HomeMy WebLinkAboutAgenda - 01-31-2012 - 3ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 31, 2012
Action Agenda
Item No. 3
SUBJECT: Boards and Commissions -Review Annual Work Plans
DEPARTMENT: Board of Commissioners PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): Under Separate Cover INFORMATION CONTACT:
Listing of Annual Summaries Clerk's Office, 245-2130
PURPOSE: To consider and discuss the boards and commissions' annual work plans.
BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal
setting retreats, the Board requested and received annual summaries/work plans from the
County's internal advisory boards and commissions (ABCs). This information provided the
Board with a yearly overview of the boards and commissions and their projected goals for the
upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010
meeting to reinstate this process independent of the Board's annual retreats.
FINANCIAL IMPACT: None.
RECOMMENDATION(S): The Manager recommends the Board review the annual work plans
from advisory boards and commissions and provide feedback and/or direction.
INPUT FROM BOARDS AND COMMISSIONS
1. ABC Board--pages 3-4
2. Adult Care Home Community Advisory Committee--pages 5-8
3. Affordable Housing Advisory Board--pages 9-11
4. Agricultural Preservation Board-pages 12-16
5. Animal Services Advisory Board-pages 17-21
6. Arts Commission-pages 22-24
7. Board of Adjustment-pages 25-26
8. Board of Health-pages 27-30
9. Board of Social Services-pages 31-33
10. Chapel Hill/Orange County Visitor's Bureau-pages 34-37
11. Commission for the Environment (with 2 attached memos)-pges. 38-
45
12. North Carolina Cooperative Extension Orange County Advisory
Council-pages 46-48
13. Department on Aging-pages 49-51
14. Historic Preservation Commission-pages 52-55
15. Human Relations Commission-pages 56-60
16. Nursing Home Community Advisory Committee-pages 61-63
17. Orange Unified Transportation Board (OUTBoard)-pages 64-67
18. Planning Board (Orange County)-pages 68-71
19. Parks and Recreation Council (with attachment)-pages 72-75
20. Solid Waste Advisory Board-pages 76-78
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ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and commissions
in preparation for its annual planning retreat. Please complete the following information,
limited to the front and back of this form. Other background materials may be provided as a
supplement to, but not as a substitute for, this form.
Board/Commission Name: Orange County ABC Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Tony DuBois
122 Hwy 70 East Hillsborough, NC 27278
919-732-3432 ext 22
ocabcCa~mindspring.com
Primary County Staff Contacts:
Commissioner Earl McKee and Clerk to the Board Donna Baker
How many times per month does this board/commission meet, including any special
meetings and sub-committee meetings?
The Board meets once per month on the 3~d Tuesday at 8:30am
Provide a Brief Statement of the Boards Assigned Charge and Responsibilities.
The Mission of the Orange County ABC Board and our employees is to serve our locality
responsibly by controlling the sale of spirituous liquor, returning profits to Law Enforcement,
Alcohol Education, and the County Fund while providing excellent service in customer
friendly, modern and efficient stores.
What are your Board/Commission's most important accomplishments?
A distribution of $400,000 will be made to the Orange County General fund for fy2012. The
board also set aside $64,681 to contribute to the Board Retiree Health Care Plan. We will
distribute $120,000 to Alcohol Law Enforcement agencies including a new partnership with
the Hillsborough Police Department. The board also committed $105,000 to Alcohol
Rehabilitation and Education grants for schools and local community organizations.
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List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
We partner with local agencies by providing grants for work done in the community for
alcohol education, rehabilitation and underage drinking prevention in the amounts listed
below.
Northern Orange Partnership for Alcohol
and Drug Free Youth $8000
Carpe Diem $9000
EI Futero $25,000
Orange County Schools $30,000
Chapel Hill-Carrboro city Schools $33,000
Describe this boards activities/accomplishments in carrying out BOCC
goal(s)/priorities.
The Orange County ABC board provides funds to local law enforcement as listed. below to
help keep Orange County a great place to live, work and get an education.
Hillsborough Police Department $4,000
Carrboro Police Department $12,500
Chapel Hill Police Department $17,236
Orange County Sheriffs Department $86,246
If your board played the role of an Element Lead Advisory Board involved in the 2030
Comprehensive Plan preparation process, please indicate your board's activities and
accomplishments as they may relate to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
NA
Identify any activities this board expects to carry out in 2012 as they relate to
established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
None of our activities in 2012 will have any financial or other impact on county resources.
What are the concerns or emerging issues your board has identified for the upcoming
year that it plans to address, or wishes to bring to the Commissioners' attention?
We will be relocating our Office and warehouse complex to allow for much needed room to
grow based on our current sales trends and long term needs. We hope for full support from
the BOCC as we move forward in this process.
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ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation. for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name: Orange County Adult Care Homes Community Advisory
Committee -- Reporting Year: 2011
Chairperson: Mary Fraser
Person to Address the BOCC at Retreat (if requested by BOCC):
Mary Fraser, Chair
1901 N. Hawick Ct.
Chapel Hill, NC 27516
Phone: 919-942-1657
Primary County Staff Contact:
Janet Tyler, Director of Department Of Aging
2551 Homestead Rd Chapel Hill, NC 27516
Phone: 919-968-2070
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
Bi-monthly committee business meetings and quarterly subcommittee visits to long term
care facilities.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
• Stay apprised of general conditions for those residing in long-term care facilities.
• Make official unannounced quarterly visits to each adult care home as well as
unannounced annual visits to family care homes.
• Prepare reports as required by the NC Division of Aging & Adult Services to report
concerns encountered and long-term care issues in general. (Reports are public
records available through the regional ombudsman.)
• Serve as a central point for fostering increased community involvement in long-term
care facilities.
• Promote community education and awareness of the needs of residents in long-term
care facilities.
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• Work toward keeping the public informed about aspects of long-term care and the
operation of homes in the county.
What are your Board/Commission's most important accomplishments?
• Advocacy for individuals and the Long Term Care System in Orange County.
• Providing insights to members of the Department of Aging and their Advisory Board.
Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• All of the adult care and family care homes were visited by the committee in 2010 for
a total of 26 facility visits.
• Visitation reports were written for each of the Orange County Adult Care and Family
Care Homes. These reports will be available on the Orange County website to allow
for public access.
• Ongoing training and support for committee members at business meetings, by
phone, email and one-on-one meetings were provided by the Ombudsman and other
Triangle J personnel.
• Reading and sharing of articles from national organizations working with older adults.
in all forms of media.
Other Activities and Accomplishments in Carrying out BOCC Goal(s)/Priorities. .
• Participation in the Department of Aging Resource fair in the May of 2011
• Represented at the Triangle J Culture Change Workshop on June 16, 2011
• Recognition/training of paid facility staff, thereby improving quality and continuity of
care of residents
• Illumination of CAC activities to other community organizations in which committee
members are involved.
• Service on Aging Boards and in Human Service organizations.
• Provision of activity resources to facilities such as magazines, puzzles, clothes,
activity materials and other needed items.
Activities this Advisory Board Expects to Carry Out in 2012:
Assist in pursuit of Baby Boom" readiness for increased need for Long Term Care
in Orange County, an assessment which the Department of Aging hopes to
complete.
Support and promotion of "culture change' in our assisted living facilities to provide
more person centered care which can improve the quality of life for current and
future residents.
• Participation in the Department on Aging's Master Aging Planning Process.
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Concerns and Emerging Issues for the Upcoming Year:
• Ongoing concern and advocacy for increased training and legislation for supporting
staff in adult care whose care for a mixed population of mental health elderly
residents. Facilities that mix younger, chronically mentally ill residents and older, frail
residents pose problems that are of concern to the committee
• Our committee continues to be concerned with care of residents in Medicaid
dependent adult care facilities. We recognize that quality care is contingent on
quality caregivers and low turnover. We will continue to support the front line
workers in these facilities by supporting fair wages and treatment.
• Facility management problems, vacancies and turnover in key administrative
positions.
• Decreased in resident volume at many facilities indicate the economic downturn is
keeping many elders at home,. thus creating potential for greater family stress and
fiscal difficulties at facilities with low census.
• Adult Care Homes provide inadequate activities for their residents.
Additional Comments and Observations:
• Orange County Facility Strengths:
-Orange County's adult care homes and family care homes serve a variety of adults
in various types of facilities.
-Most facilities visited by the committee are aware of the function of the committee
and are open to our concerns and questions.
-Attentiveness to the residents' individual needs and wants, particularly in the
smaller, adult care homes and in the family care homes.
-Additional family care home options are now available.
Orange County Facility Weaknesses:
-Mix of mentally ill, younger residents with older adults
-Apparent lack of preparation of staff in handling mental health needs
-Maintenance and repairs of older facilities
-Rate of staff turnover in many of the facilities
-Inability to personalize services to the needs and desires of the residents in each
facility.
-Activities programs are inadequate in general.
The commitment of the Adult Care Home Community Advisory Committee
members continues to be admirable and reliable. With a consistent membership
of 7-8 strong volunteers and we feel that the Committee can work with facility
managers to make a difference in the lives of Orange County citizens living in
local adult and family care homes.
Per Ombudsman policies and procedures, the Regional Ombudsman will distribute this
report to the County Commissioners, the County Department of Social Services and the
State Ombudsman.
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ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Affordable Housing Advisory Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Patsy Barbee 919-732-9223 (w)
919-732-5904 (h)
Primary County Staff Contact:
Tara L. Fikes, Housing/Human. Rights/Community Development Director
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
Once
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The Affordable Housing Advisory Board advises the Orange County Board of
Commissioners regarding affordable housing issues and increasing the
community's awareness of, understanding of, commitment to and involvement in
producing attractive, affordable housing. Additionally, the board monitors the
implementation of the Affordable Housing Bond Program.
What are your Board/Commission's most important accomplishments?
/ Prepared a FY 2009-2010 Performance Report/2011 Calendar.
/ Monitored the Affordable Housing Bond Program and provided a
status report to the Board of County Commissioners (BOCC).
Developed a recommendation for committing the remaining bond
funds.
/ Reviewed non-departmental funding applications for three housing
related non-profit organizations and made recommendations for the
~o
2011-2012 fiscal year.
/ Participated in the Town of Chapel Hill Affordable Housing Strategy
Outreach Session.
/ Conducted an "on the ground" affordable housing bus tour for board
members. Current plans are to make this an annual event.
/ Reviewed the Community Home Trust request to serve households
earning up to 115% of median income at the request of the BOCC and
made a recommendation.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
Prepare the Annual Performance Report/Calendar
Monitor the Affordable Housing Bond Program
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
~*Please refer to the accomplishments listed above.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
The Affordable Housing Advisory Board was very involved in the development of
the Housing Element and have thoroughly reviewed the goals of the Housing
Element of the Comprehensive Plan and reported on agency accomplishments in
support of these goals. The Board plans to continue to pursue the opportunity to
work collaboratively with the Planning Board to assess progress.
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The Advisory Board Workplan for FY 2011 - 2012 include the following.
1. Develop. recommendation for unallocated Affordable Housing Bond Funds;
2. Review Mobile Home Park Standards; and
3. Seek assistance from UNC-Chapel Hill School of Journalism regarding
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developing acommunity-wide media campaign that would keep the need for
affordable housing in the community conversation for the County and the Towns
of Chapel Hill, Hillsborough and Carrboro.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. Begin the exploration of a future bond referendum for affordable housing.
2. Interest in encouraging more affordable housing options in Northern
Orange County.
3. The need fora "Forum on Affordable Housing" to educate elected officials
and developers of affordable housing.
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ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR
COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name: Agricultural Preservation Board (APB)
Person to address the BOCC at Retreat (if requested) and contact information:
Chair: Roland Walters (336)-212-4296 roland.walters@gmail.com
Vice-Chair: Howard McAdams (919) 732-5552 mcadamsfarm@gmail.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
David Stancil (Director) 245-2522 dstancil@co.orange.nc.us
Tina Moon (Cultural Resources Spec)-245-2517 cmoon@co.orange.nc.us.
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
One meeting per month (3~d Wednesday)
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
To encourage the voluntary preservation and protection of farmland from non-farm
development, recognizing the importance of agriculture to the economic and cultural life
of the county.
What are your Board/Commission's most important accomplishments?
