The URL can be used to link to this page

Home My WebLink AboutORD-2011-039 Fiscal Year 2011-12 Budget Amendment #4ors-ao~~-~3q ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 2011 Action Agenda Item No. 5' ~1 SUBJECT: Fiscal Year 2011-12 Bud et Amendment #4 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) ~ No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2011- 12. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenue for the following programs: • Second Family Foundation Foster Outcomes Study -receipt of $23,177 from the Second Family Foundation to fund a project that examines the outcomes of _ former foster youth to assist in improving social work, practices. The study will be conducted by part-time social workers at no cost to the county. • Community-Based Youth Gang Violence Prevention Program -receipt of $9,799 from the Department of Juvenile Justice and Delinquency Prevention ' (DJJDP) to provide acommunity-based Youth Gang Violence Prevention Program. This program will target Orange County youth at-risk for delinquency, gang involvement and school drop-out by offering students a positive, supportive environment during out of school time. • Smart Start Enhancement Program - receipt of $720,577 to continue administering the Smart Start Subsidized Child Care program, which the department began effective February 1, 2011. These enhancement funds will be paid directly to child care providers. General Assistance ,Donations -receipt of $1,225 given by Orange County citizens to be used for special needs of clients including seniors throughout the year. These funds are budgeted in a special Adoption Enhancement Fund outside of the General Fund.. ' This budget amendment provides for the receipt of the above mentioned funds. (See Attachment 1, column #1) Department on Aging 2. 'The Department on Aging has received the following additional funds: • Health Promotion and Disease Prevention funds -The Department on Aging has received additional State Health Promotion and Disease Prevention funds of $2,792 from the Triangle J Area Agency on Aging to pay for instructors of the Arthritis Foundation Exercise Program at the Seymour and Central Orange Senior Centers. • Sponsorship funds -funds collected of $6,000 from additional sponsors of the 2011 Orange County Community Resource Guide. • State Senior Center General Purpose funds -receipt of $8,138 from the North Carolina Division on Aging to be used for temporary help at the Seymour and Central .Orange Senior Centers and to purchase necessary departmental supplies. • Volunteer Income Tax Assistance (VITA) Program -receipt of $4,500 to provide free tax services for low- to moderate-income citizens who cannot prepare their own tax returns. The .United Way of the Greater Triangle, through the Orange County Women's Center, has provided $4,500 for a nonpermanent, VITA coordinator and supplies. • Triangle Sportsplex Temporary Hours -receipt of $6,000 from the Triangle Sportsplex to provide front desk staffing so that the Sportsplex can use Central Orange Senior Center classroom space after normal Center business hours two evenings per week and Saturday mornings. This arrangement also allows Senior Center staff to program for evening and Saturday morning events when the Center would be otherwise closed. This budget amendment provides for the receipt of the above mentioned funds. (See Attachment 1, column #2) Health Department 3. The Health Department has received the following additional funds: _ Tohacco Control Grant Funds - an additional $1,000 from the National Association of Local Boards of Health (NALBOH) and the National Association of City and County Health Officials (NACCHO). The Department will use these .funds, along with the $5,000 the Board of Commissioners approved on Budget Amendment #2 (September 20, 2011), to coordinate aone-day planning meeting with a team of 10 community agencies with a resulting action plan for sustaining local tobacco control efforts. • Title X Family Planning Funds - an additional $7,650 for purchasing long-acting reversible contraceptives for family planning, non-Medicaid clients for the prevention of out-of-wedlock births. These funds will help, defray the cost of these devices for the department as well as purchase educational materials. This budget amendment provides for the receipt of these additional funds for the above mentioned purposes. (See Attachment 1, column #3) 4. The Orange County Board of Health has