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Home My WebLink AboutORD-2011-035 Fiscal Year 2011-12 Budget Amendment #3o~p- acs ~ ~- 0 3 5 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 18, 2011 Action Agenda Item No. S - e SUBJECT: Fiscal Year 2011-12 Budget Amendment #3 DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year-To-Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011- 12. BACKGROUND: Department on Aging 1. The Department of Aging has received additional revenue for the following programs: • Eldercare Community Outreach Program funds -North Carolina Division of Aging and Adult Services pass through funds from the Chatham County Council on Aging to purchase supplies and incentives for the Medicare Improvements for Patients and Providers Act (MIPPA). Chatham County will reimburse the Orange County Department on Aging for expenses incurred in community outreach programs held at public locations, such as Wal-Mart and Food Lion stores. Funds available to Orange County for FY 2011-12 from the two-year MIPPA grant is $7,575. Operation Fan -funds totaling $1,000 for Operation Fan from Duke Power through the Triangle J Council of Governments. This program purchases fans and air conditioners for low-income, older adults in need in Orange County. This budget amendment provides for the receipt of these additional funds for the above stated purposes. (See Attachment 7, column 1) 2. The Department on Aging has received the following revenue related to the Senior Citizen Health Promotion (Wellness) Grant Program: • Fit Feet Clinics -Based on current year collections, the department anticipates receiving $10,000 in fees for this fiscal year from the Fit Feet program, which provides nurses and supplies for the Senior Citizen Health Wellness Program. • Wellness Clinic -The Senior Wellness Clinic is held weekly at the Seymour Center and is offered through a partnership with the UNC School of Medicine. Voluntary contributions will be collected from participants in the Clinic and all donations will be used for its support. At this time $1,000 is anticipated in donations. • Wellness Class Fees -funds totaling $2,000 were received late in FY 2010-11 and earmarked as deferred revenue for use in FY 2011-12 related to wellness classes. • University Mall Walk Program -funds totaling $6,000 from UNC Hospitals in support of the department's University Mall Walk Program. These funds will cover costs of meals served at the Mall walks each month. This budget amendment provides for the current Senior Citizen Health Promotion follows: (See Attachment 7, column 2) receipt of these funds and amends the (Wellness) Grant Project Ordinance as Senior Citizen Health Promotion Wellness Grant ($19,000) -Project # 294303 Revenues for this groiect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Senior Citizen Wellness Funds $98,604 $19,000 $117,604 Total Project Fundin $98,604 $19,000 $117,604 Appropriated for this groiect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Senior Citizen Wellness Grant $98,604 $19,000 $117,604 Total Costs $98,604 $19,000 $117,604 Visitors Bureau 3. The Visitors Bureau requests an appropriation of $75,000 from available fund balance of the Visitors Bureau Fund for the following two initiatives: Tourism Spending Research Study - $50,000 for a research study to determine change in the visitor profile, the non-visitor behavior, gaps in services, migration to Durham and how the Bureau can advertise in a way that engages visitors, brings them to Orange County and supports economic development through tourism spending. This study will be completed with the assistance of the Purchasing staff. 