• Preparation, and now implementation, of Agricultural Chapter of the 2030
Comprehensive Plan (2008)
• Preparation, and now implementation, of the Orange County Agricultural
Development and Farmland Protection Plan (2009)
• Recommendation of Voluntary Farmland Protection Ordinance with
Amendments, including most recently adoption of an Enhanced Voluntary
Agricultural District Program (2010)
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• Recommendation for participating farms for the Voluntary (VAD) and Enhanced
Voluntary Agricultural District (EVAD) programs (ongoing)
• Updated the 1990s survey on local agriculture and distributed to farmers to
receive more current data on farming activity
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and make recommendations on the form of the Voluntary Farmland
Preservation Program Ordinance (VFPO), and amendments
• Review and make recommendations concerning the establishment of VADs and
EVADS
• Implement the Objectives in the Agricultural Chapter of the 2030 Comprehensive
Plan
• Implement the Action Strategies in the Agricultural and Farmland Protection Plan
• Assist in the planning process for the annual Agricultural Summit
• Advise the Board of County Commissioners on projects, programs or issues
affecting the agricultural economy or activities with the County that will affect
agricultural districts
• Perform other related tasks or duties assigned by the Board of County
Commissioners
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
• Prepared the Orange County Agricultural Development and Farmland Protection
Plan
• Amended VFPO to allow for the creation of EVADs
• Offered recommendations to the Lands Legacy Action Plan
• Implemented objectives in the 2030 Comprehensive Plan that pertain to
agriculture
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
• The APB provided extensive input into DEAPR staffs development of the Natural
and Cultural Systems Element of the Comprehensive Plan-specifically the
chapter on Agriculture. The APB frames its annual work plan around efforts to
implement the objectives outlined in the Agricultural Chapter of the
Comprehensive Plan and the Farm Plan.
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Objective AG-5:
Teach the next generation about farming, support apprentice options, and promote
the pursuit of farming as an occupation.
• APB members participated in a new afternoon session for the annual Agricultural
Summit (2010) geared toward helping new farmers understand the business
component of farming.
• Questions in the Agricultural Survey focused on teaching young farmers through
internships and mentorships.
• Invited a graduate of the PLANT program to come to a APB meeting to discuss
challenges for new farmers and possible solutions
Objective AG-1:
Recognize and support the right to farm. Protect farm operations from incompatible
adjacent land uses or activities that will adversely affect the long-term agricultural
investment in land and improvements,
• Work with the Animal Services Department to ensure that the local animal control
ordinance is farmer friendly.
Objective AG-4:
Minimize the negative impacts of future public projects on farming operations and
productive farmland. Conduct public review of projects proposed by entities that
have the power of eminent domain, and consider the impact of such actions on
agricultural activity.
• The APB completed the Agricultural Development and Farmland Protection Plan,
adopted in 2009.
• Prepared amendments (2009) to the VFPO to allow for the creation of EVADS
and lower the acreage requirement for enrollment in VADs and EVADs.
Continue to promote the VAD and EVAD programs and recommend new farms
for designation in the program.
Objective AG-9:
Encourage Farmers to continue to be model environmental stewards and promote
good forest stewardship management practices using state and federal programs
that provide financial assistance.
• Completed the Agricultural Development and Farmland Protection Plan.
Identify any activities this board/commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
Several of the First Year Action Steps in the Agricultural Development and Farmland
Protection Plan (Farm Plan) pertain to the BOCC Goals and Priorities as explained
below:
15
Action steps that pertain to BOCC Goal Two, Priority 7: Improve intra-and
intergovernmental coordination, cooperation and collaboration.
Farm Plan Action Step 1 d):
Begin a dialogue with staff and elected officials in Orange County and the
municipalities in and adjacent to Orange County to discuss agricultural issues.
(Chapel Hill, Carrboro, Hillsborough, Mebane, Durham, etc.)
Action steps that relate to BOCC Goal Three (multiple priorities): Implement
planning and economic development policies which create a balanced,
dynamic local economy, and which promote diversity, sustainable growth and
enhance revenue while embracing community values, and
Goal Five (multiple priorities): Create, preserve, and protect a natural
environment that includes clean water, clean air, wildlife, important natural
lands and sustainable energy for present and future generations.
Farm Plan Action Step 1e):
Work with County departments and educate landowners to ensure that the Present
Use Value program and the exemption from County zoning for agriculture are fully
utilized to promote agriculture, horticulture, and forestry.
Farm Plan Action Step 1 fl:
Meet with conventional farmers, individually and in groups, to discuss the challenges
that are unique to large landowners and to determine if local government can help.
Farm Plan Action Step 1g):
Work with NCSU staff to explore new ways to provide tax assistance for farmers.
Farm Plan Action Step 2a):
Work with the Economic Development Department and agricultural agency boards to
develop a profile of the types of agricultural ventures that will enhance Orange
County.
Farm Plan Action Step 3a):
Expand existing programs that teach farming, such as the PLANT incubator at the
Breeze Farm.
Farm Plan Action Step 3c):
Begin a dialogue with successful farmers regarding a future apprentice program.
Farm Plan Action Step 5a):
Ask local governments to start buying locally grown and produced products for
government functions where food is provided.
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What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The Agricultural Preservation Board should work with the County Attorney's
Office and state legal experts to review changes to state legislation pertaining to
agriculture and to determine the potential effect of these changes to County
programs and policies.
• The Agricultural Preservation Board should focus on saving operating farms not
just farmland.
• The APB should continue to work with the Animal Services Advisory Board to
ensure that the Animal Control Ordinance is farmer friendly.
• As we work to encourage new farmers (including new to farming and new the
area) the APB may wish to develop a "Farmer Welcome Kit," including the "At a
Glance, Informational Guide for Orange County Farmers" that could be send out
to people moving to the area, as part of a visitors bureau package or similar set
of materials.
• The APB should continue to research and inform local farmers of green business
opportunities, including ways to supplement income through the production of
renewable energy.
17
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
2011/2012
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Animal Services Advisory Board (ASAB)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Kristine Bergstrand, DVM, Chair
Primary County Staff Contact: Bob Marotto, Animal Services Director
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
The ASAB has been meeting on a bimonthly schedule but holds additional
meeting_ s as needed. The board changed its monthly meeting schedule in 2010
to help limit the amount of staff time needed to support the ASAB.
Presently, the ASAB has no active ad hoc committees or task forces, and two
standing committees:
Potentially Dangerous Dog Appeal Committee, which is required by
statute and which meets as needed. Ordinarily, this committee meets
between six and twelve times per year.
Adoption Appeal Committee, which has yet to meet due to the absence of
adoption-related appeals.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
According to its Rules of Procedure Governing Organization and Operation, the
ASAB "is the primary advisory body for the Orange County Animal Services
Department.....and is charged to provide input and advice to the staff of the
Department. This function may include reviewing the allocation of resources,
assisting in planning programs, and advising the Animal Services Director on
policies and operation of the Department."
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It should be noted that the ASAB has become a sounding board for the BOCC in
the review of animal-related policy issues raised by citizens. Staff sometimes
routes citizens to the ASAB prior to bringing an issue to the Board of County
Commissioners (BOCC). Recent examples include cat sheltering and the
County's nuisance ordinance with respect to crowing roosters. After hearing
citizens' concerns, the ASAB frequently draws upon the OCAS staff input and the
broad experience of ASAB members to make recommendations to the BOCC.
The ASAB recognizes the importance of the "human animal bond" and the role of
animal companions in enriching the quality of life for people. The ASAB has
given full support to the range of sheltering and animal control services that
address public health and safety, as well as responsible pet ownership and the
humane treatment of animals.
What are your Board/Commission's most important accomplishments?
The ASAB has partnered with staff to continue to facilitate partnerships with other
animal organizations. At many meetings there is a "Partner Profile" presentation.
In 2011, these included Independent Animal Rescue, the Coalition to Unchain
Dogs, Eyes, Ears, Nose and Paws, and Paws4Ever.
The ASAB worked with staff to review funding applications from outside
agencies. This was a productive endeavor as the board sought to identify
outside agencies that augment the "animal services" provided by the County.
The ASAB continued to work with staff to support and promote a strategic plan
for managing pet overpopulation. In 2010, the Community Spay and Neuter
Program received an Outstanding Program Award from the.. North Carolina
Association of County Commissioners.
The. ASAB Chair, Vice Chair and OCAS director also met with members of the
Agricultural Preservation Board and the Department of Environment, Agriculture,
Parks and Recreation to facilitate outreach and coordination with the agricultural
community.
Finally, the ASAB has continued to operate in ways that are consistent with the
changing role of boards and commissions in County governance. In particular, it
adapted to more limited staff support, rebounded from the "freeze" on board
appointments.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
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The ASAB supported and helped organize the department's annual Open House,
and as previously noted, hosted partner organizations. It also initiated a process
of reaching out to civic groups that might support the department in different
ways.
Also, the ASAB has supported the department's relatively high "live release rate"
of sheltered animals. The board collaborates with and stands ready to discuss
sheltering practices with citizens who may have questions or concerns.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
Work done by the ASAB in coordination with Animal Services staff touches
several principles and priorities. Three principles and priorities seem noteworthy
with respect to the ASAB in calendar year 2011. These are:
Budget Discipline and Core Services
• Supported strategic plan for managing pet overpopulation to control
medium and long-term costs.
• Concentrated on core services and continued to seek partnerships.
• Communicated budget constraints to others.
Supported departmental initiatives to increase revenues, such as the
department's move to online licensing and donation services.
Making County Government Accessible Understandable and Transparent
• Served as a sounding board for the BOCC on citizen concerns with animal
related policies.
• Worked with staff to communicate with the BOCC regarding citizen
concerns.
• Made recommendations to the BOCC regarding certain citizen concerns
as well as on candidates for BOCC vacancies.
Advisory Board Roles and Responsibilities
• Sustained ASAB and filled vacancies that occurred during "freeze."
• Acknowledged and adjusted to overall reductions in staff support, and
established rotating. responsibility for meeting summaries.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
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Not applicable.
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
As was the case last year, the ASAB expects to be especially concerned with
several areas in the coming year. These are:
Budget Discipline and Core Services
• Continue to implement the County's strategic plan for managing pet
overpopulation to control medium and long-term costs.
• Continue to concentrate on core services and to seek effective
partnerships with other organizations.
• Continue to communicate with others (as needed) about the preceding.
Making County Government Accessible, Understandable and Transparent
• Continue to serve as a sounding board for the BOCC on policy concerns.
• Continue to coordinate with staff to inform the BOCC of strategic initiatives
and significant policy considerations
Advisory Board Roles and Responsibilities
• Continue to recommend ASAB applicants to the BOCC and orient new
members to the role and responsibility of the advisory board.
• Work with staff to ensure effectiveness of new board protocols for boards
and commissions.
• Work with staff to effectively communicate about programs, service areas,
and the like.
• Continue to make recommendations to BOCC and OCAS staff on issues
of citizen concern.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
Spay/Neuter: Continue to work with staff to promote targeted spay/neuter efforts
and ensure the success of the County's strategic plan for managing pet
overpopulation. Explore whether additional efforts are needed to .increase
effectiveness of spay/neuter outreach. Initiatives for investigation may include:
• Additional outreach to reach portion of low income population not currently
reached through DSS.
• A community fund to cover the $20 cost of the $20 Fix.
• A pro bono network of veterinarians who can provide spay neuter
services, possibly based on models in other communities.
21
• A volunteer service corps to do spay/neuter outreach in targeted
neighborhoods and provide transportation for spay/neuter services.
Marketing & Outreach: Work with staff to develop additional and better outreach
and marketing opportunities. Continue to contact civic and community
organizations to explore partnerships for increasing adoption and spay/neuter
outreach. Consider county-wide public awareness campaigns promoting
adoption over pet purchases; importance of spay neuter and Increasing cat
awareness (in regard to both adoption and the recovery of strays). With respect
to departmental partnership, there is also a need to recruit more fence-building
volunteers for the Coalition to Unchain Dogs new Orange County Chapter.
Overall increase of animal placement numbers remains a departmental goal.
Staff and board members continue to strive for opportunities, such as creative
photos of adoptable pets, in order to achieve such goals and increase positive
awareness for the department and its adoptable animals. Consider incorporating
adoption success stories in yearly celebration, including an event where people
could bring their newly-adopted pets to celebrate and highlight successful
adoptions.
Volunteer Program: Work with staff to further grow and enhance the
department's volunteer program. Consider merits of acquiring appropriate
volunteer management software; a volunteer information kiosk; a volunteer of the
month program, increased volunteers for cat enrichment and socialization.
Cat Sheltering: Cat sheltering will be a standing item on the ASAB meeting
agenda for the foreseeable future. In this way, the ASAB can continue to hear
community concerns and work with staff as they consider changes in cat
sheltering standards. The ASAB may also make recommendations where
appropriate, and more specifically, concerning the possibility of restructuring
existing cat enclosures to create larger ones.
