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HomeMy WebLinkAboutRES-2011-020 Resolution Creating an Orange County Arts CommissionBERNADETTE PEL/SS/ER, CHA/R ORANGE COUNTY BOARD OF COMMISSIONERS PAM HEMM/NGER, V/CE CHA/R POST' ~FFICE BOX 8 ~ 8 { VALER/E P. FOUSHEE 1 AL/CE M. GORDON 200 SOUTH CAMERON STREET BARRY /ACOBS EARL MCKEE HILLSBOROUGH, NORTH CAROLINA 27278 STEVE YUHASZ CLERK'S CERTIFICATION \~t NOW THEREFORE BE IT ORDAINED by the Board of Orange County Commissioners that this resolution is effective upon approval. Upon motion of Commissioner Gordon, seconded by Commissioner Jacobs, the foregoing resolution was adopted this the 3 day of March, 2011. I, Donna S. Baker, Clerk to the Board of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings of said Board at a meeting held on March 3, 2011, as relates in any way to the adoption of the foregoing and that said proceedings are recorded in Minute Book No. of the minutes of said Board. WITNESS my hand and the seal of said County, the 12th day of January, 2012. Donna S. Baker r~~=-~ Clerk to the Board .,,:~ s= ~, ~ 8 :`$ ~ ~~~t ,~ ~~ ~~ ~~~ 1 34~ ~ -F` ~~~ y; ~ ~ ~ www. co. orange.nc. us Protecting and preserving -People, Resources, Quality of Life Orange County, North Carolina -You Count! (919) 245-2130 • FAX (919) 644-0246 A RESOLUTION CREATING AN ORANGE COUNTY ARTS COMMISSION WHEREAS, the Orange County desires to encourage the artistic expression and involvement of its citizens and enhance the cultural, educational, recreational and economic contributions provided by the arts as a means or benefiting the public welfare; and, WHEREAS, the State of North Carolina provides financial support to local arts programs by allocating funds to counties on a per capita basis; and, WHEREAS, while the State has decided on past funding awards the increasing number and variety of arts organizations within Orange County makes local decision necessary in order to ensure the most effective utilization of the funds; and, WHEREAS, the County requires a local organizational mechanism for partnership with regional and State arts councils and to improve coordination of the efforts of individuals, organizations and institutions and secure greater public awareness of their purposes and services. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF ORANGE COUNTY THAT: Section 1. COMMISSION CREATED There is hereby established, an Orange County Arts Commission as the Official countywide advisory body on the arts, which will promote, coordinate and strengthen private and public programs to further the cultural development of the County. Section 2. MEMBERSHIP The Commission created herein shall consist of fifteen members to be appointed by the Board of Commissioners. Members shall reside in the County. No organization which is a potential recipient of County arts funding shall have on the Commission more than two people who serves on its board or staff. No person serving on the Arts Commission shall vote or discuss an award by the Orange County Arts Commission to an agency which they are a member. Each member shall serve for a term of three years or until his or her successor is appointed and qualified, except that five of the original appointees to the Orange County Arts Commission shall serve for a term of one year following the establishment of the Commission. No member who has served two consecutive three-year terms maybe reappointed until he or she has not served for one year. A vacancy in mid-term shall be filled in the same manner as the original appointment to fill the unexpired term. All members of the Commission shall serve without salary. Section 3.ORGANIZATION A. The Commission shall organize and adopt administrative rules, procedures, and by- laws necessary to accomplish its purposes, and elect from its members a chairperson and such other officers as it shall deem necessary. B. All regular or special meetings of the Commission shall be open to the public as governed by North Carolina General Statue. Any person shall be entitled and encouraged to appear and be heard on any matter pertaining to the arts before the Commission. C. The Commission's office and files shall be lodged organizationally within the Orange County Economic Development Department. Staff support shall be provided by the Executive Director of Chapel Hill /Orange County Visitors Bureau or their designee, except as maybe otherwise arranged by the County Manager from other departments and from the Triangle J Cultural Resources Committee and the North Carolina Arts Council. Section 4. PURPOSES The purposes of the Commission shall be as follows: A. To advise the Board of County Commissioners on matters involving the arts; B. Upon nomination of the Board of Commissioners and approval of the N.C. Arts Council the Commission shall be the Local Distributing Agent (LDA) of the annual allotment of Grassroots Arts Program funds. As the LDA it shall have the goal of assuring that the. County's annual grassroots funding allotment is broadly and fairly distributed to serve as effectively as possible the arts needs of the citizens; C. To encourage and aid the appreciation and awareness of, and participation in, the arts among all citizens of Orange County; D. To encourage cooperation and coordination among individuals, organizations and institutions concerned with the arts in the County of Orange; E. To facilitate the development ofself-sustaining arts programs; F. To accept gifts or donations pertaining to cultural or artistic matters that may be used to promote, aid and expand the cultural resources of the County. Section 5. ACTIVITIES The activities of the Commission-shall include the following: A. To initiate,. sponsor, conduct or support, alone or in cooperation with other public or private agencies, programs in the arts; B. To serve as a clearinghouse for information about Orange County artists, arts programs, facilities, organizations and institutions and to encourage public awareness, utilization and support of such resources; C. To administer the Grassroots Program and County funds which shall include the responsibility to: a. familiarize those interested in the arts with the guidelines necessary for funding; b. advertise for applications at the start of each grant cycle; c. review requests; d. award grants based on applicant's ability to meet the necessary guidelines and conditions and being able to arrange matching funds; e. mail award letters and checks; and f. secure proper documentation of expenditures for inclusion in the County's annual audit. Amendment approved December 6, 2004 Amendment approved March 3, 2011