manageable fiscal implementation for classification changes. The County's first review occurred in FY 2009-10. The second review occurred in FY 2010-11 and the cost for covering the adjustments (up to $60,000) was included in the Approved FY 2011-12 Budget within the Governing and Management Non-Departmental section. Most of the positions in the second review were determined to be appropriately classified, but a total of 26 positions were reclassified at a total General Fund cost of $46,213, which reflects both the salary and benefits impact. This budget amendment provides for the allocation of these funds from the Pay and Classification Study Non-Departmental account to the affected employees' departments. (See Attachment 1, column 6) Department of Social Services 8. The Department of Social Services has received notification from the State of the following additional revenues: • Energy Administration Program - receipt of $24,246 from the Low Income Energy Assistance Program (LIEAP) to help administer the Crisis Intervention Program. • Crisis Intervention Funds - receipt of $210,360 to provide for the heating needs of Orange County residents in crisis. • Energy Assistance Block Grant - receipt of $51,358 to provide for the heating needs of Temporary Assistance for Needy Families (TANF) and food stamp recipients. In the past this has been completed by the state however this year, recipients must apply directly to the local county for energy assistance. • Child Protective Services (CPS) Monthly Visits - receipt of $8,080 for obligations incurred and expenditures made for monthly child protective service visits by social workers. • Family Violence Prevention - additional state funds in the amount of $4,209 which will be contracted to the Family Violence Prevention Center in Chapel Hill to assist all residents of Orange County. This budget amendment provides for the receipt of these funds for the above mentioned purposes. (See attachment 1, column ~ • Adoption Services Donations - funds totaling $400 from residents of Orange County for adoption services. These funds will be used to help with the initiation of any services for the purpose of adoption. This budget amendment provides for the receipt of these funds, and is budgeted in a special Adoption Enhancement Fund outside of the General Fund. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2011-12. Attachment 1. Orange County Proposed 2011 -12 Budget Amendment The 2011 -12 Orange County Budget Ordinance is amended as follows: General Fund Revenue Property Taxes $ 133,471,176 $ $ 133,471,175 $ 131,471 176 $ $ $ $ $ $ $ $ 137 471,175 Sales Taxes $ 15 281,790 $ $ 15,281,790 $ 16,283,790 $ - $ $ $ - $ $ $ $ 15,283,790 License and Permits $ 113,000 $ $ 313,000 $ 313,000 $ $ f S $ $ $ $ 113,000 Intergovernmental $ 15,989,453 $ Social Services $ 18,455 111 $ $ S 7,404 Mt - Fund Balance $ $ $ 298,251 $ 19,760,768 Charges for Service Receipt of additional $ $ 8,517,472 $ 9,563,672 $ appropriated for $ $ N4- Receipt of $ $ State funds: Energy Investment Earnings $ 140,000 ]Fomards87 $ 140,000 DEA cant' Art - Fund Balance N3 - Receipt of Tid additional Health 85 - FY 2011 -12 88 - Allocation of Administration S $ 140,000 Miscellaneous $ 1,266,298 rd torwards: NC appropriated for X Family Planning arM Wellness Tmst entklpatetl Pay antl Program ($24,248); Original Butlget Enc Butlget as Amended Budget as Amended Matching Grant purchase of Honda funds ($2,779) and Grant ($3,870) and revenues ($47,900 Classifice0on Study Crisis Intervention Budget as Amended Carry through BOA 85A ($5,523); Little R ve Civic Hybrid from Environmental Receipt of new Piedmont Food and to departments Funds ($210,380); through BOA 86 S 7134 f Park ($14,250); and Hyconeechee Health Funds Reducing Health Ag Processing 08'213) Energy Assistance $ 178 984,041 $ 182 877 249 $ 21,974 S 7 3N! Fairview Park Library ($7,334) ($4,825) Disparities Grant (PFAP) Center $ 183,212,214 block Grant ($51,358); ($2,201) ($78,998) CPS Vi505 ($8,080); and Family Violence Prevention(S4,209) General Fund Revenue Property Taxes $ 133,471,176 $ $ 133,471,175 $ 131,471 176 $ $ $ $ $ $ $ $ 137 471,175 Sales Taxes $ 15 281,790 $ $ 15,281,790 $ 16,283,790 $ - $ $ $ - $ $ $ $ 15,283,790 License and Permits $ 113,000 $ $ 313,000 $ 313,000 $ $ f S $ $ $ $ 113,000 Intergovernmental $ 15,989,453 $ $ 15,989,453 $ 18,455 111 $ $ S 7,404 $ - $ $ $ 298,251 $ 19,760,768 Charges for Service $ 9,617,472 $ $ 8,517,472 $ 9,563,672 $ $ $ $ $ $ $ $ 9,563,672 Investment Earnings $ 140,000 $ $ 140,000 $ 140,000 $ $ $ $ 1,026 S $ 140,000 Miscellaneous $ 1,266,298 $ $ 1,266,298 $ 1,334,832 $ 1,334,832 Transfers from Other Funds $ 1,064 917 $ $ 1,064,917 $ 1,064,917 $ 1,064,917 Fund Balance $ 1,131,417 $ 806,519 $ 1,937,938 $ 2,280 762 S 21,97{ S 7134 f S S f 298 263 S 2,280 060 Total General Fund Revenues f 178,177,622 $ 808,519 $ 178 984,041 $ 182 877 249 $ 21,974 S 7 3N! $ 7,404 S S $ $ 298,263 $ 183,212,214 Expenditures Governing & Management $ 14,072,861 $ 2141022 $ 14,286,883 $ 14,251,003 $ $ $ f 34,166 $ $ 14,216,837 General Services $ 17,643,235 $ 136,794 $ 17,680,029 17,680,029 S $ - $ $ 8,540 $ $ 17,688,569 Community b nvironment ,901,9! 6,056 5,87 ,98 89 $ 47,900 14 96 5,906, 57 Human Services $ 32,525,916 S 123,048 $ 32,648 964 $ 34,799,830 $ $ $ $ 6,648 $ 298,253 $ 36,112,035 Public Safety $ 18,697,379 $ 239,947 $ 18,937,326 $ 20 142,734 $ M334$ $ f i 3,286 $ $ 20,146,000 Culture & Recreation $ 2,219 103 $ 16,662 $ 2,235,755 $ 2250405 $ $ $ $ 1,026 S $ 2,258,765 Education $ $2122,585 E 82,122,686 S 81469,389 $ 81,459,389 Transfers Out $ 4,194,502 $ $ 4,194,502 $ 6,423,882 $ 6,423 862 Total General and Appropriation $ 178,177,522 $ 805,519 $ 178,984,041 $ 182,877,249 $ 21,974 f S S f 298 263 S 183,212,214 i i i $ PFAP Center Agency Fund Revenues Transfers From County Ca Rai S f f 57,114 $ b7 140 A ro riatad Fund Balance $ S f $ Chargres for Services - Fees $ - S - 1 $ f $ 47,900 1 $ 47,800 Total PFAP Fund Revenues $ $ - I f $ 57,11! $ 105,044 Ex enditum PFAP Center O erations f i $ $ 57144 $ 47,900 $ 105,044 0 Attachment 1. Orange County Proposed 2011 -12 Budget Amendment The 2011 -12 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenues Intergovernmental �•m m,w,m. u �� $ 442,135 $ 496,587 $ 82,866 $ 679,453 Charges for Services m M sa mmi $ - $ 24,000 $ 72,000 bL,dgd euer•t aawrce $ 71,214 $ - $ 71,214 $ 71,214 $ 71,214 Miscellaneous $ $ $ 31,000 97 Social Services - $ 31,000 M1 -Fund Balance $ E - S It Receipt of additional appropriated for Appropriated Fund Balance $ - 8'4- Receipt of $ 7,206 $ 7,208 Stale funds: Energy DEAPR terry N2 - Fund Balance 03 - Receipt of Title additional Health M5 - FY 2011.12 -Allocation of Administration forwards: NC appropriated for X Family Planning and Wellness Trust anticipated Pay entl Program ($24,246); E Original Budget Encumbrance Budget as Amended Budget as Amended g Matching Grant purchase of Honda funds ($2,779) and Grant ($3,870) and revenues ($47,900 Classiflcatlon Study Crisis Intervention Budget as Amended $ Carry Forwards through BOA b5A ($5,523); Rive Civic Hybrid from Environmental Receipt of new Piedmont Food and to departments Funds ($210,380); through BOA a6 $ 90 937 90.937 1 250 Perk (514,250); end Hyceneechee Health Funds Reducing Health Ag Processing (548'213) Energy Assistance $ 98,604 $ 7,201 E 105.805 E 160.805 FaiMew