Other: Other areas of interest include improvements to the department's
website, especially in the area of adoptions and volunteers. A public suggestion
box is another goal for the year. Also, consider the. role of education about
responsible pet ownership in the existing adoption process. Lastly is the
recruitment of community artists and art for fundraising purposes and events.
22
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT
FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and commissions in
preparation for its annual planning retreat. Please complete the following information...:
Board/Commission Name: Orange County Arts Commission (OCAC)
Person to address the BOCC at Retreat (if requested by BOCC) and contact information:
Leah Rade, Chair, Work # = 919/471-6443 x 0681; Home # = 919/428-7918;
leah@newhorizonchurch.ty
Primary County Staff Contact: Martha Shannon, 919/968-2011, mshannon@co.orange.nc.us
How many times per month does this board/commission meet, including any special meetings
and sub-committee meetings?
2"a Monday each month (except for July) at 6 pm at various sites
Brief Statement of Board/Commission's Assigned Charge and Responsibilities:
Our mission is "to promote and strengthen the artistic and cultural development of Orange County
North Carolina." Since 1985 the OCAC has served as the countywide arts agency providing funding
and support for high quality arts programs. OCAC is the Designated County Partner for NC Arts
Council's state Grassroots Program funds in Orange County. We also award county arts grants,
sponsor programs, promote the arts and serve as an arts information clearinghouse.
What are your Board/Commission's most important accomplishments?
In addition to our annual programs listed below, the Arts Commission has recently:
• Coordinated Orange County's participation in a statewide arts economic impact study by
Americans for the Arts (AFTA) entitled "Arts & Economic Prosperity IV -The Economic Impact of
Nonprofit Arts & Culture Organizations & Their Audiences." - ECON. DEV.
• With the help of the Chapel Hill/Orange County Visitors Bureau, launched an online arts calendar
for Orange County artists & arts organizations (www.ExploreChapelHilIARTS.com). Began training
artists & arts organizations on using this online resource in October, 2011 - ECON. DEV.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Administer two grant programs (spring and fall) that fund artists, schools, arts agencies and
nonprofit organizations sponsoring art projects
• Lead two grant-writing workshops for artists & organizations prior to OCAC grant deadlines
• Apply annually to NC Arts Council for Designated County Partner renewal
• Sponsor Quarterly Artists' Salons, featuring speakers on professional development for artists
• Write and distribute press releases, online newsletters, monthly e-newsletters, grant
guidelines/applications and other occasional publications
• Serve as clearinghouse of arts information on/for Orange County by responding to artists, non-
profit organizations, schools, and the public via phone, email, mail, social media, etc.
• Update and maintain website with information on our programs and services including a
searchable online local arts directory utilizing our database
• Coordinate the 5th District Congressional High School Arts Competition for Orange CouTS;
participate at the district-level competition and reception
• Co-sponsor the Emerging Artist Program with arts councils in Durham, Chatham, Person, and
Granville counties
• Co-sponsor the Piedmont Laureate Program with arts councils in Durham, Wake, Alamance, and
Johnston counties
Describe this board~commission's activities/accomplishments in carrying out BOCC goal(s):
The OCAC has a role to play in carrying out Goal 3 (Economic Development) and Goal 6 (Quality of
Life) of the BOCC's Goals and Priorities Fiscal Year 2009-10 (approved 9/15/09).
The role of the OCAC in tourism is to help local artists and arts agencies create the "product" (visual
art exhibits, musical concerts, studio tours, theatre performances, etc.) that both locals and visitors
come to Orange County to enjoy. The arts help create more vibrant and prosperous communities.
The presence of creative professionals in a given area is the single most important factor associated
with what visitors will spend. Arts industries and events draw audiences. Research from Americans
for the Arts (AFTA) shows that on average, those who take part in an arts event tend to spend an
additional $20-$40 per person in town.
Through the creative industries, Orange County has an opportunity to create jobs, attract
investments, generate tax revenues, and stimulate the local economy through tourism and consumer
purchases. In addition, creative industries contribute to the contemporary workforce, making creative
contributions to industries' products and services and infusing culture into community development.
Orange County can use the arts to boost the economy in a variety of ways, from incorporating arts
into economic development and community development plans to supporting arts education and
promoting arts assets as boosts to cultural tourism. By investing in the arts and incorporating arts and
culture into economic development plans, Orange County can reap numerous benefits -economic,
social, civic, and cultural -that help generate a more stable, creative workforce; new tourism; and
more livable communities.
The arts teach our children the skills that will make them successful in the 21St century workforce -
innovation, imagination, critical thinking, and collaboration. The single most effective way to achieve
sustainable economic growth and to enrich the quality of life of all citizens is to develop the arts at all
levels. The Arts create jobs. The Arts create vibrant Orange County communities. The Arts make
money for Orange County. The Arts inspire Orange County children to excel. The Arts communicate
across cultures in Orange County. The Arts express Orange County's identity and heritage. The Arts
Experience changes lives.
If your board/commission played the role of an Element Lead Advisory Board involved in the
2030 Comprehensive Plan preparation process, please indicate your board's activities...:
N/A
Identify any activities this board/commission expects to carry out in 2012 as they relate to
established BOCC goals and priorities... please list fiscal impact:
GOAL 3: ECONOMIC DEVELOPMENT - In late-spring, 2012, we will help the state arts council roll
out the results of the statewide arts economic impact study by Americans for the Arts (AFTA).
GOAL 3: ECONOMIC DEVELOPMENT -Along with the Durham and Wake county arts councils and
CVB's, we will help roll out and promote the Triangle wide online arts calendar in early 2012.
GOAL 3: ECONOMIC DEVELOPMENT - We want to partner with other agencies on various
Collaborative Marketing Initiatives, such as a possible Orange County "Tours & Festivals" promotion.
What are the concerns or emerging issues your board has identified for the upcoming year
that it plans to address, or wishes to bring to the Commissioners' attention?
• We hope for continued funding by Orange County.
• We would like a final copy of the revised OCAC resolution (as approved by the BOCC on 3/3/11).
3'
25
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Board of Adjustment
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Craig Benedict, Planning Director
Primary County Staff. Contact(s):
Michael D. Harvey, Current Planning Supervisor -Primary Staff liaison
Debra Graham -Administrative Assistant/Secretary to the Board of Adjustment
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
The Board of Adjustment meets, as needed, the second Monday of each month
at 7:30 p.m. at the West Campus Office building (i.e. the Planning Department).
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
• Review and take action on variance applications
• Review and take action on Class B Special Use Permit applications
• Review and take action on appeals of decisions rendered by the Planning
Department
What are your Board/Commission's most important accomplishments?
Their most important accomplishment is the members continuous dispassionate
review of applications and adherence to established rules of procedure with
respect to the presentation of evidence and interpretation of the Ordinance in
order to render competent decisions and avoid the overturning of said decisions
by Superior Court in the event on an appeal.
26
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
None other than their monthly meetings to review any case/request that has
been submitted.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
The Board continues to provide their statutory mandated role with respect to the
review of variances, appeals, and the review of Class B Special Use Permit
applications.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The fees associated with a variance, Special Use Permit, and appeal
applications require additional scrutiny.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
The permitted use table within the Unified Development Ordinance (UDO) needs
further review.
27
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this
form.
Board/Commission Name: Board of Health
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Primary County Staff Contact: Colleen Bridgers 245-2412
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
Ten Board meetings per year; two subcommittees meet as needed usually bi-
monthly. Chair and Vice Chair meet with Health Director monthly.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The Board of Health is the primary policy-making and adjudicatory body. (NCGS
130A-39(a) (powers and duties of the boards of health) and NCGS 130A-24
(appeals), for the health department and is charged to protect and promote the
public health of Orange County.
Mission and Core Functions of the Health Department:
To enhance the quality of life, promote the health, and preserve the environment
for all people in the Orange County community.
• Prevent and intervene in epidemics and the spread of disease
• Protect against environmental hazards
• Promote and encourage safe and healthy behaviors
• Assure the quality and accessibility of health services
28
• Assure compliance with laws and regulations that protect health and
safety
What are your Board/Commission's most important accomplishments?
• Reorganization of financial and administrative functions into new
division
• Completed renovation and construction of medical, dental, and
administrative offices at the Whiffed Building
• Participated in the Community Health Assessment process. Activities
included: 1) serving on the Leadership Team; 2) reviewing primary
data collection methodology and document outline; 3) co-hosting five
community forums; and, 4) approving the prioritization process of
community concerns
• Conducted review of applications for non-profit agency requests for
funding, providing feedback to the County Manager
• Developed internal focus area components for the preparation of the
Health Department strategic plan.
• Selection of two new Board of Health members
• Conducted joint meetings with the DSS Board and with the BOCC
• Received and discussed the annual communicable disease report for
Orange County
• Reviewed the department's septic system monitoring program and
fees and responded to the BOCC, regarding monitoring of state
systems
• Recruitment and appointment of an interim health director
• Recruitment and appointment of the health director
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
Healthy Carolinians Annual Meeting
Review of Child Fatality Prevention Task Force Report and Recommendations
Review of State of County Health Report annually
Review and approve new programs for health department
Review and approve budget request for department to forward to county
Review and approve fee schedule and any fee changes and forward to county
Review department strategic plan annually
Review and forward for county approval additional funding received by
department
Reviews all grant applications for the department
Review annual activity report for the department
Reviews quarterly and annual fiscal report for department
29
Reviews annual communicable disease report for the county
Review of Health Director Performance
Regular Board of Health Education Session
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
The current BOCC goal on preserving safety net functions is the goal most
closely aligned to the Health Department's functions.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
N/A
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, and other
resources) associated with these proposed activities (please list).
Based on the results of the Community Health Assessment and related
Community Health Improvement Plan the Board of Health may look for new
opportunities to partner with existing service providers to expand health
programs and access to care.
Based on input from the Tobacco Free Coalition, the Board will review and
possibly revise tobacco-related rules.
What are the. concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• Effects of health care reform may mean needed expansion of services to
address community need OR may mean need to shift current services to a
prevention model
• Effects of the state budget crisis on state and federal allocations for
providing basic public health services
• Development of the new Community Health Assessment and
30
accompanying Community Health Improvement Plan
• Development of the new Strategic Plan for the Health Department and
related capital improvement plan (and funding source)
• Reaccreditation
• The Board also expects to receive recommendations from an advisory
committee on tobacco-free communities regarding opportunities for
decreasing exposure to tobacco in public areas.
• Simplifying access, sharing information and streamlining services with
community and county partners (e.g., Piedmont Health Services, United
Way, Department of Social Services, Planning and Zoning, Parks and
Recreation, Etc.).
• Electronic Health Records (funding, transition, training) and related IT
challenges
• Aligning clinic fees with the actual cost to provide services in order to
maximize Medicaid billing.
31
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Social Services Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Pat Garavaglia, 967-3433
Primary County Staff Contact: Lindsey Shewmaker
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
Once per month
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The Social Services Board:
• hires the county social services director;
• determines the director's salary (subject to approval of the
board of county commissioners);
• advises and consults with the director;
• evaluates the director's job performance;
• dismisses the director if his or her job performance is unsatisfactory
• or if his or her personal conduct is unacceptable;
• appoints the third or fifth member of the social services board;
• assists the county social services director in planning the
department's proposed budget;
32
• establishes county policies for public assistance and social
services programs (consistent with applicable federal and
state laws, regulations, and policies);
• advises county and municipal authorities on the development
of policies and plans designed to improve social conditions
in the community; and
• carries out other duties and responsibilities as assigned by
the General Assembly, the state Social Services .Commission,
the state Department of Health and Human Services, and the
board of county commissioners.
What are your Board/Commission's most important accomplishments?
• 2011-12 budget approval
• Policy formation and approval
• Continued oversight for programs of human services
List of Specific Tasks, Events, or Functions Pertormed or Sponsored
Annually.
• Budget approval
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
• Budget approval
• Policy formation and approval for programs supporting BOCC Goal 1
• Oversight for programs of human services
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
NA
33
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
The Board of Social Services will continue to oversee operations of the
Department of Social Services as staff carry out programs of human services.
(Goal 1, Priority 4) The majority of the budget for Social Services relates to this
goal.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
The Board of Social Services continues to be concerned with the increasing
numbers of Orange County residents in need of services. The Board wants to be
certain that the critical programs and services provided by the Department of
Social Services can continue to operate.
