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Home My WebLink AboutORD-2011-031 Application for NC Education Lottery Proceeds for Schoolso~~- aoi~-oat ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 4, 2011 Action Agenda Item No. ~_ SUBJECT: Applications for North Carolina Education Lottery Proceeds for Chapel Hill - Carrboro City Schools and Orange County Schools and Contingent Approval of Budget Amendment #2-B Related to School Capital Project Ordinances DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. CHCCS -Debt Service Application Attachment 2. OCS -Debt Service Application Attachment 3. CHCCS Board of Education Resolution Attachment 4. OCS Board of Education Resolution INFORMATION CONTACT: Clarence Grier, (919)245-2453 PURPOSE: To approve applications to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2011-12 debt service payments for Chapel Hill -Carrboro City Schools and Orange County Schools, and to approve Budget Amendment #2-B (amended School Capital Project Ordinances), contingent on the State's approval of the applications. BACKGROUND: Both School Systems have presented approved resolutions (see Attachments 3 and 4) from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds for debt service payments, and permitting current year withdrawals immediately after the State's quarterly lottery fund allocations. This expedites both the application process and the receipt of funds for the school systems. Currently, the accumulated available lottery funds for Chapel Hill-Carrboro City Schools (CHCCS) is $839,629, and $524,292 for Orange County Schools (OCS). The attached applications request the State to release lottery funds to cover debt service for both school systems. Budget Amendment #2-B receives the Lottery Funds, contingent on State approval of the applications, and substitutes the amount of Lottery Funds approved for debt service to both districts as additional Pay-As-You-Go (PAYG) funds for FY 2011-12 for capital needs and projects, and amends the budgets for the following school capital projects: Chapel Hill-Carrboro City Schools ($839,629j: Mobile Classrooms ($9,629) -Project # 54007 Revenues for this oroiect~ Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised From General Fund PAYG j $343,067 $9,629 $352,696 Total Pro ect Fundin $343,067 $9,629 $352,696 Appropriated for this oroiect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Mobile Units/Construction $343,067 $9,629 $352,696 Total Costs $343,067 $9,629 $352,696 Athletic Facilities ($295,000) -Project # 54002 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised From General Fund PAYG j $295,000 $295,000 $590,000 Total Pro ect Fundin $295,000 $295,000 $590,000 Appropriated for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Athletic Facilities $295,000 $295,000 $590,000 Total Costs $295,000 $295,000 $590,000 Indoor Air Quality ($220,000) -Project # 54005 Revenues for this project: Current FY FY 2011-12 FY 2011-12 2011-12 Amendment Revised From General Fund PAYG $231,340 $220,000 $451,340 Total Pro'ect Fundin $231,340 $220,000 $451,340 Appropriated for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Construction $231,340 $220,000 $451,340 Total Costs $231,340 $220,000 $451,340 Fire/Safety/Security ($20,000) -Project # 54004 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised From General Fund PAYG $285,000 $20,000 $305,000 Lotte Proceeds $80,000 $0 $80,000 Total Project Fundin $365,000 $20,000 $385,000 Appropriated for- this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised Emer enc /Securi S stem $365,000 $20,000 $385,000 Total Costs $365,000 $20,000 $385,000 Parking Lot Improvements ($295,000) -Project # 54008 Revenues for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised From General Fund PAYG $25,000 $295,000 $320,000 Total Project Fundin $25,000 $295,000 $320,000 Appropriated for this project: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised General Renovations $25,000 $295,000 $320,000 Total Costs $25,000 $295,000 $320,000 Orange County Schools ($524,292): HVAC Upgrades/Improvements ($524,292) -Project # 51013 Revenues for this project: Current FY 20.11-12 FY 2011-12 Amendment FY 2011-12 Revised -From General Fund PAYG $0 $524,292 $524,292 Total Project Fundin $0 $524,292 $524,292 A ro riated for this ro'ect: Current FY 2011-12 FY 2011-12 Amendment FY 2011-12 Revised HVAC S stems $0 $524,292 $524,292 Total Costs $0 $524,292 $524,292 4 FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Chapel Hill- Carrbaro City Schools is $839,629, and $524,292 for Orange County Schools. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the applications for NC Education Lottery Proceeds; and approve Budget Amend~nen# #2-B receiving the Lottery Funds- and the amended School Capital Project Ordinances, contingent on the State's approval of the applications. 5 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTE-IRY Date: Coun#y: Orange County Contact Person: LEA: Chapel Hill-Carrboro City Schools- Address: P.O. Box 8181, Hillsborough, NC Title: Phone (919) 245-2453 Project Title: FY 2011-12 Debt Service (2006 Private Placement) Location: Type of Facility: North Carolina General-Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C-546.2. Further, G.S. 115C-546:2 (d) has beer,-amended to include the following: (3) No county shall have to provide matching funds.... (4) A county may use monies in this Fund to pay for school construe#ion projects in local-school administrative units and to retire indebtedness incurred for school construction projects~ (5) A county may not use monies in this Fund to pay for schcol technology needs. As used in this section, "Public School Buildings" shall include only facilities-for individual schools that are used #or instructional-and related purposes; and does not include central administration, maintenance, or ether facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Debt Service associated with 2006 Private Placement -issued December 2006 for Carrboro High School Estimated Costs: Purchase of Land Planning and Design Services New Construction Additions /Renovations Repair Debt Payment /Bond Payment TOTAL Estimated Project Beginning Date: July 2011 839,629.00 $ 839,629.00 Est. Project Completion Date: June 2012 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 839,629.