Park Library (57,334) (54,625) Disparities Grant (PFAP) Center block Grant ($51,358); Dental Health - Smart Stan $ E $ ($2,201) (578,998) CPS Visits ($8,080); It Intensive Home Visiting E 57,718 57,718 $ and Family Violence $ Human Rights 5 Relations HUD Grant $ - $ E Prevention($4,209) Intergovernmental $ 442,135 $ 442,135 $ 496,587 $ 82,866 $ 679,453 Charges for Services $ 24,000 $ - $ 24,000 $ 72,000 s 7z,aoo Transfer from General Fund $ 71,214 $ - $ 71,214 $ 71,214 $ 71,214 Miscellaneous $ $ $ 31,000 $ 31,000 Transfer from Other Funds $ E - S It 5 Appropriated Fund Balance $ - $ 7,208 $ 7,206 $ 7,208 $ 7,208 Total Revenues $ 537,349 $ 7,208 $ 544,557 $ 678,008 $ 760,875 Exnenditures NCACC Employee Wellness Grant S E $ 5,000 $ 5,000 Governing and Management $ - $ - $ - E 5,000 $ 5,000 NPDES Grant $ - $ - E $ 80,700 $ 80,700 Growing New Fanners Grant $ $ $ 30,000 $ 30,000 Community and Environment $ - E - $ - $ 110,700 i 110,700 Child Care Health - Smart Stan $ 73,252 $ 73,252 $ 63,600 $ 63,600 Scattered She Housing Grant $ $ $ Caffboro Growing Healthy Kids Grant $ E E Healthy Carolinians $ $ $ $ Health &Wellness Trust Grant $ 90,930 7 $ 90 937 90.937 1 3.870 $ 94.807 Senior Citizen Health Promotion ellness $ 98,604 $ 7,201 E 105.805 E 160.805 $ 160,805 Dental Health - Smart Stan $ E $ It Intensive Home Visiting E 57,718 57,718 $ $ Human Rights 5 Relations HUD Grant $ - $ E S Senior Citizen Health Promotion Muhl -Y $ $ $ $ SenlorNet Program (Multi-Year) $ - $ $ $ Enhanced Child Services Coord -SS $ $ E $ Diabetes Education Program (MuItFYear ) $ S $ $ Specialty Crops Grant $ $ E E Local Food Initiatives Grant $ $ $ $ Reducing Health Disparities Grant ulfl-Y $ $ $ $ 78,996 $ 78,996 FY 2009 Recovery Act HPRP $ $ $ $ Human Services $ 320,504 $ 7,208 $ 327,712 $ 315,342 $ 82,866 $ 398,208 Criminal Justice Partnership Program $ 216,845 $ 216,845 $ 216,845 $ 216 845 Hazard Mh' ation Generator Pm ect $ $ $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ E $ Citizen Corps Council Grant $ $ E COPS 2008 Technology Program 5 $ $ S COPS 2009 Technology Program $ $ $ $ EM Performance Grant E 7 5 $ 15,000 E 15 000 Justice Asshance Act JAG Program E $ $ 15,122 E 15 122 Public Safety $ 216,845 E - $ 216,945 $ 246,967 S 246,967 Total Expenditures $ 537,349 $ 7,208 $ 544,657 $ 678,009 $ - $ - S - $ 82,866 S - $ - $ - E 760,875 8 Year-To-Date Budget Summary Fiscal Year2099-12 Generai Fund Budget Summary Ori inal General Fund Bud et $178,177,522 Additional Revenue Received Through Budget Amendment #6 Februa 21, 2012) Grant Funds $149,666 Non Grant Funds $3,736,383 General Fund Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $806,519 General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $342,124 Total Amended General Fund Budget $183,212,214 Dollar Change in 2011-12 Approved General Fund Bud et $5,034,692 % Change in 2011-12 Approved General Fund Budget 2.83~~0 Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 783.925 Original Approved Other Funds Full Time Equivalent Positions 87.750 Position Reductions durin Mid-Year 1.000) Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2011-12 870.675 $10,000 for the County's share of a vehicle replacement as requested by the U.S. Forest Service (BOA #1); $192,243 to cover funding shortfall of Link Center Geothermal HVAC Project (BOA #1-B); $110,573 in insurance proceeds received in FY 2010-11 to cover purchase of 3 ambulances (BOA #2-B); $21,974 for budget carryforwards from FY 10-i1 and $7,334 for Hyconeechee Car per MOU (BOA #6) loss of Smart Start funds associated with Intensive Home Visiting Grant Program in Health; employee was reassigned to a vacant position within the department in GF