34
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Chapel Hill/Orange County Visitors Bureau
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Dave Gephart, Chairman
dave(a~gephartmarketing.com,
919-656-7104
Primary County Staff Contact:
Laurie Paolicelli, Director
LpaolicelliC~visitchapelhill.org
919-968-2064
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
This 13-member board meets once a month, excluding July and December. The
Marketing Committee meets several times per year as necessary. Executive
Director meets with the County Manager, EDC Director and Finance chair at
least quarterly to review major initiatives.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The board serves in an advisory capacity to Orange County government in order
to help Orange County execute a strong tourism program that builds hotel
occupancy, promotes the assets of the entire Orange County and generates
demand and spending among visitors to Orange County. The board appoints a
board of 13, ranging from hoteliers, restaurateurs, High School Athletic
Association, (3) Town representatives, historical and artistic representatives as
well as the University and economic development stewards. The board adopts an
35
annual marketing plan and program of work necessary to build and maintain
tourism, grow jobs in tourism and boost spending, occupancy and sales taxes
and lay the groundwork for future tourism-related development.
What are your Board/Commission's most important accomplishments?
• Generating demand for hotels, restaurants and related businesses
• Working with hotels to sell "softer periods" and boost revenues for county
• Representing the interests of all three towns where tourism and marketing
are concerned
• Operating awalk-in visitors center six days a week providing hospitality,
referrals and information to guests to Orange County
• Distributing more than 100,000 pieces of information to visitors, investors,
families, conference attendees and group tours who have chosen Orange
County as the site for their event and activity
• Incubating smaller events and projects such as FRANK, the downtown
gallery; Free Spirit Freedom, a grassroots cultural campaign designed to
promote African American History; Carrboro Music and Film Festival as
well as several new events to Orange County.
• Enfolding the Orange County Arts commission under/alongside of the
visitors' bureau helping to ensure that arts remain a priority in Orange
County.
• Launching a media program in educational and pharmaceutical trade
magazines to remind of 30,000 square feet of conference space in OC.
• Hosting national travel and food editors to assure continued nationwide
promotion of Orange County's food scene.
• Providing conference services to 25,000 delegates annually.
• Working with agricultural resources to develop agri-tourism program in
2012 and 2013.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
The tasks and functions are broad based and often opportunity driven. For
example, we book approximately 25 conferences a year that participate with,
from reunion and fraternal groups to corporate meetings, association meetings,
sports events, cultural events and educational related meetings.
The Visitors Bureau is a partner with the following events:
NC High School Athletic Association
Tar Heel Sports
Carrboro Film Festival
Carrboro Music Festival
Hog Day
36
Candlelight Tours
Ladies Night Out in Hillsborough
Farm to fork dinners at Hillsborough Farm House
Heritage Tourism Promotions
African American tourism promotions
Terra VITA
Festifall in Chapel Hill
Black Alumni Reunion held homecoming weekend each year
Horace Williams House Events
Moorefields Events
Downtown Chapel Hill Partnership
Triangle Hotel Motel Association
North Carolina Association of Convention and Visitor Bureaus
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
The advisory board, together with staff, follows best practices of national tourism
associations, coupled with the -goals of the county, to build and sustain the
economy through tourism. According to NC Dept of Commerce, nearly $150
million was left by tourists to Orange County in 2009.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives. (The Element Lead
Advisory Boards include: Planning Board, EDC, OUTBoard, Commission
for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks
Advisory Council)
N/A
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities. If applicable, is
there a fiscal impact (i.e., funding, staff time, other resources) associated
with these proposed activities (please list).
• The Visitors Bureau will continue to play a central role in the Board of
County Commissioners goals to commit to clean economic development,
job growth, diversity in businesses and growing the creative and artistic
cultures in Orange County.
• To accomplish this, the Visitors Bureau, through the occupancy tax
revenues, will regenerate new visitor business that impacts county wide
hospitality services such as hotels, restaurants, retail, attractions and
transportation. The goal of the Visitors Bureau is to grow jobs in this
37
sector from 1730 to 1800.
The process the Visitors Bureau uses will include protecting the arts and
cultural affinities of Orange County through grants, programs, promotions
and networking events.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• Long range planning, including 5 year tourism plan, which speaks to
county funding commitment
• Taking a position on B&Bs in Chapel Hill
• Taking a position on Food trucks in Chapel Hill and Hillsborough
• Building an agri-tourism program
• Bringing on a new advertising agency that will attempt to re-brand area to
build greater awareness of destination and increase greater demand
38
ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS INPUT
FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name: Commission for the Environment
Persons to address BOCC at Retreat (if requested) and contact information:
Chair: Renee Price (919) 593-1904 reneeprice2010@gmail.com
Vice-Chair: Michael M. Hughes, PE (919) 929-8726 mmh@mmhp'e.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
Rich Shaw (Land Conservation Mgr.) 245-2514.
rshaw@co.orange.nc.us
Tom Davis (Water Resources Coordinator) 245-2513
tdavis@co.orange. nc. us
David Stancil (DEAPR Director) 245-2522
dstancil@co.orange. nc. us
How many times per month does this commission meet, including any special
meetings and sub-committee meetings?
One meeting per month (2"d Monday); committees as needed during regular
meeting
Brief Statement of Commission's Assigned Charge and Responsibilities.
Purpose: to advise the BOCC 'on matters affecting the environment, with
particular emphasis on environmental protection and enhancement. Other duties
include:
• PerForm special studies/projects on environmental issues as requested by
BOCC
• Recommend environmental initiatives to the BOCC, especially of local
importance
• Study changes in environmental science and environmental regulations in
the pursuit of the CFE's duties
• Educate the public and local officials on environmental issues
Commission for the Environment
December 2011 S 9
What are your Commission's most important accomplishments?
• Developed a Sustainable Landscaping Policy for County facilities (2010)
• Developed a Forest Management Policy for County properties (2010)
• Assisted County staff in completing the Natural and Cultural Systems Element
of the Orange County Comprehensive Plan (adopted by BOCC 2008)
• Assisted County staff with drafting the Environmental Responsibility in County
Government Goal (adopted by BOCC in 2005)
• Worked with Board of Health and staff on determining best ways to implement
.the Water Resources Initiative (adopted in principle by BOCC in 2005)
• Assisted with County's Greenhouse Gas Emissions Reduction Inventory
(2005)
• Completed Orange Co. State of the Environment reports (2000, 2002, 2004,
2009)
• Convened Orange County Environmental Summit (2005 and 2009)
• Worked with Orange County Schools to introduce local .environmental
indicators/ trends and issues into middle and high school science curriculum
(SOE 2004, 2009)
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Review and comment on environmental issues (such as biosolids application,
water pollution, air quality, forest management) and other issues assigned by
the BOCC
• .Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife
habitat)
• Conduct special studies pertaining to Orange County environment (e.g.,
Alternative-Fuel Vehicles, Sustainability, Tree Protection/Forest Management,
.Herbicide Use)
• Develop recommendations on implementation of ground water studies of the
1990s and the integration of ground water and surface water quality and
quantity
• Conduct environmental education outreach at events (e.g., Last Fridays,
Festifall)
Describe this commission's activities/accomplishments in carrying out BOCC
goals/priorities, if applicable.
BOCC Goal Five: Create, preserve, and protect a natural environment that
includes clean water, clean air, wildlife, important natural lands and
sustainable energy for present and future generations.
• Presented findings and recommendations to BOCC on issues of importance to
Orange County environmental issues: Effects of Forest Mgmt_ on Water
Supply Watersheds; Effects of Herbicides on Roadside Native Plants;
Potential for Hydraulic Fracturing ("Fracking") in Orange County (BOCC
Priorities #1 and #12)
2
Commission for the Environment December 2011 4 0
• Asked DEAPR to add water quality sampling to Orange Well Net (BOCC
Priority #16)
• Evaluated Wake County's Capital Trees Program and advised DEAPR not to
establish similar Orange County program at this time (BOCC Priority #12)
• Stayed abreast of ongoing and developing environmental issues of importance
~to the County, such as the Falls & Jordan Lake nutrient management rules,
the permitting of biosolids land application on farmland, and solid waste mgmt.
(Priorities #12 and #16)
• Developed a working relationship with the Solid Waste Advisory Board with
regard to potential environmental impacts associated with the County Landfill
• Reviewed and commented on outside funding request to BOCC
If your commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your activities/ accomplishments as they may relate to the Comprehensive
Plan's goals or objectives. (Element Lead Advisory Boards include: Planning
Board, Commission for the Environment, Historic Preservation Commission,
Agriculture Pres. Board, and Parks & Recreation Council)
• The CFE provided extensive input into DEAPR staff development of the
Natural and Cultural Systems Element of the Comprehensive Plan-
specifically the chapters on Air and Energy Resources, Water Resources, and
Natural Areas and Wildlife Habitat
Objective AE-1:
Assess and implement the current countywide greenhouse gas emissions
inventory and action plan target reductions.
• The CFE helped to initiate a countywide inventory of greenhouse gas
emissions (2005), and will advise on 2011 update and forthcoming
recommendations to reduce the County's "carbon footprint."
Objective AE-15:
Foster participation in green energy programs such as installation incentives for
solar hot water/solar generation/solar tempering in residential or commercial
construction. The County should develop programs that will link citizens and
businesses with options for alternative and sustainable energy sources.
• The CFE established new Energy Resources Committee to address energy
efficiency and renewable power issues. The committee is working on a
proposal that would have new subdivisions of a certain size (by regulation or
with incentives) reserve an area for generating alternative energy for use by
the subdivision.
Objective NA-3:
Develop a more detailed and consistent methodology for monitoring changes in
forest cover throughout the County, and specifically the extent of mature
hardwood forest.
• The CFE's State of the Environment 2009 reported on the significant reduction
in mature hardwood forest that occurred from 2003-2008 and since 1988.
Further refinements to the methodology are still needed for future applications.
3
Commission for the Environment December 2011
Objective NA-11:
Develop a comprehensive conservation plan for achieving a network of protected
open space throughout Orange County, which addresses 1) threats to important
natural areas; 2) connectivity between protected areas; 3) coordination with
neighboring counties; and 4) sustainable management of critical natural
resources.
• The CFE's Biological Resources Committee prepared a draft scope of work
and has solicited for assistance from the UNC School of City of Regional
Planning
Objective NA-16:
Create a system of public and private open space and conservation areas,
including parks, nature preserves, and scenic vistas representative of Orange
County landscape.
• The CFE advises County's Lands Legacy program in its efforts to protect the
most important natural and cultural resource lands through a variety of means.
• The CFE's Biological Resources Committee prepared a draft scope of work for
developing a comprehensive conservation plan and is soliciting for assistance
Objective WR-5:
Promote and participate in regional efforts to plan for use of water supplies in the
region in an equitable manner, including contingency planning for water supplies
during droughts. [Also Objectives WR-9, WR-10, and WR-15]
• CFE is staying abreast of Jordan Lake Partnership and advising staff as
needed
CFE is advocating full implementation of the Water Resources Initiative to
ensure planning for an adequate water supply for current and anticipated
future needs
Objective WR-11:
Provide incentives and educational information to landowners to increase
protection of watersheds and ground water supplies and their inter-relationships.
• The CFE distributes groundwater and surface water educational materials at
Festifall and Last Fridays events and as part of its State of the Environment
reports
Identify any activities this commission expects to carry out in 2012 as they
relate to established BOCC goals and priorities. If applicable, is there a fiscal
impact (i.e., funding, staff time, other resources) associated with these
proposed activities (list).
• Evaluate 2011 Greenhouse Gas inventory update and recommend ways to
reduce the County's "carbon footprint"; help with Master Energy Plan (BOCC
Priority #10)
• Stay abreast of Jordan and Falls Lake nutrient reduction rules, and Jordan
Lake Partnership (water supply allocations); advise the staff and BOCC as
needed
• Continue to review/comment on plans for expanding Orange Well Net
• Assist with data collection for 2013 Orange County State of the Environment
41
4
42
Commission for the Environment December 2011
• Advise County staff on implementing selected objectives of the
Comprehensive Plan
• Help develop a comprehensive conservation plan for Orange Co (BOCC
Priority #1)
• Continue to monitor UNC's transition from coal to biomass for power
generation
• Provide recommendations for land conservation priorities through the Lands
Legacy Action Plan 2013-15 (BOCC Priorities #1 and #24)
• Co-sponsor the inaugural DEAPR photography contest: The Nature of Orange
• Review/comment on proposed stewardship/master plans for future
parks/preserves
• Assist County staff with implementing the County's Environmental
Responsibility Goal
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• The. ongoing need to fully implement the Water Resources Initiative to ensure
planning for an adequate water supply for current and anticipated future needs
• The use of herbicides to control growth of vegetation along roadsides is
destroying significant habitat for native plants. The CFE will ask the
Commissioners to consider imposing a short-term moratorium so that
volunteers may identify priority sites and work with NCDOT and other utilities
to protect those roadside habitats.
