HomeMy WebLinkAboutORD-2011-029 Fiscal Year 2011-12 Budget Amendment #2o~D-ao~i-oaf
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 20, 2011
Action Agenda
Item No.~
SUBJECT• Fiscal Year 2011-12 Budget Amendment #2
DEPARTMENT: Financial Services PUBLIC HEARING: (Y_/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245-2453
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2011-
12.
BACKGROUND:
Department of Social Services
1. The Department of Social Services has received- additional revenue for the following
programs:
Child Day Care -receipt of $347,322 to provide childcare services and subsidies
to low-income families as well as an allocation of $53,087 to cover administration
costs. The total additional revenue received is_ $400,409.
Energy Administration Program -receipt of $15,910 from the Low Income
Energy Assistance Program (LIEAP) to help administer the Crisis Intervention
Program.
. Smart Start Enhancement Program. - receipt of $299,423 to continue
administering the Smart Start Subsidized Child Care program, which the
department began effective February 1, 2011. These enhancement funds will be
paid directly to child care provider-s.
In-Home Services -receipt of an additional $2,436 from the State of North
Carolina which will be used to provide additional personal and home management
care.
This budget amendment provides for the receipt of the above mentioned funds. (See
Attachment 1, column 1)
2
Human Resources
2. The Federal Early Retiree Reinsurance Program (ERRP) allows individual claims
meeting a cost threshold of $15,000 and a cost limit of $90,000 to be submitted- for
reimbursement. These funds must be used to defray health insurance premium or
benefit costs and cannot be used as a general fund revenue item. This service will be
contrac#ed with RDS Services (Retiree Drug Subsidy) who will submit the claims and
receive a percentage of the subsidy recovered (see chart below). It is estimated that this
could provide $12,200 net the fee charged by RDS, to help offset future health
insurance increases. This budget amendment provides for a transfer of $10,000 from
currently budgeted funds in the Health Insurance Increase non-departmental account to
cover the retainer required by RDS. (See Attachment 1, column 2)
Subsid Recovered Fee
$0 to $100,000 20%
$100,001 to $500,000 10%
$500,001 to $2,000,000 5%
Over $2,000,000 2%
• Hnnuai maximum fee shall not exceed $2D0,000
Visitors Bureau
3. At its August 23, 2011 meeting, the Board of County Commissioners approved the FY
2011-12 Performance Agreement between the Town of Chapel Hill and the Visitors
Bureau to receive an allocation of $150,000 from the Town of Chapel Hill. The Visitors
Bureau's FY 2011-12 Approved Budget included anticipated revenue of $200,000 from
the Town, so this budget amendment provides for the reduction of $50,000 in budgeted
revenue- and advertising expense within the Visitors Bureau FY 2011-12 budget. (See
Attachment 1, column 3)
Health Department
4. The Health Department has received notification of the receipt of a $5,000 grant award
from the National Association of -Local Boards of Health (NALBOH) and the National
Association of County and City Health Officials (NACCHO). The Department will use
these funds to coordinate aone-day planning meeting with a team of 10 community
agencies with a resulting action plan for sustaining local tobacco control efforts. This
budget amendment provides for the receipt of these grant funds for the above mentioned
purpose. (See Attachment 1, column 4)
5. The Health Department has received notification from the State of reduced funding for
FY 2011-12 for the following Smart Start supported grants:
Child Care Health Consultant Grant -reduction of $9,652 (from $73,252 to
$63,600). The impact of this reduction is nominal. The loss of revenue will be
offset by savings as a result of moving a Senior Public Health Educator into this
position instead of a higher salaried Public Health Nurse. The Public Health
Nurse was reassigned to a vacant position within the department.
Intensive Home Visiting Grant -the department will not receive this grant for FY
2011-12 ($57,718). The Social Worker II position assigned to this grant has been
reassigned- to a vacant position within the Health Department. The impact of
losing this grant is that the reassigned Social Worker will mainly focus on high-
risk, intensive need families in the new care management model in order to
prevent child abuse and neglect, and to promote positive family outcomes (similar
to the Intensive Home Visiting goals).
This budget amendment provides for the reduction of Smart Start funds and amends the
following Grant Project Ordinances: (See Attachment 1, column 5)
Child Care Health Consultant Grant (reduction of $9,652) -Project # 294151
Ravcanl iac for this nroiect'
....._.._-- •-~ -~~-- -- ----
Throu h FY
g
2010-11
FY 2011-12
Amendment
FY 2011-12
Revised
Smart Start Funds $73,252 $9,652 $63,600
Total Project Fundin $73,252 $9,652 $63,600
Annrnnriatact for this oroiect'
Through FY
2010-11 FY 2011-12
Amendment FY 2011-12
Revised
Child Care Health Consultant $73,252 $9,652 $63,600
Total Costs $73,252 $9,652 $63,600
Intensive Home Visiting Grant (reduction of $57,718) -Project # 294147
RAVPn11P_R for this oroiect:
Through FY
2010-11 FY 2011-12
Amendment FY 2011-12
Revised
Smart Start Funds $57,718 $57,718 $0
Total Project Fundin $57,718 $57,718 $0
Annrnnriatarl for this nrniect'
Through FY
2010-11 FY 2011-12
Amendment FY 2011-12
Revised
Intensive Home Visitin $57,718 $57,718 $0
Total Costs $57,718 $57,718 $0
Register of Deeds
6. The North Carolina General Assembly has approved changes to Registry Fees, effective
October 1, 2011. The fee for a Deed of Trust or Mortgage (up to fifteen pages) will be
$56.00. /All other instruments, including Deeds, (up to fifteen pages) will be $26.00. For
any document exceeding fifteen pages, the charge is an additional $4.00 per page
beyond fifteen pages. Staff will monitor revenue collections in the coming months, and, if
needed, will come back at a future Board meeting to adjust budgeted revenues for FY
2011-12. The Board of County Commissioners amends the County Fee Schedule (see
below) to include the above mentioned changes to the Registry Fees, effective October
1, 2011.
