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Home My WebLink About2012-009 Finance - Maximus to In-Direct Cost Plan~Or2-c~o~1 ~~op~ AGREEMENT TO PROVIDE PROFESSIONAL CONSULTING SERVICES THIS AGREEMENT is entered into this ~~ day o , 2012, by and between MAXIMUS Consulting Services, Inc., a wholly owned su sidiary of MAXIMUS, Inc. (hereinafter "Consultant"), and Orange County, North Carolina (hereinafter "Client"). The parties hereto, in consideration of mutual promises and covenants, agree as follows: (1) Scope of Services. Consultant shall perform in a professional manner the services as detailed in Exhibit A, incorporated herein by reference as if fully set forth as part of this Agreement. (2) Term. This Agreement shall be in full force and effect for the term as stated in Exhibit A. (3) Compensation. Client shall pay Consultant a fee for services rendered as set forth in Exhibit B, incorporated herein by reference as if fully set forth as part of this Agreement. (4) Termination. Upon Consultant's material breach, Client may terminate this Agreement upon thirty (30) days prior written notice to Consultant wherein Client shall specify the nature of the default and the effective termination date. Upon such notice, Consultant shall be entitled to the opportunity to cure any such default prior to the effective date of termination. Client may terminate this Agreement for any reason upon sixty (60) days prior written notice to Consultant. Client shall reimburse Consultant for all reasonable costs incurred by Consultant due to such early termination. Upon termination for whatever reason and regardless of the nature of the default (if any), Client agrees to pay Consultant in full for all goods and/or services provided to, and accepted by, Client under this Agreement, or any amendment thereto, as of the effective date of the Agreement. In no event shall the making of any payment to Consultant constitute or be construed as a waiver by Client or shall in no way impair or prejudice any right or remedy available to Client. (5) Services and Materials to be Furnished by Client. Consultant shall provide guidance to Client in determining the data required. The Client guarantees the accuracy and completeness of the data it provides the Consultant. The Client acknowledges and agrees that Consultant shall be entitled to rely upon the accuracy and completeness of the data provided by the Client to perform the work under this contract and the Consultant shall not be liable for any missed or lost revenue associated with, or related to, the services provided pursuant to this Agreement. Consultant's aggregate liability arising from this Agreement shall be limited to a refund of the fees paid for the services, regardless of the basis of the claim. (6) Records and Inspections. Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for six (6) years after the completion of the Services. During such period, Client shall have the right to examine and audit the records and to make transcripts therefrom. Client shall provide thirty (30) days written notice of its intent to inspect or audit any such records and shall conduct such inspection or audit only during Consultant's normal business hours. Any Client's employee, consultant, subcontractor or agent who may have access to such records shall execute anon-disclosure agreement prior to being granted such access. (7) CopyriQht for Consultant's Proprietary Software. Client acknowledges that the service and/or deliverables provided by Consultant are generated by Consultant's proprietary software. Nothing contained herein is intended nor shall it be construed to require Consultant to provide such software to Client. Client agrees that all ownership, including copyright, patents or other intellectual property rights to the software, lie with Consultant. Nothing herein shall be construed to entitle Client to any pre-existing Contractor