3 • Agri-Tourism Marketing - $25,000 to create a map, brochure and online materials that spotlight the county's agri-tourism offerings including Bed & Breakfast establishments, Pick your Own Stands, Farm Markets, special events, agri-tainment, etc. With this appropriation, approximately $287,000 remains in the Visitors Bureau Fund's available fund balance. This budget amendment provides for the fund balance appropriation of $75,000 from the Visitors Bureau Fund for the above stated purposes. (See Attachment 1, column 3) Health Department 4. During the June 2011 budget work sessions, the Health Department received notification from the Orange County Partnership for Young Children that it would not receive Smart Start funds of $29,950 for the dental services program for FY 2011-12. The Board of County Commissioners approved a fund balance appropriation of $33,000 to sustain the program in the FY 2011-12 Approved Budget. At the time of budget approval, the previously anticipated Smart Start funds of $29,950 were still included in the Approved Budget. This budget amendment provides for the reduction of the budgeted Smart Start funds and leaves $33,000 in County approved funds for continuing this program. (See Attachment 1, column 4) Emergency Management Services 5. At its September 20, 2011 meeting, the Board of County Commissioners approved the location of an Emergency Medical Services (EMS) substation on the UNC-CH campus to provide enhanced service delivery to the campus and the Chapel Hill area. Furniture, as well as maintenance and utilities, have been provided by UNC-CH, -while the County will cover the estimated $13,000 in costs for annual parking permits ($3,000) and the installation costs of the shore lines ($10,000) to keep ambulance charging and cooling systems operational. Funds to cover this $13,000 expense will come from a fund balance appropriation from the E-911 Fund. 6. The Department also requests a fund balance appropriation of $3,570 from the E-911 Fund to cover the costs of the master planning phase of a Regional Public Safety Training Center. The center will be used for in-service and specialized training for all fire/rescue, EMS and law enforcement personnel in and around the region. Area agencies and their respective governmental entities are contributing to the planning effort. This budget amendment provides for a fund balance appropriation of $16,570 from the E-911 Fund for the above stated purposes. (See Attachment 1, column 5) 7. The Department has received notification from the State of North Carolina, Department of Crime Control and Public Safety, of additional FY 2011 Emergency Management Performance Grant funds of $15,000. The grant period for the use of these funds continues through September 30, 2012, and thus these funds will be set up for use in a multi-year grant project. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget 4 amendment provides for the receipt of these additional grant funds, and establishes the following grant project ordinance: (See Attachment 1, column 6) Emergency Management Performance Grant ($95,000) -Project # 71049 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised EM Performance Grant funds $0 $15,000 $15,000 Total Project Fundin $0 $15,000 $15,000 Appropriated for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised EM Performance Grant $0 $15,000 $15,000 Total Costs $0 $15,000 $15,000 Sheriff Department 8. The Orange County Sheriff's Department has received notification from the Department of Justice, Bureau of Justice Assistance of a 2011 Justice Assistance Grant (JAG) award of $15,122. This grant award is a joint venture between Orange County and the Town of Chapel Hill Police Department. The County will serve as the fiscal agent for the grant, and the Town will provide the County with invoices for reimbursement for its portion of the grant. The Sheriffs Department will use $6,048 of the funds to purchase a desk set console for 800 mhz radios that will enable the department to dispatch from the office. The Town of Chapel Hill Police Department will use the remaining funds of $9,074 to purchase the following equipment: a portable Automated- External Defibrillator ($1,577) for training and use outside of