Current F
ee
Descri tion Current Fee New Fee Description New Fee
Deeds of Trust $28 (1 pg); $3 each Deeds of Trust and/or $56 (up to 15
additional page; $2 Mortgages pages); $4 each
Re-recorded instruments verified
$17 (1 pg); $3 each
Deeds (and Other additional a e
$26 (up to 15
(not verified) additional page Instruments) pages); $4 each
Re-recorded instruments
$17 (1 pg); $3 each
Deeds (and Other additional a e
$26 (up to 15
(verified) additional page; $2 Instruments) pages); $4 each
Assumed names, POA, verified
$12 (15 pg); $3 each
Deeds (and Other additional a e
$26 (up to 15
etc. additional page; $2 Instruments) pages); $4 each
verified additional page
Sportsplex Find
7. The FY 2011-12 approved budget for the Sportsplex included $82,000 in capital reserve
funds for future repairs and/or replacement of capital items. Recently, the Sportsplex
has experienced a complete condenser coil failure in one of its HVAC units which
services office space, the Pro Shop, the IT server room, and a conference room. The
unit is approximately 17 years old. The costs to replace .the defective condenser is
approximately $4,000, but given- the age of this unit (estimated life expectancy is 15
years) this does not seem fike.a practical or viable option. Staff's recommendation is to
replace the entire unit at a cost of $7,434. This budget amendment provides for the
allocation of $7,434 from the capital reserve account to a capital equipment expense
account to cover the costs. With this allocation, $74,566 remains in Sportsplex capital
reserve funds for FY 2011-12. (See Attachment 7, column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above,
RECOMMENDATION(S): The. Manager recommends the Board of County Commissioners
approve budget and grant project ordinance amendments for fiscal year 2011-12.
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Year-To-Date Budget Summary
Fiscal Year 2011-12
General Fund Budaet Summary
Original General Fund Budget $178,177,522
Additional Revenue Received Through Budget
Amendment #2 (September 20, 2011
Grant Funds $11,560
Non Grant Funds - $779,863
General Fund Fund Balance for
Anticipated Appropriations (i.e.
E-ncumbrances)
General Fund Fund- Balance Appropriated= -
to Cover. Unanticipated Expenditures $202,243
Total Amended General Fund Budget $179,171,188
Dollar Change in 2011-12 Approved
General-Fund Budget $993,666
Change in 2011-12 Approved General
and Budget 0.56%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
783.925
Original Approved Other Funds Full Time
Equivalent Positions
87.750
Position Reductions during Mid-Year 0.000
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2011-12
871.675
~/ $10,000 for the County's share of a
vehicle replacement as requested by
the_U.S. Forest Service ($OA #1); _
$192,243 to cover funding shortfall
of Link Center Geothermal HVAC
Pro'ect (BOA #1-B)
. / J ~J- D J~ "
~~,t~-~~//-~02% ~',,
e. Applications for Propertv Tax Exemption/Exclusion
The Board will consider four (4) untimely applications for exemption/exclusion from ad
valorem taxation for the 2011 tax year.
f. Propertv Value Chanqe
This item was removed from the consent agenda.
g_ National 4-H Week in Oranqe Countv Proclamation
This item was removed and placed at the end of the consent agenda for separate
consideration.
h. Bid Award: Hook Lift Truck for Solid Waste
The Board awarded bid number 281 to White's International Trucks of Greensboro, North
Carolina for the purchase of a Hook Lift Truck at a delivered cost of $177,158; and
authorized the Purchasing Agent to affect the purchase award.
~i. Fiscal Year 2011-12 Budqet Amendment #2
The Board approved budget and grant project ordinance amendments for fiscal year 2011-
12 for Department of Social Services, Human Resources, Visitors Bureau, Health
Department, Register of Deeds, and Sportsplex Fund.
i Emerqencv Services Station on UNC Campus
This item was removed and placed at the end of the consent agenda for separate
consideration.
k. Policy for Charqinq Efland Sewer Customers with Wells
The Board approved the interim policy change until a more permanent solution can be
studied and developed.
I. Conditional Use (CU) Application (Rezoninq and Class A Special Use Permit) -
Habitat for Humanitv - Extension of Public Hearinq Adiournment
The Board extended the adjournment of the public hearing to October 4, 2011 to receive the
Planning Board recommendation.
m. Voluntarv Aqricultural District Desiqnation: Maple View Farm
This item was removed and placed at the end of the consent agenda for separate
consideration.
6. Items Removed From Consent Aqenda
g_ National 4-H Week in Oranqe Countv Proclamation
The Board considered approving a proclamation recognizing the week of October Znd
through the 8~h, 2011 as National 4-H Week in Orange County and authorizing the Chair to sign.
Commissioner McKee said that this is National 4-H WEEK and it deserved more than a
consent item. He read the proclamation.
A motion was made by Commissioner Yuhasz, seconded by Commissioner Foushee to
approve the proclamation recognizing the week of October 2"d through the 8th, 2011 as National
4-H Week in Orange County and authorize the Chair to sign the proclamation on behalf of the
Board.
VOTE: UNANIMOUS
ORANGE COUNTY BOARD OF COMMISSIONERS
Proclamation
National 4-H Week in Orange County
WHEREAS, 4-H youth across the nation are leading efforts to solve problems in their
communities and make a difference for their futures; and