HomeMy WebLinkAboutORD-2011-040 Budget Amendment #4-AREVISED 11/15/11 ~~~-~~ ~ -O~~
Abstract Only -See Bold
on Pages I and 4
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 15, 2011
Action Agenda
Item No. ^ 5-; ,
SUBJECT: Approval of Conceptual Installation Plan for Electric Vehicle Charging Stations,
Acceptance of Grant Funds and Approval of Budget Amendment #4-A
DEPARTMENT: Asset Management Services
(AMS) and Environment,
Agriculture, Parks and
Recreation {DEAPR)
PUBLIC HEARING: {YIN) No
ATTACHMENTS}: INFORMATION CONTACT:
Grant Agreement Pam Jones, AMS, 919-245-2652
David Stancil, DEAPR, 919-245-2522
Michael Talbert, Financial Services, 919-
245-2153
PURPOSE: To:
1) Approve the conceptual installation plan for up to eight electric vehicle charging stations
at various locations;
2) Accept $84,530 in grant funds awarded by the United States Department of Energy
and its Carolina Blue Skies & Green Jobs Initiative; and
3) Approve Budget Amendment #4-A.
BACKGROUND: Orange County was awarded funding by the Carolina Blue Skies and Green
Jobs initiative for installation of fueling infrastructure for electric vehicles. The grant was
awarded on May 24, 2010 and revised November 2010 and April 2011.
The Carolina Blue Skies and Green Jobs Initiative is a project led by Triangle J Council of
Governments ("TJCOG"), with $12 million in American Recovery and Reinvestment Act
("ARRA") funding from the United States Department of Energy. The Initiative is providing for
major expansion of alternative fuel vehicles and refueling infrastructure through the collaboration
of Triangle Clean Cities Coalition, NC Solar Center, Centralina Clean Fuels Coalition, Land-Of-
Sky Clean Vehicle Coalition, and Palmetto State Clean Fuels Coalition.
At this time, Alternative Fuel Vehicles ("AFV") consist of plug-in electric drive vehicles ("PEVs")
such as the Nissan Leaf, plug-in hybrid electric/gasoline drive vehicles ("PHEVs") such as the
Chevrolet Volt and the next generation Toyota Prius, and compressed natural gas ("CNG"}
vehicles. The County has a fleet of 12 non plug-in hybrid electric vehicles (Prius and Ford
Escape) that have performed very well since introduction. Staff is investigating the potential of
installing plug-in conversion kits for these vehicles in addition to procuring additional PHEVs
when they become available as part of the County's normal vehicle replacement program. The
County's CNG vehicle program, initiated via a grant in 2004, has been discontinued due to
unexpectedly high infras#ructure maintenance costs. The CNG technology favors larger public
transit vehicles and off-road heavy equipment because of their larger size and ability to carry
2
larger CNG fuel containers. As such, there may be future possibilities for CNG options in these
areas that will be explored as opportunities arise.
Deploying electric based AFV vehicles and re-fueling infrastructure is a sustainable strategy
consistent with the County's environmental responsibility goals for the following reasons:
1) The County's flee# of nine Toyota Pries sedan vehicles has by far the lowest operating
costs of any vehicle platform. With over 313,000 miles recorded across the fleet, the
Prius is significantly less expensive to operate when compared to other non-
emergency services passenger sedan platforms within the County's fleet. Pries has a
slightly higher acquisition cost, as do other models of AFVs, but quickly recovers that
cost with its exceptional fuel mileage and lower maintenance cost. The PHEV model,
when introduced sometime in 2012, will only improve this cost benefit ratio since it will
allow grid provided electricity to power the vehicle at an estimated rate of less than 3
cents per mile. When coupling higher fuel economy with a lower equivalent fuel cost,
the cost benefit ratio is even more attractive.
2) Electric charging station infrastructure supports privately owned EVs and PHEVs and
their lower greenhouse gas emissions relative to fossil fuel based vehicles. Apure
EV is a "zero emissions" vehicle and collects its electric power from an electric grid
that has a diverse set of production sources: wind, biomass, solar, coal, natural gas,
and nuclear power plants. Fossil fuel driven vehicles produce the highest
concentration of greenhouse gas emissions; 100% of the fossil fuel is derived from a
finite, depleting, and more costly petroleum resource.
3) As the consumer market's adoption of EVs and PHEVs continues to grow, charging
stations located near natural "destination" areas -employment centers, public
transportation stops, retail hubs, dense transportation corridors -attract capital
investment and nurture sustainable economic development.