the department, thus enhancing the ability to provide immediate assistance in a cardiac emergency; a Radar Unit ($2,000) to aid in the enforcement of traffic laws in an attempt to improve safety on highways throughout the town; and Tasers ($5,497) working toward a goal to have each officer individually assigned a Taser. This budget amendment provides for the receipt of these grant funds, and establishes the following grant project ordinance: (See Attachment 7, column 7) FY 2011 Justice Assistance Grant Program ($15, 922) -Project # 71043 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Justice Assistance Grant funds $0 $15,122 $15,122 Total Pro'ect Fundin $0 $15,122 $15,122 Appropriated for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised FY 2011 Justice Assistance Grant $0 $15,122 $15,122 Total Costs $0 $15,122 $15,122 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2011-12. Attachment 1.Orange County Proposed 2011-12 Budget Amendment The 2011.12 Orange County Budget Ordinance is amended as follows: .narraaasee,.,aaum ' r.a..er x mMdM lry xa wax bed d 82 Recel tot ae,anrr P 08 Rsaipt o! 01 Receipt of forth Department B3 95 Apprapdation of additional FY 2011 ads' I revenue p APpropmdon of 04 Reduction In fund I.-N Emergency SB TM Storm b tm Wpertnsnt on Aging's Welnes hod balance N budgeted Smart $16,570 from the E. Management Department bas on�9 Grant Program:Fit $75,000 from ill Stan heals N 911 Fund to cover Performance Grant received nomketion Eneumtrena Budget as Amended Emerara Fast C9nla Merlons Bureau Fund $20,950 due to V. tin coat.N the fuels(575,000)so of a jolt 2011 Original Budget Budget as Amended B Budget as Amended Carry Forwards through BOA 92C Community (510,000);Welnea for two W11aevea: Hae9h Deparbnerd EMS aLbtknt.1 asdet the JuWtz Assistance through BOA 03 Oubeach pro". cona donations Tour)m Spending not receiving these UNC-CH and a dspartnam In Gram(JAG)awerd ($7,675)and ($1,000);We9nesa Research Shady and dent.)-Ica mester plan of a maintaining the of$15,122 with the Operation Fan Class Fees Agd•T.W- Program fulls In Resumed Public cong hsnsiva Town of Chapel Hit ($1,000) ($7,000);and Marketing FY 2011.12 Safety Training Emergency P.O..Deponent Walking Program Carder Management funds(36,000) P.O.. General Fund Revenue Pmp!q Taxes S 137471,176 f S 173,471175 f 133,471,175 $ t $ S 3 f S S 137,471175 Sales T-s f 15,287,790 $ f 16197,780 $ 16,267780 f S $ S 3 3 $ S 16,217,780 Llcemeand Permits 317,000 S S 317,000 $ 313,000 $ S S f - f i $ S 713,000 mtergoaernmantat S-15,999.453 S S (696946] S 11162,158 f 1575 S j 28960 f f $ f 18710,787 Char es for 9ervlca S 9 517,472 $ $ 9,417,472 f 9,524,672 f 3 f f f f 3 9,524,672 Investment Earnin s S .40,000 S $ 140000 S U0000 S 3 f f $ S $ f 110,000 Mlseelt.ne8ua $ /380,289 $ $ 1,286299 $ 1,330,182 $ f - f - $ - $ - $ f 1,330192 Transhrsfrom Other Funds S 7,08 917 S S 1,081,817 S 108/,917 S } S $ $ - S $ f 1,064,917 Fund Balance 3 1171177 f 1131/17 j i,J3J eB0 f 7 333,880 ofal OMeral ntl Revenues 4 171 177 6 3 s f 171177 522 1 if 180,823,564 ij 8,575 j i f-12.,.60 S 1$ 3 S 860 802,778 Ez endlluras uoveming b Management S 14 072,861 $ f 14,072 961 11 11078 091 $ f S i f f $ $ 14 OJB,B61 .-are,Barvtca 1,54],276 S 176//276 17,612,230 $ S S $ $ 175432 986 Commun t b nvlronrrlent 6 0 10.14r t e,011 Human cervices S 72 635 91{ f - j 7 625 NB $ 77,395 NO S 8,575 f $ f 129,950) $ f f 77,747186 gnu.Safe S 19 897]79 f - $ 18 887,779 j 19,718,203 $ $ f $ S f f $ 19,766 207 CulturcbReoraation $ 319,tOJ j S 2218103 t 2220103 $ $ i f S S $ $ 2,228103 Education 12,112,518 82123 666 /2 732 685 $ $ 52122 586 Transfers Out S 4,194,602 j $ 1191602 f 5 710 b1 f f 3 - i S i $ 1780 666 Tonal GansM Funtl Appraprla on $ 178,177,622 f f 17111752! S 1e082J 894 S t,b76 $ f f 29,950 f $ $ $ 180,602179 i f f $ $ - $ - $ } t f 3 f Vlalfors BYraau Fund Revenues Occa anc Tax i 9/1,599 - $ 941,11911 $ $41,698 S 541,398 9aln and Faea f 2500 $ 2,600 $ 2,500 1 f 3,500 Int Wsrnmentel Investment f 27,407 $ 27407 $ 19]1 Earnings S 787,107 f 000 I 600 $ 500 A roprt.tetl Fund Balance f - j - $ } 75,000 $ 76,000 1 our,-u- f 1,076,OOb $ S 1,078,006 S 1 036 006 S 1 f 76,000 Expendlmrn ....