• .The US EPA has revised a number of Federal Air Quality standards that apply
statewide. However, two air quality standards (ozone and particulate matter)
that may affect Orange County will not be revised until 2013. In 2012, there
may be advanced notice of proposed rulemaking (ANPR) from EPA for these
standards. In addition, there are other source/facility specific standards that
are moving forward (e.g., mercury) through EPA. Both the ambient air quality
standards and source specific regulations could require additional controls on
emissions from private and public sectors.
• Reducing Orange County's "carbon footprint" as follow-up to the 2011 update
to the County's Greenhouse Gas Inventory (2005) with a renewed focus on
the sustainable use and conservation of energy resources (e.g., the
forthcoming natural gas pipeline from the Orange County Landfill to Carolina
North is a good example of converting waste to energy)
• Orange County's consideration of local funding for Triangle Region public
transportation (transit), including aproposed'/ cent sales tax referendum
• Interest in collaborating with the Planning Board and others on developing
new requirements or incentives for developers of residential and commercial
properties to reserve areas for solar energy generation [See attached memo to
the BOCC]
s
43
Commission for the Environment December 2011
• Interest in collaborating with the Planning Board on developing incentives for
increasing energy efficiency in all new construction
Interest in collaborating with Triangle Land Conservancy and others on a
regional forum to discuss sustainable forest management practices
• The sustainability of long-term solid waste disposal options
6
- _ QRA.NGE CUUNT"Y -
COMMISSION FUR THE ENVIRONMENT ~,
MEMORAI~IDUM
To: Board of County Commissioners
Frank Clifton, County Manager
From: Renee Price, Chair
Date: December 16, 2011
Re: Protection of Native Plant Habitat on Orange County Roadsides
Over the past few years the Commission for the Environment (CFE) has examined
the use of herbicides to control the growth of vegetation on roadsides and utility
easements, and the adverse effects of herbicides on certain roadsides that provide
habitat for a variety of native plants, some of which are rare in Orange County.
In 2009 the CFE adopted a resolution recommending that all use of herbicides to
manage roadsides and utility rights-of-way be discontinued in Orange County, and
that mowing be reinstated as the sole means of managing unwanted trees and
shrubs in those areas. That resolution was afollow-up to a December 2006
memorandum to the Board of Commissioners in which the CFE provided thoughts
and recommendations on the this subject. A copy of those documents is attached.
After further discussion of this matter, the CFE now feels banning the use of
herbicides on roadsides and utility corridors is unlikely, and may not be warranted.
Rather than protecting all roadsides, regardless of their value as habitat for native
plants, we feel a more prudent approach would be to identify those areas that are
uniquely important and work with landowners and utility managers to conserve them.
The CFE will enlist help from professional biologists to organize a team of volunteers
to survey county roadsides at different periods of the 2012 growing season (i.e., early
summer, mid-summer, autumn) to identify areas that are most worthy of protection.
The CFE and other volunteers would contact the landowners and the utilities to
request their cooperation in protecting these areas from herbicide use. We would
ask that vegetation in those areas be controlled by mechanical means (i.e., mowing),
which is how all roadsides used to be maintained. Mowing continues to be used on
county roadsides where owners have asked that no herbicides be applied.
The CFE will need time (1-2 years) to carry out this effort. We will request time on an
upcoming Board of Commissioners agenda to present this proposal and ask the
Board to consider imposing ashort-term moratorium on the use of herbicides on
roadways until special areas are identified and protected.
cc: David Stancil, Rich Shaw
Attachments
Covxvu.issiov~, for the ~vi.virovi.t~er~.t
C/o Oravi.9B C.ouvi,ttJ. D~F~FT2
F'O gor 8181, NiGlsborough, NC 2~2~8
~1~~ 2-~5--2510
44
ORANGE COUNTY
COMMISSION FOR THE ENVIRONMENT
MEMORANDUM
To: Board of County Commissioners
Frank Clifton, County Manager
From: Renee Price, Chair
Date: December 16, 2011
Re: Proposal to Preserve Optimal Solar Sites within New Developments
The Commission for the Environment (CFE) is interested in working with the Planning Board
to explore new ways of promoting the use of solar energy in Orange County.
The CFE's Energy Resources Committee has examined efforts by some local governments
to reduce energy consumption and greenhouse gas emissions within their jurisdictions. One
particular approach that shows promise here in Orange County is to secure viable locations
for energy production throughout the county.
Toward that end, the CFE is interested in working with the Planning Board to craft an
ordinance that would require or provide strong incentives for developers of residential and
commercial properties to set aside areas on site for immediate or future generation of solar
(photovoltaic-P~ energy. This energy could be used by the particular development or sold
to the regional power utility. The designated area could be within the development's open
space or in a designated common area for utilities, whichever would provide maximum value
for energy generation and distribution.
The requirement (or strong incentive) would apply to all applicable commercial and
residential developments where certain metrics are met for optimal design performance.
There may also be subsidies or tax credits available that would further encourage larger
scale PV projects.
This proposed action would help implement Goat #1 of the Orange County Comprehensive
Plan, Natural and Cultural Resources Element: Energy conservation, sustainable use of
non-polluting renewable energy resources, efffcient use of non-renewable energy
resources, and clean air (Orange Co. Comprehensive Plan, P. 6-9). If successful, Orange
County could create a model template for other local governments to consider for adoption.
A representative of the CFE has introduced this idea to members of the Planning Board and
the Planning Staff for initial consideration, and both have responded favorably. The Planning
Staff encourages the inclusion of this item on the County's work program, and this proposal
has been included as an emerging issue (bulleted item #6) in the CFE's 2012 work plan.
The CFE requests the BOCC's consideration of this proposal, and welcomes feedback and
direction in order to move this idea forward.
cc: David Stancil, Craig Benedict, Brian Crawford
COl2LltiLGSSGO/~. for the ~i~.virah.t2cevi.t
C/O OrAr~e Cout~.tlf AE.4PR
PO goX 8181, ftillsborOUyh, NC 2~2~8
~1~~ 2~5--2510
45
46
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name:
North Carolina Cooperative Extension Orange County Advisory Council
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
David Bailey, O.C. Advisory Council
Primary County Staff Contact:
Chair? or Dr. Carl Matyac, County Extension Director
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
Quarterly
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The North Carolina Cooperative Extension Orange County Advisory Council is
established to provide leadership for the county Advisory Leadership System.
Extension experts address local issues with research-based knowledge and
resources creating opportunities and empowering people to collaboratively solve
problems. It is the purpose of the Advisory Council to make sure these local
issues are reflected in educational programs and that educational resources are
available to address the identified needs.
The purpose of the County Advisory Council shall be to:
• Function as a valuable partner to Cooperative Extension .Service (CES)
• Give grassroots connection
• Help CES stay relevant, responsive and focused
47
• Provide communication to key groups
• .Expand resources
• Assist with programming - designing, implementing and evaluating
educational programs
• Build and nurture relationships with key leaders, citizens and elected
officials
• Market Extension programs in the community
What are your Board/Commission's most important accomplishments?
Making sure local issues are reflected in Cooperative Extension's educational
programs and that educational resources are available to address the identified
needs.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually. .
Needs assessment, setting priorities, educational tours for elected officials,
speaks on behalf of Cooperative Extension, plans & conducts legislative visits,
Report to the People, Farm City Day event, identify potential resources for
Cooperative Extension programs,
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
n/a
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council) .
n/a
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
n/a
48
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
Budget cuts and staffing concerns to carry out quality programming that is
relevant to the needs of the citizens of Orange County.
49
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Orange County Advisory Board on Aging
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Heather Altman, Advisory Board Chair
haltman@carolwoods.org
109 Sunset Ridge Lane Chapel Hill, NC 27516
Primary County Staff Contact: Janice~Tyler, Department on Aging Director
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
In addition to the monthly meetings, the Board has been actively engaged in
MAP meetings and work groups, sometimes meeting several times monthly.
They were also very involved in the MAP focus groups this summer and the Long
Term Care Roundtable planning sub-committee.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities:
This Board suggests policy and makes recommendations to the Board of
Commissioners and the Department on Aging while acting as the liaison between
the older adults of the County and County government. It is charged with
promoting needed services, programs and funding that impacts the older adults.
What are your Board/Commission's most important accomplishments?
• Initiated the Master Aging Plan Update process for 2012-2017, sponsoring
9 public focus groups in 7 townships with 63 attendees and a MAP
Community Kick-Off on October 5 where 115 participated in the planning
process. The new MAP process is considered a model for the state.
• Recruited a UNC School of Public Health HB/HE Capstone Team of five
graduate students to assist with the development of the Master Aging Plan
• Secured funding from community organizations to contract with two
summer interns who assisted with the public forums and the Readiness
Survey interviews conducted with each Department Head and an
50
electronic survey for all Orange County employees.
• Reactivated the Long Term Care Roundtable to explore options for
improving the quality of life for facility residents
• Supported staffs recommendation to move toward a closer relationship
with Orange County Department of Social Services. As a result, two
Department on Aging social worker positions were transferred to OCDSS
thus giving them the ability to assist persons at the Senior Center in
signing up for public benefits without having to go to a DSS office. This
moves the OCDoA toward the goal of a "one-stop shop" for aging
services.
• Supported and advocated for the Soltys Adult Day Health Center.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
• Co-sponsor annual Community Resource Fair at University Mall; 400
persons were in attendance at the March 2011 event.
• Provide Orange County representation to the Triangle J Area Agency on
Aging Advisory Council
• Support the Chatham-Orange Community Resource Connections and the
development of its 22 partnerships with local agencies, as well as being a
pilot site for the Hospital Transitions model.
• Assist in promotion of the Senior Tar Heel Legislature initiatives through
representation by two Advisory Board on Aging affiliates.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture. Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
NA
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
• Present the Master Aging Plan Update for 2012-17 to the Board of County
Commissioners in May 2012 and monitor progress toward the
implementation of its recommendations.
51
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
• The Advisory Board on Aging continues to study ways and means to
maximize or reallocate available resources to meet the emerging
magnitude of the needs of an increasing percentage of county residents
that are seniors.
52
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR
COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name: Historic Preservation Commission (HPC)
Person to address the BOCC at Retreat (if requested) and contact information:
Chair: Todd Dickinson (919) 732-5439 dicres ~mindsprinq.com
Vice-Chair Steve Rankin (919) 308-6057 orangecountync(cr~amail.com
Primary County Staff Contact:
Department of Environment, Agriculture, Parks and Recreation
Tina Moon (Cultural Resources Specialist)--245-2517
cmoon ..,,co.orange.nc.us
David Stancil (Director) 245-2522 dstancilCc~co.orange.nc.us
Rich Shaw (Land Conservation Manager--245-2514 rshaw _co.orange.nc.us
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
One meeting per month (4th Wednesday)
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
The Historic Preservation Commission of Orange County is charged with the
identification, inventory and protection of architectural and archaeological sites in the
County, with publishing and/or offering online records of this inventory, and advising the
Board of County Commissioners on matters pertaining to historic preservation. This
Commission is additionally charged with providing guidance and a forum for public
comments on National Register Nominations and administering the Local Landmark
Program as outlined in the Certified Local Government Program.
53
What are your Board/Commission's most important accomplishments?
• Preparation, and now implementation, of the Cultural Resources Chapter of the
2030 Comprehensive Plan (2008)
• Completion of Design Standards for Orange County Local Landmarks and Local
Historic Districts (2010) _
• Recommendations to designate Local Landmarks, including the most recent
property, Murphey School in the spring of 2011
• Support of the stabilization of the historic building complexes at future park sites
• Organization of a preservation summit in May of 2010 involving ten of the major
preservation organizations (historic commissions and non-profits) from Orange
County and its municipalities
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Preparation of an annual report for the Certified Local Government Program
• Activities related to National Historic Preservation Month in May, including
organizing a photo contest with the Orange County Museum and a booth at Last
Fridays
• Administration of the Local Landmark Program
• Provides a public forum for comments on National Register Nominations
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
Goal Two: Promote an interactive and transparent system of governance that
reflects community values.
Priority 7: Improve intra-and intergovernmental coordination, cooperation and
collaboration. (a) Work with Town of Hillsborouah on: Joint land use planning
approaches, policies/ordinances, and annexation, and Economic Development
Districts. (b) Work with City of Durham on: Economic Development Districts.