approved several fee changes to the Health Department's current fee schedule in response to an upcoming change on the Medicaid Cost Settlement in FY 2012-13. Staff will monitor revenue collections for these fees in the coming months, and, if needed, will come back at a future Board of Commissioner meeting to adjust budgeted revenues for FY 2011-12. The Board of Commissioners amends the County Fee Schedule to include the fee changes listed below: Service Type Existing Fee New Fee Ca ilia Blood Draw $11.00 $15.00 IM Administration $15.70 $18.00 .Oral/Intranasal $ 7.47 $18.00 Oral Administration $11.27 $18.00 Glucose Testin 3 Hr N/A $25.00 C oath C/V Auto Fluid Redo $18.38. $35.00 17 Alpha-Hydroxyprogesterone Caproate In'ection N/A $21,00 Influenza Hi h Dose Vaccine 65+ N/A $40.00 Prevenar PCV13 Pneumococcal Vaccine N/A $130.00 Sheriff Department 5. The Sheriff Department has been awarded funds from the U.S. Department of Justice FY 2011 State Criminal Alien Assistance Program (SCRAP) in the amount of $19,011. In June 2000, the Sheriff Department entered into an agreement with Justice Benefits, Inc. (JBI) to secure appropriate Federal financial assistance in recovering federal funds that are due to counties who house federal inmates. Based on their work, Orange County will receive $19,011 from the. U.S. Department of Justice for the current fiscal year. This budget amendment provides for the receipt of these funds. (See Attachment 1, .column #4) Emergency Services 6. At its October 4, 2011 meeting, the Board of County Commissioners approved an intergovernmental agreement between the North Carolina Department of Crime Control and Public Safety, Division of Emergency Management and Orange County (Emergency Services). Orange County Emergency Services will receive reimbursement funding up to $5,000 from the State to plan and conduct adiscussion-based exercise that will test the capabilities of all agencies involved in,responding to a Natural Disaster according to the County's Emergency Operation Procedures (EOP). Through this exercise, County partners will have an opportunity to review the EOP to ensure all partners understand 4 their responsibilities, as well as to identify and address training needs. This budget amendment provides for the receipt of reimbursement funds up to $5,000. (See Attachment, column #5) Solid Waste 7. The Landfill Area Well Assistance Procedure (LAWAP) was established to provide remedies through February 2, 2040 for failing drinking water wells serving residential properties located within 3,000 feet of the Orange county Landfill perimeter. This year 12 homes are requiring follow-up action. These actions can range from $400 for chlorination to $5,500 for a well replacement. Solid Waste is requesting an appropriation of fund balance in the amount of $30,000 to provide the necessary well remediation of the 12 identified homes. This budget amendment provides for a fund balance appropriation of $30,000 from the Solid Waste Enterprise Fund for the above mentioned purpose. (See Attachment 7, column #6) Up fit of Link Government Services Center Capital Project 8. The County has been notified by the U.S. Department of Energy of the receipt of additional Federal Energy Efficiency Community Development Block Grant funds of $8,025 for the installation of Geothermal heating and cooling systems within the existing Link Government Services Center. This budget amendment provides for the receipt of these additional Federal EECBG funds for the above stated purpose and amends the Capital Project Ordinance as stated below: Up fit of Link Government Services Center ($8,025) -Project # 30035 Revenues for this project: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Alternative Financin $425,000 $0 $425,000 Federal EECBG Funds $177,675 $8,025 $185,700 From General Fund $1,116,962 $0 $1,116,962 Total Pro'ect Fundin $1,719,637 $8,025 $1,727,662 Appropriated for this project: Through FY 2010-11 FY 2011-12 Amendment FY 2011-12 Revised Professional Services $130,000 $0 $130,000 Construction- $1,589,637 $8,025 1,597,662 Total Costs $1,719,637 $8,025 $1,727,662 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and capital project ordinance amendments for fiscal year 2011-12. Attachment 1. Orange County Proposed 2011-12 BudgetAmendment The 2011-12 Orange County Budget Ordinance is amended as follows: L.