•..,•..•.,,a.,.,,c„.nwxnanr 1 e 1.073,006 10710 05 I$ 1 Ote 006( -- f 75000 . $ 1 t0]o0b Emergency Telephone$yet..Fund Ravanues _ Che es for Servcse S 465,309 S 465,396 1 S 455.396 1 $ 456,396 Grant Funds j - 5 f f Mated Fund Balance $ 60,062 I f 60,962 S 60962 $ 18,570 f 87,323 TofN Revenues j 508 746 1 f - S 50{JI/ S 1194 7th 1$ 1 If 16 670 1 S - S - $ 522.918 Expendlturu c�.___ Tal.ph..System Fund i S 606 348 _.. t I 13 508]I6 i 3� 609949) )- - f 16,570 f 522918 I . Artacnment 1. Urange County Proposed 2011-12 Budget Amendment The 2011-12 Orange County Budget Ordinance Is amended as follows: rwN mn.n.s..mh.w rwm rar..eu...wan,rw as xmvd b,d.4 02 Rscalpt of 95 Receipt of a1 Recalpt of addllNn.l revenue 95 Appropriation of addtloml FY 2011 addtlon.1 ravemra for U1e Department $3 Appropntlon of a4 Reduction In fund bal...of Emergency SB Tt1s 6MHB by tiro Depertmsnl on Aping s We0»sa fund balance of budgeted Smart $16,570 from the E. Management Depart f.nt Ma oeApingfar Gram Program:Fit S75,0D0 from the start funds.4 911 Fund m cover Performance Grant received noUBeatlon Encumbrance Budget as Amended Eld.-. Feet Cllmcs Matters Bureau Fun( $29,950 due to ti. the costs of the funds($15,000)to of a)olnt 2011 Original Budget Budget pa Amended Budget as Amended Carry ForvnNa through BOA$3C community program (5 Clinic);Wek1e for MroI SPendirV Heath wing rose EMS substation at pastel nt Grant(Aeeisl- though BOA a3 opb.ach grogram CIMb donations Tourism 6pending net receiving tl.pa UNC-CH end a department In Gram(JAG)award (117,575)and ($1,000);Welinese Research Shady and dents[sorAce master plan of a maintaining the of$15,122 wOh the Operation Fan Class Fee. Agri-Tour!- program hinds in Regional Pubr. compralunsNa Town of Chapel HB (57,000) (f2AD0);and Marketing FY 2011-12 Safety Tr.lIhV Emergency Pali"Department MINIS Program Canter Management funds($6,00D) Program Grant Pro/eet fund Revenues Inter overnmeotai I f 442,133 1 1 S -1,136 S !!0,x30 i j,000 f 160v0 i 16122 f' 176,412 Charges for Services $ 24,000 $ 24,000 S 14000 $ 12000 f 78,000 Transrer from Oamral Fund f 71,211 S 71 214 f 77 214 S 71,21! MNONlaneou. f S 30000 $ 1,000 f 71000 Transfer from Omer Funds S 7 A o lated Fund Balance $ - $ - i - oNlRevanuae S 437,349 S f $]7748 If 6861104 S $ 7$000 S f - 3 16,000 f 16121 f 814,626 Ea enditures NCACC Employ..Weilm..Grant f S f 5,000 f 5,000 Governing and Management f - f 3 - S 6000 f - j $ F - f 6,000 NPOES Grant $ S - 3 $ 60,525 f 60,525 G Are New Farmers Grant $ _ $ $ 30,050 S 30,000 ma Community and Environment f $ - S - f 80,326 j $ - j $ $ - S $ - S 50,526 Child Care Health-Srt Start 73252 f 73,252 f 63 $ 93800 Scattered SIN Housing Grant Cemb.ro Groneing Healthy lads Grant $ $ _ 11 -.10hy Camlimana j $ $ f $ Health&WslNeea Trust Onnl S 80930 90.930 90,930 90930 Samar Citizen Health PromoUo Ilna.s $ 98604 95.604 96 18000 $ 117604 DanNl Health-smart Start $ _ Inlenelva Home alti $ 5771$ $ 57,718 f $ Huron RI ht.It Relations HUD Gram i $ Seiner Citizen Health Promotion Multi-Yr S - $ f SentorNst Program Mutl-Year $ Enhanced Child Service.Coord-SS { f i Diabetes Education Program Muti-Veer f Specialty Cro Grant $ Local Food lnffl.