The proposed locations for the initial eight charging stations meet the criteria of .being near
dense travel corridors and within natural "destination" areas. The proposed locations include
the following:
1) Orange County/Chapel Hill Visitor's Bureau, Chapel Hill (two charging stations);
2) West Campus Office Building, Hillsborough (iwo charging stations);
3) Durham Technical Community College Park & Ride Lot, Hillsborough (two charging
stations); and
4) Robert & Pearl Seymour Senior Center, Chapel Hilf (two charging stations).
As part of its utility conservation workplan, AMS staff will continue to evaluate and recommend
the deployment of AFVs within County departments as well as its re-fueling infrastructure. A full
report on the County`s vehicle fleet and its fuel consumption will be presented as part of the
annual Utility Conservation Report to be delivered to the Board in the Spring of 2012. This
report will also coordinate AMS workplan activity relating to the FY2012-13 budget preparation.
The schematic budget for the installation is as follows:
One Charging Station, Installed
Design, permitting, signage, public relations
Number of
Unit Budget Units Subtotal
8,000 8 64,000
Contingency for Unforeseen Conditions
Total
The project schedule is as follows:
Action
BOCC Conceptual Plan Approval
Procurement of Equipment
Installation Bid
Installation
Grant Closeout
8,000
12,530
84,530
Date
11/15/11
11 /15/11-12/31111
1 /5/12-1 /31 /12
2/1/12-3115/12
3/15/12-4/1/12
FINANCIAL IMPACT: There is no County match associated with the acceptance of the
$84,530 in grant funds awarded by the United States Department of Energy and its Carolina
Blue Skies & Green Jobs Initiative. As part of its design and permitting phase, staff will
complete the electricity cost recovery element for each station. The units will be maintained
after the initial warranty period by either contract services or County maintenance staff. Budget
Amendment #4-A provides for the receipt of these grant funds and establishes the following
grant project ordinance:
Elecfric Charging Sfatlons Grant ($84,530) - Pr%cf # 292400
Revenues for this ro'ect:
Current FY
2011-12 FY 2011-12
Amendment FY 2011-12
Revised
U.S. De artment of Ener Funds $0 $84,530 $84,530
Total Pro ect Fundin $0 $84 530 $84,530
Appropriated for this proiect:
Current FY
2011-12 FY 2011-12
Amendment FY 2011-12
Revised
Construction $0 $64 000 $64,000
Professional Services $0 $8 000 $8,000
Contin enc $0 $12,530 $12 530
Total Costs $0 $84 530 $84 530
RECOMMENDATfON(S): The Manager recommends the Board:
7} Approve the conceptual installation plan for approximately eight electric vehicle charging
stations at the West Campus Office Building, Seymour Senior Center, Orange
County/Chapel Hill Visitors Center, and Durham Technical Community College Park and
Ride Lot;
2) Accept $$4,530 in grant funds awarded by the United States Department of Energy
and its Carolina Blue Skies & Green Jobs Initiative;
3} Approve Budget Amendment #4-A; and
4} Authorize the Manager to sign any and all necessary agreements and subsequent
amendments related to this agreement.
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The Board approved the resolution, which is incorporated by reference, approving the
property tax refund requests in accordance with North Carolina General Statute 105-381.
e. Applications for Propertv Tax Exemption/Exclusion
The Board approved a resolution, which is incorporated by reference, related to four (4)
untimely applications for exemption/exclusion from ad valorem taxation for the 2011 tax
year.
f. Interqovernmental Aqreements
This item was removed and placed at the end of the consent agenda for separate
consideration.
g Comprehensive Plan and Unified Development Ordinance Amendment Outline and
Schedule for Upcominq Master Telecommunications Plan Item
The Board approved the attached Amendment Outline and directed staff to proceed
accordingly.
h. Fiscal Year 2011-12 Budqet Amendment #4
The Board approved budget and capital project ordinance amendments for fiscal year 2011-
12 for Department of Social Services, Department on Aging, Health Department, Sheriff
Department, Emergency Services, Solid Waste, and Up fit of Link Government Services
Center Capital Project.
i. Approval of Conceptual Installation Plan for Electric Vehicle Charqinq Stations
Acceptance of Grant Funds and Approval of Budaet Amendment #4-A
The Board approved the conceptual installation plan for approximately eight electric vehicle
charging stations at the West Campus Office Building, Seymour Senior Center, Orange
County/Chapel Hill Visitors Center, and Durham Technical Community College Park and
Ride Lot; accepted the $83,540 in grant funds awarded by the United States Department of
Energy and its Carolina Blue Skies and Green Jobs Initiative; approved Budget Amendment
#4-A; and authorized the Manager to sign any and all necessary agreements and
subsequent amendments related to this agreement.
