HomeMy WebLinkAboutAgenda - 12-13-2011 - 5jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 13, 2011
Action Agenda
Item No. 5 -
SUBJECT: Approval of Budget Amendment # 5-A for the SportsPlex Pool Area Dectron`)
HVAC and Locker Room Renovations
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No
(AMS), Department of
Environment, Agriculture,
Parks and Recreation
(DEAPR), Financial Services
ATTACHMENT(S): INFORMATION CONTACT:
Pam Jones, AMS, 919-245-2652
David Stancil, DEAPR, 919-245-2522
Clarence Grier, Financial Services,
919-245-2453
Paul Laughton, Financial Services,
919-245-2152
Jeff Thompson, AMS, 919-245-2658
PURPOSE: To consider approving Budget Amendment #5-A by:
A) Approving an appropriation of $217,000 from the SportsPlex Operating Fund Balance
for the replacement of the pool Dectron HVAC unit;
B) Approving an appropriation of $194,000 from the SportsPlex Operating Fund Balance
for pool locker room renovations; and
C) Authorizing the Manager to accept bids for this work and execute the necessary
agreements to complete the projects.
BACKGROUND: Orange County purchased the Triangle SportsPlex in FY2006. Managed by
Recreation Factory Partners, the facility allows quality recreational programs for area residents,
including, but not limited to: ice sports, swimming, fitness, and Kidsplex.
Although membership slowed during the construction of the Central Orange Senior Center, the
increase in use and membership since that time has been significant. In order to continue a
quality level of service for its members, two major renovations are needed in the pool area of the
complex now.
• Pool Dectron Unit
The replacement of this specialized HVAC unit, which conditions the pool area, was
originally programmed in the FY2013-14 Capital Investment Plan (CIP). The unit has
deteriorated to a point where immediate replacement is necessary.
• Pool Locker Rooms
2
These areas are extremely worn and reflect a very poor appearance. Despite the best
efforts of Sportsplex staff, extensive maintenance and intensive custodial care yields an
unsatisfactory environment for the members. The condition of the locker rooms has been
a point of contention with dues-paying members for some time.
The CIP included $165,000 for this renovation in FY2011-12; however, the high
probability of unforeseen conditions that will increase costs, as well as the need for some
contingency in the project, prompts the request for a budget adjustment to $194,000.
Funds not being used would revert back to the enterprise fund balance.
This project will allow the locker areas to be completely renovated with new floors and
ceilings, new toilets and shower partitions, an enlarged family changing area with
separate shower and toilet facilities, and fresh, resilient paint throughout.
FINANCIAL IMPACT: Total projected cost is $411,000. These funds will come from the
unassigned fund balance/net assets of the Sportsplex Enterprise Fund, which totaled $747,847
as of June 30, 2011. With this appropriation, $336,847 remains in the fund's unassigned fund
balance/net assets.
RECOMMENDATION(S): The Manager recommends the Board approve Budget Amendment
#5-A to:
A) Appropriate $217,000 from the Sportsplex Operating Fund Balance to provide funds
for the replacement of the pool Dectron HVAC unit;
B) Appropriate $194,000 from the Sportsplex Operating Fund Balance to provide funds
for the pool locker room renovations project; and
C) Authorize the Manager to accept bids for this work and execute the necessary
agreements to complete the projects.