#.e Grant f _ $ f _ S FY 2009 Recovery Act HPRP f _ 4 _ $ $ Hinman 0-1..s f' 320,$04 11 S 320.504 f 253,134 S - S 1$000 $ - f - $ _ $ - $ - $ 1711]4 Cdrr nal Justice Partnership Program 216,845 $ 210.84 $ 216,845 f 218 845 Hazard Mltl lion Gemrator Project Bu6er Zom Prohclicn Prc ram S $ S Bog MHz Commmlcatlom Tramition Secure Our 6chods-OCS Grant 9 $ Citizen C Coumll Gram $ $ _ f f COP&2WB Technology am I S j f S COP3200B Tschmlo P ram f - $ If EMPertamrence Oran, f $ 75000 f 15000 Justica Aadmnco Act JAO Pr m f 11.122 1 f 15 722 Public Sa/e 2 218,8!6 f - f 21e,e16 f 216846 S - f - S S - S - f 16,000 $ 16,12x $ 218,987 Total ErpenWfures $ 937,349 $ $ 537,343 4 - 686 004 S - S 19 000 j - s - j f 15,000 1 f 15,122 S $14,626 Year-To-Date Budget Summary Fiscal Year 2011-12 General Fund Budget Summary O~ri final General Fund Bud et $178,177,522 Additional Revenue Received Through Budget . Amendment #3 October 18, 2011) Grant Funds $11,560 Non.Grant Funds $2,210,854 General Fund Fund Balance for Anticipated Appropriations (i.e. _ Encumbrances) General Fund Fund -Balance Appropriated to Cover Unanticipated Ex enditures $202,243 Total Amended General Fund Budget $180,602,179 Dollar-Change in 2011-12 Approved General. Fund Bud et $2,424,657 Change in 2011-12 Approved General Fund Budget 1.36% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 783.925 Original Approved Other Funds Full Time Equivalent Positions 87.750 Position Reductions during Mid-Year 0.000 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2011-12 871.675 ~~,~ ~Zo/% G 3S .5~. CRS Annual Recertification Submittal: http://www.co.oranqe.nc/plannina/floodplain information asp Hazard Mitigation Plan: http://www.co.orange.nc/planninq/hazardmitigation asp Flood regulations contained within the adopted Unified Development Ordinance: http://www.co.oranqe.nc us/planning/Ordinances asq i. Revisions to the Efland Sewer Acreaqe-based Connection Fee The Board approved the sewer connection fee policy change incorporating Mebane's connection fee schedule into the Efland Sewer resolution and deleting the County's current acreage-based and connection fee provisions. i Adoption of a Resolution for the Sale and a Final Bond Order Authorizinq General Obliqation Refundinq Bonds in the Maximum Amount of $47 000 000 to Refund Public Improvement Bonds Issued in 2004 and 2005 and Adoation of a Resolution Reqardinq Publication of Bond Order The Board adopted the Resolution for the Sale and Final Bond Order Authorizing General Obligation Bonds in the Maximum Amount of $47,000,000 to Refund Public Improvement Bonds Issued in 2004 and 2005, which is incorporated by reference; adopted the Resolution Regarding Publication of Bond Order, which is incorporated by reference; and authorized the Chair, Manager, and Clerk to the Board to sign the necessary final resolutions and related documents. k. Board of Commissioners Meetinq Calendar for Year 2012 The Board approved the final regular meeting schedule for the Board of County Commissioners for calendar year 2012. VOTE ON CONSENT AGENDA: UNANIMOUS 6. Items Removed From Consent Aqenda e. Fiscal Year 2011-12 Budqet Amendment #3 The Board considered approving budget and grant project ordinance amendments for fiscal year 2011-12. Commissioner McKee made reference to page 3 under Emergency Management Services, item #6, which says, "The department also requests a fund balance appropriation of $3,570 from the E-911 Fund to cover the costs of the master Planning phase of a Regional Public Safety Training Center. The center will be used for in-service and specialized training for all fire/rescue, EMS and law enforcement personnel in and around the region. Area agencies and their respective governmental entities are contributing to the planning effort." He said that he needs clarification on this. Frank Clifton said that rather than have each county in the region build their own emergency training facilities to build a consolidated facility, there will be one large one probably in Wake County. This funding is for an initial allocation for initial planning for the project in Wake County. Research Triangle Park has provided the property. A motion was made by Commissioner Foushee, seconded by Commissioner McKee to approve budget and grant project ordinance amendments for fiscal year 2011-12 for Department on Aging, Visitors Bureau, Health Department, Emergency Management Services, and Sheriff's Department. VOTE: UNANIMOUS , ~ ...:) ~.~:~.:. /. .. /~'O~ r ~ 7. Public Hearinqs