• The HPC's work with the Hillsborough HDC regarding the handling of historic
sites located in the Town's ETJ speaks to Priority 7.
Goal Five: Create, preserve, and protect a natural environment that includes
clean water, clean air, wildlife, important natural lands and sustainable energy
for present and future generations.
Priority 15:~ Complete stewardship and management plans for Lands Legacy
• The HPC has been actively involved in the stabilization of the historic
buildings at the County's future park sites and, when asked, has offered
suggestions on potential new uses for buildings that outlived their original
purpose. The HPC would like to use the collective expertise of its members
to become more involved in the repair and use of these important structures,
and has sent a memo to County Management to that effect.
54
Priority 16: (a) ...Conduct public education campaign; and Link public with
opportunities to improve energy efficiency and use sustainable energy
sources.
• For the last three years, the focus of the HPC's Last Friday's booth during
preservation month has been historic preservation and green building,
including information on how to improve the energy efficiency of existing
buildings in a way that retains their historic significance. (The May Last
Friday's event was cancelled this year due to inclement weather; the HPC
intends to operate an informational booth again next year.)
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element .Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
• The HPC provided extensive input into DEAPR staff's development of the Natural
and Cultural System Element of the Comprehensive Plan-specifically the
chapter on Cultural and Historic Resources. The HPC frames its annual work
plan around efforts to implement the objectives outlined in the Cultural and
Historic Resources Chapter.
Objective CR-1:
Provide for the systematic identification of historic buildings, objects, districts, sites,
structures and archaeological sites. Update and improve these inventories at
regular intervals.
• Information regarding the identification of newly discovered historic resources
and the loss of existing resources are documented as part of the Certified Local
Government program annual reports.
• The HPC is also involved in the identification and protection of cultural resources
below ground, and continues to promote an understanding and appreciation of
the importance of archaeological resources.
Objective CR-3:
Work within the Orange County government system to identify and resolve existing
policies which may be in conflict with the County's historic preservation mission.
• The HPC and associated staff (DEAPR) has already begun working more closely
with Planning and Inspections staff (as well as Environmental Health staff) on
permitting requirements for historic properties such as the Murphey School and
cemetery issues related to development, as well as the identification and
protection of archaeological resources during construction projects.
55
Objective CR-7:
Encourage publication of material relating to the County's heritage.
• Completed Design Standards for Orange County Local Landmarks and Local
Historic Districts, which were adopted in October 2010.
Objective CR-10:
Establish a dialogue with the other jurisdictions in and adjacent to Orange County to
address cultural resources in areas with or without designated Historic
Preservation/District Commissions.
• The HPC began this dialogue during the 2009 Preservation Summit, which
lead to the BOCC's initial discussion with the Hillsborough Town Council
regarding the handling of historic properties in the Town's ETJ at the joint
meeting. The HPC sent a .memo to County Management to request
continued work with the Hillsborough HDC regarding possibility of extending
the County's Local Landmark program into the Town of Hillsborough's ETJ.
Identify any activities this board/commission expects to carry out in 2011 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The HPC expects to continue its work on BOCC goals two and five as described
above.
What are the concerns or emerging issues your board has identified for .the.
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
• The HPC would like to revisit the language in the County's internal Cultural and
Archaeology Resources Policy, adopted in 2006, to ensure that it provides the
intended level of protection to local resources.
• The HPC would like to publish the countywide survey files on the Department of
Environment, Agriculture, Parks and Recreation website.
• The HPC would like to increase its outreach to local residents, particularly the
owners of historic buildings, to share more information about existing
preservation tools and programs.
56
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name:
The Orange County Hunn,4rv REUNIONS ConnnnissioN (HRC)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Tara L. Fikes,, Director
Housing, Human Rights, and Community Development Department
919.245.2492
Primary County Staff Contact:
James Spivey, Civil Rights Specialist
919.245.2488
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
The HRC meets monthly except for the month of July. If the HRC convenes "special
meetings" those meetings are usually to consider nomination information for the Pauli
Murray Awards or the Student Essay Contest.
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
The Orange County Board of Commissioners created the Orange County Human
Relations Commission to:
a. Study and make recommendations concerning problems in the field of human
relationships;
b. Anticipate and discover practices and customs most likely to create animosity
and unrest and to seek solutions to problems as they arise;
c. Make recommendations designed to promote goodwill and harmony among
groups in the County irrespective of their race, color, creed, religion, ancestry,
national origin, sex, affectional preference, disability, age, marital status or status
with regard to public assistance;
d. Monitor complaints involving discrimination;
e. Address and attempt to remedy the violence, tensions, ,polarization, and other
harm created through the practices of discrimination, bias, hatred, and civil
inequality; and
Promote harmonious relations within the County through hearings and due
process of law.
57
What are your Board/Commission's most important accomplishments?
1. Received a presentation from James E. Williams, Jr. of the Orange County Public
Defender Office regarding sentencing disparity in the criminal justice system and
social justice
2. Organized and sponsored the 2011 Human Relations Month Kickoff Event which
was a panel discussion entitled: "A Community Conversation on Immigration: What
Are the Implications for Orange County and its Residents." The panelists included
Cristina Marcela Rivera, a Salvadorian native; Marty Rosenbluth, an immigration
attorney; Zaragosa Vargas, UNC-CH Kenan Distinguished Professor of History; and
Keenon James, Director of Special Projects for the N. C. Sheriffs' Association.
3. Completed the final, formatted draft of the Social Justice Goal Impact Review Tool
(SJGIRT). The SJGIRT is to be used in concert with the BOCC-adopted Social
Justice Goals.
4. Engaged in discussion with members of the Burmese community regarding their
experience and concerns as residents of Orange County.
5. Participated in the US Department of Housing and Urban Development's (HUD's)
survey and/or pall regarding HUD's efforts to ensuring equal access to housing for
members of the LGBT community.
6. Met with Rev. Robert Campbell and David Caldwell regarding the three staff-
proposed Landfill Capacity Options to the BOCC regarding the landfill and the
Rogers Road community.
7. Adopted a resolution requesting the BOCC to expeditiously and with sensitivity
address the necessities of life issues of the Rogers Road Community while
considering the staff-proposed Landfill Capacity Options
8. Began discussion of the housing needs for people suffering with Severe to
Persistent Mental Illness (SPMI), including Autism.
9. Entered into collaboration with the UNC School of Government known as the
"Building Integrated Communities" initiative. The anticipated goal of this
collaborative effort is to ensure that all the diverse ethnic and immigrant communities
in Orange County have equal access to and understanding of available resources
within the County.
10. In October 2011, recommended that the BOCC take appropriate steps to amend the
Orange County Civil Rights Ordinance to include sexual orientation and sexual
identity as protected classes and further recommended that this matter be included
on the agenda of Orange County Legislative Delegation for the next legislative
session
11.In October 2011, adopted a resolution encouraging the BOCC to re-affirm its
commitment to social justice, equal rights and equal opportunity for all residents of
Orange County and to voice opposition to the proposed Amendment 1 to the North
Carolina Constitution which would prohibit marriage between people of the same
gender, and further prohibit the recognition of any other form of domestic legal
union.
12. Began planning the 2012 Human Relations Month Kick-Off event which will focus on
58
the proposed Amendment 1 and the inclusion of sexual orientation and sexual
identity as protected classes under the Orange County Civil Rights Ordinance.
13. Submitted a recommendation to the BOCC requesting the adoption of a
proclamation acknowledging Human Rights Day, Bill of Rights Day, and Human
Relations Week in December 2011.
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
Provide proclamation recognizing Human Rights Week, Human Rights Day, and the Bill
of Rights Day in Orange County.
Organized and sponsored the annual Human Relations Month Kick-Off to acknowledge
February as Human Relations Month. Provide resolutions that acknowledge February
as "Human Relations Month" for adoption by the governing bodies of the County and
the local municipalities.
Respond to residents' requests for feedback/support regarding various social justice
issues.
Study and make recommendations to the BOCC regarding social justice issues.
Provide proclamation recognizing April as Fair Housing Month.
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
Goal Two:. Promote an interactive and transparent system of governance that
reflects community values.
• Engaged in discussion with members of the Burmese community regarding their
experience and concerns as residents of Orange County.
• Entered into collaboration with the UNC School of Government known as "The
Building Integrated Communities" initiative. The anticipated goal of this
collaborative effort is to ensure that all the diverse ethnic and immigrant
communities in Orange County have equal access to and understanding of
available resources within the County.
Goal Five: Create, preserve, and protect a natural environment that includes clean
water, clean air, wildlife, important natural lands and sustainable energy for
present and future generations.
• Met with Rev. Robert Campbell and David Caldwell regarding the three staff-
proposed Landfill Capacity Options and their impact on the Rogers Road
community.
• Adopted a resolution requesting the BOCC to expeditiously and with sensitivity
address the necessities of life issues of the Rogers Road Community while
considering the staff-proposed Landfill Capacity Options
59
BOCC Charge to the HRC
Study and make recommendations concerning problems in the field of human
relationships.
• Received a presentation from James E. Williams, Jr. of the Orange County
Public Defender Office regarding sentencing disparity in the criminal justice
system and social justice.
• Organized and sponsored the 2011 Human Relations Month Kickoff Event which
was a panel discussion entitled: "A Community Conversation on Immigration:
What Are the Implications for Orange County and its Residents."
Make recommendations designed to promote goodwill and harmony among groups in
the County irrespective of their race, color, creed, religion, ancestry, national origin,
sex, affectional preference, disability, age, marital status or status with regard to
public assistance.
• Recommended that the BOCC take appropriate steps to amend the Orange
County Civil Rights Ordinance to include sexual orientation and sexual identity as
protected classes and further recommended that this matter be included on the
agenda of Orange County Legislative Delegation for the next legislative session
• Adopted a resolution encouraging the BOCC to re-affirm its commitment to social
justice, equal rights and equal opportunity for all residents of Orange County and
to voice opposition to the proposed Amendment 1 to the North Carolina
Constitution which would prohibit marriage between people of the same gender,
and further prohibit the recognition of any other form of domestic legal union.
• Submitted a recommendation to the BOCC requesting that the BOCC adopt a
proclamation acknowledging Human Rights Day, Bill of Rights Day, and Human
Relations Week in December 2011.
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council)
N/A
Identify any activities this board/commission expects to carry out in 2012 as they
relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
/ Pursue current issues for women in collaboration with The Women's Center.
/ Continue monitoring and commenting about immigration issues.
/ Initiate the implementation of the Social Justice Goal Impact Review Tool.
60
/ Continue monitoring allegations of housing and public accommodations
discrimination.
/ Continue the collaborating with UNC School of Government on the "Building
Integrated Communities" initiative.
/ Continue monitoring and commenting about the proposed Amendment 1 to the
NC Constitution.
/ Continue efforts to get the Orange County Civil Rights Ordinance amended to
include sexual orientation and sexual identity as protected classes.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
- Acknowledgement of the 150th anniversary of the Emancipation Proclamation.
- Proposed Amendment 1 to the NC Constitution which would define marriage.
- Amending the Civil Rights Ordinance include sexual orientation and sexual
identity as protect classes.
- Continued collaboration with the UNC School of Government on "The Building
Integrated Communities" initiative.
- The implementation of the Social Justice Goal Impact Review Tool in the
governing body's decision-making process.
- Efforts to affirmatively further fair housing.
- Outreach efforts to the various immigrant communities in Orange County.
- Participate in the development of the 2012-2017 Master Aging Plan
61
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
Board/Commission Name: Orange County Nursing Home Community Advisory
Committee
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Ed Flowers
2813 Beckett's Ridge Drive
Hillsborough, NC 27278
Phone 919-971-6188
E-mail ED_FLOWERS@YAHOO.COM
Primary County Staff Contact:
Charlotte Terwilliger, MSW
Regional Long Term Care Ombudsman
Phone: 919-558-9401
Email: cterwilliger ~ticoq.orq
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
We meet the first Monday every other month
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
This Community Advisory Committee is composed of grassroots ombudsmen.
These volunteers are appointed by the Board of County Commissioners and are
trained by paid ombudsmen. Our ombudsmen also provide our committee
volunteers with ongoing technical assistance and educational support. The
committee's activities include:
• We complete official quarterly visits to each nursing home. These site
visits are not scheduled or announced ahead of time.