materials. (8) Insurance. Consultant shall maintain appropriate general liability insurance, workers' compensation insurance, automobile insurance, and professional liability insurance. (9) Indemnification. To the extent permitted by North Carolina law, Consultant shall defend, indemnify and hold harmless Client from and against any damages, liability and costs (including reasonable attorney's fees) directly or indirectly caused by the negligent actions or willful misconduct of Consultant, its employees or agents. Consultant shall not be responsible for any damages or liability resulting from the negligence or willful misconduct of Client, its employees, consultants, or agents or any third party. No section of the Agreement is intended to create a waiver of Client's rights or privileges as a sovereign entity. (10) Limitation of Liability. Client agrees that Consultant's total liability to Client for any and all damages whatsoever arising out of or in any way related to this Agreement from any cause, including but not limited to contract liability or Consultant's negligence, errors, omissions, strict liability, breach of contract or breach of warranty shall not, in the aggregate, exceed the annual value of the contract. In no event shall Consultant be liable for indirect, special, incidental, economic, consequential or punitive damages, including but not limited to lost revenue, lost profits, replacement goods, loss of technology rights or services, loss of data, or interruption or loss of use of software or any portion thereof regardless of the legal theory under which such damages are sought even if Consultant has been advised of the likelihood of such damages, and notwithstanding any failure of essential purpose of any limited remedy. 2 Any claim by Client against Consultant relating to this Agreement must be made in writing and presented to Consultant within one (1) year after the date on which Consultant completes performance of the services specified in this Agreement. (11) Consultant Liability if Audited. Consultant will assume all financial and statistical information provided to Consultant by Client employees or representatives is accurate and complete. Consultant shall, upon notice of audit, make work papers and other records available to the State auditors. (12) Notices. Any notices, bills, invoices, or reports required by this Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Orange County Finance Officer 200 S. Cameron Street Hillsborough, North Carolina 27278 (919) 245-2151 (919) 644-3324 FAX Nelson Clugston MAXIMUS Consulting Services, Inc. 804 Moorefield Park Drive, Ste 101 Richmond, VA 23236 (804) 323-3535 (804) 323-3536 FAX nelsonclugston@maximus.com Such notice shall be deemed delivered five (5) days after deposit in the U.S. mailbox. (13) Chan4es. The terms of this Agreement may be changed via a mutually executed written instrument. (14) Miscellaneous. a. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide, any right or benefit, whether directly or indirectly or otherwise, to third persons. b. The parties intend that Consultant, in performing the services specified in this Agreement shall act as an independent contractor and shall have full control of the work and the manner in which it is performed. Consultant and Consultant's employees are not to be considered agents or employees of Client for any purpose c. Should any part, term, portion, section or provision of this Agreement be decided finally to be in conflict with law or otherwise be unenforceable or ineffectual, the remaining parts, terms, portions, sections or provisions shall be deemed severable and shall remain in full force and effect. 