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Signature -Chair, County Commissioners) (Date) (Signature -Chair, Board of Education) Clarence Grier Financial Services Director (Date) Form Date: July 01, 2011 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: County: Orange County Contact Person: LEA; Grange County Schools Address: P.O. Box 8181, Hillsborough, NC Title: Phone (919) 245-2453 -Project Title: FY 2011-12 Debt Service (G.O. Bonds) Location: Type of Facility: North- Carolina General Sta#utes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the .Public School Building Capital Fund in accordance with G.S. 115C-546.2... Further, G.S. 115C-546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds...= (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects. (5) A county may not use monies in this Fund to pay for school technology needs. As-used in this section, "Public School Buildings"-shall include only facilities for-individual schools that are used for instructional and rela#ed purposes, and does not include central administration, maintenance, or other facilities. Applicat-ions must be submitted within one year foflowing the date of final payment to fhe Contractor or Vendor. Short description of Construction Project: Debt Service associated with G.O. Bonds -issued September 2005 for Gravelly Hill Middle School Estimated Costs: Purchase of Land Planning and Design Services New Construction Additions /Renovations Repair Debt Payment /Bond Payment TOTAL Estimated Project Beginning Date: July 2011 524,292.00 $ 524,292.00 Est. Project Completion Date: June 2012 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly requesf approval of the_above project, and request release of $ 524,292.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Signature -Chair, County Commissioners) (Date) (Signature -Chair, Board of Education) Clarence Grier Financial Services Director (Date) 6 Form Date: July 01, 2011 "`~' 3 ~ -~~I'~L HILL- ova ~~: /t,~ CITY SCHOOLS Board Resolution: Be itrtherefore, resolved that the Board of Education approves of the amended CIP for the 2010-2011 projects as presented and requests the County to modify its Capital Funding Policy by (a) applying.to use accumulated lottery funds for debt payments provided an equal amount of funding is transferred to the districts 2010=11 CIP and (b) permitting current year withdrawals immediately after the States quarterly deposit. Passed unanimously on August 12, 2010 Lincoln Center, 750 S. P/erritt M11ill Road • Chapel Hill, NC 27516-2878 ~ {919) 967-8271 • www.chccs.kl2.nc.us 8 Orange Couniy Board of Education Resolution to i~mend the Orange~Caunty Capital improvement Ptari Funding Policy WHEREAS, The Qrange County Gcvemment is co;tsidering an amendment to its capital improvement plan funding poiicy for the 2010-2011 fiscal year, BE 1T, Tf~iEREFORE, RESOLVED, the Orange County Board of Education requests the County to modify its Caprtal Funding Policy by (a} applyingto use accumulated lotteryfunds for debt service payments provided an equal amount of funding is transferred fo the district's ZOZO-2011 GPand fib) permitting current year withdrawals immediately after the state's quarSeriy lottery fund depos'r<. This-the 1~ day of Novembers_ZD10. ~~ Tony McKnight, Chair Orange County Board of Education ~G. -Patrick Rhodes Secretary to the Board of Education ~'~'~0 :ZaIl.-~ ~ / ~°' ~!~ e ~ ~~' 5. Consent A~tenda A motion was made by Commissioner Foushee, seconded by Commissioner Hemminger to approve those items on the consent agenda as stated below: a. Minutes The Board approved the minutes from June 21, August 23, 30 and September 13, 2011 as submitted by the Clerk to the Board. b. Aaaointments - None c. Motor Vehicle Propertv Tax ReleaselRefunds The Board accepted the report reflecting the 13 motor vehicle property tax release/refunds requested in accordance with the NGGS; and approved the refund resolution, which is ~ incorporated by reference. :~~~`~ ~~ d. Propertv Tax Releases and/or Refunds `"~. The Board adopted a resolution, which is incorporated by reference, to release property values related to five (5) requests for property tax release and/or refund in accordance with North Carolina General Statute 105-381. e. Applications for Proaertv Tax Exemation/Exclusion The Board approved a resolution, which is incorporated by reference, related to three (3) untimely applications for exemption/exclusion from ad valorern taxation for the 2011 tax year. f. Refund of Overpavment of Tax/Revenue Stamps The Board approved a refund of $136 for overpayment of tax/revenue stamps to Sharon Kapeluk. ~#- g; Aaalications for North Carolina Education Lotterv Proceeds for Chapel Hill - f~~ Carrboro Citv Schools and Oran~e Countv Schools and Continaent Aaproval of Bud~et Amendment #2-B Related to School Caaital Proiect Ordinances The Board approved and authorized the Chair to sign the applications for NC Education Lottery Proceeds; and approved Budget Amendment #2-B receiving the Lottery Funds and the amended School Capital Project Ordinances, contingent on the State's approval of the applications. h. Purchase of Three Ambulances and A~proval of Buds~et Amendment # 2-C This item was removed and placed at the end of the consent agenda for separate consideration.. i: Grant Submittal to the Golden Leaf Foundation on Behalf of Piedmont Grown The Board authorized Economic Development staff to serve as the primary contact for full development of a$148,500 grant proposal to Golden Leaf Foundation for Piedmont grown programming. i Inters~overnmental Aareements The Board authorized the County Manager.to sign the above listed agreements and any amendments or renewals of those Agreements. k. Emers~encv Services Station Location Selection Authorization This item was removed and placed at the end of the consent agenda for separate consideration. I. Chanaes in BOCC Reaular Meetina Schedule for 2011 The Board amended its regular meeting calendar for 2011 by changing the time of the Board of County Commissioners Work Session on Thursday, November 10, 2011 from the original scheduled time of 7:00 p.m. to 1:30 p.m. - 4:30 p.m. The daytime meeting will be held at the Southern Human Services Center, 2501 Homestead Road, in Chapel Hill.