• Apprising themselves of general conditions under which residents of long-
term care facilities are living
• Assisting residents or family members with grievance resolution regarding
residents' rights issues by referring them to the Ombudsman
• Preparing reports as required by the North Carolina Division of Aging,
citing specifically observed concerns and generally held long-term care
issues and reporting resolutions of prior reported concerns
• Serving as a nucleus for increased community involvement in the facilities
• Promoting community education and awareness of the needs of residents
in long-term care facilities
Working toward keeping the public informed about aspects of long-term 62
care and the operations of nursing homes in their county ,
What are your Board/Commission's most important accomplishments?
• The team has improved living conditions at each of the nursing homes in
Orange County by diligently staying informed about issues affecting
seniors, making quarterly visits to their assigned homes, writing reports
and following up on previous observations.
• Teams have established an excellent rapport with administration and staff
personnel at each facility we visit. These relationships directly impact our
ability to improve observed conditions for the residents we serve.
Comments and concerns are well-received and promptly addressed in
each case.
• Each team focused on improving scheduled physical activity programs at
each nursing home in 2011. This special emphasis will continue in 2012.
• Volunteers have brought many diverse professional and personal
experiences to the group. Many have professional backgrounds in
medicine, social work, occupational therapy, industrial hygiene and
teaching among others. These aptitudes and talents are readily shared
with the group.
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
• Our team of 8 to 12 members makes quarterly visits in pairs or groups of
three to each of the five nursing homes in Orange County and prepares
written reports of these visits that are available to the public via the BOCC
website.
• The Dept. of Aging sponsors community awareness events each year.
The OCNHCAC has been invited to staff a table at these events.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
The BOCC supports the group by allowing us to use space on the website,
advertises for open volunteer positions and approves volunteer appointments.
Identify any activities this board/commission expects to carry out in .2011
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
We will continue our work as described above and will appreciate the
administrative support of a staff member from the Dept. of Aging and use of
meeting space at the Seymour Center. We have a great appreciation for the
dedicated support from Mary Ann Weston. We look forward to this support
continuing.
We are also grateful for the professional and educational support provided by our
Professional Ombudsman, Charlotte Terwilliger.
63
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
None.
64
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING
RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Orange Unified Transportation Board (OUTBoard)
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Nancy Cole Baker, Chair. Telephone 967-6705. E-mail
nancycbaker@mindspring.com.
Primary County Staff Contacts: Darcy Zorio, 245-2582,
dzorioCa~co.orange.nc.us; Tom Altieri, 245-2579, _taltieriCir)_co.orange.nc.us Tina
Love, 245-2575, tloveCa)_co.orange.nc.us
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
OUTBoard typically meets once each month. CTP subcommittee met once each
month for duration of CTP development. During the last few months of 2011 and
..shortage of .staff support, the .Board. met less frequently.. and as needed to
address BOCC priorities.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
The purpose of the Orange Unified Transportation Board is to advise the Board
of County Commissioners (BOCC) on major transportation issues, and provide to
the Board recommendations regarding the overall planning and programming of
transportation improvements in the county.
What are your Board/Commission's most important accomplishments?
In 2011, the OUTBoard has:
1. Oversaw the ongoing development of a Comprehensive Transportation
Plan (Comprehensive Plan Transportation Element Objective T-3-2) for
rural Orange County.*
2. Oversaw the ongoing development (via the Pedestrian Safety
Subcommittee) of the Safe Routes to School Action Plan.
65
[* Reminding Commissioners of the geographic limits of our basic activities when
it comes to state and federally directed plans and developments.]
List of Specific Tasks, Events, or Functions Performed or Sponsored
Annually.
Transportation Improvement Proagram (TIP) is a recurring two-year process:
• First year -_develop priority list of projects to request in TIP for BOCC
approval.
• Second year -recommend comments regarding draft TIP for BOCC
approval to submit to NCDOT during public comment period.
Durham-Chapel Hill-Carrboro (DCHC) Metropolitan Planning Organization (MPO)
Long-Range Transportation Plan (LRTP) for Air Quality Conformity is federally
mandated, and involves a recurring 4-year cycle of tasks to update the plan to
ensure air quality goals are met.
The OUTBoard is involved with the review and comment for Orange County's
part in the development of regional long-range transportation plans and air
quality conformity analyses (socio-economic data, deficiency analysis,. land use
analysis, transportation alternatives development and analysis, and development
of vision plan.)
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
Accomplishments 1 and 3 (oversight of ongoing development of a
Comprehensive Transportation Plan the Safe Routes to School Action Plan)
relate to BOCC Goal Three (Implement planning and economic development
policies which create a balanced, dynamic local economy, and which promote
diversity, sustainable growth and enhanced revenue
while embracing community values), Priority 20: Support transit, pedestrian, and
bicycle facilities and other alternatives to the single passenger automobile.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
Accomplishments 1 and 3 (oversight of ongoing development of a
Comprehensive Transportation Plan the Safe Routes to School Action Plan are
directly related to Comprehensive Plan Transportation Element Goal 3 Objective
66
T-3-2 : Create and implement an Orange County Comprehensive Transportation
Plan that provides the framework for a comprehensive and connected
transportation system supporting a mix of transportation modes, including
sidewalks and bicycle facilities, bus and rail transit facilities, and highways. The
plan should be coordinated with the goals and objectives of this Comprehensive
Plan and seek to maintain and enhance community character and the natural
environment.
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list).
(See /tem 2 in the section after this for a statement regarding staff resources,
which is the primary fiscal impact associated with carrying out OUTBoard
activities.)
1. Continuation of Accomplishments 1 and 3 to complete the CTP and Safe
Routes to School Action Plan. (BOCC Goal 3 Priority 20)
2. Research parking regulations for Economic Development areas and seek
BOCC authorization to develop recommendations of applicable
amendments to the UDO to the Planning Board. (BOCC Goal 3, Priority 2:
Implement Comprehensive Plan (a) Rewrite zoning and subdivision
regulations (Unified Development Ordinance).
3. Begin examination of UDO Section 7.8 Access and Roadways with
respect to the goals and objectives of the Transportation Element of the
Comprehensive Plan to determine consistency, and seek BOCC
authorization to develop recommendations of applicable amendments to
the UDO to the Planning Board. (BOCC Goal 3, Priority 2: Implement
Comprehensive Plan (a) Rewrite zoning and subdivision regulations
(Unified Development Ordinance).
4. Orange Public Transportation system operational duties as identified by
the OPT Transportation Manager.
5. Continue to work with staff and the BOCC to recommend and monitor
Orange County TIP projects.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
1. Funding sources for transportation projects.
2. Adequate level of staff support for transportation projects and initiatives
(BOCC and OUTBoard).
3. County support for implementation of sidewalks/trails around County
schools.
4. Planning for new transportation technology (electrical vehicles, etc.)
5. Better integration and coordination of transportation planning between rural
67
areas of the county and the several other transportation planning
jurisdictions established under Federal and State Authority.
68
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other background
materials may be provided as a supplement to, but not as a substitute for, this form.
Board/Commission Name: Planning Board.
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Brian Crawford, Chair, 471-4566 or 680-2123 and Brian _attyblc.com
Primary County Staff Contact: Craig Benedict, Planning Director
How many times per month does this board/commission meet, including any
special meetings and sub-committee meetings?
On average,. twice per month (12 regular meetings + 4 Quarterly Public Hearings +
special or sub-committee meetings).
Brief Statement of Board/Commission's Assigned Charge and Responsibilities.
Under the authority of NC General Statute, the BOCC created the Planning Board to
embark upon a continuing planning program,. including but not limited to the preparation
and maintenance of a Comprehensive Plan for Orange County, in protection of the
public health, safety, and general welfare of present and future residents, landowners
and visitors.
What are your Board/Commission's most important accomplishments?
Within last 3-years:
• Development of Unified Development Ordinance (UDO)
• Development of 2030 Comprehensive Plan
More recently,
• Adoption of the UDO in April 2011
• Land Use Element Map amendments in Bowman Road area and Efland
area (423 acres)
• UDO Text Amendment for Office/Institutional zoning district
• Rezoning in Efland area (112 acres)
• Efland-Buckhorn-Mebane Access Management Plan (covers over 1,500
acres)
69
List of Specific Tasks, Events, or Functions Performed or Sponsored Annually.
• Monthly Planning Board meetings
• Quarterly Public Hearings (4)
• Ordinance Review Committee (ORC) meetings and special meetings as
required
• Review applications for ordinance amendments, major subdivisions, and
Class A special use permits and provide recommendations to the BOCC
• Develop and recommend policies, ordinances, administrative procedures
and other means for carrying out plans
Describe this board/commission's activities/accomplishments in carrying out
BOCC goal(s)/priorities, if applicable.
The Planning Board is involved in the ongoing implementation of the 2030
Comprehensive Plan. Initially, this implementation was defined as completion of a UDO
and implementation of recommendations contained in Small Area Plans. This work has
scored high on the list of BOCC priorities, listed second among 24 top priorities. The
UDO was adopted in April 2011 and several small area plan implementation measures
were completed in 2011. Additional items were heard at the November 2011 quarterly
public hearing and will be acted upon in early 2012.
If your board/commission played the role of an Element Lead Advisory Board
involved in the 2030 Comprehensive Plan preparation process, please indicate
your board's activities/accomplishments as they may relate to the
Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard,
Commission for the Environment, Historic Preservation Commission, Agriculture
Preservation Board, Affordable Housing Board, Recreation and Parks Advisory
Council)
The processing of several small area plan recommendations specifically addresses an
objective included in the 2030 Comprehensive Plan. Furthermore, the repackaging of
existing regulations into awell-organized UDO has resulted in a more understandable
and user friendly framework from which to work as the County moves forward towards
achieving its land use goals. Following are specific Comprehensive Plan Goals and
Objectives that have been part of the Planning Board's recent work:
Land Use Goal 2: Land uses that are appropriate to on-site environmental
conditions and features, and that protect natural resources, cultural resources, and
community character.
70
Land Use Goal 3: A variety of land uses that are coordinated within a program and
pattern that limits sprawl, preserves community and rural character, minimizes land
use conflicts, supported by an efficient and balanced transportation system.
Objective LU-3.6:
Establish consistency between the Land Use Plan and the Water and Sewer
Management Planning and Boundary Agreement and Map.
Objective LU-3.8:
Develop a process for implementing small area plan recommendations
through the revision of County policies and regulations.
Objective LU-3.9:
Create new zoning district(s) which allow for a mixing of commercial and
residential uses, a mixing of housing types, and creates a more pedestrian
friendly development pattern. New districts should be applied in areas where
public services exist or are planned for in the future, in areas that promote
higher intensity and high density uses on the Land Use Plan map.
Land Use Goal 6: A land use planning process that is transparent, fair, open,
efficient, and responsive.
Identify any activities this board/commission expects to carry out in 2012 as they
relate to established BOCC. goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other resources)
associated with these proposed activities (please list).
The .Board .will. continue its work. in partnership with staff to further implement
recommendations contained within small area plans (i.e. Efland/Mebane, Eno, and NC
57/Speedway Area). The BOCC has emphasized the need to revisit County regulations
as they pertain to Economic Development Districts (EDD) and other areas designated
for growth (e.g., Commercial-Industrial Transition Activity Nodes). As was the case
during 2011, the Planning Board would like to continue placing priority on the Planning
Department's work plan items that may have the greatest potential impacts on future
economic development opportunity in the County. This material reflects only the items
that will be brought forward to the Planning Board during the upcoming year and is not a
comprehensive list of other economic development initiatives that involve Planning Staff
(i.e. Utility service agreements with Mebane and Durham; development of water/sewer
districts; and engineering).
February 2012 Quarterly Public Hearing Items
Items Related to Economic Development and Small Area Plan Implementation:
• UDO Text Amendment to add a new zoning district (EDB-3) or revise an existing
district (EDB-1) and revise Section 5.1.4 to create additional development options
within the areas of the county slated for water and wastewater services and targeted
for development.
• Zoning Atlas Amendment to pre-zone certain properties in the Buckhorn/Mebane
Commercial-Industrial Transition Activity Nodes (CITAN) to prepare the area for
eventual non-residential development.
• UDO Text Amendment (and possible Comprehensive Plan text amendment) to add
71
a new conditional zoning district -Rural Economic Development Area (REDA) -that
would be applicable to the geographic area in the "Highway 57 Speedway Area"
Small Area Plan.
• UDO Text Amendment to add a new Section 6.20 that will require any new
construction within a designated County sewer service area to use the public sewer
system as its means of wastewater treatment and would require the sewer system
as the only repair option for existing septic tanks that fail in the sewer service area.