3 d. The titles of the sections, subsections, and paragraphs set forth in this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of the provisions of this Agreement. e. This Agreement and any additional or supplementary document or documents incorporated herein by specific reference contain all the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the parties hereto. f. Neither party shall be liable hereunder by reason of any failure or delay in the performance of its obligations hereunder on account of strikes, shortages, riots, insurrection, fires, flood, storm, explosions, earthquakes, acts of God, war, governmental action, labor conditions, material shortages or any other cause which is beyond the reasonable control of such party. g. Each individual signing this Agreement certifies that (i) he or she is authorized to sign this Agreement on behalf of his or her respective organization, (ii) such organization has obtained all necessary approvals to enter into this Agreement, including but not limited to the approval of its governing board, and (iii) when executed, this Agreement is a valid and enforceable obligation of such organization. Contract performance: Consultant represents and agrees that Consultant is qualified to perform and fully capable of performing and providing the services required or necessary underthis Agreement in a fully competent, professional and timely manner to the satisfaction of the Client. Consultant shall be responsible for all errors or omissions, in the performance of the Agreement. Consultant shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Licenses and Certifications: If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. Governing Law: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. IN WITNESS WHEREOF, the Client and the Consultant have executed this Agreement as of the date first written below. 4 By: Title AI 1151: c~ Z'li' ~~/ Date: MAXIMUS Consulting Services, Inc. By: Title: ~~ Date: ~ ~-- This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Clarence G. Grier, Director Date Financial Services This instrument has been approved as to form and legal sufficiency J n Roberts Date ounty Attorney EXHIBIT A Term and Scope of Services This Agreement shall become effective on this day of ~o , 2011 and shall continue in full force and effect until the day ofd, Consultant represents that it has, or will secure at its own expense, all personnel required in the performance of services under this Agreement. Consultant reserves the right to subcontract for services hereunder. Consultant agrees to notify Client in writing of any such subcontracts. All of the services required hereunder will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be fully qualified to perform the services described herein. Consultant shall commence, carry on, and complete the services with all practicable dispatch, in a sound, economical, and efficient manner, in accordance with the provisions herein and all applicable laws. Scope of Services. The Consultant shall do, perform and carry out in a good and professional manner the following services: a) Development of a central services cost allocation plan, which identifies the various cost incurred by the County to support and administer Federal programs. This plan will contain a determination of the allowable cost of providing each supporting services such as purchasing, legal counsel, disbursement processing, etc. b) Prepare indirect cost proposals for federal grants as necessary. c) Negotiation, of the completed cost allocation plan, with the representatives of the State or federal government, whichever is applicable. d) Prepare the County's EMS Medicaid Cost Report. 6 EXHIBIT B Compensation For services provided as set forth in Exhibit A, Client agrees to pay Consultant compensation in the amount of Seven Thousand Eight Hundred Dollars, ($7,800) per year for the Cost Allocation Plan and Seven Hundred Dollars, ($700) per year for the EMS Report. Payment of the standard fee shall be made upon completion of the plan. Invoices shall provide detail sufficient to Client's requirements. Consultant will render to Client one or more invoices for the fees specified herein, with payment due by thirty (30) days after the due date. Fee for Cost Plan Fiscal Year [2011 ] $7,800 Fiscal Year [2012] $7,800 Fiscal Year [2013] $7,800 Fee for EMS Report Fiscal Year [2011] $700 Fiscal Year [2012] $700 Fiscal Year [2013] $700 7 212 345-5000 2!6/2012 3:3?:42 PM PAGE .