-A ."a o"y w,o,aei by due #2 Aging- #1 Social Services Receipt of$2,792- #3 Health Second Family Health Promotion Depadment- 45-Emergency Services-Roos" Foundation and Disease Receipt of an #4 Sheri#- of$5,000 from ($23,177), Preventon,$8,000 add61ona151,000 of Receipt of 519,011 North Carolina #6 Solid Waste Encumbrance Department of Sponsorship funds, NACCHO funds for from the U.S. Department of Landfill Area Well Original Budget Budget as Amended Budget as Amended Juvenile Justice $8,138-State one-day planning Department of Crime Control and As Budget as Amended Carry Forwards through BOA#3 and Delinquency Senior Center meeting regarding Justice for the 2011 Public Safety to Procedure for through BOA#4 Prevention General Purpose, local tobacco Stele Criminal plan and conduct a follow-uP action on ($9,799),and $4,500-VITA control efforts,and Alain Assistance discussion based Enhanced Smart Program,and $7,650 In TMe X Program(SCARP) exercise to respond 12 homes Start funding $6,000-Traingle Family Planning to a Natural ($720,677) SpodsplexClass funds Disaster General Fund Hours Revenue Pro a Taxes _t7133,471,175 $ W$ 133,471,175 5 ; 133 471,175 ;ales Taxes S 15 283;780 S $ $ 5 S License And Permits $ 15,283,790 $ _ $ S 133 471,1715 mental j 15,989,453 $ ; 313,000 ; - 5 - $ S - $ $ $ 15 2 13,790 $ 18140,783 $ S he es for Service $ 9,517,472 S $ 753,553 $ 27,430 $ 8 650 $ 13 000 Investment Eamin s S 9,524 872 5 S 19011 $ $ 18 954 427 Miscellaneous $ 140,000 $ $ 140,000 $ $ S $ $ 5 S 9524,672 S 1,166,298 $ S 1,266,298 $ 1,330 181 $ $ $ $ $ $ 140 000 Transfers from Other Funds ; 1,064,917 ; $ 1 064 917 S 1 064,917 S $ - $ - $ - $ - S - ; 1,330,182 ,Fund Balance ; 1,131,417 ; 1,131 417 S 1444 2J3 S $ S $ ote Genera Fund Revenues ; 178,177,622 S ; 178,177,522 S 180,712,752 ; 753,553 $ 27430 $ .8,650 S $ $ - S 1,444,233 Fat enditures S 19,011 S 5,000 $ S 181618,396 Governing&-Ma no am9nt $ 14 072,861 $ $ 14,072,861 $ 14,036,981 $M75.3,553 $ General Services $ 17 b43,235 S $ 17,543,235 ; 17,543,235 $ $ _ $ _ $ $ $ 14,036,981 commun nv ronment 5,801, 1 ,80 9 4 S ; $ Human services 3,9 1 _ S 17,643,235 $ 32525,916 ; $ 31,525,916 $ 33,347465 ,9,94 Publle Safe $ 19 697 379 $ $ 19,697,379 S 8,650 $ $ - $ ; 34137 998 Culture A reation $ 2,219,103 $ 19,878,776 ; ; 19 911 S in $ $ 2.1193 $ 2 220103 S 19 902 787 $ 82,122,585 5 ; 82,122,585 $ _ $ $ $ 2,229,103 Transfers Out S 82,122,68; S $ S S S 4,194,502 ;' S 4,194,502 ; 5,760,866 ; - S _ - $ $ 82 111585 01st Genera Fun Approp orlon ; 178,177,522 $ ; 178 177,522 ; 180,712,752 $ 753 653 - $ - $ $ 5 789 868 5 $ S $ S 27 430 S 8 680 $ 79 011 $ 5 000 d $ 181 528 396 Solid Waste Fund j $ $ Revenues Sales 8 Fees 8,646,299 $ 8 646 299 1 8,646,299 Inter ovemmental S 403,589 $ 403,!589 S 433,557 S 8 646,299 Miscellaneous - ; 78,661 ; 79,fi61 $ 79,681 $ 433567 Icenses 8 Permits ; b0,000 ; 50,000 $ 7B 861 Interest on Investments ; 10,000 $ 50,000 - Rom General Fund Sanitation O are $ 20,000 $ 20,000 S 50,000 S 1,617,852 $ 1,617,852 $ 1,617852 $ 20,000 A ro dated Fund Balance $ 1,537,106 ; 1,537,106 $ 1 617,852 otal Revenues $ 72,354,507 j $ 1,660,113 S 12,354,507 $ 12,407 482 $ $ 30 ODD ; 1,690 713 Expenditures 5 30,000 S 11437482 General services ; 12,354,b07 s 51407 4e1 S 30 000 ; 12 437 481 CJI t ~~aGhr~ ~~ ~ s Year-To-Date Budget Summary Fiscal Year 2011-12 General Fund Budget Summary Ori final General Fund Bud et $178,177,522 Additional Revenue Received Through Budget Amendment #4 (November 15, 2011) Grant Funds $12,560 Non Grant Funds $3,023,498 General Fund Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund Fund Balance Appropriated to Cover Unanticipated Expenditures $312,816 Total Amended General Fund Budget $181,526,396 Dollar Change in 2011-12 Approved General Fund Budget $3,348,874 Change in 2011-12 Approved General Fund Budget 1..88% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 783.925 Original Approved Other Funds Full Time Equivalent Positions -. 87.750 f~osition-Reductions during Mid-Year (1.000 Additional Positions Approved Mid-Year 0.000 -Total Approved Full-Time-Equivalent .Positions for Fiscal Year 2011-12 870.675 $10,000 for the County's share of a vehicle replacement as requested by the U.S. Forest Service (BOA #1); $192,243 to cover funding shortfall of'', Link Center Geothermal HVAC Project', (BOA #1-6);. $110,573 in insurance proceeds received in FY 2010-11 to cover purchase of 3 ambulances (BOA #2-B) loss of Smart Start funds associated with Intensive Home Visiting Grant Program in Health; employee was reassigned to a vacant position within the department in GF