• Comprehensive Plan Land Use Map and Zoning Atlas Amendments to increase the
size of the Eno Economic Development District to match the urban growth boundary
of the City of Durham.
Subsequent 2012 Quarterly Public Hearings (May Aug and Nov )
Items Related to Economic Development and Small Area Plan Implementation:
• UDO Text Amendment increasing the allowable height of telecommunication towers
from 150-feet to the tallest height that does not require lighting under FAA
requirements.
• UDO Text Amendment for design guidelines pertaining to the Efland "core area"
(can now proceed since BOCC gave direction of the "sidewalk issue" at the October
6, 2011 work session).
• Comprehensive Plan Land Use Map and Text Amendment to add a Mixed Use land
use category and to change the Efland Village from Commercial-Industrial Transition
Activity Node (CITAN) to Mixed Use.
• UDO Text Amendment -Revisions to the Table of Permitted Uses for Economic
Development zoning districts (Staff is currently evaluating scope).
• UDO Text Amendment -new or revised general use zoning districts to promote
economic activity in Commercial Transition Activity Nodes and CITAN (Staff is
currently evaluating scope).
• UDO Text Amendment to include any necessary revisions resulting from a review of
development approval processes (Staff plans to conduct a review beginning in early
2012).
• UDO Text Amendment to add an Agricultural Support Enterprises zoning district
(Staff of 4 departments are currently reviewing past work on this topic to determine
necessary steps).
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the Commissioners'
attention?
Continuing the commitment to focus on economic development in areas of the county
designated for growth and continued small area plan implementation.
72
ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name: Parks and Recreation Council
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information: Denise Dickinson, Keith Bagby
Primary County Staff Contact: Lori Taft
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
In 2012, PARC plans to meet ten (10) times. The meetings will be held at a
variety of locations.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
• To advocate for needed recreation programs and facilities.
• To promote recreation and assist agencies in their recreational interests and
needs.
• To advise the Parks and Recreation director and staff, suggest policies to the
Department ,the Manager and the Board of County Commissioners
• To serve as liaison between the Department, .the Manager, the Board of County
Commissioners and the citizens of Orange County
• To advise and make recommendations on: supervised recreation, use and
improvements to properties for recreational use, and construction, equipping and
staffing facilities
• To advise on the acquisition of lands and structures
• To advise on the acceptance of grants or donations
• To advise in regard to construction, equipping, operation, and maintenance of
parks, playgrounds, recreation centers and all buildings and structures necessary
or useful to department function, and advise in regard to other recreation facilities
that are owned or controlled by the County and leased or loaned to the County.
• To take the necessary steps to create along-range master plan for the proper
and adequate acquisition of recreation areas, and the development of recreation
facilities, structures and programs for the present and future needs of all citizens
of the County
73
What are your Board/Commission's most important accomplishments?
• Members of the Council have assisted and advised in the Master Planning
processes for: Little River Regional Park, Efland Cheeks Community Park
(Phase 2), Twin Creeks (Moniese Nomp) Park, Blackwood Farm Park, Cedar
Grove Park, Fairview Park and Hollow Rock Access Area.
• Members of the Council have assisted in the operation of numerous special
events.
• Members of the Council have served on the Inter-governmental Parks Work
Group, the Sportsplex Advisory Council and the New Hope Creek Corridor
Advisory Council.
• The Council was an Element Lead Advisory Board involved in the 2030
Comprehensive Plan preparation process.
• The Council makes recommendations for the semi annual Lands Legacy Action
Plan.
• The Council has worked toward the establishment and incorporation of a Friends
of Parks and Recreation Group.
• The Council hosts the biannual Joint Recreation and Parks Advisory Council
meeting every third time, most recently in 2011.
• PARC advocated for improved opportunities for community use of schools
through the IPWG and during the February Joint Parks and Recreation Advisory
Group meeting.
List of Specific Tasks, Events, or Functions Pertormed or Sponsored
Annually.
None
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
PARC reviews the site plans for major subdivision applications in the county's
jurisdiction. Recommendations are made as to conservation of high priority
natural areas, wildlife corridors and prime forests. (Goal 5)
In 2010 PARC had adopted its own goal to advocate for an update to the 1988
Comprehensive Parks and Recreation Master Plan. The study is currently in the
planning stages, having received Commissioner support and funding. PARC
expects to serve as a "steering committee" for the development of the new Plan.
(Goal 5)
The Council reviewed plans and advised on the greenway at Twin Creeks and
the partnership with Chapel Hill re: the allocation of Soccer Superfund monies for
improvements at Cedar Falls Park. (Goal 6)
74
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goats or objectives.
PARC members assisted with the 2010 Recreation Needs Assessment survey to
address element goal 1 and 4. PARC has also advised on the implementation of
inclusion practices as well as a medication policy in accordance with the
Americans with Disabilities Act. (goal 1)
The Council advocated for accessibility for the general pubic and for recreation
providers to the Orange County School (OCS) facilities. Discussions begun at
the 2006 joint "RPAC" meeting have progressed through the IPWG to
Management level. Orange County staff has recently taken steps toward
improving opportunities for use of schools through productive discussion with
OCS personnel. (goal 2)
Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, and other
resources) associated with these proposed activities (please list).
PARC Members intend to advocate for prioritization of the Mountains-to-Sea Trail
- land and easement acquisition and development of segments within Orange
County jurisdiction. (Goal 6)
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
PARC wishes to bring the attached list of adopted 2012 Parks and Recreation
Council Goals to the attention of the Commissioners.
(attachment)
Orange County Parks and Recreation Council
2012 Approved Goals and Objectives
75
1. Provide a support system for Parks and Recreation.
Objectives: a. Advocate for Programs as a group and with constituencies in individual member
communities.
Members: b. Encourage Use of Facilities.
All c. Advise Parks and Recreation Staff and the Board of County Commissioners
d. Solicit questions and comments, and provide responses to community members.
e. Support the Development of Environmental Programming and
Environmentally Responsible Services.
f. Work this year to develop inclusion services funding in the budget next year.
2. Serve as a steering committee as the Comprehensive Parks and Recreation Master Plan (CPRMP)
plan is developed.
Objectives: a. Create and clarify focus on Recreation Services.
b. Assist with Public input sessions and/or focus groups
Members: c. Provide input on citizen feedback mechanisms and surveys.
A ~~ d. Assist in developing and administering surveys for the Comprehensive Parks
' and Recreation Master Plan.
3. Communicate with the "Friends of Parks and Recreation Group"
Objectives: a. Continue and conclude subcommittee work
Members: b. Research other friends groups
Denise c. Develop a Mission Statement, Bylaws and other needed documents
Allan d. Solicit community memberships for Board of Directors and general membership
e. Set up as a charitable organization (SOlc3)
f. Reach out to the developing "Friends of Open Space Group."
4. Develop opportunities to interact with Advisory Groups from the municipalities and others
Objectives: a. Continue to Participate in support of the rotating meeting between all groups every
other year.
Members: b. Develop liaisons with the Chapel Hill, Hillsborough and Carrboro boards.
Chuck c. Develop a way to interact with these individuals as liaisons between PARC and the
Bryant other Boards
d. Reach out to other entities serving the community in the provision of public and non-
profit recreation and/or land preservation services, such as the Sportsplex Board,
Mountains to Sea and others.
5. Advocate for increased opportunities for shared use of resources with the Schools
Objectives: a. Work to continue improving relationships with Orange County Schools
Members: b. Advocate for opening certain outdoor facilities to general community use
Richal c. Advocate for affordable use of interior spaces
Keith d. Advocate for improved administration of the facility use process
Jimmy e. Work to receive updates on staff collaboration work.
f. Consider reciprocal arrangements for facilities with the schools.
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ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS
INPUT FOR COUNTY COMMISSIONERS' ANNUAL PLANNING RETREAT
The Board of Commissioners welcomes input from various advisory boards and
commissions in preparation for its annual planning retreat. Please complete the
following information, limited to the front and back of this form. Other
background materials may be provided as a supplement to, but not as a
substitute for, this form.
Board/Commission Name:
Solid Waste Advisory Board
Person to address the BOCC at Retreat (if requested by BOCC) and contact
information:
Dr. Jan F. Sassaman, Chair
(919) 933-6625
jan.sassaman@pleresgroup.com
Primary County Staff Contact:
Gayle Wilson, Solid Waste Management Director
How many times per month does this board/commission meet, including
any special meetings and sub-committee meetings?
The second Wednesday of each month except July.
Brief Statement of Board/Commission's Assigned Charge and
Responsibilities.
"... to advise the County's Governing Board on matters related to the
[solid waste] System and the Solid Waste Management Plan and
Policies." (Section 7, page 10, Interlocal Agreement for Solid Waste
Management, August 7, 1999) .
What are your Board/Commission's most important accomplishments?
For 2011
Adopted a Code of Ethics for SWAB Members that is based on that for
other Boards and Commissions that are organic to the County (i.e., not
comprised of members appointed by multiple jurisdictions).
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2. Sponsored a presentation by Dr. Christopher Heaney. (UNC) and both
David Caldwell and Robert Campbell (RENA) titled "Relation between
malodor, ambient hydrogen sulfide, and health in a community bordering a
land fill."
3. Provided advice and feedback (from representative jurisdictions) to Solid
Waste staff, and entertained public comments, on various issues,
including:
• Reviewed the Three-year update (for 2009) to the Solid Waste Plan for
submittal (in 2011) to the North Carolina DHENR.
• Planning and development of the new Walnut Grove convenience
center in accord with the Solid Waste Plan
• Alternative technologies for handling solid waste
• Long-term strategies and options for handling solid waste in a land fill
post-closure environment,
• Mitigation plans and efforts for the Rogers Road area, and
• Pros and cons of single stream recycling for both incorporated and
some unincorporated portions of the county in accord with the Solid
Waste Plan.
List of Specific Tasks, Events, or. Functions Performed or Sponsored
Annually.
SWAB meets monthly on the second Wednesday of the month (ad hoc
sub-committees meet as needed) to consider matters/issues brought
before it by BOCC; .individual governments (Carrboro, Chapel Hill,
Hillsborough), and Solid Waste Staff.
There are no specific events or functions sponsored annually.
Describe this board/commission's activities/accomplishments in carrying
out BOCC goal(s)/priorities, if applicable.
SWAB responds to matters brought to it from BOCC as noted above.
If your board/commission played the role of an Element Lead Advisory
Board involved in the 2030 Comprehensive Plan preparation process,
please indicate your board's activities/accomplishments as they may relate
to the Comprehensive Plan's goals or objectives.
(The Element Lead Advisory Boards include: Planning Board, EDC,
OUTBoard, Commission for the Environment, Historic Preservation
Commission, Agriculture Preservation Board, Affordable Housing Board,
Recreation and Parks Advisory Council)
Not Applicable
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Identify any activities this board/commission expects to carry out in 2012
as they relate to established BOCC goals and priorities.
If applicable, is there a fiscal impact (i.e., funding, staff time, other
resources) associated with these proposed activities (please list)..
As requested by BOCC complete evaluation and recommendations to
BOCC regarding:
• Any issues associated with finalization of the Solid Waste Plan that
was submittal in 2012 as well as initiating work on the successor to
that plan.
• Advising elected boards on Interlocal Agreement as revisions to
that Agreement are being considered.
• Evaluation of alternative means to handle solid waste disposal
issues for Orange County.
• Intergovernmental issues associated with initial planning for close-
out of existing solid waste landfill and issues associated with post-
landfill closure and solid waste management.
• Any other issues brought by BOCC and town governments.
These activities may have fiscal impacts in terms of: .
• Funding - minimal unless additional technical resources are
needed to evaluate alternative means for solid waste disposal per
BOCC vote December 2009. Development of any new interlocal
agreement by BOCC and municipalities may require legal
assistance.
• Staff Time -will be required to provide SWAB with technical input
and analyses.
• Other Resources -none identified at this time.
What are the concerns or emerging issues your board has identified for the
upcoming year that it plans to address, or wishes to bring to the
Commissioners' attention?
As was noted in the 2011 planning document to the BOCC, SWAB has
repeatedly encouraged a close review and possible revision of the current
Interlocal Agreement for Solid Waste Management on the part of county
and municipal elected officials and staff to assure the continued viability of
the County's Solid Waste Enterprise.
We understand that such a review is currently underway, and trust that it
will be completed expeditiously. Until such completion, the SWAB's
mandate is tenuous at best and it's direction unclear. Furthermore, likely in
response to the uncertainties associated with SWAB's mandate and
direction, several positions on the SWAB remain unfilled, including both
BOCC appointed slots.