i Cost Share Adiustment for Breeze Farm Conservation Easement (Phase 2) and
Approval of Budqet Amendment #4-B
The Board authorized a reduction of $14,520 from the NC Agriculture and Farmland
Preservation Trust Funds for the agricultural conservation easement for the Breeze Farm
(Phase 2) and approved Budget Amendment #4-B.
k. Chanqes in BOCC Reqular Meetinq Schedule for 2011 and 2012
The Board amended its regular meeting calendars for 2011 and 2012 by:
2011 Meetinq Calendar
- Adding a Work Session on Thursday, December 8, 2011 at 7:00 p.m. at the Southern
Human Services Center, 2501 Homestead Road, Chapel Hill, for the purpose of
discussing transit issues.
2012 Meetina Calendar
- Changing the meeting time of the Orange County Legislative Breakfast meeting on April
16, 2012 from 8:00 a.m. to 8:30 a.m. (location TBD)
- Changing the location of the Board of County Commissioners' regular meeting (and
organizational meeting) currently scheduled for Monday, December 3, 2012 FROM the
DSS Offices, 113 Mayo Street, TO the Central Orange Senior Center (Adjoining
Triangle Sportsplex), 103 Meadowlands Drive, Hillsborough, N.C.
VOTE ON CONSENT AGENDA: UNANIMOUS
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The Board approved the resolution, which is incorporated by reference, approving the
property tax refund requests in accordance with North Carolina General Statute 105-381.
e. Applications for Propertv Tax Exemption/Exclusion
The Board approved a resolution, which is incorporated by reference, related to four (4)
untimely applications for exemption/exclusion from ad valorem taxation for the 2011 tax
year.
f. Interqovernmental Aqreements
This item was removed and placed at the end of the consent agenda for separate
consideration.
g: Comprehensive Plan and Unified Development Ordinance Amendment Outline and
Schedule for Upcomina Master Telecommunications Plan Item
The Board approved the attached Amendment Outline and directed staff to proceed
accordingly.
h. Fiscal Year 2011-12 Budaet Amendment #4
The Board approved budget and capital project ordinance amendments for fiscal year 2011-
12 for Department of Social Services, Department on Aging, Health Department, Sheriff
Department, Emergency Services, Solid Waste, and Up fit of Link Government Services
Center Capital Project.
i. Approval of Conceptual Installation Plan for Electric Vehicle Charqina Stations,
Acceptance of Grant Funds and Approval of Budqet Amendment #4-A
The Board approved the conceptual installation plan for approximately eight electric vehicle
charging stations at the West Campus Office Building, Seymour Senior Center, Orange
County/Chapel Hill Visitors Center, and Durham Technical Community College Park and
Ride Lot; accepted the $83,540 in grant funds awarded by the United States Department of
Energy and its Carolina Blue Skies and Green Jobs Initiative; approved Budget Amendment
#4-A; and authorized the Manager to sign any and all necessary agreements and
subsequent amendments related to this agreement.
i Cost Share Adiustment for Breeze Farm Conservation Easement (Phase 2) and
Approval of Budaet Amendment #4-B
The Board authorized a reduction of $14,520 from the NC Agriculture and Farmland
Preservation Trust Funds for the agricultural conservation easement for the Breeze Farm
(Phase 2) and approved Budget Amendment #4-B.
k. Chanaes in BOCC Reqular Meetinq Schedule for 2011 and 2012
The Board amended its regular meeting calendars for 2011 and 2012 by:
2011 Meetina Calendar
- Adding a Work Session on Thursday, December 8, 2011 at 7:00 p.m. at the Southern
Human Services Center, 2501 Homestead Road, Chapel Hill, for the purpose of
discussing transit issues.
2012 Meetina Calendar
- Changing the meeting time of the Orange County Legislative Breakfast meeting on April
16, 2012 from 8:00 a.m. to 8:30 a.m. (location TBD)
- Changing the location of the Board of County Commissioners' regular meeting (and
organizational meeting) currently scheduled for Monday, December 3, 2012 FROM the
DSS Offices, 113 Mayo Street, TO the Central Orange Senior Center (Adjoining
Triangle Sportsplex), 103 Meadowlands Drive, Hillsborough, N.C.
VOTE ON CONSENT AGENDA: UNANIMOUS