~"'1 ® OATf wrrodrYrr) acoav CERTIFICATE QF LIABILITY INSURANCE 2 THIS CERTIFICATE IS ISSUED AS A MATTER OF HIFORMATION ONLY AND CONFERS ND RIGHTS UPON THE ATE IIOLDHt. THIS CERTIFICATE OOES NOT AFRRMATNELY OR NEtaAT'IVEt.Y AMEN, EICTENO OR ALTER THE tb'VER/1GE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTRUTE A CONTRACT BETWEEN THE tSSU1NG NSURER(S), AUTHORED REPRESENTATIVE OR PRODUCER. AND THE t~T~IGITE HOLDER. IMPORTANT: ff the certificate holder is an AD~IONAL N4StiRED, the Poiic~l(ies) must be endorsed. N SUBROGA710N IS WANED, subject to the teems and conditions of the policy, cermin po5cies may rerp/iee >A endorsement A statement on !his cectificale does twt confer rights to the certificate holder in lieu of st~h endorserTterrt(s~. ARSH USA IPA w+aE ~ . SUITE 400 w - 1255 23RD STREET, N.W. mss: WASHMIGTOIi, DC 20037 A~awleuc coweRwea: nluc e' Atbn: glaeaaiie Davis - T-2D2--2p-7710 Halilo~d Fre It~re+ce Co ~~w 19682 500625•-C~1UWP-11-12 ~~ o : Twin Clitr Fre Mlseranoe Ca 1NSUREO M!W NUS, NC. AND ALL St16SID1ARES Hatfold Ir~Naax ~y q ~l r c 37478 114 SUNSET HLLS RIDAD t~noe ~ Ch 6 2M83 RESTON, VA X190 w s a o : ~. V Y CRAV W v~.~ ......r.. ~ ..~.~~~. ~. Y PERIOD FOR THE POLI C THIS IS TO CERT~Y THAT THE POLICIES OF MSURANCE Lt;+TEO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE TERM OR CONDff10J4 OF ANY OONTRACT OR OTHER DOCtA4B4T WITH RESPECT TO VYHK:l1 THIS MENT UNtF EC , _ ) IND~ATED. NDTWfTHSTAANNNC~ ANY R THE INSURANCE AFFORDED BY THE POLICIES DESCRBED HEi2EN tS SUBJECT TO ALL THE TERMS, ED OR MAY PERTAIN , CERTIFICATE MAY BE ISSU EXCLUSIONS AND CONDRIONS OF SUCH PCUCIES. LIMITS St10NIM MAY HAVE BEl3H REDUCED BY PAS CtAMA.S. INSR POI.K.Y fR:F POLICY O~ LIt~1i LTR T1TE OF p~SURANCE POLICY MJ~ 1 ~ ~ lTY GB~ERAL LIABM ' ' EACH OCCURRENCE i A X . ITY BN 4 05D12011 05A12012 PIEYSES amnai~ i t'~'~ . COMMERCIAL GI9tE1tAL UA CCUR ~ YED E16~ (Arpr oneP~) S 10,000 O CI.NNS-WIDE PERSONALaADVIru-RV i 1,000,000 ~ G'@16rRL A[aYitEGATE i 2•~ i APPLIES PER PR~UCT3 - COMPlOPAGO i 2,000,0(1D : GENL AGGREGATE LIM X POLICY PRO- LOC i NIDIUTY ALJTONOBILE L a amides 1,DOQ~(10 A X . 421KlITEfi206 OS012011 OfiIDt2012 ti001LY 84R1RY (Per pe~sen) i ANy Amp ALL OWNED SCHF[nr Fn BODLY rKNJRY (Pr abddelYt i ~T~ ~~~ PROPERTYd1MA~ acdderr i I#REDAUTOS AUTOS i taaBRELLALYI6 p~~ EACHOCCi~RENCE i ~xcessLlAB CWT-MgDE AT;CREGI-TE i DED 1iETENTiON i g wORKe'_R.4 COaP6eSAT10N 42MMBRMG3741(MN) 06101!1011 x5012012 X wC sUTLL OTF~ C MD EM~LOY61S' LfABL[T1t Y tN ANY PFi~R7ETORlPARTlEWE71ECUT1IIE 42WNIIG3740 (AAS) 06A12Di1 05A12012 E.L EACH ACCDENi i 1'~'~ ~ OFFICE-R/MEM~R EXCLIlOED7 NIA 000 1p00 ~ in NFti E.L DISEASE • EAE1pL , i ( If Yes. dee wrier EL DISEASE - POLICY UteT 1,000,000 i DESCRePTN)wl OF OPERATIONS below D PROFESStONAI LIAB. 02~T7$1-22 0610/QOt1 OB012012 Esil G~AMregaie 1,000.000 SyR 10,000,000 DESCRPTON OF OP6tl-TIONS l LOCATION.4 / 11EFfCi.ES (ALtaM AICOfm 181. AOifianal Re+ralMS Sprarle ie a~Iwe apace is raaretl) :ORANGE COUNTY CAP EM6 FY 11-t3 CONTRACT ANGE COUNTY, NC tS INCLUDED AS MDfi1014A1 NSItRfD FOR GENERAL LUDL-P/ AID AUTO Lt1181L1TY WFfRE REOIJIRED BY YrRfiIEN CONTRACT. L:tKI IrlWll t 1'fVWC1C ' ORANGE COUNTY. NC ATTN: MS. S!1FNNAAYtj2 200 S CJIMERON STREET SHOIa_D ANV OF TIE ABOVE DE9CR~ED POLICES L1E CAlKA7.I.ED BEFORE 7tE t7f~tATlOri DATE TIEREOF, NOTICE ~L tTiE DEL.IIIERED IN ACCOADAI4CE WTIH TIE POlJC1/ PROM8N7N5. NC 27278 HILLSBOROUGH , AuT1wRI~ RePRe~rrwTlvE of Yarsl~ USA Ins. Trnoety M. Sasser ~--~•~..~~1 f~-~ ~w~a.. nAee•fb~Te/~ar Atl .ie.Ma ee.lnNY(1 ACORD 25 (2070/05) The ACORD reams and b9o are regiasered marks ~ ACORD